HomeMy WebLinkAbout20A - AA - 2011 JAGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 17, 2011
TITLE
APPROPRIATION ADJUSTMENT
ACCEPTING THE 2011 JUSTICE
ASSISTANCE GRANT
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1St Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Approve an appropriation adjustment recognizing the 2011 Justice Assistance Grant in the
amount of $132,275 into the revenue account (no. 12814002-52001) and appropriate same into
the 2011 Justice Assistance Grant Expenditure account (no. 12814409-various).
2. Authorize the City Manager, Chief of Police, and the Clerk of the Council to execute an
agreement with the County of Orange, Sheriff's Department to transfer the 2011 Justice
Assistance Grant Program funds in the amount of $132,275.
DISCUSSION
The 2009 Recovery Act Edward Byrne Memorial Justice Assistance Grant (JAG) program is the
primary provider of federal criminal justice funding to state and local jurisdictions. It is a formula grant
that blends the previous Byrne Formula and Local Law Enforcement Block Grant (LLEBG) programs.
JAG requires a single unit of county government to function as the applicant/fiscal agent to apply for,
receive, and administer the funds on behalf of the entire county. A memorandum of understanding
designated the County of Orange, Sheriff-Coroner Department as the lead agency for this program.
For FY 2011, $163,302 has been allocated for Santa Ana. The City agreed to allocate 10 percent of
the total funding, or $16,330, to the Orange County Pro-Active Methamphetamine Laboratory
Investigative Team to supplement their resources. JAG also allows the fiscal agent for each county
to use a portion of the award for costs associated with administering the funds. The Orange County
Sheriff-Coroner Department will retain $14,697 (9.0 percent) for administrative fees. The remainder
of the funds in the amount of $132,275 will be utilized by the Police Department to fund personal
overtime and frontline law enforcement safety equipment as needed.
20A-1
2011 JUSTICE ASSISTANCE GRANT
October 17, 2011
Page 2
FISCAL IMPACT
The appropriation adjustment will enhance the 2011 JAG revenue account (no. 12814002-52001) by
an amount of $132,275 and increase the same into the 2011 JAG Expenditure account (no.
12814409-various).
APPROVED AS TO FUNDS AND ACCOUNTS:
Paul M. Walters
Chief of Police
Police Department
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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AGREEMENT TO TRANSFER FUNDS
FOR 2011 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG)
PROGRAM
THIS AGREEMENT is entered into this day of 2011, which date is
enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political
subdivision of the State of California, hereinafter referred to as "COUNTY", and
a municipal corporation, hereinafter referred to as
"SUBGRANTEE."
WHEREAS, COUNTY, acting through its Sheriff-Coroner Department, hereinafter referred to
as SHERIFF, in its capacity as the lead agency on behalf of sixteen units of local government, including
SHERIFF and SUBGRANTEE, has applied for, received and accepted the Edward Byrne Memorial
Justice Assistance Grant from the U.S. Department of Justice, Office of Justice Programs, Bureau of
Justice Assistance (hereinafter referred to as "the grant").
WHEREAS, the purpose of the grant is to supplement the resources available to the multi
agency Orange County Pro-Active Methamphetamine Laboratory Investigative Team (PROACT), and
to various programs designated to prevent and control crime within the County of Orange that are
operated by individual agencies included in the above-referenced sixteen units of local government, as
set forth in Attachment A hereto (Program Narrative in the grant MOU), which is attached hereto and
incorporated herein by reference.
WHEREAS, the terms of the grant require that certain grant funds be transferred to
SUBGRANTEE to be used for the grant purposes, which may include local initiatives, technical
assistance, training, personnel, equipment, supplies, contractual support, and information systems for
law enforcement, as more particularly described in Attachment A hereto.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
1. COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to
reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes. In order
CFDA 16.738
FY201 I JAG Program
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to obtain grant funds, SUBGRANTEE shall comply with the instructions and submit to SHERIFF all
required information and documentation, as set forth in Attachment B hereto ("How to Apply for JAG
Grant Reimbursements"), which is attached hereto and incorporated herein by reference. In no event
will the total amount of the grant funds transferred by COUNTY to SUBGRANTEE hereunder exceed
SUBGRANTEE's allocation, as set forth in Attachment C hereto ("JAG Program Allocation"), which is
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attached hereto and incorporated herein by reference.
2. SUBGRANTEE shall be reimbursed with said grant funds only for expenditures
necessary to acquire personal property or equipment as set forth in Attachment A hereto [herinafter
called "grant property and equipment"] or to perform such other grant functions, if any, for which
Attachment A specifies that SUBGRANTEE may utilize grant funds.
3. Throughout their useful life, SU 3GRANTEE shall use grant property and equipment
only for grant purposes in accordance with Attachment A hereto.
4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and
equipment from damage or destruction and shall provide regular maintenance and such repairs for grant
property and equipment as are necessary, in order to keep said grant property and equipment
continually in good working order.
5. If grant property or equipment becomes obsolete, SUBGRANTEE shall dispose of it
only in accordance with the instructions of COUNTY or the agency from which COUNTY received the
grant funds.
6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and
information in accordance with requirements set out in Attachment D ("Edward Byrne Memorial Justice
Assistance Grant Reporting Requirements"), which is attached hereto and incorporated herein by
reference.
7. SUBGRANTEE shall comply with all applicable terms of the certification(s) that are
attached hereto as Attachment E and incorporated herein by reference.
8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully
bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto.
CFDA 16.738
FY2011 JAG Program
U.S. Department of Justice
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SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no longer
will abide by any applicable provision of this Agreement or Attachments A, B, C, D or E hereto.
9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State
Auditor General with respect to this Agreement for a period of three years after final payment
I hereunder.
10. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and the
agency from which COUNTY received grant funds, and their elected and appointed officials, officers,
agents and employees from any and all claims and losses accruing or resulting to any and all contractors,
subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work,
services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement,
including Attachments A, B, C, D and E hereto, and from any and all claims and losses accruing or
resulting to any person, firm, or corporation who may be injured or damaged by SUBGRANTEE in the
performance of this Agreement, including Attachments A, B, C, D and E hereto.
11. No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or
agreement not incorporated herein shall be binding on any of the parties hereto.
12. SUBGRANTEE may not assign this Agreement in whole or in part without the express
I I written consent of COUNTY.
13. For a period of three years after final payment hereunder or until all claims related to
this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all
documents, papers and records relevant to the work performed or property or equipment acquired in
accordance with this Agreement, including Attachments A, B, C, D and E hereto. For the same time
period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the
agency from which COUNTY received the grant funds or their duly authorized representative(s), for
examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon
request, during usual working hours.
CFDA 16.738
FY2011 JAG Program
U.S. Department of Justice
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14. SUBGRANTEE shall provide to COUNTY all records and information requested by
COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be
required to provide to the agency from which COUNTY received grant funds or other persons or
agencies.
15. COUNTY may terminate this Agreement and be relieved of the payment of any
consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained
in this Agreement, including the applicable terms of Attachments A, B, C, D and E hereto, at the time
and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of
termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY.
16. SUBGRANTEE and its agents and employees shall act in an independent capacity in the
performance of this Agreement, including Attachments A, B, C, D and E hereto, and shall not be
considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which
COUNTY received grant funds.
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CFDA 16.738
FY2011 JAG Program
U.S. Department of Justice
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IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange,
State of California.
DATED: R4 ? , 2011
APPROVED AS TO FORM:
COUNTY COUNSEL
B
Nicole Sims, Deputy
DATED: ?-// 7 , 2011
DATED: , 2011
COUNTY OF ORANGE, a political
subdivision of the State of California
By
Sandra Hutchens, heriff- oroner
Sheriff-Coroner,; epartment
"COUNTY"
0040
Y
SUBGRANTEE
By
Name and Title
City
ATTEST:
City Clerk
DATED: , 2011
CI FDA 16.738
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AWSOM AS TO NORM
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ATTACHMENT A 2011-DJ-BX-2532
BJA FY 11 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
PROGRAM NARRATIVE
General Description of Program Activities:
The Edward Byrne Memorial Justice Assistance Grant (JAG) funds will be utilized to support a broad
range of activities to prevent and control crime within the County of Orange. The County of Orange has
been certified disparate; therefore, this joint application includes sixteen units of local government for
which the applicant and fiscal agent is the County of Orange.
The JAG funds will be utilized for the purpose areas outlined in the grant solicitation. The sixteen units
of local government in the jurisdiction will utilize the funds for local initiatives, technical assistance,
training, personnel, equipment, supplies, and contractual support and information systems for criminal
justice within the following purpose areas: law enforcement, prosecution and court, prevention and
education, corrections and community corrections, drug treatment, and planning, evaluation and
technology improvement. The expenditure details of the funds for each city are outlined in the following
narrative.
2011-DJ-BX-2532 Page 1 of 38
20A-9
ATTACHMENT A 2011-DJ-BX-2532
Multi-Agency Funding:
In a collaborative effort to benefit the County of Orange, the sixteen units of local government involved in
this grant application have agreed to utilize $36,749 (approximately 6%) of the total funding to
supplement the multi jurisdictional Orange County Pro-Active Methamphetamine Laboratory
Investigative Team, hereafter referred to as PROACT.
Program Narrative:
Outline the Proposed program activities -
Methamphetamine is the primary drug investigated by local, state, and federal law enforcement agencies
within the boundaries of Orange County. Successful clandestine methamphetamine laboratory
investigations require acquired expertise and are extremely time consuming and labor intensive. Local
law enforcement agencies do not have the resources, specialized training, or safety equipment necessary
to conduct the specialized investigations required to combat these types of operations. The labs
themselves are toxic and explosive in nature. Children of clandestine laboratory operators and meth users
are often forced to live in an environment of toxic chemicals with lasting effects on their overall physical
and mental health. PROACT will investigate all clan lab incidents within Orange County while
maintaining a close liaison with local agencies. These agencies will forward intelligence to PROACT for
review, evaluation, and subsequent enforcement action.
PROACT will integrate city law enforcement agencies, the Sheriff's Department, the District Attorney's
Office, the Bureau of Narcotic Enforcement, the Probation Department, as well as Child Protective
Services to conduct criminal investigations of clandestine methamphetamine laboratory operators,
suppliers, and traffickers.
PROACT personnel will initiate investigations, conduct covert surveillances, conduct parole and
probation searches, execute search warrants, and arrest criminal perpetrators. PROACT distinctively
focuses on disrupting and eliminating individuals and criminal cells responsible for providing both the
precursor and essential chemicals that are required to manufacture methamphetamine. hi essence
PROACT functions as the sole and highly unique "proactive" effort against the entire clandestine
methamphetamine laboratory hierarchy, within and having a nexus to Orange County.
Provide a brief Analysis of the need for the programs -
Precursor chemical smurfing has emerged as the preeminent source of pseudoephedrine for
methamphetamine production in the Southwest Region. Recent law enforcement investigations in
California suggest that organized precursor chemical smurfing organizations are supplying large
quantities of pseudoephedrine to methamphetamine laboratory operators. These operations are composed
of numerous individuals who make multiple purchases of products containing pseudoephedrine from
pharmacies, drug stores, and retail outlets. These products are then sold to chemical precursor brokers
who sell them directly to methamphetamine laboratory operators. The success of drug market disruption
is due in large part to the tireless work of state and local law enforcement agencies and the task forces
they comprise. Any diminishment of law enforcement pressure will enable these criminal groups in
California to resurge resulting in the production and distribution of higher purity ice methamphetamine.
According to state and local law enforcement agencies, the threat associated with methamphetamine
trafficking and abuse exceeds any other drug.
Methamphetamine-related criminal activity has increased concurrently with the rise in the overall threat
posed by the trafficking and abuse of the drug. The impact of the manufacturing, trafficking, and use of
2011-DJ-BX-2532 Page 2 of 38
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ATTACHMENT A 2011-DJ-BX-2532
methamphetamine has been devastatuig to many cities and rural counties throughout the country. State
and local law enforcement agencies identify methamphetamine as the drug that most contributes to
violent crime.
Methamphetamine critical incidents occurring in Orange County have and continue to represent the
majority of all narcotic incidents occurring within the county.
Goal:
The goal of the PROACT Task Force is to pro-actively seek out and eradicate all clandestine
methamphetamine labs and methamphetamine in Orange County, thus providing a safer community for
the residents, employees and visitors within the County. The objectives of the PROACT Task Force are
to reduce the availability of methamphetamine in Orange County, improve public safety in Orange
County by eradicating hazardous clandestine methamphetamine labs, and identify, disrupt and arrest
suppliers of methamphetamine precursor and essential chemicals
Strategies to be used for project:
PROACT Task Force personnel will initiate investigations, conduct covert surveillances, conduct parole
and probation searches, execute search warrants, and arrest criminal perpetrators. PROACT has and will
continue to distinctively focus on disrupting and eliminatuig individuals and criminal cells responsible for
providing both the precursor and essential chemicals that are required to manufacture methamphetamine.
PROACT will continue to utilize innovative investigative techniques in an attempt to identify and
apprehend methamphetamine clandestine laboratory violators. Examples of techniques used include;
reverse stings of lab apparatus and essential chemicals; use of GPS tracking devices; pursuing electronic
eavesdropping investigations, pursuing internet chemical sources, as well as continuing to assist and enter
into partnerships with Orange County law enforcement agencies at all levels of pro-active investigations.
PROACT will will continue to maintain an ongoing training profile in an attempt to stay current with all
progressive case law and new investigative techniques, as well as new safety procedures.
Finally, the PROACT Task Force subscribes to the philosophy that the very existence of
methamphetamine laboratories boils down to a three-pronged cycle (Facilitation, Manufacturing and
Distribution). Utilizing this philosophy, PROACT continues to focus on disrupting each of these prongs.
A significant focus has been placed on the disruption of pseudoephedrine suppliers, particularly
"smurfers" and brokers by prosecuting them in federal court, thereby reducing the amount of precursor
chemicals available to methamphetamine laboratory operators, and ultimately the methamphetamine
supply in Orange County.
Proiect identifiers: See JAG Identifiers (attached)
Meth labs
Funding:
TOTAL PROACT ALLOCATION (6.06%): $36,749
2011-DJ-BX-2532
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ATTACHMENT A 2011-DJ-BX-2532
County/OCSD:
The County of Orange proposes to use the 2011 Justice Assistance Grant funding as follows:
The Orange County Sheriffs Search and Rescue Unit is responsible for managing urban and wilderness
searches for missing persons, supporting the safe detection and apprehension of fleeing suspects, and is
capable of searching for and rescuing victims of collapsed structures. The Unit conducts operations in all
urban areas of the county as well as in the Trabuco District of the Cleveland National Forest. The team
has deployed to every city in Orange County. The bloodhounds and air scenting dog are routinely
deployed throughout southern California. The Unit is a registered mutual aid resource with the California
Emergency Management Agency (Cal/EMA) and is frequently called to assist with missions in other
counties. The vehicles assigned to the Search and Rescue unit are used for transporting personnel,
equipment and search K-9's to a variety of urban and wilderness search and rescue missions.
The Unit currently performs its first responder duties using UHF radio equipment. To be able to
communicate with Sheriff, Fire, and other first responder agencies at an incident, a complicated
"patching" arrangement is required, which is frequently impossible due to the remoteness and rugged
terrain of much of the Unit's activity. In these situations, the Search and Rescue team is unable to
communicate with other responders.
To address this deficiency, the Sheriff's Search & Rescue Unit proposes to utilize the available JAG
funds to procure 3 mobile 800 MHz encrypted radios, to be installed in three of the Unit's supervisory
vehicles. These radios will enable the Unit to directly access the Coordinated Countywide
Communications System (CCCS), as other Sheriff, Fire, and other aero and ground responders to these
incidents do, resulting in their communications being completely interoperable.
Purpose Areas:
The Purpose Areas this procurement will Support are: 1.) Program Planning, Evaluation, and
Technology, 2.) Law Enforcement, and 3.) Crime Prevention & Education.
Program Narrative:
Outline the Proposed program activities -
Procure 3 mobile 800 MHz encrypted radios; install in three of the SAR Unit's supervisory vehicles.
Provide a brief Analysis of the need for the programs -
The Orange County Sheriff s Dept. Search & Rescue (SAR) Unit currently performs its first responder
duties utilizing UHF-band radio equipment. To be able to communicate with Sheriff, Fire, and other first
responder agencies at an incident, a complicated "patching" arrangement is required, which is frequently
impossible due to the remoteness and rugged terrain of much of the Unit's activity. In these situations,
the Search and Rescue team is unable to communicate with other responders. This project will assist the
SAR Unit in operating at maximum efficiency in concert with other OCSD as well as other agencies'
resources.
Goals of the project:
The goal of the project is to equip three of the SAR Unit's supervisory first-responder vehicles with
800/700 MHz mobile radios. This will enable these vehicles to communicate with the radios of other
Orange County law, fire, lifeguard, and other agencies for the purpose of incident coordination and
2011-DJ-BX-2532 Page 4 of 38
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ATTACHMENT A 2011-DJ-BX-2532
response. An additional benefit of procuring these radios is that they are also capable of operating on the
700 MHz band, thus enabling direct conununication with outside agency mutual aid resources which
could be jointly deployed on an incident.
Strategies to be used for proiect:
Not applicable. The project consists only of procurement and installation of the equipment.
Proiect identifiers:
Program Planning, Evaluation, and Technology:
Communications
Data Sharing & Linkage
Equipment = Tactical
System Improvements
Law Enforcement:
Canines
Officer Safety
Crime Prevention & Education:
Missing Children
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training/Travel, Equipment, Supplies,
Consultants/Contracts, & an Other category)
$13,720 will be used solely for the procurement of the three mobile radios. No other costs are involved.
Timeline and/or project plan: Identify when the goals and objectives will be completed.
Procurement and installation of the equipment will take approximately 16 weeks.
Funding:
Total Allocation: $16,938
PROACT Contribution: (10%) $1,694
Administrative Fee (9%): $1,524
Funds Retained by City/County: $13,720
2011-DJ-BX-2532
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ATTACHMENT A 2011-DJ-BX-2532
City: Anaheim
The City of Anaheim proposes to use the 2011 Justice Assistance Grant funding as follows:
Purpose Areas: Corrections & Community Corrections/ Law Enforcement
Program Narrative:
The Anaheim Police Department would like to use JAG funding to support the medical services provided
by the Detention Facility. The Police Department has created a partnership with the Orange County
Health Agency to contract one full time Registered Nurse at the Detention Facility. We would like to use
the JAG funding to support the onsite Registered Nurse position. The onsite Registered Nurse will be
able to treat arrestees with minor injuries and/or illnesses quickly and efficiently without leaving the
Detention Facility. Currently, about 700 medical transports are made annually for arrestees who do not
have an urgent need for medical care. Having an onsite Registered Nurse will eliminate the need for
these time-consuming transports. This will allow police officers to spend more time in service on patrol
and less time at the hospital. Lastly, security issues with arrestee custody in the hospital and during
transportation will be eliminated.
We would also like to give one percent of our allocated funds to support our contract with the Community
Services Program (CSP), Inc. The Anaheim Police Department and CSP, Inc. have collaborated on a
gang prevention program named Gang Reduction, Intervention, and Prevention Program (GRIP). This
program has been implemented in a number of elementary and junior high schools within Anaheim. This
program success is due to its collaborative approach to gang prevention, education and community
building.
Goals of the proiect:
The use of the onsite Registered Nurse will increase the number of productive hours that patrol officers
spend on the streets, and will also eliminate the burden placed on local hospital emergency rooms to treat
arrestees who do not truly need urgent care. Significantly monetary and time savings will be realized by
both the Police Department and the local hospitals.
The additional funding provided to CSP, Inc., will allow staff to meet with additional at risk students and
their families, in hopes of reducing the number of students that join gangs at a young age.
Strategies to be used for proiect:
With an onsite Registered Nurse, simple diagnosis and issuance of minor medications can be made
without leaving the Detention Facility. The Police Department will have immediate access to a trained
physician, and will be able to effectively communicate with the individual. Police Officers will spend less
time transporting non-critical arrestees to the hospital and will have more time to patrol the streets and
respond to calls for service.
Both Anaheim and CSP hie. staff will collaborate with individual teachers, school administrators, and the
Orange County District Attorney at each targeted school. Members will meet monthly to intervene with at
risk students and their parents. The multi-disciplinary team approach will be used to address the student's
problematic behavior. Progress is then monitored by the CSP case manager and reported back to the team
on a 30, 60, 90 day interval.
2011-DJ-BX-2532 Page 6 of 38
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ATTACHMENT A 2011-DJ-BX-2532
Project identifiers: Detention (Non-Residential)/ Gangs
Budget and Budget Narrative: The cost to contract a Registered Nurse through the Orange County
Health Agency is approximately $110,000 annually. We would like to fund a portion of this position with
the grant funds. Due to budget reductions throughout the City, the Police Department is unable to fully
fund the Registered Nurse at this time
Additionally, Anaheim will be allocating one percent or $1,185 to fund our contract with CSP, Inc.
Timeline and/or project plan: The Police Department would like to Bold a portion of the Registered
Nurse Services and CSP, Inc. contract by October 1, 2011.
Funding:
Total Allocation: $ 118,537
PROACT Contribution: (4%) $4,741
Administrative Fee (9%): $ 10,668
Funds Retained by City/County: $ 103,127
2011-DJ-BX-2532
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ATTACHMENT A 2011-DJ-BX-2532
City: Buena Park:
The City of Buena Park proposes to use the 2011 Justice Assistance Grant funding as follows:
Purpose Areas:
--- Law Enforcement
--- Program Planning, Evaluation, and Technology
Program Narrative:
Outline the Proposed program activities -
Purchase of cellular service receiving antennas, repeaters, wiring, and installation for the Buena
Park Police Department two-story building.
Total Cost Estimate: $25,000
Provide a brief Analysis of the need for the programs -
The construction of a new 66,000 square-foot two-story Buena Park Police Department building
was completed in December of 2009. Police Department personnel moved into the new building
that same month.
Although the new building is entirely above-ground, the required materials to construct the new
PD (mostly metal framing) blocks cellular and radio service coverage inside the building. Our
radio communication equipment and Mobile Data Computers (MDC's) operate on the Sprint
network, which uses `CDMA' and `iDen' technology to provide service. Once this issue was
discovered, Sprint carne out and installed the necessary antennas, amplifiers, and repeaters in
order to get coverage for Sprint network.
All the other major service providers (i.e. Verizon, AT&T, T-Mobile, etc) use a different
technology than Sprint. The technology used by these other companies is very similar amongst
them, while the Sprint technology is entirely different.
The Emergency Operations Center (EOC) for the City of Buena Park is located within the new
Police Department building. When the City Council, Department Heads, and other stakeholders
for the City meet in the EOC, anyone with a cellular phone that is not on the Sprint network
cannot make or receive phone calls. This is very problematic - especially in the event of an
emergency, either via natural causes such as an earthquake or flood or through criminal activity
such as a terrorist attack. As past emergencies have taught us, sometimes cellular services get
jammed at the time of the emergency and the best way to communicate with other emergency
responders is through texting on cell phones.
In late May of 2011 at about noon, the entire Orange County 800Mhz radio system went down for
about an hour. The Buena Park Police Department (and all other O.C. agencies) had to quickly
come up with a contingency plan in order to communicate with the police officers in the field: In
our case, we tried to have our dispatchers communicate with officers in the field via cellular
phones. Unfortunately, many on-duty dispatchers were unable to use their cellular phones as they
were not on the Sprint network.
2011-DJ-BX-25 32
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ATTACHMENT A 2011-DJ-BX-2532
Police officers often enter the PD facility in order to book an arrestee, handle paperwork, talk to
their supervisor, book evidence, write reports, or for a variety of other reasons. Officers inside the
station may need to be contacted via their cell phone. When the officers are in the field, this is not
an issue. However, once at the police facility, those officers with cellular phones not on the Sprint
network cannot be reached. This is an officer-safety issue, especially if the officer is not
answering their radio.
When one of our officers arrests a suspect and brings them to the jail at the new police facility,
the officer often looks through the suspect's cellular phone to see if there is anything of
evidentiary value. Oftentimes, co-conspirators and/or those with valuable information about the
case will call the arrestee on his/her cellular phone. Unfortunately, unless the arrestee's cellular
phone is on the Sprint network, those valuable phone calls are never received and the arresting
officer doesn't have the opportunity to utilize the suspect's cellular phone as an investigative tool
toward solving crimes and/or determining guilt or innocence.
Goals of the proiect:
The goal of this JAG request is to install the needed antennas, amplifiers, and repeaters at the
Buena Park Police Department facility so that there is cellular phone service coverage for all
other major service providers, such as: Verizon, AT&T, T-Mobile, etc.
Since all of these other major service providers operate using the similar technology, one set of
antennas wired to the requisite amplifiers and repeaters will provide coverage for all of the other
major service providers. Sprint coverage will continue to be maintained through the previously-
installed antenna, amplifies, and repeaters that already work with their proprietary technology.
By doing so, our police services, terrorism preparedness, communications, and handling of
emergencies will be greatly enhanced as people will be able to communicate as expected through
their cellular phones - especially during an EOC activation or terrorist event.
Strategies to be used for project:
To accomplish the Buena Park Police Department's 2011 JAG project goal, we will obtain quotes
from qualified vendors who have the needed expertise to install and test the needed equipment to
accomplish our goal. The equipment needs to provide adequate cellular service coverage in all
areas of the department and the equipment needs to be able to handle a large quantity of cellular
calls simultaneously, such as would be needed in the case of an emergency or an EOC activation
or terrorist event.
Proiect identifiers: See JAG Identifiers (attached)
• Law Enforcement - Officer Safety
Having cellular service coverage for all of the major service providers will enhance
officer safety in case of the loss of radio communication and/or needing to reach an
officer who is at the station but not answering their radio.
• Law Enforcement - Policing
Officers often use their cellular phones as a method to communicate with the public - and
vice versa. Officers inside the Buena Park police building need to have cellular coverage
for their particular service provider in order to provide a higher quality of service to the
public.
2011-DJ-BX-2532
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ATTACHMENT A 2011-DJ-BX-2532
When processing an arrestee, the suspect's cellular phone often contains valuable
information that the officer can use to help him/her work the case. It is necessary to have
cellular coverage for the suspect's service provider while in the jail.
• Law Enforcement - Terrorism Preparedness
In the case of a terrorist threat or attack, the department's EOC may be activated. It is
imperative that all persons in the EOC have good cellular coverage during the activation
so that they can communicate as needed and gather the vital information needed during
the event.
Program Planning, Evaluation, and Technology - Communications
Backup communications are critical for a police department organization. This became
even more evident in late May of 2011 when all radio communication was lost. Having
cellular coverage for all persons within the police facility, and especially dispatchers, is
critical during an outage such as this.
Program Planning, Evaluation, and Technology - System Improvements
The Buena Park Police Department needs to improve upon the cellular coverage system
currently in place at the police facility - that being that only the Sprint network works
within the building. The JAG program funds will be used to install additional equipment
and testing so as to provide cellular coverage for all major service providers within the
Buena Park Police Department facility.
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training/Travel, Equipment, Supplies,
Consultants/Contracts, & an Other category)
We have requested and received preliminary price quotes for the parts (antennas, BDA,
repeaters), installation, and testing. The quotes received indicate the costs of this project are
approximately $25,000.
All of the 2011 JAG program funds allocated will be spent on the one-time purchase of the
needed equipment, installation, and testing. The equipment should last for the life of the
building. There should be no future expenditures needed in order to maintain this equipment.
Any amount possibly needed over the amount allocated by the 2011 JAG program funds will be
covered by the Buena Park Police Department.
Timeline and/or proiect plan: Identify when the goals and objectives will be completed
The project goals and objectives will be implemented immediately upon approval for the JAG
program funds and Buena Park City Council approval to utilize the JAG program funds for the
expenditures as described.
Funding:
Total Allocation: $24,984
PROACT Contribution: (0%) $0
Administrative Fee (9%): $2,249
Funds Retained by City/County: $22,735
2011-DJ-BX-2532
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ATTACHMENT A 2011-DJ-BX-2532
City: Costa Mesa
The City of Costa Mesa proposes to use the 2011 Justice Assistance Grant funding as follows:
Purpose Areas:
1) Planning, Evaluation, and Technology Improvement
Program Narrative:
The Costa Mesa Police Department's proposed program activity is to improve and enhance the security
and video system of its police facility. In general, law enforcement is a target to both foreign and
domestic threats. Components of the police department's security and video system are antiquated and the
department lacks funding to repair and improve the security and video system of the main police facility.
Goals of Proiect:
The department's project goal is to replace and upgrade components of its current security and video
system. This will improve the system's video retention capabilities, decrease maintenance costs, and
enhance monitoring capabilities within the facility.
Strategies to be used for Proiect:
To accomplish the department's 2011 JAG project goal, the agency will obtain quotes fi•om vendors that
can supply the identified service, technology, and/or equipment needed.
Project Identifiers:
1) Equipment - Video/Audio Recording, 2) System Improvements
Budget & Budget Narrative:
Preliminary quotes have been obtained for the department's proposed program. The estimated costs are:
Digital Video Recorder (DVR) (qty. 2) - $22,000, Security Camera (qty. 1) - $3,102.
Timeline and/or Proiect Plan:
The project objectives and goals will be instituted immediately upon approval of the Costa Mesa City
Council and the department's ability to utilize the JAG allocation for expenditures.
Funding:
Total Allocation: $27,585
PROACT Contribution: (0%) $ 0
Administrative Fee (9%): $2,483
Funds Retained by City/County: $25,102
2011-DJ-BX-2532
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ATTACHMENT A 2011-DJ-BX-2532
City: FOUNTAIN VALLEY
The City of Fountain Valley proposes to use the 2011 Justice Assistance Grant funding as follows:
To purchase Level 3 ballistic helmets for Patrol, Detectives and SWAT Officers.
Purpose Areas:
Law enforcement
Program Narrative:
The purpose of the program is to provide protection to Officers responding to calls for Police service.
This "protection" will be accomplished via the purchase of ballistic helmets with eye shields. Currently,
no budgeted funds exist to purchase the items. The helmets currently in service are 20-plus years old with
no ballistic or eye protection.
Goals of the proiect:
To provide ballistic helmets with eye protection to Officers responding to critical incidents. These
helmets will offer Level 3 ballistic protection from firearms and eye protection, which does not exist in
the current equipment inventory.
Strategies to be used for project:
The ballistic helmets will be issued to each individual Officer. Patrol, Detective and SWAT Officers will
have the helmets available to them within arm's reach while on duty. When Officers respond to critical
incidents in the field, they will don the ballistic helmets providing them Level 3 protection and eye
protection they currently do not have access to.
Proiect identifiers:
Officer safety
Budget and Budget Narrative:
Equipment: Helmet 3A PASGT with comfort system. Includes Paulson DK5 H Riot Shield, and helmet
bag with zipper.
Unit Price (per helmet): $297.64
Subtotal: 28 helmets x $297.64 = $8,333
Tax: $778
Grand Total: $9,111
2011-DJ-BX-2532
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ATTACHMENT A 2011-DJ-BX-2532
Timeline and/or project plan:
One approved at the Federal level, the prog ram will be submitted to our local City Council. Once
approved at the local level, requisition and purchasing should be accomplished in the first three months of
the program.
Funding:
Total Allocation: $10,012
PROACT Contribution: (0%) $0
Administrative Fee (9%): $901
Funds Retained by City/County: $9,111
2011-DJ-BX-2532
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ATTACHMENT A 2011-DJ-BX-2532
City: Fullerton
The City of Fullerton proposes to use the 2011 Justice Assistance Grant funding as follows:
Purpose Areas:
Law Enforcement
Program Narrative:
Outline the Proposed program activities -
Funding for the proposed JAG 2011 Cold Case Project will pay for 3 part-time reserve officers to re-open,
re-investigate and, where possible, solve cold cases of murder through the use of technology not available
at the time the crime was committed.
Provide a brief Analysis of the need for the programs -
Currently, the Fullerton Police Department has over 20 unsolved cases of murder on its books going back
over 30 years. Clearly, the crime of murder calls for the greatest use of police resources to ensure justice
for the victim, the victim's loved ones, and the murderer. However, through a lack of evidence, witnesses
and - especially with decades-old crimes - a lack of technology, some crimes of murder were seemingly
impossible to solve.
Now, recent and rather astounding advances in both the collection and analysis of evidence make it
possible to solve previously unsolvable cases. Nonetheless, these cold cases will still require many hours
of old-fashioned detective work, and with the current fiscal crisis and a Police Department already
stretched to its limits preventing and solving present-day crimes, these cold cases have not received the
attention and resources they deserve. The JAG 2011 Cold Case Project would provide the needed
manpower for these cases which are especially time-consuming and difficult to investigate due to the
many years which may have transpired since the crime was committed.
Goals of the proiect:
The primary goal of the project is to reopen and reinvestigate cold cases of murder and, where possible,
solve and prosecute these cases.
Strategies to be used for proiect:
With oversight from the Captain in charge of the Detective Unit, the Cold Case Project will utilize the
expertise and experience of three retired police detectives, now Reserve Officers acting as
consultant/specialists, to reopen, reinvestigate and, where possible, solve cold cases of murder. Utilizing
these experienced officers at a very modest hourly rate of $22 per hour means that the funding dollars will
go much further than paying regular detectives. Each of these three detectives will work an estimated 10
hours per week (514 hours each) for one year for a total of 1,542 man hours.
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ATTACHMENT A 2011-DJ-BX-2532
These detectives will review the Department's 20+ cold cases and give priority to those with DNA
evidence which could now provide clues sufficient to bring a killer or killers to justice or at least being
closure to a case. Besides managing the newly-reopened cases and directing the processing of evidence,
with the in-kind assistance of the CSI staff, these detectives will also conduct interviews and other
research as necessary. When sufficient evidence is produced and a murder suspect is identified, these
cold cases will, whenever possible, be brought to the District Attorney's Office for prosecution.
Proiect identifiers: See JAG Identifiers (attached)
Cold Cases (Law Enforcement)
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training/Travel, Equipment, Supplies,
Consultants/Contracts, & an Other category)
All monies will be used to pay the $22 per hour cost of the three Reserve Officer/Detectives.
$22/hr x 3 detectives x 514 hrs. $33,924
Medi-Care Benefits (Partial) 449
TOTAL COST $34,373
Timeline and/or project plan: Identify when the goals and objectives will be completed
Due to the complexities of a cold case, a specific timeline and guarantee of solving a cold case is not
possible. However, it is projected that cold case detectives will reopen, thoroughly investigate and, where
possible, solve and bring for prosecution a minimum of two cold cases within one year.
Fundin :
Total Allocation: $42,436
PROACT Contribution: (10%) $4,244
Administrative Fee (9%): $3,819
Funds Retained by City/County: $34,373
2011-DJ-BX-2532
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ATTACHMENT A 2011-DJ-BX-2532
City: Garden Grove
The City of Garden Grove proposes to use the 2011 Justice Assistance Grant funding as follows:
Purpose Areas:
Law Enforcement; Corrections and Community Corrections
Program Narrative:
The Police Department will use 2011 JAG funds to pay a portion of its jail services contract. The jail
contract saves thousands of department man-hours and is a key component for maximizing police officer
time out on the streets.
The Garden Grove Police Department has one of the lowest ratios of officers per capita of any city its size
in California, yet the Department must still struggle to keep staffing levels from decreasing. Garden
Grove's current and projected financial condition prohibits the Department from hiring personnel, and
additional budget cuts are being implemented in FY 2011-12. Therefore, contracting out jail services
provides an alternative solution, which enables the Department to maintain officer time in the field
without hiring additional Personnel.
Goals of the proiect:
Create operational efficiencies in Patrol that would generate the equivalent productive hours of up to
seven additional Police Officers that could be used to augment patrol operations.
Strategies to be used for project:
Contracting out jail services allows the Police Department to concentrate much more of its efforts on
community safety instead of expending energy and resources on jail operations. The jail contract allows
sworn police officers to process arrestees and return to their field duties in as little as 15 minutes. This in
turn will increase then availability to handle additional calls for services.
Proiect identifiers: See JAG Identifiers (attached)
Community Policing; Detention (Non-residential). The Garden Grove Police Department implemented
the Community Policing philosophy many years ago. Contracting out staffing of the detention facility
facilitates that philosophy, by enabling patrol officers to return to their beat areas more quickly.
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ATTACHMENT A 2011-DJ-BX-2532
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training/Travel, Equipment, Supplies,
Consultants/Contracts, & an Other category)
The funds retained by the City will help to offset the annual cost of the jail services contract. For FY
2011-12 the monthly cost of the contract will be $40,965. The cost covers staffing, operating expenses,
and management fees, as well as liability insurance maintained by the vendor. Personnel services
provided under this contract guarantee 24/7/365 staffing of the jail at 9.6 FTE.
All 2011 JAG funds retained by the City will be used to offset the cost of the contract. This amount will
cover one full month ($40,965), and the remaining $8,442 will be used to offset the cost of a second
month of the contract.
Timeline and/or project plan: Identify when the goals and objectives will be completed
The jail is a 24/7 operation and operates 365 days a year. The goals and objectives for the program are
met on a continual basis, by allowing officers to return to their patrol duties quickly, thus enhancing the
policing presence in. the City.
Funding:
Total Allocation: $54,293
PROACT Contribution: (0%) $0
Administrative Fee (9%): $4,886
Funds Retained by City/County: $49,407
2011-DJ-BX-2532
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ATTACHMENT A 2011-DJ-BX-2532
City: Huntington Beach
The City of Huntington Beach Police Department, Huntington Beach, California proposes to use
the 2011 Justice Assistance Grant funding as follows:
Purpose Areas:
This grant funding will be used to purchase new software to enhance our current security access to
California Law Enforcement Telecommunications Systems (CLETS) data to comply with new
Department of Justice (DOJ) requirements. The proposed purpose area is Program Planning, Evaluation
& Technology Improvement.
Program Narrative:
Outline the Proposed program activities -
To secure the mobile data computers (MDC's) used to access DOJ related information.
Provide a brief Analysis of the need for the programs -
This technology improvement is a requirement by the Federal Bureau Investigations (FBI) California
Justice Information System (CJIS) Security policy, section 5.6.2.1.
Goals of the proiect:
Require all officers and officials who require access to CLETS data to use a strong two-factor
authentication method.
Improve security to all data communication from the MDC's located in the police vehicles.
Allow the officers to take the MDC's out of the vehicles for more effective police reporting
writing.
Strategies to be used for proiect:
The Huntington Beach Police Department has numerous Mobile Data Computers (MDC) in its fleet of
vehicles and remote access computers both of which access CLETS data. These systems use Sprint EV-
DO for remote connectivity to the police data network. In order to comply with the aforementioned FBI
security policy, the police department is required to use a secondary method to authenticate the identity of
personnel using a MDC or remote access computer to access protected data. An example of this is using a
secondary long-in requirement that will be required by personnel every time they access the network. By
requiring this secondary authentication the department is further ensuring the identity of the personnel
using the system. Currently, the network is protected by only a single log-in password which could be
compromised by individuals who do not have authority to access the system. The solution to correct this
vulnerability is by requiring both knowledge (password) and possession of authorized device to access the
data network.
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ATTACHMENT A 2011-DJ-BX-2532
Proiect identifiers: See JAG Identifiers (attached)
Computer Software/Hardware
Budget and Budget Narrative: Outline how JAG hinds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training/Travel, Equipment, Supplies,
Consultants/Contracts, & other category)
This software costs $34,511.
All implementation and training will be done by current staff.
Timeline and/or project plan: Identify when the goals and objectives will be completed
The total timeline for this project is between 10-12 months. Below are the estimates for each process
step:
• Research and Identify the software to be used - 3 months
• Install and test the software on test systems - 3 months
• Prepare deployment of software to MDC's - 1 month
• Deploy software and tokens (if needed) to all Mobile Data Computers - 2 months
• Train officer personnel use of the new authentication tools - 3 weeks
Funding:
Total Allocation: $34,511
PROACT Contribution: (0%) $0
Administrative Fee (9%): $3,106
Funds Retained by City/County: $31,405
2011-DJ-BX-2532
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ATTACHMENT A 2011-DJ-BX-2532
City: Irvine
The City of Irvine (Police Department) proposes to use the 2011 Justice Assistance Grant funding
as follows:
Purpose Areas:
The purpose area of the project will focus mainly on law enforcement, as well as, prevention, education
and conununity outreach.
Program Narrative:
The Irvine Community Police Academy program is a training and education program designed to provide
Irvine citizens first-hand information about how the Irvine Police Department, related law enforcement
and the justice system work collaboratively. Moreover, graduates of the program act as advocates and
serve as an important lifeline into the community.
Participation requires a commitment of one night a week for a 9-week period, with graduation occurring
the 9`` week. The curriculum and teaching methods are similar to the traditional law enforcement
academy, but the weekly sessions are not designed to make the participant a law enforcement officer.
The City of Irvine's Community Police Academy is a unique program in that graduates are encouraged to
join the "Community Police Academy Alumni Association" a 501(3)(c) non-profit corporation located in
the City of Irvine. The Community Police Academy Alumni Association was formed on January 1, 2000,
to bring together graduates of the Community Police Academy of Irvine to enhance the relationship
between the community and to support the Irvine Police Department.
The Irvine Community Police Academy has proven to be a valued program designed to educate the
community on the concept of Community Policing, Police Oriented Problem Solving and the resources
the Irvine Police Department can provide in addition to traditional law enforcement practices. With a
better understanding, it becomes easier for police and residents to work in partnership to identify and
implement solutions to neighborhood and community problems. Moreover, the Community Police
Academy allows members to work with police officers collaboratively to achieve realistic solutions to
neighborhood problems relating to crime, fear of crime and quality of life issues. It has been
demonstrated that increasing community awareness and participation reduces the prevalence of crime.
Taking this new understanding a step further, graduates of the Community Police Academy are eligible to
become "Volunteers in Policing Patrol." In this way, the Community Police Academy is an important
first step that is interrelated and is a prerequisite to residents who want to participate in Volunteers in
Policing Patrol.
Collectively, these "goodwill ambassadors" play an important role in acting as liaisons between the police
and the community. The Irvine Police Department recognizes that today, more than ever, law
enforcement agencies need to draw upon the experience of residents thereby tapping into a tremendous
community resource of volunteers and resident ambassadors. Utilizing residents who want to volunteer
their time and skills to the Irvine Police Department afford active police personnel to perform their duties
more efficiently and thereby help to promote and foster innovative community based policing.
The instructors for the Community Police Academy are department executives, veteran officers, and
personnel who teach in their own areas of expertise. Each instructor has years of training and experience
in their field. Sworn officers also bring street experience into the classroom. Participants will have the
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ATTACHMENT A 2011-DJ-BX-2532
opportunity to meet the Police Chief, Command Staff, and police officers assigned to geographic areas of
the City.
Goals of the proiect:
The specific goals of the Irvine Community Police Academy include:
¦ Create a collaborative partnership between the Irvine Police Department and community members.
¦ Foster opportunities to support community partnerships and proactive problem solving.
¦ Serve as a prerequisite for graduates who want to participate in the Volunteers in Policing Patrol.
¦ Maintain a core graduate group also known as the Community Police Academy Alumni Association
that are called upon to support sworn police officers with implementing the following programs:
? DUI Enforcement Checkpoints
? Red Ribbon Week (D.A.R.E.)
? Bike Rodeo
? Tip-A-Cop
? "Role Play" for New Officer Orientation
? National Night Out
? Crime Prevention
? Staff Community Relation Events
? Prescription "Drug Take Back" Program
? Block Training & Education
? Community Liaison
Strategies to be used for project:
An important first strategy for the Irvine Community Police Academy is selecting interested and
engaged residents. This is accomplished by advertising on the City's website, the Irvine World News
and word-of-mouth. Applications are made available through e-mail, the City's web-site and in
person and applications are required to be completed four weeks prior to the commencement of
classes.
Applications are reviewed by Community Police Academy facilitators that include but are not limited
to the Office of Professional Development, Patrol and the Volunteer Coordinator. The facilitators
seek out a variety of individuals in order to have a well-balanced group of individuals reflective of the
community. The selection process requires that applicants are at least 21 years old, work or live in the
City of Irvine, have no prior felony convictions, no misdemeanor arrests within one-year of
application, may not have been a victim of a crime within the last 2 years, be able to commit to the
full 10 weeks. Each participant is allowed 2 absences, then consulted; continued absences result in an
offer to participate in the next class or dismissal from Community Police Academy class with the
return of all materials.
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ATTACHMENT A 2011-DJ-BX-2532
¦ Priority is given to individuals on the current waiting list, referrals from employees and past
participants and individuals who work or live within the City of Irvine. The program is not
recommended for individuals considering law enforcement as a career or police and city employees.
Applicants are subject to a background check that includes fingerprints and a check for warrants.
¦ The Community Police Academy will utilize instructors comprised of department executives, veteran
police officers and personnel who teach in their own areas of expertise. Each instructor has years of
training and experience in their field and swonl officers provide street experience into the classroom.
Participants will have the opportunity to meet the Police Chief, Command Staff, and police officers
assigned to geographic areas of the City.
¦ Graduates are encouraged to join the "Community Police Academy Alumni Association" a 501(3)(c)
non-profit corporation located in the City of Irvine to bring together graduates of the Community
Police Academy of Irvine to enhance the relation between the community and the Irvine Police
Department.
¦ The Community Police Academy Alumni Association is managed and coordinated by a 6-person
Board of Directors consisting of President, Vice-President, Secretary, Treasurer, Membership
Chairman and Past President. The Community Police Academy Alumni Association is managed by
the Office of Professional Development Sergeant who attends monthly Board meetings. The alumni
members meet as a whole bi-monthly
¦ Detailed requests for volunteer assistance by Department personnel are made directly to the Volunteer
Coordinator in the Office of Professional Development who then distributes the requests to the
Community Police Academy Alumni Association for staffing.
¦ It is a strategy of the Community Police Academy program to encourage members to participate in
the Volunteers in Policing Patrol who have greater responsibilities, primarily non-hazardous duties,
which are currently being performed by patrol officers and civilian traffic investigators.
Proiect identifiers:
The Irvine Community Police Academy program serves to meet the following Justice Assistance Grant
Identifiers:
¦ Community Policing
¦ DARE
¦ Impaired Driving
¦ Policing
¦ Crime Prevention
¦ Law Related Education
2011-DJ-BX-2532
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ATTACHMENT A 2011-DJ-BX-2532
Budget and Budget Narrative:
IRVINE POLICE COMMUNITY POLICE ACADEMY
Estimated Budget for One Class of 30
PERSONNEL:
Sergeant 3.5 hrs/wk for 9 wks = 45.5 hrs OT
Officer 3.5 hrs/wk for 9 wks = 45.5 lirs OT
Senior Public Safety 3.5 hrs/wk for 9 wks = 45.5 hrs OT
INSTRUCTOR OVERTIME:
Instructors 2 officers/wk for 9 wks
SWAT 5 team members @ 3hrs OT
K-9's 2 officers @ 3hrs OT
TOTAL PERSONNEL/OVERTIME
PROGRAM COSTS:
LIVESCANS 30 @ $32 each
$2,200 (approx)
$1,300 (approx)
$400 (approx)
$2,800
$1,800
$1,200
$3,900
$9,700
$960
GENERAL SUPPLIES $1,500
1 "inch white binders, miscellaneous office supplies, metal IPD badge lapel pins, index tabs for
notebooks, color ink jet cartridges, identification card materials, cardstock, imprinted pens, photo
paper, DVD's for slide show
WEEKLY REFRESHMENTS
$400
DUPLICATING/XEROX $400
In-house printing/copy services for applications, brochures, misc. correspondence and literature,
class manual, event programs
CPA LOGO POLO SHIRTS
TOTAL PROGRAM COSTS
$600
$5,360
GRAND TOTAL $13,560
Timeline and/or project plan: Identify when the goals and objectives will be completed
The goals and objectives of the program will be completed within one-year of receiving the 2011 Justice
Assistance Grant.
Funding:
Total Allocation: $12,855
PROACT Contribution: ((10%) $1,285
Administrative Fee (9%): $1,157
Funds Retained by City: $10,413
2011-DJ-BX-2532
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ATTACHMENT A 2011-DJ-BX-2532
City: La Habra
The City of La Habra proposes to use the 2011 Justice Assistance Grant funding as follows:
Purpose Areas:
The purpose area is Law Enforcement.
Program Narrative:
Outline the Proposed program activities -
The City of La Habra will use its 2011 JAG funds to improve the communications ability of its Special
Weapons and Tactics Team. A new Crisis Throw Phone system will be purchased. This phone will
enhance the communication capabilities of the team. The phone contains video cameras that provide
valuable information to tactical operators. All video and audio is recorded and saved so it can be used in
criminal proceedings.
Provide a brief Analysis of the need for the programs -
The current throw phone used for negotiations is outdated and is prone to connection problems. The
picture quality on the video is very poor. There have been connection problems as the cord connecting the
throw phone damages easily.
Goals of the project:
The goal of this project is to purchase a new Crisis Throw Phone system for the Special Weapons and
Tactics Team.
Strategies to be used for project:
The total cost for the purchase of the Crisis Throw Phone system is $28,199. La Habra's entire portion of
JAG funds ($14,357) will be used and the remaining funds necessary for the purchase will come from the
City's funds. The purchase of the Crisis Throw Phone will be made in the United States.
Project identifiers: See JAG Identifiers (attached)
Equipment- Tactical
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training/Travel, Equipment, Supplies,
Consultants/Contracts, & an Other category)
JAG funds will be used to purchase the Crisis Throw Phone system at a cost of approximately $28,199
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ATTACHMENT A 2011-DJ-BX-2532
Timeline and/or project plan: Identify when the goals and objectives will be completed
The purchase is expected to be completed during the 201 1/ 2012 fiscal year.
Funding:
Total Allocation: $17,725
PROACT Contribution: (10%) $1,773
Administrative Fee (9%): $1,595
Funds Retained by City/County: $14,357
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ATTACHMENT A 2011-DJ-BX-2532
City: Newport Beach
The City of Newport Beach proposes to use the 2011 Justice Assistance Grant funding as follows:
Purpose Areas:
State which Purpose Area(s) out of the following programs your project will be used for - Prevention
and education.
Program Narrative:
The Newport Beach Police Department is requesting 2011 Justice Assistance Grant funding to
supplement the salary of the Police Department's Crime Prevention Specialist. This grant will insure our
agency is able to seamlessly maintain our Crime Prevention services to our Community, despite
mandatory budgetary reductions. This will include crime prevention education to our residential and
business communities, Neighborhood Watch groups, and school programs.
The Newport Beach Police Department's mission statement indicates that we will respond positively to
the Community's needs. The Community has come to expect a vibrant and active Neighborhood Watch
Program, as well as other Community outreach programs conducted by the Police Department's Crime
Prevention Specialist. Currently, the Crime Prevention Specialist is further expanding social media outlets
to further the Police Department's outreach to the Community.
Goals of the Project:
The goal of the program is to maintain a highly visible program dedicated to 1.) Preventing Crime, 2.)
Disseminating correct and realistic information about criminal activity and crime prevention; and, 3.)
Enhancing the perception of security within the Community.
Strategies to be used for Project:
Conduct Neighborhood Watch meetings, crime prevention meetings, and the distribution of electronic and
hard copy Community crime alert bulletins to keep the Community informed bf current crime trends in an
effort to better prepare the Community to take crime prevention measures.
Project identifiers: See JAG Identifiers (attached)
Crime Prevention & Education/Crime Prevention
Budzet and Budget Narrative:
The full amount of the grant, $10,997 will be used to supplement the salary of the Newport Beach Police
Department's Crime Prevention Specialist.
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ATTACHMENT A 2011-DJ-BX-2532
Timeline and/or Project Plan: Identify when the goals and objectives will be completed
This Crime Prevention Specialist position will be continually funded throughout the life of the grant.
Fundina:
Total Allocation: $13,551
PROACT Contribution: $1,355
Administrative Fee (9%): $1,220
Funds Retained by City: $10,976
2011-DJ-BX-2532
Page 27 of 38
20A-35
ATTACHMENT A 2011-DJ-BX-2532
City: ORANGE
The City of Orange proposes to use the 2011 Justice Assistance Grant funding as follows:
Purpose Areas:
The Purpose Area of the project is planning, evaluation and technology.
Program Narrative:
The Orange Police Department is proposing to install emergency response lighting and equipment in nine
detective vehicles. This equipment consists of lights, siren, speakers and control modules. This
equipment will provide detectives the ability to promptly respond to in-progress emergencies, thus
increasing available field deployment.
California law requires that emergency vehicles be equipped with emergency lights and siren in order to
respond to emergencies. Currently, detective vehicles are not equipped with the necessary lights and
siren and unable to respond in compliance with CVC 21055.
Goals of the project:
To equip nine detective vehicles with emergency lighting equipment in order to enhance the Police
Department's ability to respond to emergency situations in a safe and expedient manner.
Strategies to be used for project:
N/A
Project identifiers:
The JAG Identifier is equipment-general.
2011-DJ-BX-2532
Page 28 of 38
20A-36
ATTACHMENT A 2011-DJ-BX-2532
Budget and Budget Narrative:
Jag funds will be used to purchase and install emergency equipment in nine detective vehicles. As
follows:
490HCL Coiner Strobe Kit $ 220.00
C31000V2 Siren Grille Speaker $ 150.00
XT302RBSS LED windshield Light $ 135.00
XT302AB LED Deck Light $ 115.00
900-06 Headlight Flasher $ 50.00
3599L5 Siren/ Light control $ 305.00
Installation materials $ 30.00
Labor-installation of equipment $ 665.00
Sales Tax $ 88.00
Per Vehicle cost: $ 1 ,758.00
Total costs for nine vehicles: $15 ,826.00
Timeline and/or proiect plan:
Once the funds are received and made available through the City's normal approval process, it is
anticipated that bidding and equipment ordering will be completed in six to eight months. Once the
equipment is delivered and installed, it will be put to use immediately.
Fundina:
Total Allocation: $19,539
PROACT Contribution: (10%) $1,954
Administrative Fee (9%): $1,759
Funds Retained by City/County: $15,826
2011-DJ-BX-2532
Page 29 of 38
20A-37
ATTACHMENT A 2011-DJ-BX-2532
Santa Ana City:
The City of Santa Ana proposes to use the 2011 Justice Assistance Grant funding as follows:
Purpose Areas: State which Purpose Area(s) out of the following programs your project will be used for
- Law Enforcement;
Program Narrative:
Outline the Proposed program activities -
Through the use of grant funding the City of Santa Ana will augment its Gang Enforcement Units, and
Career Criminal Unit with suppression units working overtime to target enforcement of gang members
and Career- Criminals involved in violent behavior. The department currently lacks the manpower- and
fiscal resources to address this problem, these officers will be deployed directly into the neighborhoods
being most affected by the current state of affairs and will be funded for the three year giant period. This
funding will equate to approximately 1,890 hours of additional law enforcement presence on our streets.
The Santa Ana Police Department is additionally providing 10% of its allocated funds to Pro-Act
Program in support of their- operational needs
Provide a brief Analysis of the need for the programs -
The Santa Ana criminal street gang population of approximately 6,900 which accounts for the less than
two percent of the City's population, this criminal element constitutes a significant impact on fear in the
community and threatens the safety and stability of our neighborhoods.
Goals of the proiect:
The goal of these projects is the reduce criminal activity through enhanced enforcement efforts, increase
public safety and equip frontline law enforcement with needed safety equipment
Strategies to be used for project:
The use of selective enforcement overtime coupled with crime analysis data allows resources to be
specifically deployed in areas of increased criminal activity during time frames found to be most
beneficial to project goals:
1. Contact gang members and Career Criminals to gain intelligence and investigative information
for prosecutorial purposes
2. Increase the number of arrests and prosecution of gang members and Career Criminals
3. Reduce the fear gang members and Career Criminals evoke in the community through high
visibility police presence and enforcement activities
2011-DJ-BX-2532
Page 30 of 38
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ATTACHMENT A 2011-DJ-BX-2532
Project identifiers: See JAG Identifiers (attached)
Gangs; Career Criminals
Bud-2et and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training/Travel, Equipment, Supplies,
Consultants/Contracts, & an Other category)
Funds will be utilized for personnel overtime and frontline law enforcement safety equipment as needed.
No funds are allocated for travel, supplies, consultants or contracts
Overtime: $111,000.00
$1,480 hours @ $75 per hour
Equipment: $21,275.00
Gang Detail
(10) Dell desktop computers. $730.50 each. (per prior quote)
(6) Dell laptop computers. $1,390.00 each. (per prior quote)
(2) GPS LandAIrSea 3100-INT vehicle tracking units. $300.00 each
(2) 40" HDTV's $688.00 each.
GTF
(1) Panasonic TS3 digital camera with GPS, waterproof, and shock proof. interet pricing
$400.00. Requested by GTF detectives to upgrade their digital cameras. For court filing purposes
the GPS is preferred.
(2) Wester Digital external hard drives 1TB. To store photographs and maintain graffiti
photographic information. $120.00 each.
Gang Homicide/Assaults
• (10) Wester Digital external hard drives 750 GB. Maintain documents, photographs, recordings,
etc. $80.00 each.
• (7) Olympus digital recorders. Record interviews and download into DIMS. $80.00 each.
(4) Kingston multi-card reader to download recordings, photos, etc into DIMS $31.00 each.
• (2) Canon powershot XC130 IS camera, to replace broken cameras used to photograph crime
scenes, etc. $230.009 each.
• (8) SD digital flash cards, to save photographs, recordings, etc. $13.00 each.
• (2) Epson perfection V330 flatbed scanner, to scan documents. $120.00.
GRIP
• (1) Western Digital external hard drives 750 GB. Maintain documents, powerpoint presentations,
photographs, recordings, etc. $80.00.
• (1) Canon powershot XC130 IS camera, document crimes, notice of determination photos, etc.
$230.00
• (2) SD digital flash cards, for camera. $13.00 each.
2011-DJ-BX-2532
Page 31 of 38
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ATTACHMENT A 2011-DJ-BX-2532
Ca1Ganizs Desk
(1) Epson V500 scanner photo scanner to upload notice of determination photos. $190.00.
(1) View sonic 24 inch computer monitor for CalGangs computer. $200.00
All funds, except those allocated to PROACT, will be utilized in support of frontline law enforcement
efforts only.
Timeline and/or project plan: Identify when the goals and objectives will be completed
Months 1-36: Gant Enforcement and Career Criminal enforcement continues throughout the life of the
grant
Funding:
Total Allocation: $163,302
PROACT Contribution: (10%) $16,330
Administrative Fee (9%): $14,697
Funds Retained by City/County: $132,275
2011-DJ-BX-2532
Page 32 of 38
20A-40
ATTACHMENT A 2011-DJ-BX-2532
City: Stanton
The City of Stanton proposes to use the 2011 Justice Assistance Grant funding as follows:
Purpose Areas: State which Purpose Area(s) out of the following programs your project will be used for
- Law Enforcement; Prosecution and court; Prevention and education; Corrections and community
corrections; Drug treatment and enforcement; Planning, evaluation, and technology improvement; &
Crime victim and witness programs (other than compensation).
Law enforcement, prosecution and court, program planning, evaluation, and technology improvement.
Program Narrative:
Outline the Proposed program activities -
The Orange County Sheriff's Department provides police services for the City of Stanton (Stanton Police
Services). Stanton Police Services currently utilizes some outdated equipment that needs to be replaced or
repaired on a regular basis due to continuous use, specifically electronic and communications related
equipment. Some of the police units (investigator vehicles) utilized by Stanton Police Services are
completely void of any communication devices of any kind due to a lack of funding for these items. Our
handheld pacset radios are often out for service. They use batteries that need to be replaced on a regular
basis due to the older type of battery charger (non battery conditioners) used in the station. Often times
the handheld radio pacsets are unreliable for use irl the field by Deputies due to the batteries wearing out
prematurely.
We intend to better serve the citizens of the city of Stanton by utilizing funds to purchase updated
equipment for use in the field and in our police station.
Purchasing updated equipment will help us save the city and taxpayers money by replacing outdated
equipment that is deemed to be somewhat disposable with equipment that has a longer life expectancy.
Replacing existing equipment that has to be replaced or repaired often is the main objective of this
project.
Outfitting police units void of communication devices would allow investigative units responding to the
scene of major crimes to communicate with the first responders quickly and more effectively. Being able
to communicate quickly is essential in relaying information in real time. This will enable our investigative
units to be more effective in solving crimes, apprehending suspects, and recovering stolen property, all of
which help in the prosecution of crimes.
Purchasing handheld pacset radios, batteries, and battery reconditioning chargers will help the equipment
last longer and be more reliable. This will reducing the overall budget needed to maintain the radio
equipment. Reliable radio equipment is vital for Deputies to communicate with each other, investigative
units, and supervisors.
Provide a brief Analysis of the need for the programs -
Stanton Police Services is currently using radio pacsets that are constantly used on a twenty four hour
basis and are often in need of service as a result. Batteries for the radios do not last to their full potential
due to the older type battery chargers used to charge them. The batteries often render the radios useless to
the Deputy in the field because they wear out prematurely.
Investigators responding to major crimes (often from home) cannot communicate with ground units or
keep up to date on rapidly evolving situations due to the lack of police radios in their units. This increases
2011-DJ-BX-2532
Page 33 of 38
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ATTACHMENT A 2011-DJ-BX-2532
the time they need to get information once they are on the scene, time that could be used on investigating
crimes, apprehending suspects, and recovering property.
Goals of the project:
Provide improved law enforcement services to the city of Stanton in a more cost effective
manner.
Provide Sheriff's Deputies and Investigators with reliable equipment.
Utilize JAG funding to purchase and install police radios in Stanton Investigative units to allow them
to be more effective in their duties.
Utilize JAG funding to purchase handheld radios, batteries, and battery reconditioning chargers.
Strategies to be used for project:
If JAG funds were granted equipment would be purchased immediately. Equipment needing installation
would be done at no cost by our communications division. Cost effectiveness will be tracked by
comparing the amount of money spent on radio and battery replacement as well as repair costs to years
past. Effectiveness and reliability of purchased equipment would be assessed by polling the equipment
users at the end of the project timeline.
Proiect identifiers: See JAG Identifiers (attached)
1) Communications
2) Equipment - General
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training/Travel, Equipment, Supplies,
Consultants/Contracts, & an Other category)
JAG funds will only be used to purchase new equipment as follows:
1-Unit radio- Motorolla model XTL5000, $6, 634 each
1-Radio pacsets- Motorolla model XTS 5000, $3, 386 each
6- Batteries: Impres Motorolla XTS 5000 batteries, $86 each, $516 total
1-6 unit Impress battery smart charger w/ display, $1003 each
Total cost: $11,539
Timeline and/or project plan: Identify when the goals and objectives will be completed
Stanton Police Services is already taking measures to provide the city with improved services in a more
cost effective manner. Upgrading and purchasing new reliable equipment would occur as soon as funds
were available. Cost effectiveness and reliability of equipment would be measured six months and again
one year after new equipment has started being used by Stanton Police Services.
Funding:
Total Allocation: $14,246
PROACT Contribution: (10%) $1,425
Administrative Fee: (9%) $1,282
Funds Retained by City/County: $11,539
2011-DJ-BX-2532
Page 34 of 38
20A-42
ATTACHMENT A 2011-DJ-BX-2532
City: Tustin
The City of Tustin proposes to use the 2011 Justice Assistance Grant funding as follows:
Purpose Areas:
-Law Enforcement
-Corrections and community corrections
-Planning, evaluation, and technology improvement
Program Narrative:
Outline the Proposed program activities -
The city of Tustin Police Department intends to utilize JAG funding to purchase 6 laptop computers for
use in patrol vehicles and in court. These computers will be used in court to play recordings from the
Mobile Audio Video System (MAVS). They will also be utilized for completing necessary paperwork
such as reports and trainee evaluations in the patrol vehicle.
Provide a brief Analysis of the need for the programs -
With the evolution of technology and limited budgeting, compatibility issues may occur with playing
audio/video recordings in the adjudication of cases. By having laptops that are compatible with the
Mobile Audio Video System that Tustin Police Department employs, officers will have the ability to
bring a laptop to court and play the recording for the court. Without the laptops, the possibility exists to
not have the evidence viewed in the event the equipment provided by the court isn't compatible.
Having laptops in the vehicles will also allow patrol officers the ability to type trainee performance
evaluations and other reports in their vehicles without taking them out of service to the community.
Currently, it is necessary for officers to respond back to the station to complete these tasks. This will
allow the officer to remain in the field increasing response times and will allow for increased proactive
enforcement time.
Goals of the project:
Equip the Patrol division with laptop computers to maximize the amount of time they are in the field.
Allow for recordings from the Mobile Audio Video System to be presented in court without compatibility
issues.
Strategies to be used for project:
Utilize laptop computers in patrol cars when writing reports and trainee evaluations rather than requiring
patrol officers to return to the station out of service to complete such tasks. Officers will take laptop
computers to court when Mobile Audio Video System recordings will be played as evidence in a case.
2011-DJ-BX-2532
Page 35 of 38
20A-43
ATTACHMENT A 2011-DJ-BX-2532
Proiect identifiers: See JAG Identifiers (attached)
Community Policing- Effective community collaboration and interaction will require patrol officers
to be more accessible to community members. By having laptops in the patrol vehicles, officers can
maximize their time in the field and allow themselves to be available to the community they serve.
Adjudication- The purchase of new laptops will allow vital audio and video evidence to be presented in
court to assist in the prosecution of criminals.
Computer Software/Hardware- The purchase of 6 laptops will allow for officers to be more efficient
while working in the field.
Budget and Budget Narrative: Outline how JAG funds will be used to support and implement the
program. Include a breakdown of costs (i.e. Personnel, Training/Travel, Equipment, Supplies,
Consultants/Contracts, & an Other category)
Equipment costs- $8,281 (6 laptops at approx. $1,380 each)
Administrative fee - $920
PROACT contribution-$1,022
Timeline and/or proiect plan: Identify when the goals and objectives will be completed
Purchase will proceed immediately upon approval of funding; project plan will begin upon receipt of
equipment.
Funding:
Total Allocation: $10,223
PROACT Contribution: (10%) $1,022
Administrative Fee (9%): $920
Funds Retained by City/County: $8,281
2011-DJ-BX-2532 Page 36 of 38
20A-44
ATTACHMENT A 2011-DJ-BX-2532
City: Westminster
The City of Westminster proposes to use the 2011 Justice Assistance Grant funding as follows:
Project Obiectives:
Technology Funding: Providing annual support costs for extant projects, like Crime Mapping in
vehicles and in the police station & presenting/mapping crime data relations software; Purchase
digital sign media equipment to be utilized in the Police Department's new Area Command
policing strategy (Geo Policing). Crime data will be displayed throughout the police department
to inform police officers of when and where crimes are occurring, so officers can more efficiently
patrol high crime areas when and where those crimes most often occur. Sign Server media will
also provide digital media information to the public so they can efficiently navigate the new
police facility and also receive crime trend and public safety information.
Goals of the project:
Technology Funding: To provide hardware and/or software systems capable of enhancing
mapping systems so officers can more efficiently proceed to calls or coordinate crime scenes. To
maximize the efficiency of delivering crime trend data to officers to increase policing efficiency
and reduce crime. To assist the public in receiving efficient and quality public service when they
visit new police facility
Strategies to be used for the project:
Technology Funding: We will determine those software systems requiring ongoing annual
support and are being consistently used by officers and investigators and financially support and
procure those products which should have the most widespread use throughout the department.
Police officers will receive the most current crime data daily. Sign Server Media will allow the
data to be displayed on 2 large monitors in the briefing room. Sign Server Media will allow
crime and public safety information to be displayed on a large monitor in the public lobby.
Quantifiable Performance Measures:
Technology Funding: Determine and document those systems requiring annual financial support
and provide appropriate purchase orders by Oct. 1, 2011. Track and document response times to
priority 1 and priority 2 calls for service. Track and document crime statistics within the city
after equipment is installed and utilized.
2011-DJ-BX-2532
Page 37 of 38
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ATTACHMENT A 2011-DJ-BX-2532
Budget Narrative:
Technology funding: The below equipment will be utilized to deliver data to officers and the
public:
EC Link GIS Mapping Services 6,050.00
(3) 47" LCD Monitors 4,144.00
(6) Media Players 5,370.00
Media Player 3year warranty 1,074.00
(1) MS2000 Sign Server 590.00
Server 3 year Warranty 118.00
Installation 4,000.00
Freight 0.00
Tax 1,344.00
Total $22,690.00
Timeline and/or protect plan:
Technology Funding: The equipment will be purchased upon funding release and will be installed
as soon as possible.
Funding:
Total Allocation: $25,952
PROACT Contribution: (3.57%) $926
Administrative Fee (9%): $2,336
Funds Retained by City/County: $22,690
2011-DJ-BX-2532 Page 38 of 38
20A-46
ATTACHMENT B 2011-DJ-BX-2532
HOW TO APPLY FOR JAG GRANT REIMBURSEMENTS
1. A letter on our cities letterhead that includes or states the followin
A. Your agency's request for reimbursement in the amount of $ ;
B. Against Grant Award#2011-DJ-BX-2532;
C. Certification that you complied with all procurement procedures
outlined in your agency's procurement manual and financial and
administrative requirements set forth in the current OJP Financial
guide.
D. Name of payee and address of where payment is to be sent
E. Letter is to be signed by the person authorized in the JAG Program
MOU.
2. Required attachments to the letter:
A. Your agency is required to submit quarterly Federal Financial
Report using a Standard Form 425 (OMB). This report reflects the
cumulative actual federal monies spent, unliquidated obligations
incurred, and the unobligated balance of federal funds. The Federal
Financial Report is due at the Sheriffs Department Financial
Division by the due dates indicated below:
Qtr. ending 03-31-YY due no later than 4/10
Qtr. ending 06-30-YY due no later than 7/10
Qtr. ending 09-30-YY due no later than 10/10
Qtr. ending 12-31-YY due no later than 01/10
A helpful hints guide for completing Federal Financial Report is
available at the DOJ-OJP website at:
http•I jwww_ojp usdoj gov/funding/forms.htm
B. All invoices/receipts and relevant purchase orders pertaining to
federal monies spent.
C. Time Sheets and part of payroll register showing personnel name or
other individual identifier and details of payroll costs claimed, if any.
D. Copies of signed check(s) for purchase(s) and general ledger reports
clearly indicating expenditures for the quarter;
All of the above documents must be provided to our office: otherwise your
claim will not be processed.
If you have any questions please call Karla Lazaridis at (714) 834-6675.
Send your claim to the Attention of Karla Lazaridis at 320 N. Flower Street, Suite
108, Santa Ana, CA 92703.
20A-47
20A-48
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20A-49
20A-50
ATTACHMENT D 2011-DJ-BX-2532
FY2011 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT PROGRAM REPORTING REQUIREMENTS
Programmatic Reporting
Categorical Assistance Progress Reports
Reporting on the progress of the grant program is required. Some grants may require an annual
submission of progress report information. Most programs require semiannual and/or quarterly
reporting. Reporting requirements are specified in the grant solicitation and in the special
conditions specified in the award. Questions concerning progress reporting should be directed to
the Program Manager for the award.
Quarterly Programmatic (PMT) and Federal 1512 Reporting periods are:
January 1- March 31
April 1- June 30
July 1- September 30
October 1- December 31
Reporting requirements must be met during the life of the grant. A full explanation of these
requirements can be found in the OJP Financial Guide, which may be accessed at
http://www.ojp.usdoj.gov/financialguide/index.htrn Also check special conditions on awards for
additional reporting requirements. GPRS (see Step 5) will not permit access to funds if financial
reporting is delinquent.
The following information concerns:
• Single Audit Reports
• Categorical Progress Reports
• Federal Financial Reports
Single Audit Reports
A special condition may be included with your award that details reporting requirements for
audit reports. Please review and comply with that special condition. There is no form for
submission of audit reports; however, a transmittal letter is needed. Information about the letter
and the rules for single audits may be found in the OJP Financial Guide under Part III,
Postaward Requirements, Chapter 19: Audit Requirements and in OMB Circular No. A-133,
Audits of States, Local Governments, and Non-Profit Organizations.
20A-51
20A-52
ATTACHMENT D 2011-DJ-BX-2532
The submission of audit reports for all grantees shall be as follows:
• State and Local Governments, Institutions of Higher Education, and
Nonprofit Institutions. Completed audit reports for fiscal years earlier than 2007
should be mailed to the Federal Audit Clearinghouse, Bureau of Census, 1201 East
10th Street, Jeffersonville, fN 47132. Completed audit reports for fiscal years 2008
and later should be submitted on the Federal Audit Clearinghouse's Web site at
http://harvester.census.gov/sac. Do NOT submit your audit reports to OJP unless
specifically requested.
• Commercial Organizations and Individuals. One copy of all audit reports should be
mailed to Office of Justice Programs, Office of the Chief Financial Officer, ATTN:
Control Desk, 810 Seventh Street NW., Room 5303, Washington, DC 20531.
Direct any questions regarding the grant program to Susie Cabrera.
scabreragocsd.org
431 The City Drive South
Orange, CA 92868
(714) 935-6869
20A-53
20A-54
ATTACHMENT
Department of Justice
Office of Justice Programs
I PAGE I OF 6
.. Bureau of Justice Assistance I
Grant
? I
I
1. RECIPIENT NAME AND ADDRESS (Including Zip Cote) 4. AWARD NUMBER: 2011-DJ-BX-2532
County of Orange
10 Civic Center Plata 5. PROJECT PERIOD: FROM 10/01/2010 TO 09/30/2014
Santa Ana. CA 92701-4017
BUDGET PERIOD: FROM 10/01/2010 TO 09/30/2014
6. AWARD DATE 08/1212011 7. ACTION
I A. GRANTEE IRS/VENDOR NO. 8. SUPPLEMENT NUMBER Initial
950009281 00
9. PREVIOUS AWARD AMOUNT 50
3. PROJECT TITLE- 10. AMOUNT OF THIS AWARD $606-689
ram
sistance Grant Pro
ti
A
FY 2011 J
g
s
us
ce
11. TOTAL AWARD S 60609
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED FACE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under FYI 1(BJA - JAG) 42 USC 3750, et seq.
15. METHOD OF PAYMENT
GPRS
AGENCY APPROVAL ® ® GRANTEE ACCEPTANCE
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Denise O'Donnell Bill Campbell
Chairman
Director
17. SIGNATURE OF APPROVING OFFICIAL 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE
AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES 21. KDJUGT0093
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X B DI 80 00 00 606689
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2 (REV. 4-88)
20A-55
Department of Justice
Office of Justice Programs AWARD CONTINUATION
"ate, Bureau of Justice Assistance SHEET PAGE 2 OF 6
Grant
PROJECT NUMBER 2011-DJ-BX-2532 AWARD DATE 08/12/2011
SPECIAL CONDITIONS
1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-] 33, Audits of States,
Local Governments, and Non-Profit Organizations, and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A-] 33 audits (and
any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current
edition of the OJP Financial Guide, Chapter 19.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval of OJP.
5. The recipient »lust promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor,
subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste,
abuse, or misconduct should be reported to the OIG by -
mail:
Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W,
Room 4706
Washington, DC 20530
e-mail: oig.hotline@usdoj.gov
hotline: (contact information in English and Spanish): (800) 869-4499
or hotline fax: (202) 616-9881
Additional information is available from the DOJ OIG website at www.usdoj.gov/oig.
6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OJP.
7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high-risk grantee. Cf. 28 C.F.R. parts 66, 70.
ON FORM 4000/2 (REV. 4-88)
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Department of Justice
Office of Justice Programs I AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE of e
4n-^" Grant
PROJECT NUMBER 2011-DJ-BX-2532 AWARDDATr 08112/2011
SPECIAL CONDITIONS
S. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
9. The recipient agrees to comply with applicable requirements regarding Central Contractor Registration (CCR) and
applicable restrictions on subawards to first-tier subrecipients that do not acquire and provide a Data Universal
Numbering System (DUNS) number. The details of recipient obligations are posted on the Office of Justice Programs
web site at http://www.ojp.gov/funding/cci-.htin (Award condition: Central Contractor Registration and Universal
Identifier Requirements), and are incorporated by reference here. This special condition does not apply to an award to
an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that
he or she may own or operate in his or her name).
10. The recipient agrees to comply with applicable requirements to report first-tier subawards of $25,000 or more and, in
certain circumstances, to report the names and total compensation of the five most highly compensated executives of
the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability
and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at
http://www.ojp.gov/funding/ffaLa.litm (Award condition: Reporting Subawards and Executive Compensation), and are
incorporated by reference here. This condition, and its reporting requirement does not apply to grant awards made to
an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that
he or she may own operate in his or her name).
11. The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest-bearing
account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate
and expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant funds
(including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice
Assistance no later than 90 days after the end of the grant period, along with the final submission of the Federal
Financial Report (SF-425).
12. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
13. To support public safety and justice information sharing, OJP requires the grantee to use the National Information
Exchange Model (NIEM) specifications and guidelines for this particular grant. Grantee shall publish and make
available without restriction all schemas generated as a result of this grant to the component registry as specified in the
guidelines. For more information on compliance with this special condition, visit
http://www.niem.gov/implementationguide.plip.
OJP FORM 4000/2 (REV. 4-88)
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' Department of Justice
j Office of Justice Programs ` AWARD CONTINUATION
t? Bureau of Justice Assistance I` SHEET PACE 4 OF 6
Grant
I
PROJECT NUMBER 201 I-DJ-BX-2532 AWARD DATE 08112/2011
SPECIAL CONDITIONS
14. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant funds, either directly by the grantee or by a subgtantee. Accordingly, the grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100-year flood plain, a wetland, or habitat for endancered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prim use or (b) significantly change its size;
d. Implementation of a new program involving, the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure Of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at
http://www.ojp.usdoj.govBJA/resource/nepa.htnil, for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its
subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
15. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C.
3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.
16. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period. This is
to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file
documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to
http://www.it.ojp.gov/default.aspx?area=policyAndPractice&page=1046.
OJP FORM 4000/2 (REV. 4-88)
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` Department of Justice !
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance I SHEET PAGE 5 OF 6
Grant i
t
PROJECT NUMBER 201 J-DJ-BX-2532 AWARD DATE 08/12/2011
SPECIAL CONDITIONS
17. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice
regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee or a sub-grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith-
based organizations may, in some circumstances, consider religion as a basis for employment. See
http://w,A,w.ojp.gov/about/ocr/equal-fbo.litm.
18. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must
conform to the grant program requirements as stated in BJA program guidance.
19. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject informed consent.
20. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 37898 and 28 C.F.R. Part 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.. Part 22 and, in particular,
section 22.23.
21. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be
used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law
enforcement activities.
22. Award recipients must submit quarterly a Federal Financial Report (SF-425) and annual performance reports through
GMS (https:Hgrants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government
Performance and Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must
provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed
information on repotting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
23. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes, regulations,
OMB circulars, and guidelines, including the OJP Financial Guide, and to include the applicable conditions of this
award in any subaward. The recipient is responsible for oversight of subrecipient spending and monitoring of specific
outcomes and benefits attributable to use of JAG funds by subrecipients. The recipient agrees to submit, upon request,
documentation of its policies and procedures for monitoring of subawards under this award.
24. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
OJP FORM 4000/2 (REV. 4-88)
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Department of Justice
Office of Justice Proerams ! AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 6 OF 6
Grant
i
PROJECT NUMBER 2011-DJ-BX-2532 AWARD DATE 03/12/2011
SPECIAL CONDITIONS
25. The grantee agrees chat within 120 days of award acceptance, each member of a law enforcement task force funded
with these funds who is a task force commander, agency executive, task force officer, or other task force member of
equivalent rank, will complete required online (internet-based) task force training. The training is provided free of
charge online through BJA's Center for Task Force Integrity and Leadership (www.ctfli.org). All current and new task
force members are required to complete this training once during the life of the award, or once every four years if
multiple awards include this requirement. This training addresses task force effectiveness as well as other key issues
including privacy and civil liberties/ti,hts, task force perfoturance measurement, personnel selection, and task force
oversight and accountability. Additional information is available regarding this required training and access methods
via BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org).
26. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has
received documentation demonstrating that the state or local governing body review and/or community notification
requirements have been met and has issued a Grant Adjustment Notice (GAN) releasing this special condition.
27. The recipient agrees expeditiously to obtain active registration with the Central Contractor Registration (CCR)
database, and to notify the program office in writing of its registration. Following satisfaction of this requirement, a
Grant Adjustment Notice will be issued to remove this special condition.
28. Recipient may not expend, or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has
reviewed and approved the Budget NatTative portion of the application and has issued a Grant Adjustment Notice
(GAN) informing the recipient of the approval.
29. With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any
employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the
federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System
for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJP official indicated in the program announcement under which this award is made.
OJP FORM 4000r2 (REV, 4-33)
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