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Home My WebLink About04 - RESOLAMENDBYLAWSHA1 -~ ... ~hti;a~a,•~z~ ~ ~„~rti~~ "~V ~r- E~CO~OB~G S~CF$E~"AHY USH OfVL~': AUGUST 4, 2003 ~~~L~d APPROVED ~ As Recommended i.;,l As Amended RESOLUTION TO AMEND THE BYLAWS OF THE HOUSING AUTHORITY - ~~~lJ`fiV pl~~~~i'gF~ -~ CQ~TINUi=D ~'O Adopt Resolution No. 2003-02 of the I-lousing Authority of the City of Santa Ana amending the bylaws to appoint the Clerk of the Council to act as the recording secretary of the Authority, to change the time of the regular meetings, and to authorize the Executive Director to execute all legal documents. COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION RECOMMENDATION recommended that the I-lousing Authority adopt a resolution of 'the Housing Authority of the City of Santa Ana amending the bylaws to appoint the Clerk of the Council to act as the recording secretary of the Authority, to change the time of the regular meetings, and to authorize the )executive Director to execute all legal documents. By a vote of 6:0 (Rodriguez and Turner-I,loveras absent) at its Regular Meeting of June 17, 2003. n~scussloN The Housing Authority bylaws were first adopted on May 1, 1972 with. one amendment in 1988. To improve efficiency and reflect changes to the City Charter, it is occasionally advisable to amend the bylaws. The proposed changes to the bylaws would authorize the Executive Director to ex~:cute all legal documents authorized by the Authority. Tn addition, the amendments would authorize the Clerk of the Council of the City to ,~, t' Resolution to Amend the Bylaws of the I-Iousing Authority August 9, 2003 Page 2 assume the recording secretary responsibilities of the Authority, and would change the meeting dates to the first Monday of each month when the City Council meeting is called to recess. FISCAL IMPACT There is no Pascal impact associated with. this action. __ John Reekstin Executive pirector JPR/TE/klp 1-LActior3s120031 [A1ResoA~nendf3yLa4~sI[A-8-4-03 ti~, 1: GIS/~3 LAS BYLAWS OF THE HOUSING AUTHORITY of THE CITY OF SANTA ANA, CALIFORNIA ARTICLE I -THE AUTHORITY SECTION I . Name of Authority. The name of the Authority shall be the "Housing Authority of the City of Santa Ana, California." SECTION 2. Seal of Authority. The seal of the Authority shall be in the form of a circle and shall bear the name of the Authority and the year of its organization. SECTION 3. Office of Authority. The office of the Authority sl~all be at such place in the City of Santa Ana, California, as the Authority may from tune to time designate by resolution. ARTICLE II -OFFICERS SECTION 1. Officers. The officers of the Authority shall be a Chairman, a Vice Chairman and a Secretary who shall be Executive Director. SECTION 2. Chairman. The Chairman shall preside at all meetings of the Authority. At each meeting, the Chairman shall submit such recommendations and information as he/she may consider proper concerning the business, affairs, and policies of the Authority. The Executive Director of the Authority is authorized to sign all legal documents on behalf of the Authority, including, but not limited to contracts and deeds authorized by the Authority. SECTION 3. Vice Chairman. The Vice Chairman shall perform the duties of the Chairman in the absence or incapacity of the Chairman; and in case of the resignation or death of the Chairman, the Vice Chairman shall perform such duties as are imposed on the Chairnan until such time as the Authority shall elect a new Chairman. SECTION 4. Sec~.___retary. The Clerk of the Council of the City of Santa Ana shall act as the recording secretary of the Authority for the purpose of keeping the minutes of the meetings of the Authority, and shall keep a record of its proceedings and transactions. He/she shall record all votes, and shall keep a record of the proceedings of the Authority in a journal of the proceedings to be kept for such purposes. He/she shall have in safe -1- ~s ifs. GIS/D3 LI?.S custody the seal of the Authority and shall have power to affix such seal to all contracts and instruments authorized to be executed by the Authority. SECTION 5. Executive Director, The Executive Director of the Authority shall have general supervision over the administration of Authority business and affairs, subject to the direction of the Authority. He/she shall be charged with the management of the housing projects of the Authority. He/she shall have the care and custody of all funds of the Authority anal shall deposit the same in the name of the Authority in such bank or banks as the Authority may select. He/she shall sign all legal documents on behalf of t11e Authority, including but not limited to, contracts, deeds and other instruments authorized by the Authority. He/she shall sign all orders and checks for the payment of money and shall pay out and disburse such moneys under the direction of tlae Authority. Except as otherwise authorized by resolution of the Authority, all such orders and checks shall be countersigned by the Chairman. He/she shall keep regular books of accounts showing receipts and expenditures and shall render to the Authority, at each regular meeting {or more often when requested), an account of hislher transactions and also of the financial condition of the Authority. SECTION 6. Additional Duties. The officers of the Authority shall perform such other duties and functions as may from time to time be required by the Authority or the Bylaws or rules and regulations of the Authority. SECTION 7. Election or Appointment. The Mayor of the City of Santa Ana shall be the Chairman and the Mayor Pro-Tem shall be the Vice Chairman of the Authority and shall hold office for a term concurrent with their respective offices on the City Council of the City of Santa Ana. SECTION 8. Vacancies. Should the offices of Chairman or Vice Chairman become vacant, the Authority shall elect a successor from its membership at the next regular meeting, and such election shall be for the unexpired terns of said office. When the office of Secretary becomes vacant, the Authority shall appoint a successor as provided herein. SECTION 9. Additional Personnel. The Authority may from time to time employ such personnel as it deerns necessary to exercise its powers, duties and functions as prescribed by the Housing Authorities Law, as amended, of California and all other laws of the State of California applicable thereto. The selection and compensation of such personnel {including the Secretary) shall be determined by the Authority subject to the laws of the State of California. -2~ ~ ., :,.~~~~ ;, ~~s~o3 z~zs ARTICLE III -MEETINGS SECTION 1. Regular Meetings. The Authority shall meet in the Council Chambers of the Santa Ana City Hall, 20 Civic Center Plaza, Santa Ana, California, at 6:00 P.M., on the first Monday of each month, when the City Council meeting is called to recess. In the event such date shall fall on a legal holiday, the regular meeting shall be held on the next succeeding regular day. SECTION 2. ~ecial Meetings. The Chairman of the Authority may, when he deems it expedient, and shall, upon the written request of two Commissioners of the Authority, call a special meeting of the Authority for the purpose of transacting any business designated in the call. The call for a special meeting shall be mailed to each Commissioner of the Authority at his/her business or home address at least seventy two (72} hours prior to the date of such special meeting. At such special rneetiz~g no business shall be considered other than as designated in the call, but if all of the Commissioners of the Authority are present at a special meeting, any and all business may be transacted at such special meeting. SECTION 3. Open Meetings. All of the meetings of the Commissioners shall be open to the public, whether regular or special. SECTION 4. uorum. The powers of the Authority shall be vested in the Commissioners thereof in office from time to time. Four Commissioners shall constitute a quorum for the purpose of conducting its business and exercising its powers and for all other purposes, but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in attendance, action maybe taken by the Autharit;y upon a vote of a majority of the Commissioners present. ARTICLE IV _ PROCEDURES SECTION 1. Amendments to Bylaws. The Bylaws of the Authority shall be amended only with the approval of at least four of the Commissioners of the Authority at a regular or a special meeting. SECTION 2. Robert's Rules. All rules of order not herein provided for shall be determined in accordance with Robert's Rules of Order. 3