HomeMy WebLinkAbout23D - PROJ - CATALINA STREET PUMPREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 28, 2011
TITLE:
CLERK OF COUNCIL USE ONLY:
APPROVED
CONTRACT AWARD FOR CATALINA ? As Recommended
STREET PUMP OWNERS ? As Amended
ASSOCIATION WATER SERVICE El Ordinance on Reading
El Ordinance on 2 n "d Reading
CONNECTION (PROJECT NO. 106403) ? Implementing Resolution
PROPOSITION 84 GRANT ? Set Public Hearing For_
CONTINUED TO
Qv?\S'm' r , --, ??' 4 1 CITY MANAGER
FILE NUMBER
RECOMMENDED ACTION
Approve an appropriation adjustment accepting funds in the amount of $441,651 into the
Miscellaneous Revenue Fund for State Grants (accounting unit 16417002-52025) and
appropriating $441,651 to the Public Works Water Quality and Control Expense Fund for
Water Capital Improvements (accounting unit 16417640-66301).
2. Award a contract to Stephen Doreck Equipment Rental, Inc., the lowest responsible bidder, in
accordance with unit bid prices for the base bid plus in the estimated amount of $169,120.45
for construction of the Catalina Street Pump Owners Association Water Service Connection
Project.
3. Approve a Funding Analysis with a total estimated construction cost of $245,200.
DISCUSSION
The Catalina Street Pump Owners Association (CSPOA) is a privately owned water system that
provides domestic water service to approximately 54 residences in the City (Exhibit 1). The well
serving CSPOA is contaminated with uranium and does not meet Title 22 drinking water standards.
In addition, CSPOA does not have certified operators and cannot afford to purchase a water
treatment system. Therefore, the State Department of Public Health and CSPOA are requesting
that water service be provided by the City. Improvements include installation of new water services
and abandonment of the existing private well. Once completed, the residents will have access to
City water.
In accordance with Safe Drinking Water, Water Quality and Supply, Flood Control, River and
Coastal Protection Act of 2006 (Proposition 84 Grant) requirements, a resolution was adopted by
the City on July 18, 2011 allowing the City to accept State Grant Funding, construct public water
system improvements and provide service to former customers of CSPOA. Following adoption of
the resolution, the City received a Letter of Commitment that promises funding and authorizes
23D-1
Contract Award For 106403 CSPOA Water
Service Connections
November 28, 2011
Page 2
construction of the water improvements for CSPOA while awaiting completion of the Proposition 84
Grant funding application.
This project was previously bid in September 2011. Originally, a combination of Proposition 84
Grant funds and a State Revolving Fund (SRF) loan were intended to be used for the project. SRF
loan required a Disadvantage Business Enterprise goal be applied to the project. Since then,
Proposition 84 has been identified as the sole funding source for this project and the
disadvantaged business goal was no longer required. On this basis, the City Council rejected all
bids and directed staff to rebid with a revised bid package that excluded the SRF requirements
from this project.
The Notice Inviting Bids was advertised on October 19 and 21, 2011, and bids were opened on
November 9, 2011. A summary of the bid invitations mailed, the bids received, and the bid results
follows.
Santa Ana Contractors receiving notices: 6
Contractors requesting bidding documents: 15
Bids received: 7
Bids received from Santa Ana Contractors: 0
While the City made outreach efforts to Santa Ana contractors regarding the Notice Inviting Bids,
only one requested plans. The five remaining plan holders were telephoned to inquire about intent
to bid. One Santa Ana firm indicated they did not perform the type of work required, one indicated
they didn't receive the notice, and the other firms could not be reached.
The bids received are as follows:
NAME OF RESPONSIVE BIDDER CITY BID AMOUNT
1. Stephen Doreck Equipment Rental, Inc. Pico Rivera $169,120.45
2. John T. Malloy, Inc. Los Angeles $176,017.80
3. Garcia Juarez Construction, Inc. Brea $ 177,898.00
4. Dominguez General Engineering, Inc. Rosemead $ 187,110.00
5. J. A. Salazar Construction & Supply Corp. La Habra $ 192,228.80
6. Paulus Engineering, Inc. Anaheim $ 219,265.00
7. T.B.U. Inc. Beaumont $ 265,080.00
A total of seven bids were received and all were responsive. The lowest bid was submitted by
Stephen Doreck Equipment Rental, Inc. for $169,120.45, which is below the engineer's estimate of
$337,516. The low bid is a result of the downturn of the economy and the competitive market and
the fact that the Engineer's Estimate was based on the original State Revolving Fund Grant
application.
2301-2
Contract Award For 106403 CSPOA Water
Service Connections
November 28, 2011
Page 3
ENVIRONMENTAL IMPACT
In Accordance with the California Environmental Quality Act, the recommended action is exempt
from further review. Categorical Exemption Environmental Review No. 2009-19 has been filed for
this project.
FISCAL IMPACT
The funding analysis shows a total estimated construction cost of $245,200 for the project (Exhibit
2). Upon approval of the appropriation adjustment, funds will be available in the Public Works
Water Quality and Control Expense Fund (accounting unit 16417640-66301).
APPROVED AS TO FUNDS AND ACCOUNTS:
Raul Godinez II
Executive Director-
Public Works Agency
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
RGNVA
Exhibit 1: Project Location Map
2: Funding Analysis
23D-3
VICINITY MAP
EXHIBff 1
551" WATER SERVICES
SANTA ANA Title:
City Council CATAUNA STREET PUMP OWNER'S ASSOCIATION
P W A Agenda Date WATER SERVICE CONNECTIONS (REBID)
PUBLIC WORKS AGENCY NOVEMBER 2#2011 (PROJTI V''F
ST
NTS
?O?G p,'t L N ???'S
FUNDING ANALYSIS
PROJECT NO. 106403
CATALINA STREET PUMP OWNERS ASSOCIATION
WATER SERVICE CONNECTION
Construction Contract $169,120
Contract Administration $ 7,344
Inspection and Testing $ 18,000
Contingencies $ 50,736
TOTAL ESTIMATED CONSTRUCTION COSTS 1245,200
Exhibit 2
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