HomeMy WebLinkAbout25A - AGREEMENT ICF INTERNATIONAL 1901 N. FAIRVIEW ST.REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 19, 2012
TITLE:
AGREEMENT FOR ENVIRONMENTAL
SERVICES WITH ICF INTERNATIONAL TO
PREPARE A MITIGATED NEGATIVE
DECLARATION FOR THE ACADEMY
CHARTER HIGH SCHOOL AT 1901 NORTH
FAIRVIEW STREET
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 15t Reading
? Ordinance on 2" d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute the attached agreement with
ICF International for environmental services in an amount not to exceed $130,878 for The
Academy Charter High School located at 1901 North Fairview Street, subject to non-substantive
changes approved by the City Manager and City Attorney.
DISCUSSION
In November 2011, the Planning Division received a submittal by The Orangewood Children's
Foundation to construct a charter high school for 450 students to be built in two phases. Once
completed, the campus will be comprised of four buildings to support the education program and
four buildings to support the residential program that will house 80 students. The education
program will include an administration and student service building, two classroom buildings and a
gymnasium. The residential program will include three residential buildings and one support
service buildings. The buildings will vary in height from one to three stories. The applicant is
proposing to begin school operations on September 2013. After reviewing the project description, it
was determined that a mitigated negative declaration (MND) will be necessary to meet the
requirements of the California Environmental Quality Act (CEQA).
A Request for Proposal (RFP) for consultant services was authorized by the City Council on
November 28, 2011. The RFP was prepared and sent to four different environmental firms.
Proposals were received from three environmental firms. After reviewing the proposals, the firm
ICF International was found to be qualified, and was selected based on the firm's experienced
staff, knowledge of the study area, and ability to complete the work in a timely manner. At this
time, staff recommends that ICF International be awarded the contract to prepare the mitigated
negative declaration for the project. The consultant has identified a cost of $130,878 for the MND
and associated technical studies to be prepared (Exhibit 1). Funding for the work on the MND
would be provided entirely by applicant.
25A-1
Agreement with ICF International
December 19, 2011
Page 2
FISCAL IMPACT
This agreement will not impact any City/Agency funds. Funds in the amount of $ 130,878 will be
deposited by applicant into the Planning and Building Agency account for contractual services (no.
09801001-24035) prior to the consultant commencing any work.
APPROVED AS TO FUNDS AND ACCOUNTS:
i
Ja . Trevino
Executive Director
Planning and Building Agency
LL:rb
LHreports\RFCA for Orangewood ER contract
Exhibit: 1. Agreement
Francisco Gutierrez
Executive Director
Finance & Management Services Agency l-
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PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, made and entered into this day of , 2011 by and
between JONES & STOKES ASSOCIATES, INC., a Delaware corporation and a wholly owned
subsidiary of ICF Consulting Group, Inc., an ICF International company Consultant
("Consultant"), and the City of Santa Ana, a charter city and municipal corporation of the State
of California ("City").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field
of professional environmental reports and services.
B. Consultant represents that Consultant is able and willing to provide such services to the
city.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall provide professional environmental services, including the preparation
of a Mitigated Negative Declaration regarding The Academy Charter High School project
located at 1901 North Fairview Street. The scope of services (including estimated fees and
costs) is attached hereto as Exhibit A and is incorporated by this reference to this Agreement.
2. DELIVERY OF WORK PRODUCT
Consultant shall deliver to City all work product which results from the services
provided. Said work product shall be submitted in hard copy and produced in a form compatible
with the City's computer system, as agreed between the Project Manager and Consultant. In
regard to all copyrightable material produced as a deliverable under this Agreement, including
but not limited to books, reports, plans, photographs, drawings, films, recordings, videotapes,
and computer programs, Consultant agrees, for itself and for its affected officers, employees,
agents, contractors, and volunteer workers, that (a) other such material may not be copyrighted
without prior review from the City, and (b) the authors of all such material, whether copyrighted
or not, award to the City, and to its officers, agents and employees acting within the scope of
their official duties, as a condition of payment to the Consultant, a royalty-free, nonexclusive,
irrevocable license throughout the world for governmental purposes to disclose, publish,
translate, reproduce, and use such materials.
Exhibit 1
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COMPENSATION
City agrees to pay, and Consultant agrees to accept as total payment for its services, the
cumulative rates and charges identified in Exhibit A. The total sum to be expended under this
Agreement shall not exceed $130,878.00 during the term of this Agreement. Payment by City
shall be made within thirty (30) days following receipt of proper invoice evidencing work
performed, subject to City accounting procedures. Payment need not be made for work which
fails to meet the standards of performance set forth in the Recitals which may reasonably be
expected by City.
4. TERM
This Agreement shall commence on the date first written above and terminate upon the
completion of the Scope of Services or depletion of the maximum contract amount as stated.in .
Section 3 above, unless terminated earlier in accordance with provisions, below. The term of this
Agreement may be extended upon a writing executed by the City Manager and the City
Attorney.
INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of ibis Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries
and wages, employer's social security taxes, unemployment insurance and similar taxes relating
to employees and shall be responsible for all applicable withholding taxes.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents, volunteers
and representatives as additional insureds) and shall include, but not be limited to
protection against claims arising from bodily and personal injury, including death
resulting therefrom and damage to property, resulting from any act or occurrence
arising out of Consultant's operations in the performance of this Agreement,
including, without limitation, acts involving vehicles. The amounts of insurance shall
be not less than the following, single limit coverage applying to bodily and personal
injury, including death resulting therefrom, and property damage, in the total amount
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of $1,000,000 per occurrence. Consultant shall supply City with a fully executed
additional insured endorsement in substantially the form attached hereto as Exhibit B
upon execution of this 'Agreement and shall be approved in form by the City
Attorney.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non-owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the Labor Code, Consultant, if Consultant has any employees, is required to be
insured against liability for worker's compensation or to undertake self-insurance.
Prior to commencing the performance of the work under this Agreement, Consultant
agrees to obtain and maintain any employer's liability insurance with limits not less
than $1,000,000 per accident.
d. Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim.
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
f If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not affect
Consultant's right to be paid for its time and materials expended prior to notification
of termination. Consultant waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the City.
7. INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims
for personal injury, including health, and claims for property damage, which may arise due to
negligent acts, omissions or willful misconduct, from the direct or indirect operations of the
Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their
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behalf which relates to the services described in section 1 of this Agreement; and (2) from any
claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is
due by reason of the terms of or effects arising from, and to the extent of Consultant's, negligent
acts, omissions or willful misconduct in the performance of this Agreement.
8. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
patty is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
9. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
10. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City: City of Santa Ana
C/o Clerk of the Council
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, CA 92702-1988
telefacsimile (714) 647-6956
With copy to: Executive Director of PBA
City of Santa Ana
20 Civic Center Plaza
P.O. Box 1988
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Santa Ana, California 92702
telefacsimile (714) 973-1461
and City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647-6515
To Consultant:Jones Stokes Associates, Inc.
An ICF International company
Chad R. Beckstrom, AICP
Principal/Irvine Branch Leader
1 Ada, Suite 100
Irvine, CA 92618
telephone (949) 636-3235
cell (949) 395-2796
telefacsimile (949) 636-3031
cbeckstrom@icfi.com
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, communication shall be effective or
deemed to have been given twenty-four (24) hours after the time set forth on the transmission
report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of
calculating these time frames, weekends, federal, state, County or City holidays shall be
excluded.
11. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any proposal or other instrument that are inconsistent with,
or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor the
City. Each party to this Agreement acknowledges that no representations, inducements, promises
or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of
any party, which are not embodied herein.
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12. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
13. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay
Consultant compensation for all services performed by Consultant prior to receipt of such notice
of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product completed as of such date, and in such case such
work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
14. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
15. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
16. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
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the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals,
waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
17. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the
power, authority and right to bind their respective parties to each of the terms of this
Agreement, and shall indemnify City fully, including reasonable costs and attorney's
fees, for any injuries or damages to City in the event that such authority or power is
not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH A. STRAKA
Interim City Attorney
By:
Ryan O. Hodge
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
JAY TREVINO
Executive Director - PBA
CITY OF SANTA ANA
PAUL M. WALTERS
Interim City Manager
ICF INTERNATIONAL
CHAD R. BECKSTROM, AICP
Principal/Irvine Branch Leader
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EHIBIT A
SCOPE OF SERVICES
(Attached)
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December 6, 2011
Ms. Lucy Linnaus, AIA, Senior Planner
City of Santa Ana, Planning Division, M-20
20 Civic Center Plaza
Santa Ana, California 92702
SUBJECT: The Academy Charter High School CEQA Documentation
Dear Ms. Linnaus:
ICF International (ICF) is pleased to submit our proposal in response to the City of Santa Ana's
(City's) request for proposal for the preparation of a mitigated negative declaration and required
technical studies for The Academy Charter High School project.
ICF Is a multidisciplinary environmental consulting firm with a core practice In California
Environmental Quality Act (CEQA) documentation, environmental analysis, and regulatory
compliance. We have prepared thousands of environmental compliance documents, including
several documents for projects within the City and many documents for school projects. ICF's
project team will provide strong knowledge of and practical experience with CEQA, as well as a
full range of technical knowledge and experience with similar types of redevelopment and school
projects. Significant factors that contribute to our success that we will bring to the City include:
w Exceptional CEQA and Project Management Expertise. To bring the right set of experience
and skills to the City, the ICF team is comprised of experienced team members. Renee
Escario, our proposed project manager, brings 10 years of environmental/planning and
project management experience, while Chad Beckstrom, A1CP, our proposed project director,
has served as the project director and/or project manager and lead contributor for more than
75 development projects in his 15-year career. Chad and Renee have extensive
redevelopment and school-related project experience and are knowledgeable about the
project vicinity. In addition, our proposed CEQA compliance experts are highly qualified and
bring a valuable skill set to successfully accomplish the City's environmental documentation
needs for the proposed project. Integrating our experience will provide solution-oriented,
efficiency in completing the environmental documentation.
Exceptional Technical Expertise. The ICF team includes in-house technical specialists who
provide a full range of scientific and planning expertise. A majority of the technical work for
the proposed project will be completed by ICF staff, with the exception of the traffic impact
analysis, which will be prepared by Fehr & Peers, and the sewer capacity analysis, which will
be prepared by Fuscoe. Both of our subconsultants have extensive experience evaluating
school projects and facilities within the project vicinity.
Attached is ICF's proposal to provide CEQA documentation services for the proposed Academy
Charter High School project. Our proposal is based on our understanding of the proposed project
and knowledge of the project area. We have prepared a scope of work, cost, and schedule that
reflect our experience and commitment to expediting the CEQA process.
We appreciate the opportunity to present our proposal and look forward to working with the City
again. If you have any questions regarding our proposal, please contact Chad Beckstrom at (949)
333-6625 (cbeckstrom@icfi.com) or Renee Escario at (949) 333-6624 (rescario@icfi.com)
Sincerely,
Chad Beckstrom, AICP Renee cario
Principal, Project Director Senior Project Manager
I Ada Parkway, Suite 100 - Irvine, CA 92618 - 949.333.6600 - 949333.6601 fax .-- Wixom
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The Academy Charter High School MND I City of Santa Ana Planning Divi
TABLE OF CONTENTS
Statement of Qualifications ..............................................1
Firm and Team Experience .......................................... 1
ICF Projects Within the Last Five Years ...................... 6
Fehr & Peers Projects Within the Last Five Years....... 8
Project Understanding and Approach .......................... 9
Scope of Services ...................................................... 10
MND Schedule ...........................................................18
Cost Estimate ................................................................18
STATEMENT OF QUALIFICATIONS
Firm and Team Experience
ICF International (through its contracting entity, ICF Jones & Stokes, Inc.) is a full-service environmental
consulting firm with a long history in supporting Orange County cities with the preparation of environmental
compliance documents for a wide range of development projects. We bring experience working with 12 Orange
County cities, including the Cities of Santa Ana, Orange, Irvine, Anaheim, Lake Forest, San Juan Capistrano,
Brea, Westminster, Fountain Valley, Huntington Beach, Newport Beach, and San Clemente. In addition, we
have experience working with regional agencies such as the Orange County Public Works (OCPW), Orange
County Planning Department, and the Orange County Transportation Authority (OCTA).
ICF also brings expertise in school project environmental documentation for projects throughout California,
including providing support to the Los Angeles Unified School District (LAUSD) for one of the largest new school
planning and construction programs in the nation.
The staff proposed for this California Environmental Quality Act (CEQA) documentation project and described in
our proposal have established experience working with the City of Santa Ana (City). We are working with the
City to prepare a mitigated negative declaration (MND) for The Met at South Coast Multi-Family Residential
Project, which is currently out for public review. In addition, ICF has previously held an as-needed environmental
services contract with the City.
To support our local clients, ICF utilizes staff from our Irvine office and can provide expertise from additional
staff resources located throughout Southern California. Our Irvine office is located less than 15 minutes from the
City's Civic Center office and is home to most of our proposed team, including Project Manager Renee Escario
and Project Director Chad Beckstrom, AICP.
CEQA Documentation and Technical Studies. ICF specializes in providing environmental analysis to support
local government planning and development projects, including school, residential, commercial, and industrial
projects and mixed-use, redevelopment, and infill developments. A cornerstone service of ICF is the preparation
of CEQA environmental compliance documentation, including MNDs, initial studies (ISs), negative declarations
(NDs), and environmental impact reports (EIRs). ICF's expertise with CEQA dates back more than 41 years,
when the founders of our legacy firm Jones & Stokes helped draft the original CEQA legislation in 1970.
Furthermore, our in-house environmental counsel co-wrote several industry-wide desktop reference guides,
including The CEQA Deskbook: A Step-by-Step Guide on How to Comply with the California Environmental
Quality Act. A majority of our senior staff, including Chad Beckstrom, serves as regular instructors for ICF's
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The Academy Charter High School MND I City of Santa Ana Planning Division
Environmental Education Program, teaching basic to advanced CEQA classes to external clients and other
professionals in the industry through the University of California Extension Program.
Traffic Technical Study. Fehr & Peers will provide expertise In traffic and transportation planning as a
subconsultant to ]CF. Fehr & Peers specializes in providing transportation planning and traffic engineering
services to public and private sector clients and has valuable prior experience completing various school
projects. Having a singular focus on transportation enables Fehr & Peers to provide state-of-the-practice
expertise and develop creative, cost-effective, and results-oriented solutions to planning and design problems
associated with all modes of transportation. Clients hire Fehr & Peers because the firm provides the right
combination of leading-edge technical skills, high-quality work, and superior client service. Fehr & Peers thrives
on challenging assignments in controversial environments where complex problems can only be solved by using
state-of-the-practice analytical techniques, developing innovative, yet practical, solutions, and achieving
consensus amid diverging views of stakeholders.
Sewer Capacity Evaluation. Fuscoe Engineering (Fuscoe) joins the ICF team to provide expertise in sewer
capacity evaluations for urban developed environments. Fuscoe provides a full spectrum of civil engineering
services for public agencies and private firms throughout Southern California. The firm's project experience
includes residential, retail, commercial, and educational facilities and public spaces. From small, infill sites to
full-scale master-planned communities for large developers, Fuscoe capitalizes on the knowledge of its highly
trained staff and experience working with public agencies to deliver value and service for clients.
Personnel
Renee Escario and Chad Beckstrom, as the project management team, will work together to provide leadership
to complete the project. As project manager, Renee will serve as the day-to-day contact and lead all interactions
with the City. She will address the City's needs and coordinate with Chad to address any complicated issues.
Renee will also work closely with our technical team to prepare technical studies and appropriate CEQA
document chapters. Chad will provide quality assurance/quality control (QA/QC) oversight of the technical
deliverables and will be responsible for senior-level oversight of project tasks on an as-needed basis. The ICF
team is presented in the organization chart provided on the next page, followed by key staff biographies. Full
resumes for all proposed staff are provided at the end of our submittal.
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The Academy Charter High School MND { City of Santa Ana Planning Division
ICF Team Organization Chart
,1 _-.
Aesthetics
Jennifer Stock, LA
Air Quality/Greenhouse Gas
Keith Cooper, AICP
Nick Dreves
Cultural Resources
Mark Robinson, RPA
Paul Shattuck
Chad Beckstrom, AICP
Renee Escario
CEQA Documentation
Aaron Brownwood
Tanya Jones
Geology & Soils
Gary Clendenin, PG
Hazards/Hazardous
Materials
Mario Barrera
Hydrology/Water Quality
Alexa La Plante
Noise
Mike Greene, INCE
Peter Hardie
Traffic/Circulation/Parking
Jason Pack, PEA
Sewer Capacity Study
Bob Strong, PE2
Subconsultants
1. Fehr & Peers
2. Fuscoe Engineering
Key Staff Biographies
Project Manager. Renee Escario Is a senior project manager with 10 years of experience managing the
preparation of environmental compliance documents, with a focus on CEQA compliance. Her CEQA technical
experience includes working through and mitigating site-specific Issues related to all CEQA environmental
resource topics. Renee collaborates with technical specialists in the identification of potential impacts and
mitigation solutions to alleviate project effects and move the project forward. Renee has provided CEQA
expertise for a wide range of projects, including schools, residential, commercial, institutional, park and
recreation, and Infrastructure. Her experience with facility planning includes preparing CEQA.
documentation for school site acquisition and development of new school facilities adjacent to existing
residential uses. Renee is currently managing the preparation of the IS/MND for The Met at South Coast Multi-
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The Academy Charter High School MND I City of Santa Ana Planning Division
Family Residential Project for the City. This document is out for public review, and the project should be
complete in January. Renee's daily focus Is on client interaction, project coordination, management, and
oversight. In addition, she often functions as the lead author and is excellent at evaluating technical studies,
preparing complex impact analysis, and integrating regulatory requirements. Renee's skill strengths include
collaborative critical thinking, excellent writing, accomplished project management, effective team leadership,
and being solution oriented.
Project Director. Chad Beckstrom, AICP, is a principal with ICF who brings more than 15 years of experience
managing and overseeing the preparation of CEQA documentation for various types of projects. Chad has a
long history working with the City and is currently serving as the project director for The Met at South Coast
Multi-Family Residential Project IS/MND. He managed our previous as-needed environmental services contract
with the City, where he was responsible for overseeing the preparation of CEQA documentation for several
small-scale developments, including the Alton Court IS/MND, Gateway Corporate Center IS/MND, West End
Lofts EIR, California Palms Residential Conversion, and Enterprise Zone IS/MND. Chad has also provided
CEQA advisory services to City staff through formal CEQA training, in his role as an on-site extension of staff at
the City's office for six months. He brings the continuity necessary to apply our experience and knowledge of the
City's processes and preferences to this particular effort. He is also the project director for our master
services contract with the LAUSD that ICF has held since 1998 and has managed or overseen dozens of
CEQA documents for new school development projects sited within existing developed neighborhoods.
Key Technical Staff
Aesthetics/Visual Resources. Jennifer Stock, LA, brings more than 11 years of experience in visual impact
analysis and serves as one of ICF's leads for visual resources. Jennifer has prepared visual resources and
shade/shadow analyses for CEQA documents, as well as construction documents, using Autodesk Civil 3D. She
brings unique expertise in assessing the visual environment in greater detail, determining how a project may
negatively or beneficially affect visual landscapes, and developing methods to improve aesthetics and expertise
in mitigation planning and design.
Air Quality/ Greenhouse Gas (GHG) Emissions. Keith Cooper, AICP, has more than 12 years of professional
experience as an air quality specialist preparing air quality studies and conducting analysis for CEQA
documents. His areas of expertise include criteria pollutant and GHG emissions inventories, air toxics health risk
assessments, transportation conformity determinations, and general conformity determinations. Keith has
prepared or overseen the preparation of hundreds of air quality impact assessments/reports that document air
pollutant emissions and concentrations related to various public infrastructure and private development projects.
He has a thorough understanding of the National and State Ambient Air Quality Standards, general and
transportation conformity requirements, rules and regulations adopted by local air districts (e.g., South Coast Alr
Quality Management District [SCAQMD]), and climate change/GHG emissions quantification and evaluation
requirements.
CEQA Documentation. Aaron Brownwood Is an urban and environmental planner with more than five years of
experience in the urban planning and environmental processes for a variety of public agencies and private
developers. He prepares CEQA documents and master plans, conducts public outreach workshops, and
processes a variety of discretionary projects. Aaron is currently preparing an EIR for the Port of Los Angeles to
analyze a project involving the adaptive reuse of an industrial shipyard as a public space and educational center
in San Pedro. He was also a technical author for a large portion of the City of Santa Ana Met Project MND. .
CEQA Documentation. Tanya Jones is trained in environmental analysis and design and contributes to CEQA
projects by preparing environmental analysis, providing assistance to project managers, coordinating between
project managers and technical specialists, and facilitating scoping meetings. Tanya has experience with infill,
redevelopment, and school projects. Her most recent school project experience includes preparation of
responses to comments and the final EIR for the LAUSD South Region High School No. 15 project.
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Cultural Resources. Mark Robinson, RPA, is a registered professional archaeologist with more than 20 years
of experience In prehistoric and historical archaeology. He has worked extensively in California and has
specialized training in lithic analysis and lithic materials identification and sourcing. Mark meets the Secretary of
the Interior's standards for a professional archaeologist, and he has managed all phases of archaeological
activities, including surveys, testing, data recovery excavations, monitoring, site evaluation, analysis, report
preparation, and archival research.
Geology & Soils. Gary Clendenin, PG, is a State of California Registered Professional Geologist with more
than 25 years of experience in geology, hydrogeology, and environmental sciences. Over the last 20 years,
Gary has been involved in all aspects of the environmental consulting practice, including preparation of the
geology and hazardous materials chapters of CEQA documents; the planning, design, and execution of soil and
groundwater investigations and feasibility studies; and the performance of environmental liability assessments.
Hazards and Hazardous Materials. Mario Barrera has six years of experience evaluating hazards and
hazardous materials, including hazards related to contaminated soils, wastewater, groundwater, and vapor.
Mario is experienced in field data collection; implementing National Pollutant Discharge Elimination System
(NPDES) rules and regulations, preparing Phase I and Phase 11 assessments, performing stormwater and
industrial waste site inspections and permitting, and providing remediation system operation and maintenance.
He is also a contributing author preparing CEQA hazardous material impact sections for various types of
projects. Additionally, Mario has project-specific experience working on redevelopment and infill projects with
known existing hazardous materials onsite.
Hydrology/Water Quality. Alexa La Plante has nine years of experience in federal and state water quality
permitting compliance, regulatory agency coordination, water quality technical reports and monitoring studies,
and water resources planning projects. Alexa is intricately familiar with water resources issues, as well water
quality regulatory compliance and related technical studies In California.
Noise/Acoustics. Mike Greene, INCE, has more than 20 years in the field of acoustical analysis and noise
control engineering. He has conducted and participated in noise and vibration analyses for industrial and
residential developments throughout California. Mike is experienced in the modeling of existing and future
roadway noise impacts using the Federal Highway Administration's Traffic Noise Model (TNMO). Mike is board
certified by the Institute of Noise Control Engineering (INCE).
Transportation/Traffic. Jason Pack, PE, a senior associate of Fehr & Peers, has over 12 years of
experience working for Fehr & Peers. He has worked on a wide variety of transportation projects, including
approximately a dozen high school or elementary school studies. He has extensive knowledge of drop-off
operations, school circulation, school access requirements, trip generation, and parking issues at schools
(including connectivity to the school from the parking area). As an example of his traffic expertise, Jason has
had papers/presentations accepted to the Transportation Research Board National Roundabout Conference,
the Institute of Transportation Engineers National Conference, and the California American Planning Association
Conference.
Sewer Infrastructure Study. Bob Strong, PE, a senior engineer at Fuscoe, has more than 35 years of
experience working on major public, commercial, retail, schools, mixed-use, and residential master planned
projects throughout Southern California, but mostly in Orange and Los Angeles Counties. His school-related
experience includes development of the Chapman University School of Film and Television and new school
construction for Placentia-Yorba Linda Unified School District's Lakeview Elementary and Yorba Linda High
School.
Availability of Project Manager and Key Personnel
The ICF team is ready and available to take on The Academy Charter High School for the City. The following
table lists the percentage of time are project management team and key personnel are available.
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Renee Escario, Project Manager 40-50%
Chad Beckstrom, AICP, Project Director 25%
Jennifer Stock, LA, Aesthetics/Visual Resources 20%
Keith Cooper,AICP, Air Quality/GHGEmissions 20%
Nick Dreves, Air Quality/GHG Emissions 20%
Aaron Brownwood, CEQA Documentation 30%
Tanya Jones, CEQA Documentation 30%
Mark Robinson, RPA`Archaeological and Paleontological Resources 20%
Gary Clendenin, PG, Geology and Soils/Hazards 15%
Mario Barrera Geology and Soils; Hazards 20%
Alexa_ La Plante, Hydrology/Water Quality 20%
Mike Greene, INCE, Noise/Acoustics ' 20%
Peter Hardie, Noise/Acoustics -30%
Jason -Pack, PE, Transportation/Traffic 30%
Bob Strong, PE, Fusc.oe Engineering, Sewer -Capacity 30°!°
ICF Projects Within the Last Five Years
ICF brings an extensive project portfolio of preparing environmental documents for a range of development
projects that have similar issues to the proposed project. We have selected a few of these local projects to
highlight.
The Met at South Coast Multi-Family Residential Project ISIMND-City of Santa Ana
Under contract with the City, ICF is preparing an 1S/MND for The Met at South Coast Multi-f=amily Residential
Project. The project is a podium-style 284-unit multi-family apartment development on a 3.1-acre parcel located
at 200 East First American Way in the MacArthur Place District Center. The development includes five stories of
multi-family rental units in three buildings, all of which would be constructed over two subterranean levels and
one street level of parking. The proposed project requires a Zoning Ordinance Amendment to Specific
Development Plan 43 (SD-43) to increase the number of residential units allowed for the site, an amendment to
the Development Agreement, approval to modify parking requirements to allow tandem parking, and approval of
the site plan. The primary environmental issues involved traffic, air quality, noise, aesthetics, and biological
resources. The 1S/MND is currently out for public review and comment. It is anticipated to be finalized in January
2012.
Reference: Sergio Klotz, Principal Planner, City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California
92707, (714) 667-2700 Year Completed: Ongoing. Should be complete in January 2012.
As-Needed Staffing and Environmental Documentation Services--City of Santa Ana
Our local environmental planners, including Chad Beckstrom, provided on-call CEQA compliance and training
services. We also prepared several small CEQA documents, including an IS/MND, to remodel the California
Palms Motel into a residential hotel, which included an analysis of air quality, cultural resources, hazardous
materials, water quality, noise, and traffic impacts; preparation of an IS/MND for the construction of 38
residential units at Alton Court, which involved demolishing an existing on-site warehouse, improving public
roadway, landscaping and open space, and developing common recreational areas; and preparation of an
IS/ND for the Santa Ana State Enterprise Zone application. Larger CEQA needs ICF met includes preparing an
EIR for the proposed West End Lofts (project cancelled) and a six-story infill development in the City's
Downtown National Register District.
We also worked closely with the City's Planning Division to deliver two CEQA training sessions, following the
departure of the environmental coordinator. The training, led by Chad, focused on educating the staff on how to
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conduct environmental reviews under CEQA. Chad also worked at least one day a week at City Hall to provide
follow-up hands-on training and CEQA advisory services as an extension of staff for a six-month period. Chad
worked with City planners and staff in other City departments during his time on-site at City Hall to review
environmental documents prepared by City planning staff, provide advice related to CEQA! National
Environmental Policy Act (NEPA), and answer general questions regarding the environmental review process
relative to the City entitlement process. He continues to offer general advice over the phone and occasional
document review on an as-needed basis.
Reference: Karen Haluza, AICP, Planning Manager, City of Santa Ana, 20 Civic Center Plaza, Santa Ana,
California 92707, (714) 667-2728 Year Completed: Contract completed in 2011
Multiple New School Development Program-LAUSD
ICF has been providing a full range of environmental consulting services to the LAUSD since 1998 under the
program management of Chad Beckstrom. Over the past 13 years, ICF has been involved In planning and
compliance for more than 100 school facilities in the greater Los Angeles area, including new schools,
additions, and modernizations to existing campuses. Our range of services also involved preparation of
CEQA environmental documentation; development of mitigation monitoring plans; facilitation of community
outreach, scoping meetings, and public hearings; preparation of technical studies (i.e., aesthetics, air quality,
noise, biological resources); development of standardized templates for consistency of environmental
documentation; pipeline and railroad risk assessments; and cultural resources analysis and documentation. ICF
continues to work with the LAUSD during the planning and entitlement phases of new schools, which are aimed
to provide new classrooms to address overcrowding and increased school enrollment. Below, we provide two
recent specific LAUSD project examples:
® South Region High School No. 12 EIR-LAUSD
ICF prepared an EIR for a new 2,025-seat high school located on a 24-acre redevelopment site in southeast
Los Angeles. The redevelopment site consisted of industrial land uses including 34 business, the buildings
of which would be acquired and demolished to accommodate the new school site and the businesses would
be relocated. The site also included portions of Green Meadows Park, which was proposed to be upgraded
with new facilities as part of a joint use agreement with the City of Los Angeles. ICF conducted technical
studies related to aesthetics, air quality and health risk, cultural resources, hazardous materials, noise, and
traffic/circulation. Each of these issues was determined to have significant impacts that required our staff to
work with the LAUSD to develop rigorous mitigation. For example, aesthetic impacts resulted from the
proposed installation of sports field lighting that would require directional aiming and shielding. The project
also resulted in air quality impacts from demolition of the existing structures and construction of new
facilities, which required dust suppression and equipment modifications. Health risk Investigations revealed
that acute and chronic exposure to surrounding industrial emission sources could potentially affect students
and faculty. ICF conducted cultural resources studies that revealed potentially historic properties that
required documentation to determine level of significance. In addition, due to the existing and former
industrial operations, hazardous materials were present and required extensive cleanup efforts prior to
development of the site. We also conducted noise studies and worked with the LAUSD to design measures
to minimize noise to classrooms. Finally, traffic studies found deficiencies in the surrounding roadway
network, parking availability, and drop-off locations, which required intersection and roadway improvements,
as well as operating restrictions. ICF was able to bring our technical expertise and CEQA prowess to
complete the EIR in a timely manner, while disclosing and mitigating the significant environmental effects.
Year Completed: February 2008
Z Valley Region High School No. 9 EIR-LAUSD
ICF prepared an EIR for a new high school campus on the campus of Robert Fulton College Preparatory
School (RFCPS) in the community of Van Nuys in the City of Los Angeles. The project involved locating
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new high school facilities on the approximately 25-acre RFCPS, which accommodated an enrollment of
approximately 1,960 students in grades 6 through 11 (both middle school and high school). Specifically, the
project consisted of constructing 30 new high school classrooms with 810 seats to serve new and existing
students, grades 9 through 12, as well as a new gymnasium, a new library, a career center, administration
offices, plant manager facilities, additional parking facilities, and removal of 16 portable classrooms. Key
environmental issues addressed in the EIR included aesthetics, traffic, air quality and health risks, noise,
cultural resources, and infrastructure and public services. Special consideration in conducting the impact
analysis and developing mitigation was focused on minimizing the impact to existing students at the RFCPS
during construction of the new school facilities.
Year Completed: September 2007.
Reference: John Anderson, Consulting Program Manager, Los Angeles Unified School District, Facilities
Services Division, 333 South Beaudry Avenue, 20th Floor, Los Angeles, California 90017, (213) 893-7424
Charter High School EIR-Port of Los Angeles
ICF prepared an EIR to evaluate environmental impacts associated with redeveloping a 3.5-acre property for
three buildings: a charter high school, police headquarters, and California Maritime Studies Center. The charter
school portion of the project involved modifications to a 72,774-square-foot, two-story building to be used for the
school to provide 36 classrooms, two research/technical labs, a cafeteria, six offices, two conference rooms, two
teachers' lounges/workrooms, a textbook/media storage room, a library, four restroom complexes, and a fitness
room. Environmental concerns related to this project included traffic, air quality, and noise.
Reference: Dennis Hagner, Environmental Specialist, Port of Los Angeles, 425 South Palos Verdes Street, San
Pedro, California, (310) 732-3682 Year Completed: 2006
Fehr & Peers Projects Within the Last Five Years
Fehr & Peers brings extensive experience preparing traffic analysis for school projects. We have selected a few
projects to highlight.
Turning Point School Traffic and Parking Review-Culver City
Turning Point School is a private school with an enrollment of 480 elementary students. The school moved from
West Los Angeles into a former industrial building in the City of Culver City. Fehr & Peers conducted traffic and
parking analysis for the new site, specifically concentrating on the impact of school traffic on the adjacent
residential neighborhood and on the adequacy of pickup and drop-off areas for the school. To make the project
work successfully from the city's standpoint, the school developed a transportation demand management
program that established a target carpool program and a subscription bus program. In addition, offsite parking
with a shuttle bus service for special events at the school was developed. Fehr & Peers also assisted the traffic
review for the physical expansion of the school into an adjacent building in 2006.
Valley Region Fulton Span School Addition Traffic and Parking Study--LAUSD
Fehr & Peers prepared traffic and parking studies as part of the preparation of an environmental impact report
for the proposed expansion of the existing Fulton Middle School in the Van Nuys neighborhood of Los Angeles.
The studies were prepared in accordance with the methodologies and standards used by the LAUSD in
consultation with the City of Los Angeles Department of Transportation. The project proposed to eliminate 14
existing middle school classrooms and add 30 high school classrooms on the site. Because the expanded
school would be used by adult continuing education students in the evening hours, weekday p.m. peak hour
impact analysis was performed to supplement the typical a.m. peak hour impact analysis. Estimates of net trip
generation were prepared, and potentially significant traffic impacts identified. Future parking demand was
estimated and compared to the proposed parking supply. Specific recommendations were made on how to
address issues that were identified regarding access to the on-site parking supply. Vehicular and pedestrian
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circulation issues associated with the existing and proposed student pick-up and drop-off areas were evaluated
and recommendations for improvement were made. This project was completed in 2008.
South Region High School No. 8 EIR Traffic and Pedestrian Study--LAUSD
Fehr & Peers conducted a traffic, parking, and a pedestrian safety study for LAUSD South Region High School
No. 8, a proposed 1,215 student high school located in the City of Maywood. A report summarizing the study's
findings was prepared for inclusion in the draft EIR for the proposed project. The project, as proposed, includes
146,000 square feet of development, including classrooms, a football/soccer stadium with a seating capacity of
1,200, a gymnasium, a support service center, a performing arts center, administration offices, plant manager
facilities and on-grade parking facilities with basketball courts above. The study evaluated the potential for traffic
impacts on adjacent intersections and street segments. The available parking supply on streets within a'/-mile
walking distance of the project site was examined, and the ability of the proposed on-site parking supply to
accommodate expected parking demand associated with the project was examined. A pedestrian safety
assessment of key crossings leading to the project site was conducted, and recommendations to enhance
pedestrian safety were provided. The site access and internal circulation plan was evaluated, and
recommendations on future student pick-up/drop-off procedures and queuing requirements were provided. This
project was completed in 2010.
Project Understanding and Approach
Orangewood Children's Foundation (Foundation) was founded over 30 years ago as a 601(c)3 nonprofit for the
purpose of developing a facility to shelter Orange County children who are victims of abuse, neglect, and
abandonment. In 1985, the Foundation completed development of the Orangewood Children's Home, which is
located in the City of Orange. This facility is owned and operated by the Orange County Social Services Agency
and is the County's only emergency shelter for neglected and sexually, physically, or emotionally, abused
children. The existing Children's Home facility provides housing for minors, an on-site K-12 school and
preschool, medical facilities, recreational facilities, a Child Abuse Services Team, and a Family Visitation
Center. In addition to supporting the operation of the Children's Home, the Foundation currently provides a wide
range of programs, activities, and education to Orange County foster children.
The Foundation is proposing to develop a residential private charter high school (The Academy) for education
specific to Orange County foster youth. The Academy is proposed to be a residential high school that will
accommodate up to 450 students, 80 of which would reside on-site. The proposed development includes five
education buildings:
a Two classroom buildings (one two-story and one three-story) totaling 46,800 square feet
• One two-story administrative/library/student union building totaling 37,200 square feet
• One two-story gymnasium totaling 25,800 square feet
• One 400 square foot mechanical equipment building
The proposed residential component of the project includes the following four buildings:
® Three residential buildings (one two-story and two three-story) totaling 36,000 square feet
m One administrative support building totaling 5,000 square feet
The proposed school site is located at 1901 North Fairview Street In the City and has been previously
developed with hospital and medical buildings. A search of the site's history indicates that the site was utilized
by Riverview Hospital from 1964 to 1985, at which time the site became the Santa Ana Hospital and Medical
Center. The previous medical structures have been largely demolished, and only the building slabs remain.
The project site is designated by the City's General Plan for Professional/Administrative Office land uses with a
Floor Area Ratio (FAR) of 0.5. The City's General Plan Land Use Element states that a FAR of 0.5 indicates that
the site is intended to have a developed character of lower intensity, and that these areas are typically adjacent
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to low density residential neighborhoods, such as the project site which is adjacent to single-family residential
areas.
The project site is zoned P (Professional), which provides for a variety of uses that are subject to a Conditional
Use Permit (CUP) (per municipal code section 41-313.5), including extended child care facilities, trade and
professional schools, gymnasiums, and recreational uses. Therefore, the project would require approval of a
CUP prior to implementation.
The project as proposed would require a variance to exceed the maximum building height on one of the
classroom buildings. Municipal Code section 41-314 states that structures shall not exceed three stories or 35
feet in height within 140 feet of property used or zoned for residential purposes, and structures shall not exceed
two-stories or 25 feet in height within the rear 50 percent of a lot abutting a property used or zoned for
residential purposes.
In addition, the project includes a lot merger and a requested variance for a reduction in parking. Municipal
Code section 41-1342 states that the minimum off-street parking requirements for office and professional land.
uses is three spaces for each 1,000 square feet of gross floor area.
Chad Beckstrom has extensive experience evaluating and processing these types of planning actions for Santa
Ana. Further, these discretionary approvals trigger the City's requirement to comply with CEQA prior to
considering the project and require a consulting team, such as ICF, that has experience working with the City,
experience on school development projects, and a reputation for high-quality and legally defensible
environmental documents.
ICF will bring our experience and existing relationships working with City staff, as well as an
understanding of the issues related to high school development and redevelopment projects,
particularly as they relate to impacts on existing communities. We see the key environmental issues
surrounding this project to be related to aesthetics, noise, traffic, and overall effects to adjacent single-
family residential land uses. Through our experience preparing CEQA documentation for school
projects, our staff has prepared many environmental documents for projects that involved
reuse/redevelopment of sites for school uses In established neighborhoods. Overall, we are
experienced with complex and controversial projects and have a demonstrated track record of
successfully navigating through the CEQA process on behalf of our local municipal clients.
Scope of Services
Pursuant to the request for proposal (RFP), ICF will prepare an IS/MND in accordance with State CEQA
Guidelines, as well as all up-to-date CEQA-related legislation and case law. The environmental analysis will
focus on the project, as delineated in the project description, preliminary engineering designs, and other
information provided by the City and/or project applicant. Our scope of work for environmental review and
technical services for The Academy Charter High School project Is outlined below.
Task 1. Project Initiation Meeting/Develop Project Description and Objectives
Chad Beckstrom and Renee Escario, as the project management team, will meet with the City's project team
within five days of the notice to proceed (NTP) to discuss the project issues, refine our scope if necessary, and
gather project specific data and materials (including design details, construction assumptions, and construction
schedule) to begin the environmental analyses. Following this meeting, ICF will review this information to gain a
firm understanding of the project and the issues. Our project management and necessary technical staff will
conduct field visits to review the site and the overall context of the surrounding area. Renee and Chad will also
work with the City to develop a detailed project description.
Deliverables:
® Attendance at one project initiation meeting (two team members attending)
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• Attendance at one site visit, including drive time and preparation
® Draft and final project description
w Memo documenting information requests
Task 2. Prepare Technical Studies to Support IS/MND
Due to the nature and location of the proposed project, we anticipate that the following technical studies will be
required:
• Visual/Light and Glare Analysis ® Traffic Impact Analysis
® Air Quality Impact and GHG Analysis ® Sewer Capacity Study
• Noise Impact Study R Archaeological and Paleontological Analysis
We anticipate that the applicant would provide a preliminary level of site-specific technical analysis including a
preliminary site plan, grading plans, a preliminary geotechnical study, a Phase I study, and a water quality
management plan. The ICF team's approach to each of these studies is provided In greater detail below.
View Simulations and Visual/Light and Glare Analysis
Because potential aesthetic impacts may occur from development of the proposed two and three-story school
facility structures adjacent to existing single family residential uses, ICF's visual resources specialists will
prepare a detailed visual analysis that will address impacts to the aesthetic conditions in the surrounding vicinity.
The visual analysis will provide a narrative of the physical setting will be presented in terms of the visual
character and quality of the viewsheds, key vantage points (vistas), and important visual resources within the
project viewshed. Additionally, the setting will include an inventory of the viewer groups that have visual access
to the site, along with their relative sensitivity to changes in views, and will identify the applicable aesthetic
policies in the general plan, and development standards in the zoning ordinance that may be relevant to the
project.
ICF will prepare computer-generated visual simulations of the proposed project. The purpose of the simulations
would be to graphically articulate the visual conditions of the project site before and after implementation of the
proposed project. During the initial photographic survey, we will identify and map several candidate key
observation points (cKOPs) from which the proposed project may be visible. The locations for the simulation
would be selected to depict the most sensitive public views (e.g. from residential areas and from Fairview
Avenue) that are subject to change and would be representative of the potential for impact. This scope assumes
that three design visualizations will be prepared showing the proposed project from various vantage points.
ICF will provide a qualitative evaluation of the changes to the visual environment that would occur as a result of
the project. The analysis would focus on project's features that have the capability of modifying the aesthetic
character and quality of the project area and are the most sensitive public views. Additionally, we will evaluate
the project in terms of visual/aesthetic goals, objectives, and policies contained In relevant planning programs.
Mitigation measures will be explored and recommended, as appropriate.
This analysis would utilize the project plans and elevation graphics provided by the applicant. We also assume
that any proposed features such as planting plans, lighting plans, and proposed aesthetic treatments will be
supplied by the applicant.
1CF will conduct an analysis of light and glare that could be generated by the project. We will identify existing
lighting sources in the project area, and determine the sensitivity for the introduction of new lighting sources on
the project site. We will review lighting design plans, and identify the location of receptors that may be affected
by the lighting system. ICF will review applicable municipal code guidance for lighting, and any other standards
that may be used as a threshold related to light trespass limitations (i.e., spill light). Glare could potentially
impact nearby single-family residential uses as a result of external building lighting or lighting within the parking
areas if not adequately shielded. If available, ICF will also analyze the proposed exterior architectural treatments
of the proposed design to understand and analyze if any exterior spectral surfaces would have the potential to
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produce fugitive glare. A qualitative assessment of the impacts from new lighting and glare will be prepared, and
mitigation measures will be identified if necessary, which may Include design measures to minimize spill light
and glare.
Air Quality Impact and GHG Analysis
The air quality and GHG emissions assessment will be prepared consistent with the technical requirements and
methodologies outlined In SCAQMD's CEQA Air Quality Handbook (as updated per the revisions posted on the
SCAQMD website), Localized Significance Threshold Methodology for CEQA Evaluations, and Particulate
Matter (PM) 2.5 Significance Thresholds and Calculation Methodology guidance documents.
For the evaluation of GHG emissions and climate change, specific methodologies and thresholds will be
developed based on the latest information made available by the California Air Resources Board (ARB),
Governor's Office of Planning and Research (OPR) and SCAQMD at time of project initiation. The air quality
and climate change assessment will consist of the following:
• Regulatory Setting and Existing Air Quality Conditions. The project site is located within the SCAQMD
Source Receptor Area No. 20 (Central Orange County). The regulatory setting will include a summary of all
pertinent statutes and regulations, including the federal Clean Air Act, California and National Ambient Air
Quality Standards, and SCAQMD Air Quality Management Plan (AQMP). The existing conditions will
describe ambient air quality data from the Anaheim-Pampas Lane ambient air monitoring station. The local
air quality conditions will be compared to national and state ambient air quality standards.
• Construction-Period Mass Emissions. The construction emissions inventory will include combustion
emissions related to equipment operation; fugitive dust emissions related to demolition, site preparation and
earthmoving activities; mobile (tailpipe) emissions related to construction worker and haul truck trips; and
reactive organic compound emissions related architectural coatings application and asphalt pavement. The
emissions inventory will be compiled on a daily basis and compared to SCAQMD regional and localized
emissions thresholds to determine significance.
® Operations-Period Mass Emissions Analysis. The operations emissions inventory will include mobile
source emissions related to project-generated traffic (as identified by the traffic impact study), as well as
stationary source emissions related to energy demand (i.e., electricity consumption). Emissions will be
compiled using the CalEEMod land use emissions model and compared to applicable SCAQMD daily
emissions thresholds to determine significance.
• Localized Carbon Monoxide Concentration Analysis. Using the California Department of Transportation
CO Protocol, this analysis will evaluate the degree to which project-related traffic volumes have the potential
to effect local carbon monoxide (CO) concentrations. Potential impacts will be evaluated utilizing the
CALINE4 dispersion model and EMFAC 2011 emissions factors at up to eight intersection locations.
a Potential for Health Risk Impacts. Impacts related to toxic air contaminant emissions during short-term
construction and long-term operations will be evaluated qualitatively.
• Climate Change/GHG Emissions. Project-related GHG emissions will be estimated using the CaIEEMod
software program. ICF will analyze the project's direct GHG emissions related to construction activities and
project-related trips, as well as indirect GHG emissions associated with electricity usage. Significance
criteria will be developed based on current guidance from CARE, OPR and SCAQMD.
e Consistency with AQMP. The analysis will evaluate the project's consistency with the SCAQMD's 2007
AQMP in accordance with the procedures set forth by the SCAQMD.
Noise Impact Study
ICF will conduct a noise analysis for the proposed project in accordance with CEQA requirements to evaluate
potential impacts to existing and future noise-sensitive land uses. Our local noise engineer is certified by the
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INCE and has conducted numerous analyses for projects involving re-development and school projects that are
adjacent to residential and sensitive uses.
Existing residences are located immediately adjacent to the project site, which could be impacted by noise from
project construction and/or operation. Additionally, on-site classrooms, outside recreational school uses, and
offsite residential land uses adjacent to the local arterial roads are also considered to be noise-sensitive and
could be impacted by project traffic.
To identify the existing ambient noise environment in the project area, five short-term (10-15 minutes in
duration) ambient noise measurements will be conducted at noise-sensitive locations in and around the project
site. The noise measurements will be conducted using equipment and methods as proscribed by the American
National Standard Institute and consistent with the standards of the practice for community noise analysis.
Using the noise measurements as a baseline, potential construction noise impacts on nearby noise-sensitive
land uses will be evaluated based on construction equipment data to be provided by the project applicant and
noise modeling methods developed by the Federal Highway Administration (FHWA). Long-term (operational)
noise effects from the project will also be addressed and will include evaluation of on-site activity noise levels
and the ability of the noise to effect surrounding uses. Further, traffic noise will be assessed using the project's
traffic volume data and the FHWA Traffic Noise Model version 2.5.
The significance of noise impacts resulting from the proposed project will be assessed based on relevant
thresholds (city, state and federal). If significant noise impacts are identified, mitigation measures to reduce
impacts to a less-than-significant level (where feasible) will be recommended. The results of the noise analysis
will be provided in the noise section of the IS/MND. Any technical data or modeling will be provided in an
appendix.
Cultural Resource Evaluation
ICF recommends that a records search, locality search, and assessment report be prepared to evaluate the
potential for archeological and paleontological resources to be found on the project site. This evaluation will:
® Conduct a literature and records search at the South Central Coastal Archaeological Information Center
of the California Historical Resources Information System at California State University, Fullerton, to
determine if any prehistoric or historical cultural resources have been recorded within project area.
N Review published geologic and paleontological literature and museum databases, including the Los
Angeles County Museum of Natural History database.
® Incoordination with the City, ICF will contact with the Native American Heritage Commission and local
Native Americans regarding the project.
Because the project area is completely paved and developed, an archaeological field survey will not be
conducted.
The findings of the cultural and paleontological resource investigations will be used to provide an assessment of
the sensitivity of the project area for prehistoric archaeological and paleontological resources. This will be
summarized in the Cultural Resource section of the ISIMND. The MND will also provide mitigation measures, if
necessary.
Traffic Impact Analysis (TIA)
As a subconsultant to ICF, Fehr & Peers will prepare a project-specific TIA to evaluate the traffic related impacts
of the proposed project. The TIA will be summarized in the traffic section of the ISIMND and included as an
appendix. Preparation of the TIA includes the following tasks:
N Confirm Traffic Analysis Scope. Fehr & Peers and other members of the project team would meet with
the City of to review and approve our approach to preparing the traffic study. Specific Items that would be
addressed in this scoping memorandum include:
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The Academy Charter High School MND I City of Santa Ana Planning Division
• Study Intersections
• Project Description
• Project Trip Generation by
• Project Trip Distribution
• Cumulative Projects
• City Roadway Design Standards
• Process for Cumulative Project Forecast Methodology
• Thresholds of Significance
• Methodology for Identifying Neighborhood Traffic Intrusion Impacts
• Identification of Peak Hours to be Assessed
Prior to this initial meeting, Fehr & Peers will prepare a memorandum recommending a proposed approach.
Following the completion of this meeting, Fehr & Peers will update the memorandum as needed.
K Existing Conditions Analysis. Fehr & Peers will analyze existing conditions within the study area, which
involves a held review to document the existing roadway and intersection configurations including the lane
widths, striping patterns, traffic, location of traffic control devices, sidewalks, and transit facilities.
Traffic counts available from the City will be utilized, and the following locations will be evaluated:
• Fairview Avenue at 17'h Street
• Fairview Avenue at Strawberry Lane
• Fairview Street at Huckleberry Road
• Fairview Street at Edna Drive
• Fairview Street at Trask Avenue
Based on discussion with City staff, this scope assumes that roadway segment counts are available at up to four
roadway segments within the City of Santa Ana. However, this scope can be augmented to include intersection
and roadway segment counts to be collected. A budget of counts at up to five intersections or roadway locations
has been identified as an additional cost on the budget spreadsheet. The available or collected counts will be
utilized for either capacity assessment on major roadway segments or will be used in the neighborhood traffic
intrusion assessment.
Level of Service (LOS) capacity analysis will be prepared for all existing study intersections during both the
morning (am) and evening (pm) peak periods. In addition, LOS will also be prepared for the roadway segment,
based on the Orange County Master Plan of Arterial Highways methodology, the City of Santa Ana Circulation
Element, and the Orange County Congestion Management Program.
Driveways to/from the project will also be reviewed by ensuring that adequate sight distance is provided at the
proposed driveway locations. Fehr & Peers will conduct a gap acceptance study at the proposed driveways by
to document the available gaps in traffic during the peak hour for traffic exiting the project site.
Instead of preparing a new queuing assessment at school locations, Fehr & Peers proposes to use its
experience and extensive inventory of queuing observations at dozens of schools throughout the state to ensure
that adequate drop-off storage is provided. This would eliminate the need for a new queuing assessment work
effort.
a Project Traffic Forecasts. Fehr & Peers would identify project traffic estimates for daily and peak hour
periods using information from the project sponsor related to employment, enrollment, and the number of
on-campus residents. Fehr & Peers has also collected traffic counts at numerous schools throughout
California and will utilize relevant data to supplement data for this study.
a Background Traffic Forecasts. Fehr & Peers will prepare traffic forecasts including:
• Existing Conditions with Project Conditions
• 2013 Project Opening Year No-Project Conditions
• 2013 Project Opening Year with Project Conditions
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The Academy Charter High School MND I City of Santa Ana Planning Division
• 2035 Project Design Year No-Project Conditions
• 2035 Project Design Year with Project Conditions
Year 2013 volumes will be identified by applying an appropriate growth rate identified by the City to the existing
volumes and adding traffic from approved/pending projects in the area that are anticipated to be completed prior
to the opening of the proposed project. Year 2035 forecasts will be developed using a local or regional travel
demand model, City General Plan forecasts, or application of a growth rate combined with trips from approved
and pending projects. This includes preparation of a cumulative traffic analysis that utilizes all of the previous,
pending or reasonably foreseeable projects within the traffic study area.
In addition, a review of relevant traffic and parking studies and documents containing traffic analyses within the
project area will be completed. This will be performed to determine of any future improvements are to be
assumed. In addition, this will include evaluation of the mitigation measures presented in the original
development agreement/traffic study as it relates to any proposed mitigation recommended in the proposed
project's traffic study.
N Traffic Impacts and Mitigations. Fehr & Peers will identify impacts associated with the project traffic. If any
impacts are identified, mitigations will be noted. These mitigations could include traffic signal installation,
traffic signal improvements, intersection lane striping, localized street improvements, roadway widening, or
other related items. Intersection control analysis at unsignalized intersections will be performed, including
performing a peak hour signal warrant analysis at unsignalized locations to determine of a traffic signal is
warranted and required.
® Site Plan and Alternative Modes Review. Fehr & Peers will conduct a review of the project site plan
related to site access, internal circulation, and parking. Assessments and recommendations will be
developed at project access locations including sight distance and stopping sight distance based on
information collected in previous tasks. Internal circulation, Including vehicle queues at driveways and
potential impacts of drop-offs and pick-ups on street traffic, will be analyzed using the information collected
in Task 2. We will also conduct a peer review of the LLG parking study prepared for the site to determine if
adequate parking will be provided for the project. Concurrent with this site plan review, Fehr & Peers will
also determine if there are any conflicts with adopted programs and policies related to alternative travel
modes like bicycles, pedestrians, and transit.
® Neighborhood Impacts. A detailed assessment of the potential impacts to the adjacent residential areas
will be performed. This scope assumes that neighborhood streets will be assessed using the count
information provided or collected in previous tasks. Please note that this scope and fee assumes this
assessment will be conducted in a methodology that is similar in effort to a TIRE (Traffic Intrusion on
Residential Environments) index.
® Draft Report. Fehr & Peers would produce a professional traffic engineering draft traffic impact report. It is
anticipated that a draft report would be produced, with the report updated following the receipt of any
comments from the project team and City staff.
Sewer Capacity Analysis
As a subconsultant to ICF, Fuscoe will prepare a project-specific sewer capacity analysis as requested by the
RFP. To identify and document the existing conditions on the project site, Fuscoe will conduct a review of
available information related to the project site, including previous wastewater generation demands from the
site, proposed development plans, the City's Sewer Master Plan, and any other information that may be
pertinent to the existing or proposed wastewater demand.
Fuscoe will then prepare a sewer capacity analysis for the proposed project that would evaluate the existing
demand based on local sewer generation factors and compare it with proposed demand based on the new
school use and projected sewer generation factors. The study will also evaluate the capacity of the public sewer
system in the adjacent right-of-way by comparing proposed project flows with the estimated flows (i.e. modeled
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The Academy Charter High School MND I City of Santa Ana Planning Division
flows) of the public sewer system provided by the City's most recent Sewer Master Plan. If sewer flow
monitoring data is available from City of Santa Ana Public Works Department, it will be incorporated into the
analysis to assist with capacity assessment. This scope of work does not include evaluation of the existing
sewer system to obtain current sewer flow monitoring data.
The sewer capacity analysis will be summarized in the utilities section of the IS/MND. The report provided by
Fuscoe will be included as an appendix to the IS/MND.
Task 3. Prepare Administrative Draft IS/MND
To utilize time most efficiently, preparation of the technical studies would occur concurrently with preparation of
the administrative draft MND. ICF will prepare an administrative draft IS/MND for the project, which will include
an evaluation of the environmental resources contained in the CEQA Environmental Checklist. The analyses will
include:
8 Discussion of existing conditions
5 Identification, analysis, and evaluation of all potential environmental impacts
is Examination and recommendation of feasible ways to eliminate or minimize adverse environmental
impacts
a Discussion of cumulative impacts
We will provide substantial evidence to support the findings in the CEQA Environmental Checklist, providing
both quantitative and qualitative analysis. To support the conclusions of the analysis for some of the topic areas,
we will use the technical studies and analyses described previously.
The cumulative impacts analysis will focus on the potential for environmental impacts from this project, along
with other proposed and reasonably foreseeable projects In the area. We will develop the list of cumulative
projects in coordination with City staff, and reach out to surrounding jurisdictions (i.e., Garden Grove). We will
evaluate and discuss the project's contribution to the overall cumulative baseline to identify any potential
"cumulatively considerable" impacts.
ICF will prepare a fully edited administrative draft IS/MND for the City's review and comment. Following the
City's review of the administrative draft document, ICF will incorporate the City's comments, revise the
document accordingly, and provide a draft document for City review prior to public distribution.
Deliverables
a Administrative draft IS/MND including all technical studies - 10 hard copies and one round of review is
included in the budget
0 Screencheck draft IS/MND including all technical studies- 10 hard copies and one round of review is
included in the budget
N Electronic files and CD of each draft
Task 4. Prepare and Circulate Public Draft IS/MND, NOI, and NOC
Upon the City's approval of the draft IS/MND, we will prepare and produce copies for public review. ICF will
prepare a notice of intent (NOI) for posting at the County Clerk and a notice of completion (NOC) for submittal to
the State Clearinghouse. ICF will circulate the IS/MND for a 30-day public review period. We will work In
consultation with City staff to develop a distribution list for the IS/MND, we will distribute the document to state
and local agencies, and other recipients for public review and comments, as determined by the City and we will
post the NOI at the County Clerk's office. As is practice in working with the City, we assume that City staff will
draft the notice for a newspaper of regional circulation.
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The Academy Charter High School MND ( City of Santa Ana Planning Division
Deliverables
m Print and mail up to 20 copies of the public review IS/MND
* 10 CDs containing Adobe Acrobat files of the draft IS/MND
* Post NOI at the County Clerk
e Submit the NOC along with 15 hard copies of the IS/MND to the State Clearinghouse
• Print NOI suitable for distribution (up to 30 copies)
• Provide PDF version suitable for the City to post on the City website.
Tasks. Prepare Response to Comments and Final IS/MND
Prepare Response to Comments .
ICF will work with City staff to address comments received during public review of the IS/MND. Based on our
understanding of the City process, this scope of work includes preparation of responses to comments received
during the public review. period. These responses to comments, along with any changes to the IS/MND, will be
submitted to the City first as an administrative final IS/MND. We assume 30 hours of ICF technical staffs time to
respond to comments.
Prepare Mitigation, Monitoring, and Reporting Program
ICF will prepare a mitigation monitoring and reporting program (MMRP) that will Identify mitigation measures,
timing, responsibility for implementation, and monitoring methods. We will work with City staff to identify
appropriate responsible parties, methods, and timing. ICF will provide the MMRP in conjunction with the
administrative final IS/MND.
Following the City's review and approval of the administrative final IS/MND, we will provide a final IS/MND to the
City prior to distributing the final IS/MND to commenting parties. The budget assumes two rounds of review and
revision of the final IS/MND. Per the RFP, we have assumed 20 hard copies and 20 CDs of the final IS/MND will
be provided. After certification of the IS/MND by the City Council, ICF will prepare the NOD and post it with the
County Clerk.
Deliverables
• Administrative final IS/MND -10 hardcopies and 1 CD
• Final IS/MND - 20 hardcopies and 20 CDS
s Electronic files containing Microsoft Word and Adobe Acrobat files of the final IS/MND
® Posting of NOD at County Clerk
Task 6. Attend Meetings and Project Administration
Project Coordination Meetings with City Staff and Applicant
ICF staff will be available to attend project meetings with City staff. These may include meetings with the
applicant to understand the project, administrative draft document review meetings, focused issue discussion
meetings, or preparation for public hearings. Per the RFP, this scope of work includes project manager and
project director attendance at six project coordination meetings with City staff.
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The Academy Charter High School MND I City of Santa Ana Planning Division
In addition, this scope includes Fehr & Peers' attendance at two meetings related to the preparation and review
of the traffic study. These meetings could include project coordination meetings, study session meetings, public
hearings, or other meetings as needed.
Planning Commission and City Council Study Sessions and Public Hearings
ICF will be available to attend Planning Commission and City Council study sessions and hearings related to the
proposed project. We will produce presentation materials as necessary, and be available to discuss the
environmental review process and results of the draft and final IS/MNDs. We will assist City staff, at their
direction, through the public comment and certification processes, briefings to commissioners and City Council
members, and other means of support as may be appropriate. Per the RFP, this scope of work includes project
manager and project director attendance at one Planning Commission study session, one City Council study
session, and two planning commission hearings.
Deliverables:
• Six project coordination meetings
® One Planning Commission study session
• One City Council study session
® Two Planning Commission hearings
® Additional meetings as necessary (to be billed separately on a time and materials basis)
MND Schedule
We understand that the applicant would like to commence project operation in September 2013. To meet this
schedule the IS/MND will need to be in public review by April 16, 2012. Our proposed MND work schedule
shown on the following page shows the time needed for the tasks described in scope of work and includes time
for City review, comment, and redraft of the documents, discussion, and deliberation throughout the project.
This schedule represents our best estimate based on what we currently know of the project and assumes that
all project description information, and project plans will be available at the kick-off meeting. We will refine the
schedule as part of Task 1, and we will work with the City to develop a mutually agreeable schedule should
adjustments be needed.
COST ESTIMATE
Our cost estimate is organized by the tasks described in the scope of work above. A detailed breakdown of
labor and direct expenses is shown on the cost spreadsheet that follows. We recognize that cost can be an
important factor in the ultimate decision for selection of a consultant. While the cost presented represents our
best estimate based on our current knowledge of the project, we are willing to work with the City to refine the
scope and budget, should it be necessary.
Page 18
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25A-32
EXHIBIT B
ADDITIONAL INSURED ENDORSEMENT
FOR COMMERCIAL GENERAL LIABILITY POLICY
Insurance Company
This endorsement modifies such insurance as is afforded by the provisions of Policy
# relating to the following:
1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its
officers, employees, agents, volunteers and representatives are named as additional insureds
("additional insureds") with regard to liability and defense of suits arising from the operations
and uses performed by or on behalf of the named insured.
2. With respect to claims arising out of the operations and uses performed by or on
behalf of the named insured, such insurance as is afforded by this policy is primary and is not
additional to or contributing with any other insurance carried by or for the benefit of the
additional insureds.
3. This insurance applies separately to each insured against whom claim is made or
suit is brought except with respect to the company's limits of liability. The inclusion of any
person or organization as an insured shall not affect any right which such person or organization
would have as a claimant if not so included.
4. With respect to the additional insureds, this insurance shall not be cancelled, or
materially reduced in coverage or limits except after thirty (30) days written notice has been
given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701.
(Completion of the following, including countersignature, is required to make this endorsement
effective.)
Effective
Policy #
Issued to
this endorsement form as a part of
Named Insured
Countersigned by
Authorized Representative
9
25A-33
25A-34