HomeMy WebLinkAbout25I - AGMT - ANIMAL LIC FEE COLLECTIONREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 18, 2011
TITLE:
RENEW AGREEMENT WITH CIVIC
COLLECTIONS, INC. FOR ANIMAL
LICENSE FEE COLLECTION
PROGRAM
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1st Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the attached agreement with Civic
Collections, Inc. not to exceed the amount of $100,000 for an additional one year term.
DISCUSSION
Civic Collections, Inc.(CCI) is the city's collection agency for delinquent dog license fees, penalties, and
new dog license fees. Under the terms of the agreement, CCI is compensated in the amount of fifty
percent for each dog license fee collected, fifty cents for each new dog license sold, and fifty cents for
each rabies vaccination certificate issued. CCI is projected to generate $120,000 for the city during the
fiscal year based on current estimates. Staff recommends the renewal of this agreement as CCI has
performed satisfactorily during the previous agreement period.
FISCAL IMPACT
Approval of the recommended action will enhance the Dog License revenue account (account no.
01114002-51003) as funds are received.
APPROVED AS TO FUNDS AND ACCOUNTS:
Paul M. Walters
Chief of Police
Police Department
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
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FOURTH AMENDMENT TO AGREEMENT
T1-11S FOURTH AMENDMENT "f0 AGREEMENT is entered into on this ;9j day of
Eby by and between Civic Collections, Inc., a California corporation
("Contractor") and the City of Santa Ana, a charter city and municipal corporation of the State of
California (`'City').
Recitals:
A. The parties entered into Agreement #N-2008-141, dated October 15, 2008, (hereinafter "said
Agreement") by which Contractor has provided dog license fee collection services.
B. i he parties entered into uae 1-irst Amendment to Agreement, #A-2008-292, dated November
17. 2008, in order to adjust the compensation of said Agreement.
C. The parties entered into the Second Amendment to Agreement, #A-2000-963, dated June 1.
2009, in order to adjust the compensation and extend the term of said Agr •enaent.
D. The parties entered in the 'fliird Amendment to Agreement, #A2010-117, dated July 6, 2010,
in order to extend the term of said Agreement.
E. In accordance with the terns and conditions of said Agreement, the parties wish to extend the
term of said Agreement and adjust the compensation to pay for services during the extended
term.
Wherefore, in consideration of the covenants contained in said Agreement, and subject to all the
terms and conditions of said Agreement. except those amended in this Fourth r%niendinent to
Agreement, the parties agree as follows:
Section 3. `('ER19, shall be amended to extend the term for an additio•ial one-year period.
from July 1, 2011, through June 30. 2012.
Section ?_ C{1?11'I-NS??`11??V' ai?,lt h? ;1111"•Il ed to reflect "11-it tlae maximum
compensation shall not exceed $100,000.00 to pay for dog license fee collection seiTices
during the extended term.
Except as hereinabove amended. all terms and conditions of said Agreement shall remain
in full force and effect.
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0044
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IN \N'I'I'NESS WHEREOF, the parties hereto have executed this Fourth Amendment to
Agreement on the date and year first written above.
ATTEST:
MARIA D. IIIJIZAR
Clerk of the Council
CITY OF SANTA ANA
u,l ?1
DAVID N. REAM
City Manager
APPROVED AS TO FORM:
JOSEPH W. FLI TCHER, City Attorney
(- ?. c)(2
SA L. JU
Assistant Cite Att y
CIVIC COLLECTIONS, INC.
DOUG; SI
Owner f`
C
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EXHIBIT A
Scope of Services
Program Description
Consultant shall collect delinquent dog license fees and penalties, and license fees for
new dogs. Consultant will canvass the City of Santa Ana and will collect dog license
fees at the dog owner's door. Consultant will encourage the dog owners to pay by check.
All checks will be made out to the City of Santa Ana.
Consultant will collect dog license fees at rabies clinics if requested by the City.
Consultant will verify rabies certificates.
Consultant shall hire, train and supervise its employees who will perform services pursuant to this
Agreerent.
Consultant shall provide uniforms and I.D. cards for its employees working on the dog
license fee collection project.
• Consultant shall submit daily remittance reports to the City.
• Consultant will account for receipt books utilized by its collection employees. At the end
of each day, Consultant will receive all fees collected by its employees. "These fees will
be deposited each day in an assigned City deposit drop box.
• Consultant's employees will keep a daily log sheet to monitor fees collected.
City's Responsibilities
• City will provide a listing of homes that have delinquent dog licenses.
• Monthly, City's Finance department will prepare a collections report. This report will
include money collected and number of licenses purchased, as reported by Consultant,
and will be utilized to determine amount of compensation to be paid to Contractor as
described in Section 2 of the Consultant Agreement
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