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Home My WebLink About AGENDA_2011-07-18 City Council Meeting Agenda July 18, 2011 CLOSED SESSION MEETING th City Hall, 8 Floor, Room 831 20 Civic Center Plaza 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor Claudia AlvarezVincent F. Sarmiento Mayor Pro Tem – Ward 5 Councilmember - Ward 1 Michele MartinezCarlos Bustamante Councilmember - Ward 2 Councilmember - Ward 3 P. David Benavides Sal Tinajero Councilmember - Ward 4Councilmember - Ward 6 Joseph StrakaPaul M. WaltersMaria D. Huizar Interim City Attorney Interim City Manager Clerk of the Council NOTE:If you need special assistance to participate in this Council meeting, please contact Ellen Smiley, City ADA Program Coordinator, at (714) 647-5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Basic City Council Meeting Information Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the City Council, Community Redevelopment Agency, and/or Housing Authority on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Friday. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520. Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. CITY COUNCIL AGENDA 2 JULY 18, 2011 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING JULY 18, 2011 REGULAR OPEN MEETING (Immediately following the Closed Session Meeting at 5:00 p.m.) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS ALVAREZ, BENAVIDES, BUSTAMANTE, MARTINEZ, TINAJERO, SARMIENTO INVOCATION Chaplain Barry Summers, Police Chaplain PLEDGE OF ALLEGIANCE MAYOR PULIDO CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENT Pursuant to Government Code Sec. 54954.3, the public may address the City Council, Community Redevelopment Agency, and/or Housing Authority on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CITY COUNCIL AGENDA 3 JULY 18, 2011 CONSENT CALENDAR CONSENT CALENDAR Approve staff recommendations on the RECOMMENDED ACTION: following Consent Calendar items: Items 10A through 31B. ADMINISTRATIVE MATTERS MINUTES 10A MINUTES FROM THE REGULAR OPEN MEETING OF JUNE 20, 2011 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: 10B MINUTES FROM THE SPECIAL JOINT MEETING OF JUNE 22, 2011 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: 10C MINUTES FROM THE SPECIAL CLOSED SESSION MEETING OF JULY 13, 2011 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: NOTICE OF PUBLIC HEARINGS 12A RESOLUTION OF INTENTION TO MODIFY THE MANAGEMENT DISTRICT PLAN TO ADJUST THE BOUNDARIES FOR THE DOWNTOWN SANTA ANA COMMUNITY MANAGEMENT DISTRICT - Community Development Agency Legal Notice published in the Orange County Register on July 9, 2011. RECOMMENDED ACTIONS: 1. Adopt a Resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA STATING ITS INTENTION TO MODIFY THE MANAGEMENT DISTRICT PLAN TO ADJUST THE BOUNDARIES AND ENGINEER’S REPORT FOR THE DOWNTOWN SANTA ANA COMMUNITY MANAGEMENT DISTRICT, AND SETTING A TIME AND PLACE FOR PUBLIC HEARING THEREON CITY COUNCIL AGENDA 4 JULY 18, 2011 2. Set a public hearing for August 1, 2011. BOARDS / COMMISSIONS / COMMITTEES 13A APPOINTMENT – HISTORIC RESOURCES COMMISSION - NOMINATED BY MAYOR PULIDO AS THE CITY-WIDE REPRESENTATIVE FOR A FULL TERM EXPIRING DECEMBER 11, 2012 – Clerk of the Council Appoint RECOMMENDED ACTION:. Residing Name Board/Commission Ward Phil Schaefer Historic Resources Commission 6 (Replace Seeley) FINAL TRACT MAP NOTIFICATIONS Pursuant to Section 34-183 of the Santa Ana Municipal Code, the City Engineer has received this Final Map and is in the process of reviewing the map for final approval. The City Engineer shall approve or disapprove this map within 10 days of the City Council Meeting. 17A FINAL TRACT MAP NO. 2006-115 – 1316-1320 NORTH KING STREET Receive and file. RECOMMENDED ACTION: MISCELLANEOUS ADMINISTRATION 19A CLOSED SESSION REPORT – City Attorney’s Office 19B EXCUSED ABSENCES – Clerk of the Council Office 19C DESTRUCTION OF OBSOLETE CITY RECORDS - City Manager's Office and Finance and Management Services Approve the requests for the destruction RECOMMENDED ACTION: of obsolete records from various City departments in accordance with the retention schedule outlined in City Council Resolution 2006- 045. 19D QUARTERLY REPORT OF CONTRACTS ENTERED INTO BY THE CITY MANAGER - Finance & Management Services CITY COUNCIL AGENDA 5 JULY 18, 2011 Receive and file the Quarterly Report of RECOMMENDED ACTION: Contracts entered into between October 1, 2010 and December 31, 2010, valued at $25,000 and less. BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A WORKFORCE INVESTMENT ACT CALIFORNIA NEW START GRANT - Community Development Agency Approve an appropriation adjustment. RECOMMENDED ACTION: (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2012-03 – Recognizing additional revenues in an amount of $45,566 from the State of California for Prison- to-Employment Program activites. SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES 22A SPEC. NO. 11-036 - STREET SWEEPERS - (Public Works Agency) - Finance & Management Services Continued from the June 20, 2011 City Council Meeting by a vote of 4-3 (Alvarez, Martinez, Tinajero, no). Staff recommends continuance to August RECOMMENDED ACTION: 1, 2011. Award in accordance with Request for RECOMMENDED ACTION: Council Action. (Items 22B through 22F) 22B SPEC. NO. 11-019 - UNIFORM, MAT AND TOWEL SERVICE - Award a contract to G&K Services, Inc. for a three-year period with provision for one three-year renewal, in an annual amount not to exceed $43,000 - Finance & Management Services 22C SPEC. NO.08-014 - JANITORIAL SUPPLIES - Renew the contract with Kathco Products for a one-year period in a total annual amount not to exceed $45,000 - Finance & Management Services CITY COUNCIL AGENDA 6 JULY 18, 2011 22D SPEC. NO. 09-004 - HIGH DENSITY POLYETHYLENE (HDPE) FUSIBLE PIPE - Renew the contract with ISCO Industries, LLC for a one- year period in an annual amount not to exceed $35,000 (Public Works Agency) - Finance & Management Services 22E SPEC. NO.09-029 - ASPHALT CONCRETE MATERIALS - Renew the contract with Vulcan Materials Co. for a one-year period in an annual amount not to exceed $45,000 (Public Works Agency) - Finance & Management Services 22F SPEC. NO. 09-036 - TRANSPORTATION SERVICES FOR THE SENIOR CENTERS - Renew the contract with JFK Transportation Company for a one-year period in an annual amount not to exceed $40,000 (Parks, Recreation & Community Servcies Agency) - Finance & Management Services AGREEMENTS 25A AGMT - TREE MAINTENANCE SERVICES - Public Works Agency, Parks, Recreation & Community Servcies Agency, and Community Development Agency Continued from the June 20, 2011 City Council Meeting by a vote of 7-0. Staff recommends continuance to August RECOMMENDED ACTION: 1, 2011. Authorize the City Manager and Clerk of RECOMMENDED ACTION: the Council to execute the following agreements, subject to non- substantive changes approved by the City Manager and City Attorney and/or actions as noted on the Request for Council Action report. (Items 25B through 25M) 25B AGMT - EMERGENCY LIGHTING AND COMMUNICATION EQUIPMENT - With 911 Vehicle in an annual amount of $30,000. - Fire Department 25C AGMT - INFORMATION TECHNOLOGY SERVICES FOR HAZARDOUS MATERIALS ELECTRONIC REPORTING PROJECT - Execute an amendment with eCompliance Inc. in an amount not to exceed $30,000 - Fire Department CITY COUNCIL AGENDA 7 JULY 18, 2011 25D AGMT – CLEANING SERVICES AT THE CIVIC CENTER – Execute an amendment with Hydroblast Exterior Cleaning Company, LLC in an amount of $78,140 (Paid for by Civic Center Authority) - Parks, Recreation & Community Services Agency 25E AGMT - FOUNTAIN MAINTENANCE SERVICES IN THE CIVIC CENTER PLAZA - Execute an amendment with Deckside Pool Service in an amount of $19,620. (Paid for by Civic Center Authority) - Parks, Recreation & Community Services Agency and Community Development Agency 25F AGMT - WIRELESS DATA SERVICES AND EQUIPMENT - Execute an amendment with Verizon Wireless Data Communications Servcies extending the term up to an additional 18 months, through March 30, 2013, and increasing compensation by $115,00, for a total not to exceed an amount of $265,000 - Finance & Management Services 25G AGMT – VIDEO SEWER INSPECTION SERVICES - Execute an amendment with Houston-Harris PCS Inc., in an amount not to exceed $300,000 (Paid for by Santiago Sewer Service Fund) - Public Works Agency 25H AGMT - ANIMAL CARE SHELTER SERVICES - With the County of Orange - Police Department 25I AGMT - ANIMAL LICENSE FEE COLLECTION PROGRAM - Execute an amendment with Civic Collections, Inc. in an amount not to exceed $100,000 for an additional one-year term - Police Department 25J AGMT - REGIONAL INTEROPERABILITY/FIRE COMMUNICATIONS - With Fatpot Technologies, LLC in a fiscal year amount not to exceed $192,000 - Fire Department 25K JANITORIAL SERVICE – Finance and Management Services ? AGMT - Execute an amendment with Pacific Building Care, Inc. for janitorial services at the Depot at Santa Ana in an annual amount not to exceed $160,000 for a one-year term. Additionally, include janitorial services at the Santa Ana Main Library, Newhope Learning Center, Santa Ana PAAL (Police Athletic & Activity League) program facility and 13 park centers in an annual amount not to exceed $200,000 for a one-year term. CITY COUNCIL AGENDA 8 JULY 18, 2011 ? AGMT - Execute an amendment with Bell Building Maintenance Company for janitorial services at Santa Ana City Hall, Ross Annex, and Corporate Yard in an amount not to exceed $248,000 for a one- year term. 25L AGMT - FEDERAL GOVERNMENT LIAISON SERVICES – With the Ferguson Group for a six-month period in an amount not to exceed $37,500 – City Manager’s Office 25M AGMT – STATE GOVERNMENT LIAISON SERVICES – With Townsend Public Affairs for a six-month period in an amount not to exceed $25,000 – City Manager’s Office MISCELLANEOUS - BUDGET 29A INSURANCE RENEWALS - Personnel Services Agency RECOMMENDED ACTIONS: 1. Approve the City’s continued membership in the Big Independent Cities Excess Pool from July 1, 2011 to July 1, 2012 at an estimated premium cost not to exceed $1,250,000. 2. Approve the City’s continued participation in the Public Entity Property Insurance Program from July 1, 2011 to July 1, 2012 at an estimated premium cost not to exceed $360,500. 3. Approve the City’s continued participation in the California State Association of Counties – Excess Insurance Authority’s Crime Bond Program from July 1, 2011 to July 1, 2013 for an estimated two-year pre-paid premium not to exceed $17,500. LAND USE MATTERS DEEDS – TRANSFER OF PROPERTY 30A QUITCLAIM 1101 E. CHESTNUT AVENUE TO OCTA FOR THE AT- GRADE RAIL SAFETY ENHANCEMENT PROJECT (PROJECT 091745) - Public Works Agency Authorize the City Manager and Clerk of RECOMMENDED ACTION: the Council to execute a quitclaim deed relinquishing the City’s fee interest in 1101 E. Chestnut Avenue. CITY COUNCIL AGENDA 9 JULY 18, 2011 CONDITIONAL USE PERMIT/VARIANCES 31A CONDITIONAL USE PERMIT NO. 2011-14 TO ALLOW A 60-FOOT HIGH MONOPINE WIRELESS FACILITY FOR METRO PCS AT 601 SOUTH SANTA FE STREET - ROYAL STREET COMMUNICATIONS, APPLICANT - Planning and Building Agency Recommended action approved by the Planning Commission on June 27, 2011, by a vote of 5-0 (Nalle and Turner absent). Receive and file the staff report RECOMMENDED ACTION: approving Conditional Use Permit No. 2011-14 as conditioned. 31B VARIANCE NO. 2011-08 - TO ALLOW A REDUCTION IN PARKING FOR A NEW RESTAURANT/RETAIL BUILDING WITHIN THE METRO TOWN SQUARE SHOPPING CENTER AT 3600 THROUGH 3796 SOUTH BRISTOL STREET - JAMES CARTER, APPLICANT - Planning and Building Agency Recommended action approved by the Planning Commission on June 13, 2011, by a vote of 6-0 (Alderete absent). Receive and file the staff report RECOMMENDED ACTION: approving Variance No. 2011-08 as conditioned. **END OF CONSENT CALENDAR** BUSINESS CALENDAR BUSINESS CALENDAR RESOLUTIONS 55A ESTABLISH THE APPROPRIATION LIMIT OF THE CITY OF SANTA ANA FOR FY 2011-12 (GANN LIMITS) - Finance & Management Services Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING THE APPROPRIATION LIMIT OF THE CITY OF SANTA ANA FOR FISCAL YEAR 2011-2012 CITY COUNCIL AGENDA 10 JULY 18, 2011 55B ACCEPT STATE GRANT FUNDING TO PROVIDE WATER SERVICE TO FORMER CUSTOMERS OF CATALINA STREET PUMP OWNERS ASSOCIATION - Public Works Agency Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO ACCEPT STATE GRANT FUNDING, CONSTRUCT PUBLIC WATER SYSTEM IMPROVEMENTS AND PROVIDE SERVICE TO FORMER CUSTOMERS OF CATALINA STREET PUMP OWNERS ASSOCIATION 55C ACCEPT STATE GRANT FUNDING TO PROVIDE WATER SERVICE TO FORMER CUSTOMERS OF DIAMOND PARK MUTUAL WATER COMPANY - Public Works Agency Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO ACCEPT STATE GRANT FUNDING, CONSTRUCT PUBLIC WATER SYSTEM IMPROVEMENTS AND PROVIDE SERVICE TO FORMER CUSTOMERS OF DIAMOND PARK MUTUAL WATER COMPANY 55D CALIFORNIA EMERGENCY MANAGEMENT AGENCY (CAL-EMA) RESOLUTION TO AUTHORIZE INDVIDUALS FOR DISASTER RELIEF – Finance Management Services Adopt a resolution. RECOMMENDED ACTION: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DESIGNATING THE CITY MANAGER OR THE EXECUTIVE DIRECTOR OF FINANCE AND MANAGEMENT SERVICES OR THE FIRE CHIEF TO ACT AS AGENT FOR THE CITY WITH THE STATE OF CALIFORNIA OFFICE OF EMERGENCY SERVICES 55E HOMELAND SECURITY GRANT PROGRAMS (2010 METROPOLITAN MEDICAL RESPONSE GRANT) - Fire Department RECOMMENDED ACTIONS: 1. Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER AND THE FIRE CHIEF TO SUBMIT A GRANT APPLICATION TO THE STATE OF CALIFORNIA OFFICE OF EMERGENCY SERVICES FOR THE FY2010 METROPOLITAN MEDICAL RESPONSE SYSTEM GRANT PROGRAM CITY COUNCIL AGENDA 11 JULY 18, 2011 2. Authorize the City Manager and Clerk of the Council to execute the attached sub-grantee agreement subject to non-substantive changes approved by the City Manager and City Attorney. AGMT – With Orange County in the amount of $312,658, for the 2010 Homeland Security Grant Programs, Metropolitan Medical Response System grant. Approve an appropriation adjustment. 3. RECOMMENDED ACTION: (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2012-014 - Recognizing the 2010 Homeland Security Grant Programs, Metropolitan Medical Response System grant funds and appropriate the same into the 2010 Metropolitan Medical Response System grant expenditure account. PUBLIC HEARINGS 75A PUBLIC HEARING - RECOVERY OF UNCOLLECTED COSTS FOR ABATEMENT OF DANGEROUS AND ABANDONED BUILDINGS FOR FY 2010-2011 - Planning and Building Agency Legal Notice published in the O.C. Reporter on July 8, 2011 and notices mailed on July 7, 2011. Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA OVERRULING OBJECTIONS TO AND CONFIRMING THE COSTS OF SECURING AND DEMOLITION OF VARIOUS STRUCTURES DECLARED TO BE PUBLIC NUISANCES; MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING SUCH COSTS TO BE RECORDED WITH THE ORANGE COUNTYRECORDER 75B PUBLIC HEARING-WEED ABATEMENT PUBLIC NUISANCE REPORT FOR FY 2010-2011 - Public Works Agency Legal Notice published in the O.C. Reporter on July 8, 2011 and notices mailed on July 7, 2011. Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONFIRMING THE COSTS OF WEED, RUBBISH AND GARBAGE ABATEMENT: MAKING, CONFIRMING AND LEVYING ASSESSMENTS FOR SUCH COSTS; AND ORDERING A COPY THEREOF TO BE FILED WITH THE COUNTY AUDITOR, ASSESSOR AND TAX COLLECTOR CITY COUNCIL AGENDA 12 JULY 18, 2011 COMMUNITY REDEVELOPMENT AGENCY MEETING (Green Agenda) HOUSING AUTHORITY MEETING (Blue Agenda) COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A CITY MANAGER’S COMMENTS 90B CITY COUNCILMEMBER COMMENTS ADJOURNMENT - The next meeting of the City Council is scheduled for Monday, August 1, 2011 at 5:00 for the Closed Session Meeting immediately followed by the Regular Open Business Meeting in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. CITY COUNCIL AGENDA 13 JULY 18, 2011