The URL can be used to link to this page

Home My WebLink About25A - AGMT PARKING MGMT SVCSREQUEST FOR `- `T COUNCIL ACTION ._ CITY COUNCIL MEETING DATE: DECEMBER 5, 2011 TITLE: CONTRACT EXTENSION FOR PARKING CONCEPTS, INC. ITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED (] As Recommended (] As Amended (] Ordinance on 'I?` Reading (] Ordinance on 2ntl Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the attached contract amendment with Parking Concepts, Inc. of Los Angeles in an amount not to exceed $31,200 for a one-year term, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The City of Santa Ana owns and operates four parking structures and one surface lot within the downtown area. All the parking facilities are vital in providing easily accessible parking for the surrounding retail businesses and numerous visitors to the area, as well as providing parking for various events held throughout the year. On October 8, 2007, requests for proposals were mailed to 19 prospective operators for parking management services of the City-owned structures. Upon evaluation by staff, Parking Concepts Inc. (PCI) was recommended for the contract award. On December 3, 2007, the City Council approved atwo-year contract with PCI, with a provision to extend the term of the agreement for three additional one-year periods. During the past four years, PCI has demonstrated its ability to successfully operate the downtown parking structures- They have established collaborative working relationships with the downtown property and business owners, Downtown Inc., and the Santa Ana Police Department to ensure the parking structures are well maintained and safe. The City is currently under contract with a consulting firm to evaluate the downtown parking operations. The intent of the analysis is to improve operations, expand service, and provide better information. Once the report is approved within the next few months, PCI will have the responsibility of implementing a portion of the recommendations resulting from the analysis. 25A-1 Contract Extension for PCI December 5, 2011 Page 2 In order to ensure the smooth implementation of any recommended actions from the parking analysis, and in light of the fact that PCI continues to provide satisfactory services, staff recommends that the last of the three, one-year options be exercised to extend the agreement through December 2012. FISCAL IMPACT Funds are available in the Downtown Parking Facilities account (no. 02718861-62300)_ `fi't-? ?. ?- ?.??, ? Nancy T. ards Interim Executive Director Community Development Agency NTE/FH/mlr Exhibit: 1 . Contract Amendment APPROVED AS TO FUNDS AND ACCOUNTS: C\i?Ct\ ? ? n r ? ?? Francisco Gutierrez Executive Director Finance & Management Services Agency ,,?`? 25A-2 EXERCISE OF THIRD ONE-YEAR OPTION AND AMENDMENT TO NON-EXCLUSIVE OPERATING AGREEMENT FOR PUBLIC PARKING GARAGES AND SURFACE LOT STAFFING AND FIELD MANAGEMENT BETWEEN THE CITY OF SANTA ANA AND PARKING CONCEPTS, INC. THIS EXERCISE OF THIRD ONE-YEAR OPTION AND AMENDMENT TO NON- EXCLUSIVE OPERATING AGREEMENT is entered into on December 5, 2011, by and between Parking Concepts, Inc., a Delaware corporation ("Operator") and the City of Santa Ana, a charter city and municipal corporation of the State of California ("City"). RECITALS: A. The City entered into the Non-Exclusive Operating Agreement for Public Parking Garages and Surface Lot Staffing and Field Management Between the City of Santa Ana and Parking Concepts, Inc. (Agreement #2007-253) dated December 31, 2007 ("said Agreement"), with Operator by which Operator has operated and managed the City's Parking Garages and Surface Parking Lots for four years. B. In accordance with said Agreement, the parties exercised the First Option to said Agreement on November 3, 2009, and the Second Option to said Agreement on November 15, 201 O. C. In accordance with the terms and conditions of said Agreement, the parties wish to exercise the third one-year option to extend the term for one (1) additional year. The parties also wish to amend certain terms of said Agreement. WHEREFORE, in consideration of the mutual and respective covenants and promises hereinafter contained and made, and subject to all of the terms and conditions of said Agreement, the parties hereto do hereby agree as follows: 1. Section 3, TERM OF AGREEMENT, shall be extended by exercise of this Third Option to extend the term from January 1, 2012 to January 1, 2013. 5. Section 4, COMPENSATION, shall be amended to continue the compensation of $2,600.00 per month. Total annual compensation under the Agreement shall not exceed $31,200.00 over the extended term. 6. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. /// /// /// EXHIBIT 1 25A-3 IN WITNESS WHEREOF, the parties hereto have executed this Third Option to Extend the date and year first above written. ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: JOSEPH A. STRAKA Interim City Attorney By: Lisa Storck Assistant City Attorney Recommended for Approval: Nancy T. Edwards, Interim Executive Director Community Development Agency CITY OF SANTA ANA Paul M. Walters Interim City Manager PARKING CONCEPTS, INC. Robert Hingle Vice President Tax ID# EXHIBIT 1 25A-4