HomeMy WebLinkAbout25F - AGMT - PARKING CITATION SYSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 28, 2011
TITLE:
AGREEMENT WITH PHOENIX GROUP
INFORMATION SYSTEMS TO PROVIDE
AUTOMATED PARKING CITATION
PROCESSING SYSTEM
CITY MA AGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 151 Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute a 3`d amendment, six-month extension,
to the consultant agreement with Phoenix Group Information Systems, subject to non-substantive
changes approved by the City Manager and City Attorney, to provide an automated parking citation
processing system, in an amount not to exceed $100,000.00.
DISCUSSION
Since 2004, Phoenix Group Information Systems has provided a satisfactory automated parking
citation processing system for the Police Department. The Police Department exclusively utilizes a
"hard copy" system for issuing and processing parking citations and Phoenix Group Information
Systems streamlines and expedites the issuance and processing of "hard copy" parking citations.
In 2008, the Police Department sent out a Request for Proposal (RFP) for an automated parking
citation processing system. Two vendors responded to the RFP, Phoenix Group Information
Systems and Turbo Data Systems Ink., and it was determined that Phoenix Group Information
Systems performed satisfactorily and the charges for their services were 20% less per citation
compared to Turbo Data Systems Ink..
FISCAL IMPACT
Funds in the amount of $100,000.00 are available in the Police Department, Traffic Division
Fund (account no. 01114405-62300), Public Works - Roadway Cleaning Fund (account no.
06817641-62300), and CDA - Parking Meter Fund (account no. 02718860-62300).
25F-1
Automated Parking Citation
Processing System
November 28, 20111
Page 2
Chief Paul M. Walters
Chief of Police
Police Department
Raul-Godinez II ( /
Executive Director/
Public Works Agency
I I" up-Y ?G?daeKO
Nancy E rds
Interim D uty City Manager for
Development Services
Community Development Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
25F-2
THIRD AMENDMENT TO CONSULTANT AGREEMENT
THIS THIRD AMENDMENT TO AGREEMENT is entered into this 5th day of
December, 2011, by and between Phoenix Group Information Systems, a California corporation
(hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California (hereinafter
`'City").
RECITALS:
A. City and Consultant entered into Agreement #A-2008-333, dated December 1, 2008, for
the processing of parking citations and collection of parking penalties (hereinafter "said
Agreement").
B. City and Consultant entered into First Amendment to Agreement #A-2009-210, dated
December 21, 2009, to extend the term for an additional one-year period and increase
compensation to pay for services provided during the extended term.
C. City and Consultant entered into Second Amendment to Agreement #A-2010-242, dated
December 7, 2010, to extend the term for an additional one-year period and increase
compensation, at a lesser amount than that originally set forth in said Agreement, to pay
for services provided during the extended term.
D. In accordance with the terms and conditions of said Agreement, the Parties desire to
extend the term of said Agreement for an additional six-month period and increase the
compensation term to pay for services provided during the extended term.
NOW, THEREFORE, in consideration of the mutual and respective promises, and subject to all
the terms and conditions of said Agreement, except as herein modified, the parties agree as
follows:
1. Section 2, COMPENSATION, shall be amended to increase compensation to an amount
not to exceed $100,000.00 to pay for services during the extended term.
Section 3, TERM, shall be amended to extend the term of said Agreement for an
additional six-month period through June 30, 2011.
3. Except as hereinabove modified, all terms and conditions of said Agreement shall remain
in full force and effect.
25F-3
IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to
Agreement the day and year first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
CITY OF SANTA ANA
PAUL M. WALTERS
Interim City Manager
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY
PHOENIX GROUP INFORMATION
SYSTEMS
By:
Teresa L. Judd
Assistant City Attorney
BOB MURPHY
President
25F-4