HomeMy WebLinkAbout25B - AGMT - ANNUAL MAINT DIMSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 17, 2011
TITLE:
AGREEMENT WITH LINEAR
SYSTEMS FOR ANNUAL
MAINTENANCE AND UPGRADE TO
POLICE DIGITAL IMAGING
MANAGEMENT SYSTEM
3
CI MANAGER
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 15L Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager, Chief of Police and the Clerk
of the Council to execute an agreement with Linear Systems for the continued maintenance and
upgrade of the Digital Imaging Management System (DIMS), which maintains all photographic
still, video and audio evidence for the city and police department, in an amount not to exceed
$33,325.75.
DISCUSSION
The Police Department's Digital Imaging Management System (DIMS) was purchased in 2004
through Urban Area Security Initiative (UASI) funds and allows crime scene images to be
captured and stored digitally. It currently houses nearly five-hundred thousand crime scene
photographs and countless hours of crime scene video and audio footage. This system is a
compulsory investigative tool that assists in the successful documentation of extensive crime
scenes. Such a system is of paramount importance to criminal investigations and its
maintenance, continued security, and storage redundancy is undeniably obligatory.
The responsible vendor, Linear Systems, has been accommodating, professional and consistent
in it's servicing of the system thus far.
25B-1
Police Digital Evidence Management
System Maintenance
October 17, 2011
Page 2
FISCAL IMPACT
Funds are available in the Police Department's Investigations Bureau / Forensic Services
Contractual Account #02614450 62300.
APPROVED AS TO FUNDS AND ACCOUNTS:
Paul M. Walters
Chief of Police
Police Department
Francisco Gutierrez
Executive Director
Finance & Management. Services Agency
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SIXTH AMENDMENT TO LINEAR SYSTEMS
DIGITAL IMAGING MANAGEMENT SYSTEM
CONSULTANT AGREEMENT
THIS FIFTH AMENDMENT TO AGREEMENT is entered into on this day
of , 2011, by and between Linear Systems ("Consultant") and the City
of Santa Ana, a charter city and municipal corporation of the State of California ("City").
RECITALS:
A. The parties entered into Agreement # A-2005-166, dated July 21, 2005, (hereinafter
"said Agreement") by which Consultant has provided digital imaging software and
maintenance for use by the City's Police Department Forensic Division.
B. Said Agreement was subsequently amended by First Amendment to Agreement No.
A-2006-166-01, dated March 28, 2007, to include additional equipment and provided
extended warranties, support and maintenance.
C. Said Agreement was subsequently amended by Second Amendment to Agreement
No. A-2006-166-02, dated March 6, 2008, to extend the warranties, maintenance and
support and to set forth the parties' agreement as to the annual maintenance period.
D. Said Agreement was subsequently amended by Third Amendment to Agreement No.
A-2009-046, dated May 4, 2009, to extend the warranties, maintenance and support
and to set forth the parties' agreement as to the annual maintenance period.
E. Said Agreement was subsequently amended by Fourth Amendment to Agreement No.
A-2010-230, dated November 15, 2010, to provide equipment upgrades, extend the
term of software support and maintenance provisions, and increase compensation to
pay for the upgrades and support and maintenance.
F. Said Agreement was subsequently amended by Fifth Amendment to Agreement No.
A-2011-066, dated February 14, 2011, to expand the City's current 3.2 TB Digital
Imaging System server to a 16TB capacity to ensure continued support of all Santa
Ana Police Department's digital evidence assets, provide for training, temporary
storage systems as necessary during the expansion, provide for ongoing mainten ince
and support services for the expanded system at no additional charge to City, and to
increase compensation to pay for costs related to the expanded system.
G. In accordance with the terms and conditions of said Agreement, the parties wish to
amend said Agreement to extend the warranties, maintenance and support provisions
for a one-year period and increase compensation to pay for these services during the
extended term.
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WHEREFORE, in consideration of the covenants contained in said Agreement, and
subject to all the terms and conditions of said Agreement, except those amended in this
Sixth Amendment to Agreement, the parties agree as follows:
1. Section 3.a, COMPENSATION, shall be amended to increase compensation to
$33,325.75 to pay for on-site warranty, maintenance and support services provided
during the extended term.
2. Section 4, TERM, shall be amended to extend the warranties, maintenance and
support for an additional one-year period from July 1, 2011 through June 30, 2012. In
order to provide continuous uninterrupted service, all services provided by Consultant
since July 1, 2011, shall be included within the Scope of Services of this Agreement.
3. Except as hereinabove amended, all terms and conditions of said Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Sixth Amendment to
said Agreement on the date and year first written above.
ATTEST: CITY OF SANTA ANA
MARIA D. HUIZAR
Clerk of the Council
PAUL M. WALTERS
Interim City Manager
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY
By:
Teresa L. Judd
Assistant City Attorney
LINEAR SYSTEMS
(Print Name)
(Print Title)
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