HomeMy WebLinkAbout25C - AGMT - ANNUAL WEED AND DEBRIS REMOVAL SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 3, 2011
TITLE:
AGREEMENT WITH NARANJO
LANDSCAPE, INC., FOR ANNUAL WEED
AND DEBRIS REMOVAL SERVICES
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on I" Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the attached agreement with Naranjo
Landscape, Inc., to provide weed and debris removal services in an amount not to exceed $184,500 for
a one-year period with provision for 3 one-year renewals subject to nonsubstantive changes approved by
the City Manager and City Attorney.
DISCUSSION
The Public Works Agency Maintenance Services Division is responsible for maintaining over 200 vacant
lots, easements, and storm drain channels. In order to do so, a contract for weed and debris removal
from both public and private properties is required. Removing the weeds and debris will enhance the
safety and appearance of these areas maintained by the Public Works Agency.
On September 20, 2010, the City Council awarded a one-year contract to Pestmaster Services, Inc., to
provide weed and debris removal services based on lowest responsive bid. The term of the award was
shorter than the typically requested award term for this service, which is a one-year award with
provisions for 3 one-year renewals. This change was based on City Council's concerns regarding the
outlook of the economy and staff was directed to solicit proposals again in 2011. Prior to this year, this
service was awarded as part of the bid process in which the contract is awarded to the lowest responsive
bidder. At times, this approach did not obtain the most qualified contractor, as it is based on lowest
quoted price. This time, in order to attain the most qualified and cost-effective contractor, a Request for
Proposals (RFP) was processed. The RFP process is used when other qualifying criteria is determined
to be of greater importance than price alone, such as qualifications and relative experience. This year
the specifications included weed control spraying as a contract requirement which will save the City
money by reducing the frequency of weed removal services in lots, culverts, and channels.
The RFP notice inviting proposals was advertised on August 29, 2011, and proposals were solicited and
due on September 6, 2011, at 4:00pm.
25C-1
Agreement for Annual Weed and Debris Removal Services
October 3, 2011
Page 2
A summary of the proposals received is as follows:
6 responses received for the RFP
1 proposal received from Santa Ana vendors
1 proposal late and returned unopened
5 proposals evaluated
Proposals were reviewed and evaluated on September 7, 2011, based on qualifications, capacity to
perform the required work, understanding of the scope of services, and cost competiveness. The top
three finalists were invited to an oral interview on September 13, 2011. DeAngelo Brothers, Inc., was
invited to the final interview; however, they requested to be removed from consideration due to a
significant mathematical error in its quoted pricing.
Based on the proposals evaluated, the scores for the RPF finalists are as follows:
Naranjo Landscaping, Inc
Pestmaster Services, Inc.
The proposal from Naranjo Landscape
understanding of the scope of services,
competiveness. Combined with efficiency
resulting from the company's experience in
of the past 20 years, staff recommends
options for 3 one-year renewals.
FISCAL IMPACT
RATING SCORE
1 564
2 465
was the top-ranked proposal based on technical merit,
qualifications, experience with similar contracts, and cost
of work and thorough understanding of the City's needs
having held the City's weed and debris removal contract 18
a one-year agreement with Naranjo Landscape, Inc., with
Funds are available in the Sanitation Enterprise, the Federal Clean Water Protection Enterprise,
Community Development Agency Downtown Development, and the Merged Housing Capital Projects
Funds (account nos. 05717640-62300, 06817640-62300, 40718842-62300 and 50718830-66220).
Raul Godinez II
Executive Director
Public Works Agency
?? CC ?ci lC ?C?
Nancy T. Edw ds
Interim Exec _ ' e Director
Community Development Agency
PG
Exhibits: 1. Abstract of Proposal Quotes
2. Agreement
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
25C-2
ABSTRACT OF PROPOSAL QUOTES
FOR ANNUAL WEED AND DEBRIS SERVICES
Vendor Naranjo Landscape
Inc.
Location Silverado, CA
Total $ 195,668.61
Exhibit 1
Pestmaster
Services, Inc.
Reno, NV
$ 288,599.45
25C-3
25C-4
AGREEMENT FOR PROVISION OF
WEED AND DEBRIS REMOVAL SERVICES
THIS AGREEMENT, made and entered into this 3`d day of October, 2011 by and
between Naranjo Landscape, Inc., a California Limited Liability Corporation (hereinafter
"Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and
existing under the Constitution and laws of the State of California (hereinafter "City").
RECITALS
A. The City desires to retain a Contractor having special skill and knowledge in the field of
weed and debris removal services.
B. Contractor represents that Contractor is able and willing to provide such services to
the City.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Contractor shall perform those services as set forth in City's Request for Proposals for
Weed and Debris Removal Services, dated August 24, 2011, attached as Exhibit A to this
Agreement, along with Contractor's Proposal, attached as Exhibit B. In the event of any conflict
in the terms of this Agreement and any attachment or exhibit hereto, the terms of this Agreement
shall prevail, followed by the City's Specifications (Exhibit A) and then by Contractor's Proposal
(Exhibit B). Contractor shall provide experienced and knowledgeable staff to perform services
under the direction of City staff. The Contractor shall be committed to provide adequate staffing
levels at all times in order to adhere to established schedules. The Contractor shall be
knowledgeable of and comply with federal, state and local regulations.
Coordination with the City, other contractors and agencies will be required to achieve
satisfactory and timely delivery of the final work product. Coordination may include, but not be
limited to, coordination with neighborhood and civic groups, City Commissions and Council
meetings, local and state agencies and boards and contractors. The City will decide the manner in
which the coordination efforts with be conducted. At the City's option, coordination efforts may
be performed by the Contractor's direct contact, by the Contractor acting through the City or by
the City only. When coordination efforts require agreements, such agreements shall be
coordinated through the City.
2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services,
the rates and charges identified in its Proposal attached as Exhibit B.. The total sum to be
25C-5
expended under this Agreement shall not exceed $184,500.00, annually, during the term of this
Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not be
made for work which fails to meet the standards of performance set forth in the Recitals which
may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on
September 30, 2012, unless terminated earlier in accordance with Section 13, below. The term of
this Agreement may be extended for up to three additional one-year terms upon at the City's
option, as evidenced by a written extension of the terms and conditions of this Agreement
executed by the Executive Director of Public Works and the City Attorney. City may terminate
this Agreement if the Santa Ana City Council fails to approve funding for said services during
any fiscal year.
4. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Contractor performs the services which are the subject matter of this Agreement; however, the
services to be provided by Contractor shall be provided in a manner consistent with all applicable
standards and regulations governing such services. Contractor shall pay all salaries and wages,
employer's social security taxes, unemployment insurance and similar taxes relating to employees
and shall be responsible for all applicable withholding taxes.
5. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described
below:
a. Commercial General Liability Insurance. Contractor shall maintain commercial
general liability insurance which shall include, but not be limited to protection against claims
arising from bodily and personal injury, including death resulting therefrom and damage to
property, resulting from any act or occurrence arising out of Contractor's operations in the
performance of this Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage applying to bodily
and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1,000,000 per occurrence. Such insurance shall (a) name the City, its officers,
employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not
contributory with respect to insurance or self-insurance programs maintained by the City; and (c)
contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non-owned automobiles.
25C-6
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the Labor Code, Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to commencing the
performance of the work under this Agreement, Contractor agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
(i) Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
e. If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Contractor's right to be paid for its
time and materials expended prior to notification of termination. Contractor waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
6. INDEMNIFICATION
Contractor agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, Contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims
for personal injury, including health, and claims for property damage, which may arise from the
direct or indirect operations of the Contractor or its contractors, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section 1 of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects
arising from this Agreement. This indemnity and hold harmless agreement applies to all claims
for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have
been suffered, by reason of the events referred to in this Section or by reason of the terms of, or
effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless,
and pay all costs for the defense of the City, including fees and costs for special counsel to be
selected by the City, regarding any action by a third party challenging the validity of this
Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or
equitable relief due to personal or property rights arises by reason of the terms of, or effects
arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding.
7. PERFORMANCE BOND
25C-7
Contractor shall provide to City a bond for the faithful performance of the services
required by this Agreement, in the amount of one-hundred percent (100%) of the total annual
agreement amount of the proposal prior to execution of the agreement.
8. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include
all nonpublic information. Confidential information includes not only written information, but
also information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to
any information that (a) has been disclosed in publicly available sources; (b) is, through no fault
of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the
Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of
law; or (e) is independently developed by the Contractor without reference to information
disclosed by the City.
9. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
10. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax No. 714-647-6956
With courtesy copies to:
and
Public Works Agency - Maintenance Services
City of Santa Ana
220 S. Daisy Avenue (M-85)
P.O. Box 1988
Santa Ana, California 92703
Fax No. 714-647-3345
City Attorney
City of Santa Ana
25C-8
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
Fax No. 714-647-6515
To Contractor: Naranjo Landscape, Inc.
29255 Modjeska Canyon Road
Silverado, California 92676
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, communication shall be effective or
deemed to have been given twenty-four (24) hours after the time set forth on the transmission
report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of
calculating these time frames, weekends, federal, state, County or City holidays shall be
excluded.
11. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Contractor. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
12. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other Contractors retained by City.
13. TERMINATION
a. This Agreement may be terminated by Contractor upon ninety (90) days written
notice of termination delivered to City.
b. City may terminate this Agreement upon thirty (30) days written notice of
termination delivered to Contractor. In such event, Contractor shall be entitled to receive and the
City shall pay Contractor compensation for all services performed by Contractor prior to receipt of
such notice of termination. However, payment need not be made for work which fails to meet the
standard of performance specified in the Specifications set forth in Exhibit A.
25C-9
c. Material Breach. If the Director determines Contractor has failed in the performance of
the duties and/or schedule as provided herein for a period of 15 cumulative days, the Director may
consider Contractor in material breach. City may exercise all remedies in law or equity for said
breach, including but not limited to: 1) termination of this contract effective 15 days after nc6ce of
such breach is placed in the U.S. Mail, and/or 2) withholding all or a portion of payment owed
relative to any such failure to perform or delay in performance, and/or 3) directing the work be
accomplished by either City personnel or another contractor at Contractor's expense, as determined
by the Executive Director. Contractor shall be responsible for all costs resulting from any breach,
including incidental and consequential damages.
14. DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
employment related activities. Contractor affirms that it is an equal opportunity employer and
shall comply with all applicable federal, state and local laws and regulations.
15. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may be
brought or arise out of, in connection with or by reason of this Agreement.
16. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
17. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
25C-10
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
CITY OF SANTA ANA
PAUL M. WALTERS
Interim City Manager
APPROVED AS TO FORM:
By:
Laura Sheedy
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
NARANJO LANDSCAPE, INC.
RAUL GODINEZ, II
Executive Director
Public Works Agency
BOB NARANJO
Vice President
Tax ID#
25C-11
25C-12
EXHIBIT A
CITY OF SANTA ANA PUBLIC WORKS AGENCY
REQUEST FOR PROPOSAL FOR
WEED AND DEBRIS REMOVAL (RFP)
1. SCOPE OF WORK/SERVICES
1.01 GENERAL CONDITIONS
1. The work to be done shall consist of destroying weeds, wild grass, and poisonous
or noxious plants and removing rubbish (including but not limited to scrap metals,
junk, disassembled parts of automobiles or machinery, tires, concrete, asphalt,
bricks or other construction or demolition materials, debris, litter, cardboard,
metal cans, glass, cut brush, dead trees, tree limbs and similar materials),
garbage, (including but not limited to animal matter including feces, fruit or
vegetable matter) and trimming trees and bushes from properties designated by
the Inspector of the Public Works Agency. Hazardous waste or hazardous
materials shall not be removed from any property.
2. All work, which is determined by the Inspector to be defective or deficient in any
of the requirements of the specifications, shall be remedied by the Contractor at
his expense in a manner acceptable to the Inspector.
3. The Contractor shall maintain all equipment required for the provision of services,
as set forth in Sec. 1.03, below, for the duration of this Agreement.
4. Contractor shall complete work within the time period set forth as follows:
Contractor shall have the ability to clean properties at the rate of no less than
18,000 square feet per day excluding discing and any unforeseen
circumstances that may cause work to be delayed provided that this amount of
work is available. Contractor shall also have the ability to disc properties at the
rate of no less than 42,000 square feet per day excluding any mowing,
handwork or haul away.
5. Work shall be completed in the same order in which issued by the Inspector; i.e.
no invoice will be paid for any of the cleaning of any property until all prev,ous
properties have been completely cleaned. All invoices shall be submitted within
fourteen (14) days of completion of work.
6. If City and Contractor cannot agree as to the method of abatement to be used in
a parcel of property, the City reserves the right to retain another contractor to do
the necessary abatement work on that parcel. Whenever a dispute between
contractor and Inspector shall arise, the word of the Inspector shall prevail.
7. Contractor shall be available, or his/her designate at all times for the duration of
the contract.
25C-13
8. Emergency call out fee paid to Contractor shall be a minimum of $75 per
incident.
9. Contractors outside work will not interfere with contract. City work shall have
priority.
02 WEED ABATEMENT AND LOT CLEANING
All parcels designated by the Inspector for weed abatement and lot cleaning shall be
thoroughly cleaned of all weeds, grass, noxious growth, trash, rubbish and garbage
in the following manner:
1. Whenever possible, lots shall be cleaned by discing.
2. All lots to be disced shall be disced to within one (1) foot of the property line until
all vegetation is covered with dirt. All weeds, grasses, or noxious growths along
fences, buildings, in corners or along edges of parcels or that which cannot be
safely reached by the disc shall be mowed or cut by hand-held implements to not
more than two (2) inches above the ground.
Vegetation so mowed or cut shall be gathered and removed, or spread on the
surface of the parcel from which it was mowed or cut, and thereafter disced into
the ground.
3. On lots, which are not accessible to a tractor or are otherwise impractical to disc,
as designated by the Inspector, all weeds, grass and poisonous or noxious plants
shall be cut or mowed to a height of not more than two (2) inches above the
ground. Vegetation so cut or mowed shall be removed from the lot.
4. All parkways and gutters in front of lots with abutting curbs and sidewalks shall
be cleaned of all weed or noxious growths. Any concreted or asphalted area
upon parcel being cleaned shall be swept and/or blown clean of any and all
rubbish or debris. Vegetation shall be cut to not more than two (2) inches above
grade and such vegetation shall be removed or disced into the soil of the abutting
parcel. The abutting public sidewalk shall also be thoroughly cleaned. All
tumbleweeds that are too large to be disced under, and all trash, rubbish and
garbage shall be hauled to a county disposal site.
5. Parcels which are clean, show signs of a substantial attempt to clean, are placed
under cultivation, or are built upon before the Contractor's arrival to commence
work, shall not be cleaned by the Contractor and no payment shall be made to
the Contractor for any work done thereon, including any cost of moving
Contractor's equipment to or from the location of any such parcel. Inspector shall
note any such condition on the work order.
6. Sufficient inspection will be provided but not such as will substitute for
supervision of the work by the Contractor or its foreman.
25C-14
1.03 EQUIPMENT
The Contractor shall perform all work necessary to complete the provisions of this
contract in a satisfactory manner unless otherwise provided. The Contractor shall furnish
all equipment, tools, materials, supplies and labor necessary to complete the work. It is
mandatory that the following equipment and tools be provided.
a.) Minimum half (1/2) I.) Push brooms
cubic yard loader
b.) Minimum twenty (20) m.) Loppers
cubic yard dump
truck
c.) Gas-powered n.) Tree pole saw
lawnmower
d.) Gas-powered weed o.) Hedge shears
eater
e.) Gas-powered P.) Long handled hoe
blower
f.) Gas-powered q.) Pitch fork
hedge trimmer
g.) Gas-powered chain r.) Traffic cones or
saw delineators
h.) Edger S.) Wheelbarrow
i.) Shovel t.) Tractor
0 Scoop shovel u.) Discer
k.) Rakes
25C-15
25C-16
r
CITY OR SANTA ANA PUBLIC WORKS AGENCY
REQUEST FOR PROPOSALS FOR ANNUAL WEED AND DEBRIS REMOVAL SERVICES
Certliication
I certify that I have read, understand and agree to the terms and conditions of this Request for Proposal. I
have examined the Scope of Services (Exhibit A) and am familiar with the scope of work and locations. I am
familiar with all the existing conditions and limitation that may. Impact work requests. I understand and agree
that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the
submission of my proposal.
Bid Item Price
Pricing shall be based on the items listed below. Fee must be Inclusive of all casts, including but not limited to,
direct and indirect costs for labor, overhead, incidental supplies, travel, mlleage, and fuel. Any special
materials will be purchased by the Contractor only after discussed and authorized by the City Projects
Manager or designee In writing. The City has the option to purchase and provide materials. Special
material will be purchased and/or by the City or the City will reimburse the Contractor after authorization by
city,
Naranjo Landscape, Inc.
LEGAL NAME OF COMPANY
29255 ModJeska Cyn, Rd., Silverado CA 92676
BUSINESS ADDRE=SS
Andrew Naranjo
PRINTED NAME OF AUTHORIZED AGENT
SIGNATURE F HORIZED AGENT
714.876.7674, N/A
PHONE AND FAX NUMBER
Vice President:
TITLE
9/6/11
DATE
20-0492954 andrew@naranjolandscape-inc.com
FEDERAL IDENTIFICATION NUMBER OR TAX ID (IF APPICABLE) EMAIL ADDRESS
C27: 935471
CONTRACTOR LICENSE NUMBER (IF APPLICABLE)
0
City of Santa Ana Public Works Agency
Request for Proposals for Annual Weed and Debris Removal
16 of 24
EXHIBIT a
25C-17
BIDDERS STATEMENT antl? BID iTCM PRIC)NO - CONTINUEDPARATE SEALED ENI/-.'LOPE
H!
Bid Unit
No: Item Unit Quantity Price Total
SECTION I - Abate Weeds on lots by Discing or "-
tractor mower Incl. edging & misc. hand labor
1. 3,001 Sq. Ft. to 6,000-Sq. Ft. Lot 18 50,00 900.00
2. 6,001 Sq. Ft. to 9,000 Sq. Ft. Lot 20 75.00 1,500.00
3. 9,001 Sq. Ft. to 12,000 Sq. Ft. Lot 12 60.00 720.00
4. 12,001 Sq. Ft. to 24,000 Sq. Ft. Lot 25 75.00 1,875.00
5. 24,000 Sq. Ft. to 1 Acre Lot 15 75.00 1,125.00
6. One (1) Acre to 2 Acres Lot 12 100.00 1,200.00
7. Two (2) Acres to 3 Acres Lot 3 100. 00 300.00
0 8
. Each additional Acre past 3 Acres Lot 1 100.00 100.00
Bid Unit
No: Item Unit Quantity Price Total
SECTIQN II - Abate weeds on lot by hand
mowing, Incl. edging and hand labor.
9. 3,000 Sq. Ft. or less Lot 3 50.00 150.00
10. 3,001 Sq. Ft. to 6,000 Sq. Ft. Lot 45 125. 00 5 ,. 62 5.0 0
11. 6,001 Sq. Ft. to 9,000 Sq. Ft. Lot 90 125.00 11, 250.00
12. 9,001 Sq. Ft to 12,000 Sq. Ft. Lot 10 125.00 11250.0 0
13. 12,001 Sq. Ft. to 24,000 Sq. Ft. Lot 5 200.00 1, 000.00
14. 24,001 Sq. Ft to 1 Acre Lot 1 250.00 250.00
15. One (1) Acre to Two (2) Acres Lot 1 250.00 250.00
City of Santa Ana Public Works Agency
Request for Proposals for Annual Weed and Debris Removal
17 of 24
25G-1
SECTION III
REFERENCED BID ITEMS
1. Miscellaneous Hand Work Sq. R. 1,050,000 •0500 52, 500.00
2. Trimming of Bushes and Tress Cu. Ft. 450,000 .0500 22, 500.00
3. Removal 8 Hauling of Rubbish and Oarbage From
Lots to Disposal Site Except Items designated In
Line #4:
a. Ito 20 cubic yards Cu. Yd. 1,200 12.00 14, 400.00
b. 21 cubic yards and above. Cu.. Yd. 4,500 12.60 54,000.00
4. Removal and Hauling of Concrete,
Asphalt, Blocks, Bricks, Rock and/or Cu. Yd. 400 10 , 00 4, 000.00
Dirt.
SECTION ly- WEED CONTROLS RAYING
Bid Unit
No: Item Unit Quantity Price Total
Lot Size - Weed Spraying Lot
1. 3,000 Sq. Ft. or less Lot z 72 50 145.20
2. 3,001 Sq. Ft. to 6,000 Sq. Ft. Lot 26 79.20 2,059.20
3. 6,001 Sq. Ft to 9,000 Sq. Ft. Lot 34 85.80 2,917.20
4. 9,001 Sq. Ft to 12,000 Sq. Ft. Lot 11 93.50 1,028.50
5. 12,001 Sq. Ft. to 24,000 Sq. Ft. Lot 29 121.00 3,509.00
6. 24,001 Sq. Ft.to 1 Acre Lot 10 154.00 1 540.00
7. One(1)Acre to Two (2) Acres Lot 10 280.50 _
2`f305.00
8. Two (2) Acres to Three (3) Acres Lot 2 401-50 s 0 j
00
9. Each Additional Acre Past 3 Acres Acre 2 104 , 50 ,
202.00
10. Miscellaneous Areas -- i,a. Sloped Sq. Ft. 717,000 00 0.3 5
757
5
Areas, Flood Channels, Not Flat . ,
.
1
TOTAL BID ......................................... .................... .. 195, 668.61
ECTI N V
1. Miscellaneous Hand Work Per Hour Flat Fee 100 , 00
9
City of Santa Ana Public Works Agency
Request for Proposals for Annual Weed and Debris Removal
18 of 24
25C-19
CITY OF SANTA ANA
REQUEST FOR PROPOSAL
WEED AND DEBRIS REMOVAL.
EXHIBIT C
PROPOSAL AND CONTRACT AGREEMENT
E PM NT LISTING
List below all equipment available should you receive a contract from the City of Santa Ana,
TRACTORS:
Number Make Model Hydr(YesiNoo, trafs
1 John Deere 2240 YES
DISCS:
Number Width Disc Diameter Double/Single Throw
1 7 Ft. 24 In. Double
MOWERS:
Number Width of Cut Hand or Tractor Mower
2 24 In. Hand
TRUCKS:
Number Width Disc Diameter Double/Single Throw
1 Ford F600 Dump
1 Toyota Stake Bed
1 Toyota Tacoma Pickup
TO BE INCLUDED IN ROE M& PACKAGE
City of Santa Ana Public Works Agency
Request for Proposals for Annual Weed and Debris Removal
19 of 24
25C-20
CITY OF SANTA ANA
REQUEST FOR PROPOSAL
WEED AND DEBRIS REMOVAL.
EXHIBIT D
PROPOSAL
EQUIPMENT LINING
List below all equipment available should you receive a contract from the City of Santa Ana.
HALF CUBIC YARD LOADER:
Number
1
Hydraulic Controls
Model (Yes/No)
S-130. Yes
GAS POWERED HEQGE TRIMMER:
Number Make
Make
Bobcat
GAS POWERED WEEDEATER:
Number Make
4 TMC 1 Echo
1 Stihl
1- Kawasaki
GAS POWERED BLOWER: GAS POWERED CHAIN SAW:
Number Make Number Make
2 TMC 2 Echo
Stihl
OTHER EQUIPMENT:
All equipment necessarv to complete the sc22e of work
TO BE INCLUDED IN PROPOSAL PACKAGE
City of Santa Ana Public Works Agency
Request for Proposals for Annual Weed and Debris Removal
20 of 24
25C-21
25C-22