HomeMy WebLinkAbout03 - YARDIANNLRENEWALREQUEST FOR HOUSING
AUTHORITY ACTION
MEETING DATE:
AUGUST 1, 2011
RECORDING SECRETARY USE ONLY:
APPROVED
TITLE
ANNUAL LICEN5E RENEWAL FOR
YARDI SYSTEMS, INC.
^ As Recommended
^ As Amended
CONTINUED TO
_ ~~
INTER EXECUTIVE DIRECTOR
COMMON DEVELOPMENT AGENCY
RECOMMENDED ACTION
Authorize the Executive Director to execute an agreement for the licensing renewal and for
services or enhancements to the software with Yardi Systems, Inc. in an amount not to exceed
$55,000, subject to non-substantive changes approved by the Executive Director and Autharity
General Counsel.
COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION RECOMMENDATION
At its Regular Meeting of July 19, 2011, by a vote of 6:0, the Community Redevelopment and
Housing Commission recommended that the Housing Authority authorize the Executive Director to
execute a license renewal and for services or enhancements to the software with Yardi Systems,
Inc. in an amount not to exceed $55,000, subject to non-substantive changes approved by the
Executive Director and Authority General Counsel.
DISCUSSION
The Housing Authority {Authority} currently uses specialized software in the administration of the
Housing Choice Voucher program. This software is critical to the operation of the Authority and its
obligation to electronically transfer data to the U. S. Department of Housing and Urban
Development (HUD). The Autharity approved an agreement in September 2002 with Yardi
Systems, Inc. for its Housing Choice Voucher program management software. This system tracks
all program information on applicants, tenants, and owners, schedules and maintains records on
ail Housing Quality Standards inspections, performs income and payment calculations, and
creates and transmits HUD-required reports. The annual license fee, which includes system
upgrades, software updates, all pertinent user manuals, staff training, and thirty-seven hours of
technical assistance, is due for October 1, 2011, through September 30, 2012. Under this contract,
Yardi Systems, Inc. will also host the software program to better streamline #echnical support.
~_.a
Annual License Renewal for Yardi Systems, inc.
August 1, 2011
Page 2
There are three nationally recognized providers of voucher management programs, including
Yardi, for housing authorities of a size similar to the Santa Ana Housing Authority. While all are
web-based applications, the user interface, workflow, and data exchange processes to support
payment check creation differ. It is cast~prahibitive to change vendors and retrain staff, re-enter
data, and customize new software to support the City's internal control requirements. The Housing
Authority's original housing program management software was developed- by Nan McKay, Inc.,
which in 2002 sold its program to Yardi Systems, Inc., and over the years has been customized to
serve the Housing Authority's requirements. The Yardi system is recognized as an industry
standard, chosen by Las Angeles County, Chicago, Portland, Sacramento, and other large public
housing authorities.
FISCAL IMPACT
Funds are available in the Housing Authority Other Contractual Services account (no.
14018760162300}.
APPROVED AS TO FUNDS AND ACCOUNTS:
~ I i
Shelly dry-Boyle
Housin onager
Community Development Agency
NTEISLB/LF/sr
Exhibit: 1. License Renewal
r ~
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
F,,
3