HomeMy WebLinkAbout25A - AGMT - ENVIRONMENT SRVS 1584 SANTA CLARA AVEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 28, 2011
TITLE:
AMEND AN AGREEMENT FOR
ENVIRONMENTAL SERVICES WITH URS
CORPORATION TO PREPARE AN EIR FOR
A 24-UNIT SINGLE FAMILY RESIDENTIAL
DEVELOPMENT AT 1584 EAST SANTA
CLARA AVENUE
TY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1" Reading
? Ordinance on 2r° Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute the attached amendment to
the agreement with URS Corporation for environmental services in an amount not to exceed
$23,235 for a new 24-unit single-family residential development at 1584 East Santa Clara
Avenue, subject to non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
In April 2010, Tava Development contacted the City with hopes to re-commence development of
the former Empire Homes 24-unit single family residential development at 1584 East Santa Clara
Avenue. The Tava Development proposal was proposed to be similar in scope, layout and
quality to the project previously proposed by Empire Homes. Due to the potential for significant
environmental impacts, an environmental impact report (EIR) was required for this project
pursuant to the California Environmental Quality Act.
A Request for Proposal was circulated to three qualified environmental firms in 2007 as a part of
the Empire Homes proposal. URS Corporation was selected as the environmental consultant
and it thereafter began work on the EIR. URS had nearly completed the draft EIR when, in 2009,
Empire Homes decided to cancel the project due to economic circumstances. Work on the EIR
was discontinued at that time.
An agreement with URS was originally approved in December 2010 in the amount of $48,335.
During the scoping process for the EIR, it was determined that a new initial study would need to
be prepared for the project and additional traffic analysis beyond the original scope of work would
be necessary. As a result, staff is requesting that an amendment to the agreement be executed
with URS in an amount not to exceed $23,235. This agreement will remain in effect until
completion of the EIR. The entire cost of this work has been covered by the developer; and
funds in this amount have already been deposited with the City.
25A-1
Agreement with URS Corporation
November 28, 2011
Page 2
FISCAL IMPACT
This agreement will not impact any City/Agency funds. Funds in the amount of $23,235 will be
deposited by Tava Development into the Planning and Building Agency account for contractual
services (No. 09801001-24035) prior to the consultant commencing any work.
APPROVED AS TO FUNDS AND ACCOUNTS:
Ja vino
E' cutive Director
Planning and Building Agency
VF:rb
vt\reports\URS Corporation EIR contract amendment.cc112111
Exhibit: 1. Agreement
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
25A-2
FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
THIS FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT is entered into on
, 2011, by and between URS CORPORATION, a Nevada corporation
("Consultant"), doing business as URS Corporation Americas, and the City of Santa Ana, a charter city
and municipal corporation of the State of California ("City").
RECITALS:
A. The parties entered into Professional Services Agreement #A-2010-233, dated December 6, 2010,
(hereinafter "said Agreement") by which Consultant provided professional environmental reports
and services.
B. In accordance with the terms and conditions of said Agreement, the parties wish to amend the
Scope of Services and Compensation to include additional required CEQA services for the TAVA
Development project.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions of said Agreement, except as herein modified, the parties agree as follows:
1. Section 1, SCOPE OF SERVICES, shall be amended to include those services necessary to
complete the TAVA Development project environmental review, as set forth in Consultant's
Request for Change Order for Focused Environmental Impact Report dated August 11, 2011,
attached hereto as Exhibit A and incorporated herein by this reference.
2. Section 3, COMPENSATION, shall be amended to increase total compensation to Consultant by
an amount not to exceed $23,235 in additional compensation to pay for the specific SCOPE OF
SERVICES added by this First Amendment to Professional Services Agreement, as identified in
the Fee Estimate in Exhibit A attached hereto and incorporated herein by this reference,
3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full
force and effect.
25A-3
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Professional
Services Agreement on the date and year first written above.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH A. STRAKA
Interim City Attorney
By:
Ryan 0. Hodge
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
JAY TREVINO
Executive Director - PBA
CITY OF SANTA ANA
PAUL M. WALTERS
Interim City Manager
URS CORPORATION
HARLEY S. MARTIN
Vice President
25A-4
EHIBIT A
(Attached)
25A-5
August 11, 2011
Mr. Vincent C. Fregoso, AICP
City of Santa Ana
Planning and Building Agency
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, CA 92702
RE: TAVA Development - Request for Change Order for Focused Environmental Impact Report.
Dear Mr. Fregoso:
URS is pleased to continue providing CEQA planning services for the TAVA Development project. NVe
revised our scope of work and cost estimate based on our telephone conversation on July 13, 2011. This
letter presents our revised scope and cost estimate (including subconsultants) for the project and requests
your written authorization to proceed.
Revised Scope of Work
Task I - Project Management
As a result of requested additional services and subsequent scope and schedule changes, the level of effort
associated with project management tasks (project contract revisions and setup, invoicing, and progress
reporting) has increased to be consistent with the approximately four month schedule extension.
Task 2 - Traffic Impact Study Revisions (KOA)
URS' traffic sub-consultant, KOA Corporation (KOA), updated traffic counts at the original locations and
conducted three field reviews to confirm lane widths, geometry, and speed limit signage.
KOA will update the previously prepared and City-approved Traffic Impact Study as agreed to by and
with the City.
Task 3 - Update Biological Resources Technical Memorandum
URS will analyze the previously prepared Biological Resources Memorandum to include a background
literature records search and a field survey and prepare an updated technical memorandum to document
the findings.
Task 4 - Prepare New Notice of Preparation and CEOA Initial Study'
Utilizing the most current CEQA Checklist (Appendix G of the CEQA Guidelines) URS will revise the
previously prepared Initial Study document. The original Initial Study was prepared in accordance with
the CEQA Checklist in 2008. The current CEQA Checklist includes a requirement to analyze greenhouse
URS Corporation
2020 East First Street, Suite 400
Santa Ana, CA 92705
Tel: 714.83£3.6886
Fax: 714.667.7147
vnvw.urscorp.com
25A-6
gases (GHG), thus the new Initial Study will address GHG. Following the City's review and comment on
the draft Initial Study, URS will revise and incorporate comments as appropriate. URS will prepare a
Notice of Preparation (NOP) for the project. URS will also prepare a Notice of Completion and
Environmental Document Transmittal form for submittal to the Office of Planning and Research, State
Clearinghouse Office. The submittal will include fifteen (15) hard copies of the Initial Study document,
one copy of the Notice of Preparation, and one copy of the Notice of Completion and Environmental
Document Transmittal form. URS will verify that the submittal is filed and catalogued with the State
Clearinghouse in a timely manner to begin the 30 day review process of the NOP and Initial Study
document. Any public comments received on the NOP and/or Initial Study will be addressed in the
Environmental Impact Report (EfR), as necessary.
URS attended a public scoping meeting on June 1, 2011 for the TAVA Development project. The
objective of the meeting was to solicit comments from the public regarding potential environmental
effects that should be addressed in the Draft EIR. URS assisted the City in recording comments received
at the scoping meeting, and also prepared a City-addressed comment card for the public to provide written
comments. URS prepared a tabular summary of the comments received at the meeting, which was
addressed in the Draft EIR, as necessary. It was anticipated that the City. would provide all exhibit figures
for display, and secure the venue for the meeting. The public scoping meeting was "open house" style,
with stations set up for questions and comments from the public. URS provided one Environmental Staff
for the meeting.
Task 5 - Ut)date Draft EIR
The Draft EIR will be updated to reflect the conditions presented in the current technical studies. Public
comments on the NOP wilt also be incorporated into the Draft EIR, as appropriate. In addition to the
technical revisions, the public scoping summary will be revised to reflect the second NOP, as well as
updated references and appendices. URS will analyze six alternatives, including the No Build
Alternative. URS will also analyze the traffic queues as a result of school-related traffic nearby at J. Muir
Elementary School, and its effects on the proposed project. URS will provide 23 hard copies (20 for City,
3 for Applicant), 25 CD's (10 for City use, 15 for State Clearinghouse submittal), and 15 hard copies of
the Executive Summary for State Clearinghouse submittal. URS will also prepare the Notice of
Completion and Environmental Document Transmittal form for submittal to the State Clearinghouse.
URS will prepare and submit the package to the State Clearinghouse via overnight delivery. URS will
also provide PDF files to the City, with the Draft EIR broken into individual sections, for the City to
upload onto the City website. It is assumed that the City will send any notices to a newspaper of general
circulation, post the site, and mail hard copies (provided by URS) of the Draft EIR to any interested
parties/agencies.
Cost Estimate
The time-and-materials cost estimate to perform the work described herein is $231235.00
Attachment A includes the detailed fee estimate.
Thank you and we look forward to continue working with the City on this important project. Should you
have any questions regarding this proposal, please call me at (714) 835-6886.
25A-7
Sincerely,
URS CORPORATION
yY 1
Harley Martin
Project Manager
Vice President
Attachment A - Pee Estimate
25A-8
ATTACHMENT A
Fee Estimate
25A-9
W
0.
O
J
t!1
D
N ?
? N
a'
zcr)
?. Q
4
N
LL
O
U
? S S S S
E o
$ a - N n
N ll
N
°
? c N U
E ?.
z
e
u
`o
??
a G
8i
°?
U
oo
n
a E
a y
Q
2$o ??p
R?
m
U yy
N
N
N
N
N
N
y
?
3
0
p0
.L c
y
y
.-
N
m
a
Ul
M
d
W
'°
b
? y
?
m
?
H
s
N
`m
me
•[`u
a
o
F
6
y
N
O
?
M
N
d
N
M
N
y N
b N
N
„ y
M
E
a
qb
_g C
+ -
N
L
??
u
N
R
•-
n r
m
o G
a°
o° ?
u ?
N olS?
°
?
? E
?
02+ qq
b
3 ? e?
? n Z
4FF ;asno $ m g? s m? e
d yu a Q
Q
$m5C7 3 p
ob; ?$- z `a L7 s m i Ew w a
? ?5
a
?- e
_ JE 9p
ao m K °
o JE U'
c
U E
?w w
_$p7i
a''
°
E anS7
a doc
EE
E
V
gX
°
s
g
q
°9
'
E
??o
c
c
?
o
y
O
0
?
a
y ao p
o S ? i s
aV?
''
` -
o[
?i ?
3?,E%mi 6
.7S ?Sv s ? c £g
? m Q 'a 'moo ?°? °
? cinz _°> 2 ? ° c4 c o
u
m E .
E m t
?
u0$~ fi @
ms
ao
c 2?
`
e
P
?-?2
m2
m
Z i3 g ?
i
1s
E @? 'o° ea u sR d g 3s a
.
? 'n $? $ -'H1 .?m
n o
?' ffi ?
$?S ?E?
S
c
a
?
F?
?n
°
}
nst
v a
c
? `a c9
g3
a?
moos
ava-c
o
we
I
u?
s$
P
c-°•
<?
08
Gm?_
`
i
cTr«°
°
u
USf9
oa
t w
o
Q)
inu
L)
m
¢
o
a
0
>
a°
n
F a
F? ao?
F? a nu
FU y
t=
25A-10