HomeMy WebLinkAbout25B - COOPERATIVE AGREEMENT OCTA PROJECTS 126770, 126771 AND 126772REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 19, 2011
CLERK OF COUNCIL USE ONLY:
TITLE APPROVED
COOPERATIVE AGREEMENTS WITH ? As Recommended
OCTA FOR IMPLEMENTATION OF ? As Amended
ls'
Reading
REGIONAL TRAFFIC SIGNAL El Ordinance on
El Ordinance on 2 n "d Reading
SYNCHRONIZATION PROJECTS ? Implementing Resolution
(126770, 126771 AND 126772) ? Set Public Hearing For_
1
CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute the attached cooperative
agreements with the Orange County Transportation Authority (OCTA) subject to nonsubstantive
changes approved by the City Manager and City Attorney to implement three Measure M
Regional Traffic Signal Synchronization Projects.
DISCUSSION
On March 7, 2011, Council authorized staff to submit joint applications with other agencies for
funding under the renewed Measure M2 Regional Traffic Signal Synchronization Program to
provide interjurisdictional traffic signal synchronization and improvements along several
corridors in the city.
On June 30, 2011, the OCTA Board approved the local agencies' funding request for
implementation of traffic signal synchronization and improvements on the following corridors:
MacArthur Boulevard/Talbert Avenue from Wal-Mart Center to State Route-55
Tustin Avenue/Rose Street from 1 st Street to Yorba Linda Boulevard
Warner Avenue from Pacific Coast Highway to Red Hill Avenue
The other local agencies participating in these three projects are Huntington Beach, Fountain
Valley, Tustin, Orange, Anaheim, Placentia, and Caltrans. The Measure M2 grant approved for
the three corridors totals $1,697,305 with the local agencies providing a 20 percent match for
$424,328. Santa Ana's grant amount is $632,608 with a 20 percent match of $145,615.
The following table reflects the funding breakdown:
25B-1
Cooperative Agreements With OCTA
December 19, 2011
Page 2
Project Costs Santa Ana's Portion
Corridors Total M2 Grant Local
Match M2 Grant Match
MacArthur Blvd./Talbert St. $490,320 $392,256 $98,064 $219,360 $54,840
Tustin Ave/.Rose St. $854,000 $683,200 $170,800 $96,464 $27,400
Warner Ave. $7777313 $621,849 $155,464 $316,784 $63,375
Total $2,121,633 $1,697,305 $424,328 $632,608 $145,615
OCTA will be the lead agency in implementing these projects. Each cooperative agreement
identifies the roles and responsibilities of OCTA and the local agencies. The agreement also
stipulates that OCTA is committed to funding and implementing the projects, and will provide
oversight to maintain interjurisdictional synchronization on the projects during the three-year
grant period.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds for the local match of 20 percent in the amount of $145,615 are available in Traffic
Congestion Relief HUT (accounting unit 05917663-66220).
APPROVED AS TO FUNDS AND ACCOUNTS:
Raul Godinez II
Executive Director
Public Works Agency
RG/VN
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
Exhibits:
1. Cooperative Agreement No. C-1-3022
2. Cooperative Agreement No. C-1-3023
3. Cooperative Agreement No. C-1-3024
25B-2
1 COOPERATIVE AGREEMENT NO. C-1-3022
2 BY AND BETWEEN
3 ORANGE COUNTY TRANSPORTATION AUTHORITY
4 AND
5 THE CITIES FOUNTAIN VALLEY, HUNTINGTON BEACH, SANTA ANA
6 AND
7 THE STATE OF CALIFORNIA
8 FOR
9 IMPLEMENTATION OF
10 THE MACARTHUR BOULEVARD / TALBERT AVENUE FUNDED AS PART OF THE MEASURE M2
11 REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM (PROJECT P)
12 THIS AGREEMENT, is effective this - day of , 2011 by and between the Orange
13 County Transportation Authority, 550 South Main Street, P.O. Box 14184, Orange, California 92863-
14 1584, a public corporation of the State of California (hereinafter referred to as "AUTHORITY"), and the
.15 Cities of Fountain Valley, Huntington Beach, Santa Ana, and the State of California (hereinafter
16 referred to as the "PARTICIPATING AGENCIES").
17 WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES are
18 working together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the
19 Renewed Measure M (M2) Regional Traffic Signal Synchronization Program Project P (Project P) to
20 enhance countywide traffic flow and reduce congestion; and
21 WHEREAS, AUTHORITY has completed the competitive 2010 Call for Projects (hereinafter,
22 "2010 CALL") in support of Project P and awarded Project P funds based on the application
23 (hereinafter, "APPLICATION") prepared by the City of Santa Ana (hereinafter referred to as the
24 "APPLICANT AGENCY") for implementation of signal synchronization of traffic signals along
25 MacArthur Boulevard / Talbert Avenue Corridor (hereinafter, `PROJECT'); and
26 WHEREAS, the PARTICIPATING AGENCIES in their approved APPLICATION have elected
Exhibit 1
25B-3
COOPERATIVE AGREEMENT C-1-3022
1 to designate the AUTHORITY and AUTHORITY agrees to act as the implementing agency to carry out
2 the signal coordination PROJECT; and
3 WHEREAS, the PROJECT will include approximately twenty-six (26) traffic signals as
4 identified in the APPLICATION and illustrated in the PROJECT Scope of Work, which is attached
5 and referred to herein as Attachment A; and
6 WHEREAS, the PROJECT will include elements identified in the APPLICATION including
7 certain hardware and software upgrades to traffic controllers, traffic telecommunications and intertie
8 systems, central traffic master controllers -and associated systems (hereinafter collectively referred
9 to as "TRAFFIC CONTROL ELEMENTS"), will be constructed and/or installed and implemented as
10 part of the PROJECT as identified in Attachment A; and
11 WHEREAS, AUTHORITY agrees to work with PARTICIPATING AGENCIES to coordinate
12 the inclusion of other traffic control elements that must be installed at the same time as the
13 construction of the PROJECT that are NOT included in Attachment A and will be the responsibility of
14 the AGENCY owning each and any of those traffic control elements during the course of the project;
15 and
16 WHEREAS AUTHORITY agrees to implement the PROJECT based on Attachment A and with
17 a combined cash and in-kind match of ninety-eight thousand, sixty-four Dollars ($98,064.00), equivalent
18 to twenty percent (20%) of the PROJECT cost (see Attachment 13); and
19 WHEREAS, AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this
20 Agreement to implement the PROJECT in support of Project P as part of M2; and
21 WHEREAS, this Cooperative Agreement defines the specific terms, conditions and funding
22 responsibilities between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation
23 of the PROJECT.
24 WHEREAS, the Orange County Transportation Authority Board of Directors approved funding
25 for the PROJECT and authorized the Chief Executive Officer to negotiate and execute.this cooperative
26 agreement on June 13, 2011.
Page 2 of 14
25B-4
COOPERATIVE AGREEMENT C-1-3022
1 WHEREAS, the CITY of Fountain Valley's City Council approved this Agreement on the
2 day of , 20
3 WHEREAS, the CITY of Huntington Beach's City Council approved this Agreement on the
4 day of 20
,5 WHEREAS, the CITY of Santa Ana's City Council approved this Agreement on the
6 day of 20
7 WHEREAS, the State of California Department of Transportation's Deputy District Director of
8 Operations approved this Agreement on the day of , 20
9 NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
10 PARTICIPATING AGENCIES as follows:
11 ARTICLE 1. COMPLETE AGREEMENT
12 A. This Agreement constitutes the complete and exclusive statement of the terms and
13 conditions of the Agreement between AUTHORITY and the PARTICIPATING AGENCIES concerning
14 the PROJECT roles and responsibilities and required PROJECT match and supersedes all prior
15 representations, understandings and communications between the parties. The above-referenced
16 Recitals are true and correct and are incorporated by reference herein.
17 B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES's
18 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
19 relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or
20 condition(s), and AGENCY's obligation in respect thereto shall continue in full force and effect. Changes
21 to any portion of this Agreement shall not be binding upon AUTHORITY except when specifically
22 confirmed in writing by an authorized representative of AUTHORITY by way of a written amendment to
23 this Agreement and issued in accordance with the provisions of this Agreement.
24 C. PARTICIPATING AGENCIES's failure to insist on any instance(s) of AUTHORITY's
25 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
26 relinquishment of PARTICIPATING AGENCY's right to such performance or to future performance of
Page 3 of 14
25B-5
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT C-1-3022
such term(s) or condition(s); and AUTHORITY's obligation in respect thereto shall continue in full force
and effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING
AGENCIES except when specifically confirmed in writing by an authorized representative of
PARTICIPATING AGENCIES by way of a written amendment to this Agreement and issued in
accordance with the provisions of this Agreement.
ARTICLE 2. SCOPE OF AGREEMENT'
This Agreement specifies the roles and responsibilities of the PARTIES as they pertain to the
subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree
that each will cooperate and coordinate with the other in all activities covered by this Agreement and
any other supplemental agreements that may be required to facilitate purposes thereof.
ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
AUTHORITY agrees to the following responsibilities for funding of the PROJECT:
A. AUTHORITY shall implement the PROJECT based on the APPLICATION prepared by
the APPLICANT AGENCY in accordance with the policies and procedures contained in the CTFP
Guidelines.
B. AUTHORITY shall provide oversight in order to maintain inter jurisdictional traffic signal
operational integrity between PROJECT and other existing and new M2 Project P funded projects.
C. AUTHORITY shall perform web-based public outreach activities for the project to
communicate major project milestones and results.
D. AUTHORITY shall provide formats, templates, and guidance in reporting requirements
as described in CTFP.
E. AUTHORITY, or agents of AUTHORITY, may upon close-out of PROJECT under this
Agreement, perform an audit and or technical review to ensure that the CTFP Guidelines policies and
procedures were followed. Such an audit shall be performed within one hundred and eighty (180) days
after the PROJECT three-year grant period is complete. If the audit or technical review determines that
any of the activities performed are ineligible for CTFP funding, PARTICIPATING AGENCIES must
Page 4 of 14
25B-6
3
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT C-1-3022
return the amount of funding used to perform the ineligible activity to AUTHORITY.
F. AUTHORITY will invoice the PARTICIPATING AGENCIES as identified in the
PROJECT 2010 CALL APPLICATION and Attachment B for the dollar match at the start of the
PROJECT.
G. AUTHORITY will request updates on the PROJECT as part of semi-annual review
process, including documentation of in-kind match conforming to Attachment B and will include the
PROJECT in the list of active projects in OCFundtracker until completion of the three year grant period.
Documents to be provided include, but are not limited to, payroll records, contracts, and purchase
orders.
ARTICLE 4. RESPONSIBILITES OF THE AUTHORITY AS PROJECT LEAD AGENCY
The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the
implementation of the PROJECT:
A. AUTHORITY will act as the LEAD AGENCY for the work necessary to manage, procure,
and complete the PROJECT as identified in Attachment A, which is attached to and, by this reference,
incorporated in and made a part of this agreement.
B. To coordinate outreach with the?PARTICIPATING AGENCIES for the PROJECT.
C. To collect manual intersection movement and automated machine traffic counts.
D. To develop new timing plans optimized for signal synchronization.
E. To provide updated timing plans and traffic count data to the PARTICIPATING
AGENCIES.
F. To prepare a "Before and After Study" for the PROJECT. As described in the Measure
M2 Eligibility Guidelines adopted by the AUTHORITY, the "Before and After Study" for the project is
considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section
B.111.9) for the project. The AUTHORITY shall provide the "Before and After Study" to the
PARTICIPATING AGENCIES in draft and final formats for comment and comments shall be noted in
the final study.
Page 5 of 14
25B-7
COOPERATIVE AGREEMENT C-1-3022
1 G. To provide Ongoing Maintenance and Operation of optimized signal timing after Primary
2 Implementation of the PROJECT is completed and continue until the end of the three year grant period.
3 ARTICLE 5. RESPONIBILITES OF THE PARTICIPATING AGENCIES
4 The PARTICIPATING AGENCIES agree to the following responsibilities for implementation
5 and funding of the PROJECT:
6 A. Provide a technical representative to meet and participate as a member of the
7 project's Traffic Forum.
8 B. To authorize the AUTHORITY to manage, procure, and implement all aspects of the
9 project.
10 C. To participate and support the PROJECT implementation within the timeframe
11 outlined in the APPLICATION and consistent with the CTFP Guidelines adopted by the
12 AUTHORITY.
13 D. To provide the AUTHORITY all current intersection, local field master, and/or central
14 control system timing plans and related data upon request.
15 E. To provide the local match and/or documentation for the in-kind services for the
16 project in accordance with Attachment B. Failure to provide included match and/or evidence of in-
17 kind service may result in the loss of future participation for competitive funds.
18 F. PARTICIPATING AGENCIES that have included a dollar match as identified in
19 Attachment B shall provide payment for the dollar match to the AUTHORITY within 30 calendar days of
20 receipt of an invoice.
21 G. PARTICIPATING AGENCIES that have included an in-kind match as identified in
22 Attachment B shall provide documentation of conformance as part of the semi-annual review process.
23 H. PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the
24 PROJECT as part of semi-annual review process until completion of the three year PROJECT grant
25 period. Documents to be provided include, but are not limited to, payroll records, contracts, and
26 purchase orders.
Page 6 of 14
25B-8
COOPERATIVE AGREEMENT C-1-3022
1 1. PARTICIPATING AGENCIES shall continue Ongoing Maintenance and Operation after
2 the three year grant period is complete and continue until the end of the PROJECT if specified as part
3 of the Attachment A Maintenance of Effort section.
4 ARTICLE 6. DELEGATED AUTHORITY
5 The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this
6 Agreement are delegated to its City Managers, or equivalent designee, and the actions required to be
7 taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief
8 Executive Officer.
9 ARTICLE 7. AUDIT AND INSPECTION
10 AUTHORITY and PARTICIPATING AGENCIES shall maintain a complete set of records in
11 accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING
12 AGENCIES shall permit the authorized representatives of AUTHORITY to inspect and audit all work,
13 materials, payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a
14 period of four (4) years after final payment, or until any on-going audit is completed. For purposes of
15 audit, the date of completion of this Agreement shall be the date of AUTHORITY's payment of
16 PARTICIPATING AGENCIES' final billing (so noted on the invoice), if applicable, under this Agreement.
17 AUTHORITY shall have the right to reproduce any such books, records, and accounts. The above
18 provision with respect to audits shall extend to and/or be included in contracts with PARTICIPATING
19 AGENCIES' contractor.
20 ARTICLE 8. INDEMNIFICATION
21 A. The PARTICIPATING AGENCIES shall jointly and severally indemnify, defend and hold
22 harmless the AUTHORITY, it's officers, directors, employees and agents from and against any and all
23 claims (including attorney's fees and reasonable expenses for litigation and settlement) for any loss or
24 damages, bodily injuries, damage to, or loss of property caused by the negligent acts, omissions or
25 willful misconduct by the PARTICIPATING AGENCIES, its officers, directors, employees or agents in
26 connection with or arising out of the performance of this Agreement.
Page 7 of 14
25B-9
COOPERATIVE AGREEMENT C-1-3022
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
B. The PARTICIPATING AGENCIES shall maintain adequate levels of insurance, or self-
insurance to assure full indemnification of AUTHORITY.
C. AUTHORITY shall indemnify, defend and hold harmless the PARTICIPATING
AGENCIES, its officers, directors, employees or agents, and/or its officers, directors, employees or
agents from and against any and all claims (including attorney's fees and reasonable expenses for
litigation and settlement) for any loss or damages, bodily injuries, damage to, or loss of property caused
by the negligent acts, omissions or willful misconduct by AUTHORITY, its officers, directors, employees
or agents in connection with or arising out of the performance of this Agreement.
D. AUTHORITY shall maintain adequate levels of insurance, or self-insurance to assure full
indemnification of the PARTICIPATING AGENCIES.
ARTICLE 9. ADDITIONAL PROVISIONS
A. Term of Agreement: This Agreement shall continue in full force and effect until
September 30, 2014. This Agreement may be extended at the mutual consent of both parties.
B. This Agreement may be extended or amended in writing at any time by the mutual
consent of both parties. No amendment shall have any force or effect unless executed in writing by
both parties.
C. The AUTHORITY and the PARTICIPATING AGENCIES agree to work together in good
faith, using reasonable efforts to resolve any unforeseen issues and disputes arising out of the
performance of this Agreement.
D. Legal Authority: The AUTHORITY and the PARTICIPATING AGENCIES hereto
represent that they are authorized to execute this Agreement on behalf of said parties and that, by so
executing this agreement, the parties hereto are formally bound to the provisions of this Agreement.
E. Severability: If any term, provision, covenant or condition of this Agreement is held to be
invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or
condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
Page 8 of 14
25B-10
COOPERATIVE AGREEMENT C-1-3022
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
F. Counterparts of Agreement: This Agreement may be executed and delivered in any
number of counterparts, each of which, when executed and delivered shall be deemed an original and
all of which together shall constitute the same agreement. Facsimile signatures will be permitted.
G. In the event that the PROJECT Costs exceed the estimates as submitted in the
APPLICATION as prepared by the APPLICANT AGENCY, all parties agree to meet and determine
PROJECT revisions to meet the budget or a revised funding proposal by PARTICIPATING AGENCIES
which shall be documented and submitted in writing as a revision to the agreement.
H. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal,
state and local laws, statutes, ordinances and regulations of any governmental authority having
jurisdiction over the PROJECT.
1. Force Majeure: Either Party shall be excused from performing its obligations under this
Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God;
commandeering of material, products, plants or facilities by the federal, state or local government;
national fuel shortage; or a material act or omission by the other party; when satisfactory evidence of
such cause is presented to the other Party, and provided further that such nonperformance is
unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing.
J. Assignment: Neither this Agreement, nor any of the Parties rights, obligations, duties, or
authority hereunder may be assigned in whole or in part by either Party without the prior written consent
of the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed
void and of no force and effect. Consent to one assignment shall not be deemed consent to any
subsequent assignment, nor the waiver of any right to consent to such subsequent assignment.
K. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to
authorize or require any Party to issue bonds, notes or other evidences of indebtedness under the
terms, in amounts, or for purposes other than as authorized by local, state or federal law.
Page 9 of 14
25B-11
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT C-1-3022
L. Governing Law: The laws of the State of California and applicable local and federal
laws, regulations and guidelines shall govern this Agreement.
M. Litigation fees: Should litigation arise out of this Agreement for the performance thereof,
the court shall award costs and expenses, including attorney's fees, to the prevailing party.
N. Notices: Any notices, requests, or demands made between the parties pursuant to this
Agreement are to be directed as follows:
To CITY OF FOUNTAIN VALLEY: To AUTHORITY:
City of Fountain Valley Orange County Transportation Authority
10200 Slater Avenue
Fountain Valley, CA 92708 550 South Main Street
P. O. Box 14184
Orange, CA 92863-1584
Attention: Temo Galvez
Senior Civil Engineer Attention: Venita Todd
Senior Contracts Administrator
Tel. 714/593-4517 Tel: 714/560-5446
email: temo.galvez fountainvallev.org email: vtoddP
octa.net
-
Page 10 of 14
25B-12
COOPERATIVE AGREEMENT C-1-3022
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
To CITY OF SANTA ANA: To CITY OF HUNTINGTON BEACH:
City of Santa Ana City of Huntington Beach
Public Works Agency
20 Civic Center, M-43
Santa Ana, CA 92701 2000 Main Street
Huntington Beach, CA 92648
Attention: Vinh Nguyen
Senior Civil Engineer Attention: William Janusz
Principal Civil Engineer
Tel: 714/647-5612 Tel: 714/374-1628
email: vn u en santa-ana.or email: w'anusz surfcit -hb.or
To STATE OF CALIFORNIA:
State of California
6681 Marine Way
Irvine, CA 92618
Attention: Fedrico Hormozi
Senior Electrical Engineer
Tel: 949/936-3464
email: fedrico hormozi(rDdot.ca.gov
Page 11 of 14
25B-13
COOPERATIVE AGREEMENT C-1-3022
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C-1-3022 to be executed on the date first above written.
3 CITY OF FOUNTAIN VALLEY ORANGE COUNTY TRANSPORTATION AUTHORITY
4
BY: By:
5 Steve Nagel Will Kempton
6 Mayor Chief Executive Officer
7
ATTEST: APPROVED AS TO FORM:
8
By: By:
9 Kathy Bailor Kennard R. Smart, Jr.
City Clerk General Counsel
10
11
APPROVED AS TO FORM: APPROVAL RECOMMENDED:
12
BY: By:
13 Alan Bums Kia Mortazavi
14 City Attorney Executive Director, Planning
15 Dated: Dated:
16
17
18
19
20
21
22
23
24
25
26
Page 12 of 14
25B-14
COOPERATIVE AGREEMENT C-1-3022
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C-'[-3022 to be executed on the date first above written.
CITY HUNTINGTON BEACH
By:
Joe Carchio
Mayor
ATTEST:
By:
Joan L. Flynn
City Clerk
APPROVED AS TO FORM:
By:
Jennifer McGrath
City Attomey
Dated:
I
Page 13 of 14
25B-15
COOPERATIVE AGREEMENT C-1-3022
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C-1-3022 to be executed on the date first above written.
CITY SANTA ANA
By:
Miguel Pulido
Mayor
ATTEST:
By:
Maria D. Huizar
City Clerk
APPROVED AS TO FORM:
By:
Joe Straka
City Attorney
Dated:
Page 14 of 14
25B-16
AGREEMENT C-1-3022
MacArthur Boulevard/Talbert Avenue
ATTACHMENT A
Project P Corridor
Scope of Work
MacArthur Boulevard/Talbert Avenue
INTRODUCTION
The Renewed Measure M (M2), Project P - Regional Traffic Signal Synchronization Program
(RTSSP) is a mufti-agency, corridor-based approach. that optimizes traffic signal timing based
on analysis of metrics obtained from existing traffic patterns. This approach acknowledges local
agency responsibility and control of signal timing and coordinates with project agencies to
develop acceptable synchronization timing. The PARTICPATING AGENCIES/AGENCY
(AGENCIES) along the MacArthur Boulevard]Talbert Avenue corridor (PROJECT) have
requested, as detailed in the approved application, that the Orange County Transportation
Authority (AUTHORITY) be designated as the LEAD AGENCY. AUTHORITY will administer the
work with the assistance of consulting or contractor services to provide project management,
traffic signal timing optimization, and implementation of approved equipment upgrades as
submitted in the application for PROJECT. This scope requires the active assistance by all
corridor AGENCIES throughout the process even without special reference to their participation.
PROJECT TRAFFIC SIGNAL SYNCHRONIZATION - PRIMARY IMPLEMENTATION
The following is an outline of the scope of services for PROJECT Primary Implementation that is
associated with developing and implementing optimal PROJECT time-of day traffic signal
coordination plans:
1) Project Administration
AUTHORITY shall provide general project administration, environmental processing, and
quality control. PARTICIPATING AGENCIES shall provide support project management
services for the project intersections located within their jurisdiction and assist in maintaining
PROJECT schedule.
a) Data Collection
The AUTHORITY will assemble with the assistance of PARTICIPATING
AGENCIES the necessary data to understand the existing traffic conditions for
the PROJECT and its respective traffic signal operations. This shall include, at
minimum, the following:
• All data, documents, plans, photos, etc. related to each Project intersection
within the past two years
25B-17
AGREEMENT C-1-3022
MacArthur Boulevard/Talbert Avenue
ATTAC HM ENT A
• Local agency timing preferences or policies for all modes of travel and special
intersection treatments
• Manual and Machine Traffic counts for highway links and intersections for
weekday and weekend time periods for all modes of travel. Special 72-hour
video counts will be conducted at up to eight (8) intersections along the
corridor with established special modal. use.
b) Field Reviews
AUTHORITY shall conduct PROJECT field reviews to verify collected data
including geometric layout, inventory of existing traffic signal control and
communications, and any and all factors that impact or affect signal
progressions. AUTHORITY in coordination with the PARTICIPATING
AGENCIES shall identify mitigations for the existing traffic signal control
equipment or geometric layouts to determine recommended PROJECT related
improvements
2) Signal Synchronization Timing
The AUTHORITY shall develop a signal synchronization model using Synchro and Sim
Traffic 8.0 and Tru -- Traffic 9.0 to verify the operation of existing timing and then produce
and evaluate potential timing changes that would improve or refine the corridor traffic flows
through improved optimized signal operations. The PARTICIPATING AGENCIES shall be
involved in the review and validation of the recommended signal timing. The OCTA Corridor
Synchronization Performance Index (CSPI) combines Average Speed, Stops per Mile, and
Greens per Red (number of intersections successfully traversed on a Green Light vs.
Stopped by a Red Light) into a composite index. The CSPI shall be the defined metric in this
evaluation
The AUTHORITY shall utilize the approved Optimized Signal Timing and implement the
timing into the central and field controller systems and provide Fine Tuning services. The
After Study Travel Time Runs Shall be performed and the Before to After comparison CSPI
shall then be determined
3) Before and After Studies and Reports
AUTHORITY shall conduct real-time floating car "runs" in each direction during the planned
(Before) and implemented (After) time periods of PROJECT traffic signal synchronization.
Summary reports shall be prepared by AUTHORITY in coordination with the
25B-18
AGREEMENT C-1-3022
MacArthur Boulevard/Talbert Avenue
ATTACHMENTA
PARTICIPATING AGENCIES to indentify improvements in metrics from the Before to After
conditions- The Before and After Study shall constitute the PROJECT Final Report.
Additionally, this report shall document improvements accomplished and recommend
procedures for continuing maintenance, surveillance, and evaluation of the coordinated
signal system.
4. Engineering Design Review, and Procurement/Construction - Support Infrastructure
Each AGENCY shall provide sufficient staffing to provide Engineering Design Review of
Consultant provided design documentation. If design documentation is provided by the
AGENCY for PROJECT, the Engineering Design Review requirement shall be satisfied.
Purchase and construction/installation of the requested traffic signal infrastructure and
upgrades, software, licenses, or other components as approved in the application shall be
by the AUTHORITY in the name of and for the end user AGENCY. The AUTHORITY shall
work with the PARTICIPATING AGENCIES to coordinate design, identification of applicable
standards/specrications, purchasing and/or installation of the required improvements.
Design and other technical support to implement the upgrades shall be subject to the
designated cost estimate. The budget for these improvements is fixed to the approved
budget and will be subject to revised scope or additional contributions. The highest priority
improvements shall be those that are required to optimize signal timing. The AGENCY shall
waive all fees for permits and inspections and shall provide sufficient professional staffing to
provide construction support and inspection services to PROJECT.
PROJECT TRAFFIC SIGNAL SYNCHRONIZATION - ON GOING MAINTENANCE AND
MONITORING
The following is a summary of the on-going maintenance and monitoring for PROJECT:
I) Continued Signal Timing Support
From the date of completion and acceptance of the signal timing implementation by the
AGENCIES, the AUTHORITY shall provide regularly scheduled monthly signal timing
support to monitor, observe, fine-tune and optimize the signal timing and phasing
operation, PROJECT wide. The AUTHORITY shall provide a reporting mechanism to
the AGENCIES documentina anv chanaes mariP nr racnmmanrlorl mrfurli-
maintenance issues regarding systems components directly related to the Systems
25B-19
AGREEMENT C-1-3022
MacArthur Boulevard/Talbert Avenue
ATTACHMENTA
infrastructure installed or constructed through PROJECT. This Continued Signal Timing
Support period will end after two years (24 months) or no longer than the PROJECT
grant period.
2) Two Year Communication and Detection Support
Authority shall provide regular monthly scheduled communication and detection support
to ensure necessary conditions for signal synchronization. This will primarily focus on
the monitoring and reporting of communications and detection issues. As issues are
identified, they will be reported to the local agencies and potential repairs will be
identified with local agencies' consultation.
25B-20
AGREEMENT C-1-3022
PROJECT P - MACARTHUR BLVDJTALBERT AVE. - WORK BY LOCATION
ATTACHMENT A
MacArthur Boulevard / Talbert Avenue - Work by Location
::: :..... h f BI rl:It1#?it ]4v; L"ocatioii _..; :. sctipt?on of 1NorIt:Xi>x LtxGal?oi
Caltrans
I SR-55 NB Ramps 1 58 2070 cu, com6A, gps
Caltrans SR-55 SB Ramps 2 228 2070 cu, com6A, gps
Santa Ana MacArthur Place 3 2570
S
anta a Ana
Main Street
4
2569
es-F, ee-TP, BT
Santa Ana Birch Street 5 2949
Santa Ana Flower Street 6 2568
Santa Ana Towner 7 2469
Santa Ana Bristol Street 8 2567 es, ee-TP, VD, BT, E VC, media CAT-5, W, VS
Santa Ana Plaza Drive 9 2473 ee-TP
Santa Ana Bear Street 10 2565 es-F, W, E I/C F24
Santa Ana Raitt Street 11 2625 es-F, W, N IJC F24
Santa Ana Greenville Street 12 2468 es-F, N I/C F24
Santa Ana Fairview Street 13 2566 es-F, VD, BT, E I/C F24, media CAT-5, VS
Santa Ana Susan Street 14 2564
Santa Ana Home Depot 15 2467
Santa Ana Harbor Boulevard 16 2562 es, ee, VD, BT, E I/C, W, VS, media CAT-5
Santa Ana Hyland Avenue 17 2563 w
Fountain Valley Newhope Street 18 7096
Fountain Valley Euclid Street 19 7063
Fountain Valley Ward Street 20 7064 N I/C F24
Fountain Valley Brookhurst Street 21 7062 N I/C F24
Fountain Valley Cashew Street / Foster Street 22 7059
Fountain Valley Bushard Street 23 7061
Fountain Valley Magnolia Street 24 7065
Huntington Beach Newland Street 25 3883 WR (master location)
Huntington Beach Wal-Mart Shopping Center 26 3984 WR (slave location)
cu =controller unit; ca =controller assembly includes cu + all necessary equipment and appurtenances + es; ce =
cabinet equipment; es = ethernet switch; FS = Fiber Switch; ee = ethernet extender; gps = gps interface and
antennae installed; 2070 = 2070 Com## - 2070 Communication Module, 170E - Field Master; CM = Modem -
Communication Module; C = CenTracs; TAC = TACTICS; ASCL = ACS Lite A = Aries; Existing or New I/C =
Interconnect Conduit with media; media - F = Fiber Optic, TP = ## pair Twisted; VD = Video Detection; WD -
Wireless Detection SD - System Detection; VS = Video Surveillance System; W = WiFi; WR = Wireless Radio; BT-
Bluetooth; L = Loop Detector; EVP = Emergency veh. pre-empt; T ## = Type If or III Electrical Service; a #
following item codes = quantity (i.e. L42 = install 42 loop detectors); * = shared ownership; ** following task code =
NOT APART, agency pays 100% for that task only; m - cu =modify existing controller. New controller maybe
substituted if functionally equivalent. CONSULTANT is cautioned to verify interconnect components in field.
All equipment is furnished and installed and/or modify existing installation with 1 year guaranty on labor and material.
f=irmware and Software Upgrades for installed specified systems are included in the installed price for a period of 3
years. Excludes new software for new features not originally installed nor specified to be installed and included.
Removal of existing equipment and appurtenances is included in the furnish and install or modify existing installation
price, PS & E may be available at no cost to the Consultant from Project Agencies.
25B-21
AGREEMENT C-4-3022
PROJECT P - MACARTHUR BLVD./TALBERT AVE. - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Santa Ana
Instructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems, TMC, ViDS, etc. that are not part of the intersection listing on the Main Data Sheet.
Prioritize with 1 being best and 5 being worst. Add items if you wish.
Priori Description Comments
1 Provide ethernet extenders for IP over Copper at MacArthur/Birch
2 Provide ethernet extenders for IP over Copper at MacArthur/Flower
3 Provide ethernet extenders for IP over Copper at
MacArthurfrowner
4 Replace existing traffic cabinet with new Type 332 Traffic Signal
Cabinet at MacArthur/Main
5 Replace existing traffic cabinet with new Type 332 Traffic Signal
Cabinet at MacArthur/Flower
25B-22
AGREEMENT C-1-3022
PROJECT P - MACARTHUR BLVDJTALBERT AVE. = WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Fountain Valley
Lions: Enter any special circumstance such as conduit, communications, central or field master
ations, new systems, TMC, VIDS, etc. that are not part of the intersection listing on the Main Data
Prioritize with 1 being best and 5 being worst. Add items if you wish.
location: TBD
25B-23
AGREEMENT C-1-3022
PROJECT P - MACARTHUR BLVD.ITALBERT AVE. - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Huntington Beach
actions: Enter any special circumstance such as conduit, communications, central or field mast
ications, new systems, TMC, YIDS, etc. that are not part of the intersection listing on the Main
Sheet. Prioritize with 1 being best and 5 being worst. Add items if you wish.
H 1 (Wireless Radio at City Hall (5.8 GHz) 1 11
25B-24
AGREEMENT C-1-3022
PROJECT P - MACARTHUR BLVD./TALBERT AVE. - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Caltrans
actions: Enter any special circumstance such as conduit, communications, central or field mast
ications, new systems, TMC, YIDS; etc. that are not part of the intersection listing an the Main
Sheet. Prioritize with 1 being best and 5 being worst. Add items if you wish.
Controller 170E
Model 400 communication modem
25B-25
AGREEMENT NO. C-1-3022
ATTACHMENT B
Local Match Commitment
Details of Matching Funds: (must be consistent with PROJECT APPLICATION):
Provide details in tables
Direct Dollar Match Total Dollar Match for the Project - $ 37,424
In Lieu Funding: Total In Lieu Funding for the Project: $ 60,640
Total Match for Project $ 98,064
Direct Dollar Match -
Agency Funding Source Amount of Direct Contribution
City of Fountain Valley $ 31,860
City of Huntington Beach $ 5,564
TOTAL $ 37,424
In Lieu/Soft Match of Improvements or Staffing Support
Specific Improvements and Services (List items and Cost)
Agency Improvement Date of
Construction
Expenditure
$
TOTAL $
25B-26
AGREEMENT NO. C-1-3022
ATTACHMENT B
Staffing Commitment:
Agency
Staff Position Type of Service to No. of Hourly Rate
(including
Total
Project Hours
burden -
City of Santa Ana Sr. Civil
Engineer
Project Admin
50
$180.46/hour
$ 9,023*
City of Santa Ana Assistant
Engineer II Project Design /
Implementation
160.38
$149.91/hour
$ 24,042.60*
City of Santa Ana Assistant Traffic
O per Engineer Project Design /
Implementation
90
$142.76/hour
$ 12,848.40*
City of Santa Ana Engineering
Interns Project Design /
Implementation
200
$44,63/hour
$ 8,926*
Caltrans Engineering Project Admin 58 $100/hour $ 5,800*
TOTAL $ 60,640*
..4 ,. 3L._
I otaanivunt. Is tile required participation by the identified agency. The number of hours and hourly
rate will be based on each agency's actual billing rates, which must collectively equal the same value of
the assigned 'Total" dollars. Each agency will be responsible for keeping detailed records of hours
worked and description of work. An accounting record of personnel, hours, and burden rate is
expected to be included with the final submittal. Records will be subject to auditing.
25B-27
25B-28
t`
1 COOPERATIVE AGREEMENT NO. C-1-3023
2 BY AND BETWEEN
3 ORANGE COUNTY TRANSPORTATION AUTHORITY
4 AND
5 THE CITIES HUNTINGTON BEACH, FOUNTAIN VALLEY, SANTA ANA, TUSTIN
6 AND
7 THE STATE OF CALIFORNIA
8 FOR
9 IMPLEMENTATION OF
10 THE WARNER AVENUE PROJECT FUNDED AS PART OF THE MEASURE M2 REGIONAL
11 TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM (PROJECT P)
12 THIS AGREEMENT, is effective this _ day of , 2011 by and between the
13 Orange. County Transportation Authority, 550 South Main Street, P.O. Box 14184, Orange, California
14 92863-1584, a public corporation of the State of California (hereinafter referred to as "AUTHORITY"),
15 and the Cities of Huntington Beach, Fountain Valley, Santa Ana, Tustin, and the State of California
16 (hereinafter referred to as the "PARTICIPATING AGENCIES").
17 WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES are
18 working together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the
19 Renewed Measure M (M2) Regional Traffic Signal Synchronization Program Project P (Project P) to
20 enhance countywide traffic flow and reduce congestion; and
21 WHEREAS, AUTHORITY has completed the competitive 2010 Cali for Projects (hereinafter,
22 "2010 CALL") in support of Project P and awarded Project P funds based on the application
23 (hereinafter, "APPLICATION") prepared by the City of Fountain Valley (hereinafter referred to as the
24 "APPLICANT AGENCY") for implementation of signal synchronization of traffic signals along Warner
25 Avenue (hereinafter, "PROJECT'); and
26 WHEREAS, the PARTICIPATING AGENCIES in their approved APPLICATION have elected
Exhibit 2
Page 1 of 16
25B-29
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
to designate the AUTHORITY and AUTHORITY agrees to act as the implementing agency to carry out
the signal coordination PROJECT; and
WHEREAS, the PROJECT will include approximately forty-three (43) traffic signals as
identified in the APPLICATION and illustrated in the PROJECT Scope of Work, which is attached
and referred to herein as Attachment A; and
WHEREAS, the PROJECT will include elements identified in the APPLICATION including
certain hardware and software upgrades to traffic controllers, traffic telecommunications and intertie
systems, central traffic master controllers and associated systems (hereinafter collectively referred
to as "TRAFFIC CONTROL ELEMENTS'), will be constructed and/or installed and implemented as
part of the PROJECT as identified in Attachment A; and
WHEREAS, AUTHORITY agrees to work with PARTICIPATING AGENCIES to coordinate
the inclusion of other traffic control elements that must be installed at the same time as the
construction of the PROJECT that are NOT included in Attachment A and will be the responsibility of
the AGENCY owning each and any of those traffic control elements during the course of the project;
and
WHEREAS AUTHORITY agrees to implement the PROJECT based on Attachment A. The
PARTICIPATING AGENCIES agree to a combined cash and in-kind match of one hundred, fifty-five
thousand, four hundred, sixty-four dollars ($155,464.00), equivalent to twenty percent (20%) of the
PROJECT cost (see Attachment B); and
WHEREAS, AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this
Agreement to implement the PROJECT in support of Project P as part of M2; and
WHEREAS, this Cooperative Agreement defines the specific terms, conditions and funding
responsibilities between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation
of the PROJECT.
WHEREAS, the Orange County Transportation Authority Board of Directors approved funding
for the PROJECT and authorized the Chief Executive Officer to negotiate and execute this cooperative
Page 2 of 16
25B-30
COOPERATIVE AGREEMENT NO. C-1-3023
1 agreement on June 13, 2011
2 WHEREAS, the CITY of Huntington Beach's City Council approved this Agreement on the
3 day of 20
4 WHEREAS, the CITY of Fountain Valley's City Council approved this Agreement on the
5 day of , 20
6 WHEREAS, the CITY of Santa Ana's City Council approved this Agreement on the
7 day of 20
8 WHEREAS, the CITY of Tustin's City Council approved this Agreement on the
9 day of , 20
10 WHEREAS, the State of California Department of Transportation's Deputy District Director of
11 Operations approved this Agreement on the day of , 20
12 NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
13 PARTICIPATING AGENCIES as follows:
14 ARTICLE 1. COMPLETE AGREEMENT
15 A. This Agreement, including any attachments incorporated herein and made applicable by
16 reference, constitutes the complete and exclusive statement of the terms and conditions of this
17 Agreement between AUTHORITY and the PARTICIPATING AGENCIES and it supersedes all prior
18 representations, understandings and communications between the parties. The invalidity in whole or in
19 part of any term or condition of this Agreement shall not affect the validity of other term(s) or
20 conditions(s) of this Agreement. The above referenced Recitals are true and correct and are
21 incorporated by reference herein.
22 B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES's
23 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
24 relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or
25 condition(s), and AGENCY's obligation in respect thereto shall continue in full force and effect. Changes
26 to any portion of this Agreement shall not be binding upon AUTHORITY except when specifically
Page 3 of 16
25B-31
COOPERATIVE AGREEMENT NO. C-13023
1 confirmed in writing by an authorized representative of AUTHORITY by way of a written amendment to
2 this Agreement and issued in accordance with the provisions of this Agreement.
3 C. PARTICIPATING AGENCIES's failure to insist on any instance(s) of AUTHORITY's
4 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
5 relinquishment of PARTICIPATING AGENCY's right to such performance or to future performance of
6 such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force
7 and effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING
8 AGENCIES except when specifically confirmed in writing by an authorized representative of
9 PARTICIPATING AGENCIES by way of a written amendment to this Agreement and issued in
10 accordance with the provisions of this Agreement.
11 ARTICLE 2. SCOPE OF AGREEMENT
12 This Agreement specifies the roles and responsibilities of the PARTIES as they pertain to the
13 subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree
14 that each will cooperate and coordinate with the other in all activities covered by this Agreement and
15 any other supplemental agreements that may be required to facilitate purposes thereof.
16 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
17 AUTHORITY agrees to the following responsibilities for funding of the PROJECT:
18 A. AUTHORITY shall implement the PROJECT based on the APPLICATION prepared by
19 the APPLICANT AGENCY in accordance with the policies and procedures contained in the CTFP
20 Guidelines.
21 B. AUTHORITY shall provide oversight in order to maintain inter-jurisdictional traffic signal
22 operational integrity between PROJECT and other existing and new M2 Project P funded projects.
23 C. AUTHORITY shall perform web-based public outreach activities for the project to
24 11 communicate major project milestones and results.
25 II D. AUTHORITY shall provide formats, templates, and guidance in reporting requirements
26 11 as described in CTFP.
Page 4 of 16
25B-32
COOPERATIVE AGREEMENT NO. C-1-3023
1 E. AUTHORITY, or agents of AUTHORITY, may upon close-out of PROJECT under this
2 Agreement, perform an audit and or technical review to ensure that the CTFP Guidelines policies and
3 procedures were followed. Such an audit shall be performed within one hundred and eighty (180) days
4 after the PROJECT three-year grant period is complete. If the audit or technical review determines that
5 any of the activities performed are ineligible for CTFP funding, PARTICIPATING AGENCIES must
6 return the amount of funding used to perform the ineligible activity to AUTHORITY.
7 F. AUTHORITY will invoice the PARTICIPATING AGENCIES as identified in the
8 PROJECT 2010 CALL APPLICATION and Attachment B for the dollar match at the start of the
9 PROJECT.
10 G. AUTHORITY will request updates on the PROJECT as part of semi-annual review
11 process, including documentation of in-kind match conforming to Attachment B and will include the
12 PROJECT in the list of active projects in OCFundtracker until completion of the three year grant period.
13 Documents to be provided include, but are not limited to, payroll records, contracts, and purchase
14 orders.
15 ARTICLE 4. RESPONSIBILITIES OF THE AUTHORITY AS PROJECT LEAD AGENCY
16 The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the
17 implementation of the PROJECT:
18 A. AUTHORITY will act as the LEAD AGENCY for the work necessary to manage, procure,
19 and complete the PROJECT as identified in Attachment A, which is attached to and, by this reference,
20 incorporated in and made a part of this agreement.
21 B. To coordinate outreach with the PARTICIPATING AGENCIES for the PROJECT.
22 C. To collect manual intersection movement and automated machine traffic counts.
23 D. To develop new timing plans optimized for signal synchronization.
24 E. To provide updated timing plans and traffic count data to the PARTICIPATING
25 AGENCIES.
26 /
Page 5 of 16
25B-33
COOPERATIVE AGREEMENT NO. C-1-3023
1 F. To prepare a "Before and After Study" for the PROJECT. As described in the Measure
2 M2 Eligibility Guidelines adopted by the AUTHORITY, the "Before and After Study" for the project is
'3 considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section
4 B.111.9) for the project. The AUTHORITY shall provide the "Before and After Study" to the
5 PARTICIPATING AGENCIES in draft and final formats for comment and comments shall be noted in
6 the final study.
7 G. To provide Ongoing Maintenance and Operation of optimized signal timing after Primary
8 Implementation of the PROJECT is completed and continue until the end of the three year grant period.
9 ARTICLE 5. RESPONIBILITES OF THE PARTICIPATING AGENCIES
10 The PARTICIPATING AGENCIES agree to the following responsibilities for implementation
11 and funding of the PROJECT:
12 A. Provide a technical representative to meet and participate as a member of the
13 project's Traffic Forum.
14 B. To authorize the AUTHORITY to manage, procure, and implement all aspects of the
15 project.
16 C. To participate and support the PROJECT implementation within the timeframe
17 outlined in the APPLICATION and consistent with the CTFP Guidelines adopted by the
18 'AUTHORITY.
19 D. To provide the AUTHORITY all current intersection, local field master, and/or central
20 control system timing plans and related data upon request.
21 E. To provide the local match and/or documentation for the in-kind services for the
22 project in accordance with Attachment B. Failure to provide included match and/or evidence of in-
23 kind service may result in the loss of future participation for competitive funds.
24 F. PARTICIPATING AGENCIES that have included a dollar match as identified in
25 Attachment B shall provide payment for the dollar match to the AUTHORITY within 30 calendar days of
26 receipt of an invoice.
Page 6 of 16
25B-34
COOPERATIVE AGREEMENT NO. C-1-3023
1 G. PARTICIPATING AGENCIES that have included an in-kind match as identified in
2 Attachment B shall provide documentation of conformance as part of the semi-annual review process.
3 H. PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the
4 PROJECT as part of semi-annual review process until completion of the three year PROJECT grant
5 period. Documents to be provided include, but are not limited to, payroll records, contracts, and
6 purchase orders.
7 1. PARTICIPATING AGENCIES shall continue Ongoing Maintenance and Operation after
8 the three year grant period is complete and continue until the end of the PROJECT if specified as part
9 of the Attachment A Maintenance of Effort section.
10 ARTICLE 6. DELEGATED AUTHORITY
11 The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this
12 Agreement are delegated to its City Managers, or equivalent designee, and the actions required to be
13 taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief
14 Executive Officer.
15 ARTICLE 7. AUDIT AND INSPECTION
16 AUTHORITY and PARTICIPATING AGENCIES shall maintain a complete set of records in
17 accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING
18 AGENCIES shall permit the authorized representatives of AUTHORITY to inspect and audit all work,
19 materials, payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a
20
period of four (4) years after final payment, or until any on-going audit is completed. For purposes of
21
audit, the date of completion of this Agreement shall be the date of AUTHORITY's payment of
22
PARTICIPATING AGENCIES's final billing (so noted on the invoice), if applicable, under this
23
Agreement. AUTHORITY shall have the right to reproduce any such books, records, and accounts. The
24
above provision with respect to audits shall extend to and/or be included in contracts with
25
PARTICIPATING AGENCIES' contractor.
26
256735
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
ARTICLE 8. INDEMNIFICATION
A. The PARTICIPATING AGENCIES shall jointly and severally indemnify, defend and hold
harmless the AUTHORITY, it's officers, directors, employees and agents from and against any and all
claims (including attorney's fees and reasonable expenses for litigation and settlement) for any loss or
damages, bodily injuries, damage to, or loss of property caused by the negligent acts, omissions or
willful misconduct by the PARTICIPATING AGENCIES, its officers, directors, employees or agents in
connection with or arising out of the performance of this Agreement.
B. The PARTICIPATING AGENCIES shall maintain adequate levels of insurance, or self-
insurance to assure full indemnification of AUTHORITY.
C. AUTHORITY shall indemnify, defend and hold harmless the PARTICIPATING
AGENCIES, its officers, directors, employees or agents, and/or its officers, directors, employees or
agents from and against any and all claims (including attorney's fees and reasonable expenses for
litigation and settlement) for any loss or damages, bodily injuries, damage to, or loss of property caused
by the negligent acts, omissions or willful misconduct by AUTHORITY, its officers, directors, employees
or agents in connection with or arising out of the performance of this Agreement.
D. AUTHORITY shall maintain adequate levels of insurance, or self-insurance to assure full
indemnification of the PARTICIPATING AGENCIES.
ARTICLE 9. ADDITIONAL PROVISIONS
A. Term of Agreement: This Agreement shall continue in full force and effect until
September 30, 2014. This Agreement may be extended by the mutual consent of both parties.
B. This Agreement may be extended or amended in writing at any time by the mutual
consent of both parties. No amendment shall have any force or effect unless executed in writing by
both parties.
C. The AUTHORITY and the PARTICIPATING AGENCIES agree to work together in good
faith, using reasonable efforts to resolve any unforeseen issues and disputes arising out of the
performance of this Agreement.
Page 8 of 16
25B-36
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15 11
16
17
18
19
20
21
22
23
24
25
26
D. Legal Authority: The AUTHORITY and the PARTICIPATING AGENCIES hereto
represent that they are authorized to execute this Agreement on behalf of said parties and that, by so
executing this agreement, the parties hereto are formally bound to the provisions of this Agreement.
E. Severability: If any term, provision, covenant or condition of this Agreement is held to be
invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or
condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
F. Counterparts of Agreement: This Agreement may be executed and delivered in any
number of counterparts, each of which, when executed and delivered shall be deemed an original and
all of which together shall constitute the same agreement. Facsimile signatures will be permitted.
G. In the event that the PROJECT Costs exceed the estimates as submitted in the
APPLICATION as prepared by the APPLICANT AGENCY, all parties agree to meet and determine
PROJECT revisions to meet the budget or a revised funding proposal by PARTICIPATING AGENCIES
which shall be documented and submitted in writing as a revision to the agreement.
H. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal,
state and local laws, statutes, ordinances and regulations of any governmental authority having
jurisdiction over the PROJECT.
1. Force Maieure: Either Party shall be excused from performing its obligations under this
Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God;
commandeering of material, products, plants or facilities by the federal, state or local government;
national fuel shortage; or a material act or omission by the other party; when satisfactory evidence of
such cause is presented to the other Party, and provided further that such nonperformance is
unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing.
J. Assignment: Neither this Agreement, nor any of the Parties rights, obligations, duties, or
authority hereunder may be assigned in whole or in part by either Party without the prior written consent
Page 9 of 16
25B-37
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
of the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed
void and of no force and effect. Consent to one assignment shall not be deemed consent to any
subsequent assignment, nor the waiver of any right to consent to such subsequent assignment.
K. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to
authorize or require any Party to issue bonds, notes or other evidences of indebtedness under the
terms, in amounts, or for purposes other than as authorized by local, state or federal law.
L. Governing Law: The laws of the State of California and applicable local and federal
laws, regulations and guidelines shall govern this Agreement.
M. Litigation fees: Should litigation arise out of this Agreement for the performance thereof,
the court shall award costs and expenses, including attorney's fees, to the prevailing party.
N. Notices: Any notices, requests, or demands made between the parties pursuant to this
Agreement are to be directed as follows:
To CITY OF FOUNTAIN VALLEY: To CITY OF HUNTINGTON BEACH:
City of Fountain Valley City of Huntington Beach
10200 Slater Avenue
Fountain Valley, CA 92708 2000 Main Street
Huntington Beach, CA 92648
Attention: Temo Galvez
Senior Civil Engineer Attention: William Janusz
Principal Civil Engineer
Tel: 714/593-4517 Tel: 714/374-1628
Email: temo.galvez((D-fountainvaliev org wianusz(c?surfcity-hb org
Page 10 of 16
25B-38
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
To CITY OF SANTA ANA: To CITY OF TUSTIN:
City of Santa Ana City of Tustin
Public Works Agency 300 Centennial Way
20 Civic Center Plaza, M-43 Tustin, CA 92780
Santa Ana, CA 92701
Attention: Vinh Nguyen Attention: Dana R. Kasdan, P.E.
Senior Civil Engineer Engineering Services Manager
Tel: 714/647-5612 Tel: 714/573-3150
email: vnguyenQ-santa-ana.orq email: dkasdan@tustinca.orq
To STATE OF CALIFORNIA: To AUTHORITY:
State of California Orange County Transportation Authority
6681 Marine Way
Irvine, CA 92618 550 South Main Street
Orange, CA 92863-1584
Attention: Fedrico Hormozi
Senior Electrical Engineer Attention: Venita Todd
Senior Contracts Administrator
Tel: 949/936-3464 Tel: 714/560-5446
email: fedrico hormoziCcDDdot.ca.gov vtodd a
octa
net
.
.
Page 11 of 16
25B-39
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C-1-3023 to be executed on the date first above written.
CITY OF FOUNTAIN VALLEY
By:
Steve Nagel
Mayor
ATTEST:
By:
Kathy Bailor
City Clerk
APPROVED AS TO FORM:
By:
Alan Burns
City Attorney
Dated:
ORANGE COUNTY TRANSPORTATION AUTHORITY
By:
WII Kempton
Chief Executive Officer
APPROVED AS TO FORM:
By:
Kennard R. Smart, Jr.
General Counsel
APPROVAL RECOMMENDED:
By:
Kia Mortazavi
Executive Director, Planning
Dated:
Page 12 of 16
25B-40
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
IN WITNESS WHEREOF, the parties hereto have caused this
No. C-1-3023 to be executed on the date first above written.
CITY OF HUNTINGTON BEACH
By:
Joe Carchio
Mayor
ATTEST:
By:
Joan L. Flynn
City Clerk
APPROVED AS TO FORM:
By:
Jennifer McGrath
City Attorney
Dated:
Page 13 of 16
25B-41
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C-1-3023 to be executed on the date first above written.
CITY OF SANTA ANA
By:
Miguel Puiido
Mayor
ATTEST:
By:
Maria D. Huizar
City Clerk
APPROVED AS TO FORM:
By:
Joe Straka
City Attorney
Dated:
Page 14 of 16
25B-42
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C-1-3023 to be executed on the date first above written.
CITY OF TUSTIN
By:
Jerry Amante
Mayor
ATTEST:
By:
Pamela Stoker
City Clerk
APPROVED AS TO FORM:
By:
David E. Kendig
City Attomey
Dated:
Page 15 of 16
25B-43
COOPERATIVE AGREEMENT NO. C-1-3023
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
IN WITNESS WHEREOF, the parties hereto have caused this Ag
No. C-1-3023 to be executed on the date first above written.
COUNTY DEPARTMENT OF TRANSPORTATION
By_
James Pinheiro
Deputy District Director
Operations and Maintenance
Dated:
Page 16 of 16
25B-44
AGREEMENT C-1-3023
Warner Avenue
ATTACHMENT A
INTRODUCTION
Project P Corridor
Scope of Work
Warner Avenue
The Renewed Measure M (M2), Project P - Regional Traffic Signal Synchronization Program
(RTSSP) is a multi-agency, corridor-.based approach that optimizes traffic signal timing based
on analysis of metrics obtained from existing traffic patterns. This approach acknowledges local
agency responsibility and control of signal timing and coordinates with project agencies to
develop acceptable synchronization timing. The PARTICPATING AGENCIES/AGENCY
(AGENCIES) along the Warner Avenue corridor (PROJECT) have requested, as detailed in the
approved application, that the Orange County Transportation Authority (AUTHORITY) be
designated as the LEAD AGENCY. AUTHORITY will administer the work with the assistance of
consulting or contractor services to provide project management, traffic signal timing
optimization, and implementation of approved equipment upgrades as submitted in the
application for PROJECT. This scope requires the active assistance by all corridor AGENCIES
throughout the process even without special reference to their participation.
PROJECT TRAFFIC SIGNAL SYNCHRONIZATION - PRIMARY IMPLEMENTATION
The following is an outline of the scope of services for PROJECT Primary Implementation that is
associated with developing and implementing optimal PROJECT time-of day traffic signal
coordination plans:
1) Project Administration
AUTHORITY shall provide general project administration, environmental processing, and
quality control. PARTICIPATING AGENCIES shall provide support project management
services for the project intersections located within their jurisdiction and assist in maintaining
PROJECT schedule.
a) Data Collection
The AUTHORITY will assemble with the assistance of PARTICIPATING
AGENCIES the necessary data to understand the existing traffic conditions for
the PROJECT and its respective traffic signal operations. This shall include, at
minimum, the following:
All data, documents, plans, photos, etc. related to each Project intersection
within the past two years
25B-45
AGREEMENT C-1-3023
Warner Avenue
ATTACH M ENT A
• Local agency timing preferences or policies for all modes of travel and special
intersection treatments
• Manual and Machine Traffic counts for highway links and intersections for
weekday and weekend time periods for all modes of travel. Special 72-hour
video counts will be conducted at up to eight (8) intersections along the
corridor with established special modal use.
b) Field Reviews
AUTHORITY shall conduct PROJECT field reviews to verify collected data
including geometric layout, inventory of existing traffic signal control and
communications, and any and all factors that impact or affect signal
progressions. AUTHORITY in coordination with the PARTICIPATING
AGENCIES shall identify mitigations for the existing traffic signal control
equipment or geometric layouts to determine recommended PROJECT related
improvements
2) Signal Synchronization Timing
The AUTHORITY shall develop a signal synchronization model using Synchro and Sim
Traffic 8.0 and Tru - Traffic 9.0 to verify the operation of existing timing and then produce
and evaluate potential timing changes that would improve or refine the corridor traffic flows
through improved optimized signal operations. The PARTICIPATING AGENCIES shall be
involved in the review and validation of the recommended signal timing. The OCTA Corridor
Synchronization Performance Index (CSPI) combines Average Speed, Stops per Mile, and
Greens per Red (number of intersections successfully traversed on a Green Light vs.
Stopped by a Red Light) into a composite index. The CSPI shall be the defined metric; in this
evaluation
The AUTHORITY shall utilize the approved Optimized Signal Timing and implement the
timing into the central and field controller systems and provide Fine Tuning services- The
After Study Travel Time Runs Shall be performed and the Before to After comparison CSPI
shall then be determined
3) Before and After Studies and Reports
AUTHORITY shall conduct real-time floating car "runs" in each direction during the planned
(Before) and implemented (After) time periods of PROJECT traffic signal synchronization.
Summary reports shall be prepared by AUTHORITY in coordination with the
25B-46
AGREE MENT C-1-3423
Warner Avenue
ATTACHMENT A
PARTICIPATING AGENCIES to indentify improvements in metrics from the Before to After
conditions. The Before and After Study shall constitute the PROJECT Final Report.
Additionally, this report shall document improvements accomplished and recommend
procedures for continuing maintenance, surveillance, and evaluation of the coordinated
signal system.
4. Engineering Design. Review and Procurement/Construction - Su ort Infrastructure
Each AGENCY shall provide sufficient staffing to provide Engineering Design Review of
Consultant provided design documentation. If design documentation is provided by the
AGENCY for PROJECT, the Engineering Design Review requirement shall be satisfied.
Purchase and construction/installation of the requested traffic signal infrastructure and
upgrades, software, licenses, or other components as approved in the application 'shall be
by the AUTHORITY in the name of and for the end user AGENCY. The AUTHORITY shall
work with the PARTICIPATING AGENCIES to coordinate design, identification of applicable
standards/specifications, purchasing and/or installation of the required improvements.
Design and other technical support to implement the upgrades shall be subject to the
designated cost estimate. The budget for these improvements is fixed to .the approved
budget and will be subject to revised scope or additional contributions. The highest priority
improvements shall be those that are required to optimize signal timing. The AGENCY shall
waive all fees for permits and inspections and shall provide sufficient professional staffing to
provide construction support and inspection services to PROJECT.
PROJECT TRAFFIC SIGNAL SYNCHRONIZATION - ON GOING MAINTENANCE AND
MONITORING
The following is a summary of the on-going maintenance and monitoring for PROJECT:
1) Continued Signal Timing Support
From the date of completion and acceptance of the signal timing implementation by the
AGENCIES, the AUTHORITY shall provide regularly scheduled monthly signa timing
support to monitor, observe, fine-tune and optimize the signal timing and phasing
operation, PROJECT wide. The AUTHORITY shall provide a reporting mechanism to
the AGENCIES documentinn anv nhnnncc --A-
maintenance issues regarding systems components directly related to the Systems
25B-47
AGREEMENT C-1-3023
Warner Avenue
ATTACHMENTA
infrastructure installed or constructed through PROJECT. This Continued Signal Timing
Support period will end after two years (24 months) or no longer than the PROJECT
grant period.
2) Two Year Communication and Detection Support
Authority shall provide regular monthly scheduled communication and detection support
to ensure necessary conditions for signal synchronization. This will primarily focus on
the monitoring and reporting of communications and detection issues. As issues are
identified, they will be reported to the local agencies and potential repairs will be
identified with local agencies' consultation.
25B-48
AGREEMENT C-1-3023
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
L Warner Avenue -Work by Location
: ; Agr3niy : :Vlfarrler Avent{e Nary a ?: :F iicatiari ::De9C[ipttiui tic woiic #liw Loroatic2a:.: :
Caltrans. Pacific Coast Highway (Hwy 1) 1 336 170E, 2070, gps, ce
Huntington Beach Fire Station / Yacht Club 2 4128 gps
Huntington Beach Algonquin Street / Sandra Lee Lane 3 3914 E UC, F96, es
Huntington Beach Bolsa Chica Street 4 3907 E I/C, F96, es, CM
Huntington Beach Greentree Lane / Plaza Lane 5 3858 E 1/C, F96, es
Huntington Beach Graham Street 6 3908 E UC, F96, es
Huntington Beach Springdale Street 7 3910 E I/C, F96, es
Huntington Beach Edwards Street 8 3911 E I/C, F96, es
Huntington Beach Goldenwest Street 9 3912 E I/C, F96, es
Huntington Beach Home Depot 10 3977 E I/C, F96, es
Huntington Beach Gothard Street 11 3909 E I/C, F96, es
Huntington Beach Nichols Street 12 3860 E I/C, F96, es
Huntington Beach Ash Street / Milstream Lane 13 3859 E I/C, F96, es
Caltrans Beach Boulevard 14 242 es
Huntington Beach Rotterdam Lane 15 3986 E I/C, F96, es2
Huntington Beach Newland Street 16 3913 E VC, F96, es
Fountain Valley Magnolia Street 17 7086
Fountain Valley Bushard Street 18 7085
Fountain Valley Brookhurst Street 19 7080
Fountain Valley Ward Street 20 7082 2070, ca,Tlll,
Fountain Valley Los Jardines West 21 7098
Fountain Valley Euclid Street 22 7081
Fountain Valley Mt Hope Street 23 7084 2070, ca,Tlll,
Fountain Valley Newhope Street 24 7083
Santa Ana Harbor Boulevard 25 2612 WD 4 apps, ce, BT
Santa Ana Yale Street 26 2464 es-TP, ee-TP
Santa Ana Susan Street 27 2611 N I/C-TP, es-TP, e;-TP
Santa Ana Fairview Street 28 2610 2070 ca, mod L - SD, N UC,
Santa Ana Greenville Street 29 2463 N 1/C, es-F
Santa Ana Raitt Street 30 2609 es-TP, ee-TP
Santa Ana Bike Trail Xing 31 2608 es-TP, ee-TP
Santa Ana Pacific Avenue 32 2462 es-TP, ee-TP
Santa Ana Bristol Street 33 2601 E I/C, F24, es, BT
Santa Ana Flower Street 34 2602 E I/C, F24, es-F, VS
Santa Ana Main Street 35 2603 es-F, ee-TP, BT
Santa Ana Bike Trail Xing 36 2646 ee-TP
Santa Ana Halladay Street 37 2604 es-TP, ee-TP
Santa Ana Standard Avenue 38 2605, WD, W, es-TP, ea-TP, ce
Santa Ana Fire Signal 39 2647 ee-TP
Santa Ana Grand Avenue 40 2606 E I/C, F24, VS, mod L - SD, oe, W, BT
Santa Ana Wright Street 41 2607
Santa Ana Pullman Street 42 2613
Tustin Red Hill Avenue 43 5436 ca, s
u = oontroiler unit; ca = controller assembly includes cu + all necessary equipment and appurtenances + es; ce = cabinet equipment; as = ethernet switch; FS =
Fiber Switch; ee = ethernet extender; gps = gps interface and antennae installed; 2070 = 2070 Com## - 2070 Communication Module, 170E - Field Master, CM =
Modem - Communication Module; C = CenTracs; TAC = TACTICS; ASCL = ACS Lite; A = Aries; BB = Battery Backup System; Existing or New I/C =
Interconnect Conduit with media; media - F = Fiber Optic, TP = ## pair Twisted; VD = Video Detection; WD - Wireless Detection SD - System Detection; VS =
Video Surveillance System; W = WiFi; BT- Bluetooth; L = Loop Detector, EVP = Emergency veh. pre-erupt; T ##=Type 11 or III Electrical Service; a # following
dern codes= quantity (i.e. L42 =install 42 loop detectors); • =shared ownership; •' following task code= NOT APART, agency pays 100% for that task only; in-
cu = modify existing controller. New controller may be substituted if functionally equivalent CONSULTANT is cautioned to verify interconnect components In
field.
All equipment is fumished and installed and/or modify existing installation with 1 year guaranty on labor and material. Fimtware and Software Upgrades for installed
specified systems are Included in the installed price for a period of 3 years. Excludes new software for new features not originally installed nor specified to be
installed and included. Removal of existing equipment and appurtenances is included in the furnish and install or modify existing installation price. PS & E play be
available at no cost to the Consuttant from Project Agencies.
25B-49
AGREEMENT C-1-3023
PROJECT P -WARNER AVENUE -WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Santa Ana
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the intersection
listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst. Add items if
you wish.
Priority Description Comments
1 es, ee-TP on Warner/Wright Street
2 ee-TP on Wamer/Pullman
3 Install conduit and interconnect/fiber from traffic
signal cabinet to splice kit (Warner @ Standard)
4 Install conduit and interconnect/fiber from Grand to
Wright and install communication equipment for IP
communication
5 Replace existing cabinet with new Type 332 Traffic
Signal Cabinet at Main.
6 Replace existing cabinet with new Type 332 Traffic
Signal Cabinet at Flower.
7 Install conduit and interconnect.fiber from Raitt to
Bristol
25B-50
AGREEMENT C-1-3023
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Fountain Valley I
Instructions: Enter any special circumstance SL
field master modifications, new systems, TMC,
listing on the Main Data Sheet. Prioritize with 1
you wish.
ch as conduit, communications, central or
YIDS, etc. that are not part of the intersection
being best and 5 being worst. Add items if
Priority ! Description Comments
CCTV @ 1 location
location to be determined
25B-51
AGREEMENT C-1-3023
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Huntington Beach
rinnteersection ions: Enter any special circumstance such as conduit, communications, central or
ster modifications, new systems, TMC, YIDS, etc. that are not part of the
listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
ms if you wish.
Description Comments
1 Replace existing TWP interconnect (in existing 1.5"
conduits) with new 96-strand SMFO from
Algonquin to Newland along Warner Ave: 21,200
feet (not accounting for slack in pull boxes)
2 Upgrade existing pull boxes for new fiber to #6E at
the cabinet and #6 in between signals estimating approximately
every-600 feet
3 Communication equipment at each signal along the
fiber path (13 total):
1) Fiber Patch Panel; 2) Ethernet Switch; 3) Splice
Enclosure
4 Interconnect with City of Fountain Valley at
Warner/Magnolia
25B-52
AGREEMENT C-1-3023
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
I Comments, Wishes, Needs of Tustin 11
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, VIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Comments
25B-53
AGREEMENT C-9-3025
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Caltrans
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
dd items if you wish.
Priority Description comments
25B-54
AGREEMENT NO. C-1-3023
ATTACHMENT B
Local Match Commitment
Details of Matching Funds: (must be consistent with PROJECT APPLICATION):
Provide details in tables
Direct Dollar Match Total Dollar Match for the Project - $__.E>4 ,050
In Lieu Funding: Total In Lieu Funding for the Project: $_91,414
Total Match for Project $ 155.404
Direct Dollar Match -
Agency Funding Source Amount of Direct Contribution
City of Huntington Beach $ 44,520
City of Fountain Valley $ 13,420
City of Tustin M2 Fair Share $ 6,110
TOTAL $ 64,050
In Lieu/Soft Match of Improvements or Staffing Support
Specific Improvements and Services (List items and Cost)
Agency Improvement Date of
Construction
Expenditure
$
TOTAL $
25B-55
AGREEMENT NO. C-1-3023
ATTACHMENT B
Staffing Commitment:
Agency
Staff Position Type of Service No. of Hourly Rate
(Including
Total
to Project Hours burden
City of Huntington Beach
Engineering
Pro
Project
M Project
60
$141.89/hour
$ 8,513.40*
City of Huntington Beach Maintenance Signal
Maintenance
130
$87.88hour
$ 11,424.60
City of Fountain Valley Engineering Project Admin 47.79 $100/hour $ 4,779*
City of Santa Ana Sr. Civil
Engineer Project Admin 50
$180.461hour
$ 9,023*
Assistant Project Design /
City of Santa Ana Engineer II Implementation 200 $149.91/hour $ 29,982*
City of Santa Ana
?' Assistant
Traffic Oper Project Design /
I
108.06
$142.76/hour
$ 15,426*
Engineer Implementation
City of Santa Ana Engineering
Interns Project Design /
Implementation
200
$44.63/hour
$ 8,926*
Caltrans Engineering Project Admin 33.4 $100/hour $ 3,340*
TOTAL $ 91,414*
i otai amount is the required participation by the identified agency. The number of hours and hourly
rate will be based on each agency's actual billing rates, which must collectively equal the same value of
the assigned "Total" dollars. Each agency will be responsible for keeping detailed records of hours
worked and description of work. An accounting record of personnel, hours, and burden rate is
expected to be included with the final submittal. Records will be subject to auditing.
25B-56
1 COOPERATIVE AGREEMENT NO. C-1-3024
2 BY AND BETWEEN
3 ORANGE COUNTY TRANSPORTATION AUTHORITY
4 AND
5 THE CITIES SANTA ANA, ANAHEIM, ORANGE, PLACENTIA, TUSTIN
6 AND
7 THE STATE OF CALIFORNIA
8 FOR
9 IMPLEMENTATION OF
10 THE TUSTIN AVENUE/ROSE DRIVE PROJECT FUNDED AS PART OF THE MEASURE M2
11 REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM (PROJECT P)
12 THIS AGREEMENT, is effective this - day of , 2011 by and between
13 the Orange County Transportation Authority, 550 South Main Street, P.Q. Box 14184, Orange,
14 California 92863-1584, a public corporation of the State of California (hereinafter referred to as
15 "AUTHORITY"), and the Cities of Santa Ana, Anaheim, Orange, Placentia, Tustin, and the State of
16 California (hereinafter referred to as the "PARTICIPATING AGENCIES").
17 WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES are
18 working together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the
19 Renewed Measure M (M2) Regional Traffic Signal Synchronization Program Project P (Project P) to
20 enhance countywide traffic flow and reduce congestion; and
21 WHEREAS, AUTHORITY has completed the competitive 2010 Call for Projects (hereinafter,
22 "2010 CALL") in support of Project P and awarded Project P funds based on the application
23 (hereinafter, "APPLICATION") prepared by the City of Santa Ana (hereinafter referred to as the
24 "APPLICANT AGENCY") for implementation of signal synchronization of traffic signals along Tustin
25 Avenue / Rose Drive Corridor (hereinafter, "PROJECT'); and
26 WHEREAS, the PARTICIPATING AGENCIES in their approved APPLICATION have elected
Exhibit 3
Page 1 of 17
25B-57
?r
COOPERATIVE AGREEMENT NO. C-1-3024
1 to designate the AUTHORITY and AUTHORITY agrees to act as the implementing agency to carry out
2 the signal coordination PROJECT; and
3 WHEREAS, the PROJECT will include approximately forty-three (43) traffic signals as
4 identified in the APPLICATION and illustrated in the PROJECT Scope of Work, which is attached
5 and referred to herein as Attachment A; and
6 WHEREAS, the PROJECT will include elements identified in the APPLICATION including
7 certain hardware and software upgrades to traffic controllers, traffic telecommunications and intertie
8 systems, central traffic master controllers and associated systems (hereinafter collectively referred
9 to as `TRAFFIC CONTROL ELEMENTS"), will be constructed and/or installed and implemented as
10 part of the PROJECT as identified in Attachment A; and
11 WHEREAS, AUTHORITY agrees to work with PARTICIPATING AGENCIES to coordinate
12 the inclusion of other traffic control elements that must be installed at the same time as the
13 construction of the PROJECT that are NOT included in Attachment A and will be the responsibility of
14 the AGENCY owning each and any of those traffic control elements during the course of the project;
15 and
16 WHEREAS AUTHORITY agrees to implement the PROJECT based on Attachment A. The
17 PARTICIPATING AGENCIES agree to a combined cash and in-kind match of one hundred, seventy
18 thousand, eight hundred dollars ($170,800.00), equivalent to twenty percent (20%) of the PROJECT
19 cost (see Attachment B); and
20 WHEREAS, AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this
21 Agreement to implement the PROJECT in support of Project P as part of M2; and
22 WHEREAS, this Cooperative Agreement defines the specific terms, conditions and funding
23 responsibilities between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation
24 of the PROJECT.
25 WHEREAS, the Orange County Transportation Authority Board of Directors approved funding
26 for the PROJECT and authorized the Chief Executive Officer to negotiate and execute this cooperative
Page 2 of 17
25B-58
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-1-3024
agreement on June 13, 2011.
WHEREAS, the CITY of Anaheim's City Council approved this Agreement on the
20
WHEREAS; the CITY of Orange's City Council approved this Agreement on the
, 20
WHEREAS, the CITY of Placentia's City Council approved this Agreement on the
20
day of
day of
day of
WHEREAS, the CITY of Santa Ana's City Council approved this Agreement on the day
of 20
WHEREAS, the CITY of Tustin's City Council approved this Agreement on the day of
,20
WHEREAS, the State of California Department of Transportation's Deputy District Director of
Operations approved this Agreement on the day of 120,
NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
PARTICIPATING AGENCIES as follows:
ARTICLE 1. COMPLETE AGREEMENT
A. This Agreement, including any attachments incorporated herein and made applicable by
reference, constitutes the complete and exclusive statement of the terms and conditions of this
Agreement between AUTHORITY and the PARTICIPATING AGENCIES and it supersedes all prior
representations, understandings and communications between the parties. The invalidity in whole or in
part of any term or condition of this Agreement shall not affect the validity of other term(s) or
conditions(s) of this Agreement. The above referenced Recitals are true and correct and are
incorporated by reference herein.
B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES's
performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or
Page 3 of 17
25B-59
Er
14
COOPERATIVE AGREEMENT NO. C-1-3024
1 condition(s), and AGENCY's obligation in respect thereto shall continue in full force and effect. Changes
2 to any portion of this Agreement shall not be binding upon AUTHORITY except when specifically
3 confirmed in writing by an authorized representative of AUTHORITY by way of a written amendment to
4 this Agreement and issued in accordance with the provisions of this Agreement.
5 C. PARTICIPATING AGENCIES's failure to insist on any instance(s) of AUTHORITY's
6 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
7 relinquishment of PARTICIPATING AGENCY's right to such performance or to future performance of
8 such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force
9 and effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING
10 AGENCIES except when specifically confirmed in writing by an authorized representative of
11 PARTICIPATING AGENCIES by way of a written amendment to this Agreement and issued in
12 accordance with the provisions of this Agreement.
13 ARTICLE 2. SCOPE OF AGREEMENT
14 This Agreement specifies the roles and responsibilities of the PARTIES as they pertain to the
15 subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree
16 that each will cooperate and coordinate with the other in all activities covered by this Agreement and
17 any other supplemental agreements that may be required to facilitate purposes thereof.
18 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
19 AUTHORITY agrees to the following responsibilities for funding of the PROJECT:
20 A. AUTHORITY shall implement the PROJECT based on the APPLICATION prepared by
21 the APPLICANT AGENCY in accordance with the policies and procedures contained in the CTFP
22 Guidelines.
23 B. AUTHORITY shall provide oversight in order to maintain inter jurisdictional traffic signal
24 operational integrity between PROJECT and other existing and new M2 Project P funded projects.
25 C. AUTHORITY shall perform web-based public outreach activities for the project to
26 communicate major project milestones and results.
Page 4 of 17
25B-60
COOPERATIVE AGREEMENT NO. C-1-3024
1 D. AUTHORITY shall provide formats, templates, and guidance in reporting requirements
2 as described in CTFP.
3 E. AUTHORITY, or agents of AUTHORITY, may upon close-out of PROJECT under this
4 Agreement, perform an audit and or technical review to ensure that the CTFP Guidelines policies and
5 procedures were followed. Such an audit shall be performed within one hundred and eighty (180) days
6 after the PROJECT three-year grant period is complete. If the audit or technical review determines that
7 any of the activities performed are ineligible for CTFP funding, PARTICIPATING AGENCIES must
8 return the amount of funding used to perform the ineligible activity to AUTHORITY.
9 F. AUTHORITY will invoice the PARTICIPATING AGENCIES as identified in the
10 PROJECT 2010 CALL APPLICATION and Attachment B for the dollar match at the start of the
11 PROJECT.
12 G. AUTHORITY will request updates on the PROJECT as part of semi-annual review
1.3 process, including documentation of in-kind match conforming to Attachment B and will include the
14 PROJECT in the list of active projects in OCFundtracker until completion of the three year grant period.
15 Documents to be provided include, but are not limited to, payroll records, contracts, and purchase
16 orders.
17 ARTICLE 4. RESPONSIBILITES OF THE AUTHORITY AS PROJECT LEAD AGENCY
18 The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the
19 implementation of the PROJECT:
20 A. AUTHORITY will act as the LEAD AGENCY for the work necessary to manage, procure,
21 and complete the PROJECT as identified in Attachment A, which is attached to and, by this reference,
22 incorporated in and made a part of this agreement.
23 B. To coordinate outreach with the PARTICIPATING AGENCIES for the PROJECT.
24 C. To collect manual intersection movement and automated machine traffic counts.
25 D. To develop new timing plans optimized for signal synchronization.
26 /
Page 5 of 17
25B-61
COOPERATIVE AGREEMENT NO. C-1-3824
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
E. To provide updated timing plans and traffic count data to the PARTICIPATING
AGENCIES.
F. To prepare a "Before and After Study" for the PROJECT. As described in the Measure
M2 Eligibility Guidelines adopted by the AUTHORITY, the "Before and After Study" for the project is
considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section
B.111.9) for the project. The AUTHORITY shall provide the "Before and After Study" to the
PARTICIPATING AGENCIES in draft and final formats for comment and comments shall be noted in
the final study.
G. To provide Ongoing Maintenance and Operation of optimized signal timing after Primary
Implementation of the PROJECT is completed and continue until the end of the three year grant period.
ARTICLE 5. RESPONIBILITES OF.THE PARTICIPATING AGENCIES
The PARTICIPATING AGENCIES agree to the following responsibilities for implementation
and funding of the PROJECT:
A. Provide a technical representative to meet and participate as a member of the
project's Traffic Forum.
B. To authorize the AUTHORITY to manage, procure, and implement all aspects of the
project.
C. To participate and support the PROJECT implementation within the timeframe
outlined in the APPLICATION and consistent with the CTFP Guidelines adopted by the
AUTHORITY.
D. To provide the AUTHORITY all current intersection, local field master, and/or central
control system timing plans and related data upon request.
E. To provide the local match and/or documentation for the in-kind services for the
project in accordance with Attachment B. Failure to provide included match and/or evidence of in-
kind service may result in the loss of future participation for competitive funds.
Page 6 of 17
25B-62
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-1-3024
F. PARTICIPATING AGENCIES that have included a dollar match as identified in
Attachment B shall provide payment for the dollar match to the AUTHORITY within 30 calendar days of
receipt of an invoice.
G. PARTICIPATING AGENCIES that have included an in-kind match as identified in
Attachment B shall provide documentation of conformance as part of the semi-annual review process.
H. PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the
PROJECT as part of semi-annual review process until completion of the three year PROJECT grant
period. Documents to be provided include, but are not limited to, payroll records, contracts, and
purchase orders.
1. PARTICIPATING AGENCIES shall continue Ongoing Maintenance and Operation after
the three year grant period is complete and continue until the end of the PROJECT if specified as part
of the Attachment A Maintenance of Effort section.
ARTICLE 6. DELEGATED AUTHORITY
The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this
Agreement are delegated to its City Managers, or equivalent designee, and the actions required to be
taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief
Executive Officer.
ARTICLE 7. AUDIT AND INSPECTION
AUTHORITY and PARTICIPATING AGENCIES shall maintain a complete set of records in
accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING
AGENCIES shall permit the authorized representatives of the AUTHORITY to inspect and audit all
work, materials, payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES
for a period of four (4) years after final payment, or until any on-going audit is completed. For purposes
of audit, the date of completion of this Agreement shall be the date of AUTHORITY's payment of
PARTICIPATING AGENCIES' final billing (so noted on the invoice), if applicable, under this Agreement.
AUTHORITY shall have the right to reproduce any such books, records, and accounts.
Page 7 of 17
25B-63
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-1-3024
The above provision with respect to audits shall extend to and/or be included in contracts with
PARTICIPATING AGENCIES' contractor.
ARTICLE 8. INDEMNIFICATION
A. The PARTICIPATING AGENCIES shall jointly and severally indemnify, defend and hold
harmless the AUTHORITY, it's officers, directors; employees and agents from and against any and all
claims (including attorney's fees and reasonable expenses for litigation and settlement) for any loss or
damages, bodily injuries, damage to, or loss of property caused by the negligent acts, omissions or
willful misconduct by the PARTICIPATING AGENCIES, its officers, directors, employees or agents in
connection with or arising out of the performance of this Agreement.
8. The PARTICIPATING AGENCIES shall maintain adequate levels of insurance, or self-
insurance to assure full indemnification of AUTHORITY.
C. AUTHORITY shall indemnify, defend and hold harmless the PARTICIPATING
AGENCIES, its officers, directors, employees or agents, and/or its officers, directors, employees or
agents from and against any and all claims (including attorney's fees and reasonable expenses for
litigation and settlement) for any loss or damages, bodily injuries, damage to, or loss of property caused
by the negligent acts, omissions or willful misconduct by AUTHORITY, its officers, directors, employees
or agents in connection with or arising out of the performance of this Agreement.
D. AUTHORITY shall maintain adequate levels of insurance, or self-insurance to assure full
indemnification of the PARTICIPATING AGENCIES.
ARTICLE 9. ADDITIONAL PROVISIONS
A. Term of Agreement: This Agreement shall continue in full force and effect until
September 30, 2014. This Agreement may be extended at the mutual consent of both parties.
B. This Agreement may be extended or amended in writing at any time by the mutual
consent of both parties. No amendment shall have any force or effect unless executed in writing by
both parties.
Page 8 of 17
25B-64
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-1-3024
C. The AUTHORITY and the PARTICIPATING AGENCIES agree to work together in good
faith, using reasonable efforts to resolve any unforeseen issues and disputes arising out of the
performance of this Agreement.
D. Legal Authority: The AUTHORITY and the PARTICIPATING AGENCIES hereto
consent that they are authorized to execute this Agreement on behalf of said parties and that, by so
executing this agreement, the parties hereto are formally bound to the provisions of this Agreement.
E. Severability: If any term, provision, covenantor condition of this Agreement is held to be
invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or
condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
F. Counterparts of Agreement: This Agreement may be executed and delivered in any
number of counterparts, each of which, when executed and delivered shall be deemed an original and
all of which together shall constitute the same agreement. Facsimile signatures will be permitted.
G. In the event that the PROJECT Costs exceed the estimates as submitted in the
APPLICATION as prepared by the APPLICANT AGENCY, all parties agree to meet and determine
PROJECT revisions to meet the budget or a revised funding proposal by PARTICIPATING AGENCIES
which shall be documented and submitted in writing as a revision to the agreement.
H. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal,
state and local laws, statutes, ordinances and regulations of any governmental authority having
jurisdiction over the PROJECT.
1. Force Maieure: Either Party shall be excused from performing its obligations under this
Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God;
commandeering of material, products, plants or facilities by the federal, state or local government;
national fuel shortage; or a material act or omission by the other party; when satisfactory evidence of
such cause is presented to the other Party, and provided further that such nonperformance is
Page 9of17
25B-65
COOPERATIVE AGREEMENT NO. C-1-3024
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing-
J. Assignment: Neither this Agreement, nor any of the Parties rights, obligations, duties, or
authority hereunder may be assigned in whole or in part by either Party without the prior written consent
of the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed
void and of no force and effect. Consent to one assignment shall not be deemed consent to any
subsequent assignment, nor the.waiver of any right to consent to such subsequent assignment.
K. Obligations To Comply with.Law: Nothing herein shall be deemed nor construed to
authorize or require any Party to issue bonds, notes or other evidences of indebtedness under the
terms, in amounts, or for purposes other than as authorized by local, state or federal law.
L. Governing Law: The laws of the State of California and applicable local and federal
laws, regulations and guidelines shall govern this Agreement.
M. Litigation fees: Should litigation arise out of this Agreement for the performance thereof,
the court shall award costs and expenses, including attorney's fees, to the prevailing party.
N. Notices: Any notices, requests, or demands made between the parties pursuant to this
Agreement are to be directed as follows:
To CITY OF ANAHEIM: To AUTHORITY:
City of Anaheim Orange County Transportation Authority
200 S. Anaheim Boulevard, Suite 276
Anaheim, CA 92805 550 South Main Street
P. O. Box 14184
Orange, CA 92863-1584
Attention: John Thai
Principal Traffic Engineer Attention: Venita Todd
Senior Contracts Administrator
Tel: 714/765-5202 Tel: 714/560-5446
email: jthai(a?anaheim.net email: vtodd(a)octa.net
Page 10 of 17
25B-66
COOPERATIVE AGREEMENT NO. C-1-3024
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
To CITY OF PLACENTIA: To CITY OF SANTA ANA:
City of Placentia City of Santa Ana
Public Works Agency
401 East Chapman Avenue
20 Civic Center Plaza, M-43
Placentia, CA 92870
Santa Ana, CA 92701
Attention: Ruth Smith Attention: Vinh Nguyen
Traffic Engineering Consultant Senior Civil Engineer
Tel: 714/993-8131 Tel: 714/647-5612
rsmith(cD-placentia.orq email: vnguyen(u7santa-ana.org
To CITY OF TUSTIN: To STATE OF CALIFORNIA:
City of Tustin State of California
300 Centennial Way
Tustin, CA 92780 6681 Marine Way
Irvine, CA 92618
Attention: Dana R. Kasdan, P.E.
Engineering Services Manager Attention: Fedrico Hormozi
Senior Electrical Engineer
Tel: 714/573-3150 Tel: 9491936-3464
email: dkasdan cDtustinca.ora email: fedrico hormozi(d.dot.ca.gov
To CITY OF ORANGE:
City of Orange
300 E. Chapman Avenue
Orange, CA 92866
Attention: Amir Farahani
City Traffic Engineer
Tel: 714/744-5534
email: afarahani(o)cityoforange.oW
Page 11 of 17
25B-67
i
COOPERATIVE AGREEMENT NO. C-1-3024
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C-1-3024 to be executed on the date first above written.
3 CITY OF ANAHEIM ORANGE COUNTY TRANSPORTATION AUTHORITY
4
By: By:
5 Tom Tait Will Kempton
Mayor Chief Executive Officer
6
7
ATTEST: APPROVED AS TO FORM:
8
By: By:
9 Linda N. Andal Kennard R. Smart, Jr.
City Clerk General Counsel
10
11 APPROVED AS TO FORM: APPROVAL RECOMMENDED;
12 By: By:
Cristina Talley Kia Mortazavi
13 City Attorney Executive Director, Planning
14 Dated:
15 Dated:
16 /
17 /
18 /
19 /
20 I
21 /
22 /
23 /
24 /
25 /
26
/
Page 12 of 17
25B-68
COOPERATIVE AGREEMENT NO. C-1-3424
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C-1-3024 to be executed on the date first above written.
3 CITY OF ORANGE
4
By:
5 Carolyn V. Cavecche
Mayor
6
7
ATTEST:
8
By:
g Mary E. Murphy
City Clerk
10
11 APPROVED AS TO FORM:
12 By:
David A. DeBerry
13 City Attorney
14 Dated:.
15
16 /
17
18
19
20
21
22
23
24
25
26 /
Page 13 of 17
25B-69
COOPERATIVE AGREEMENT NO. C-1-3024
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C-1-3024 to be executed on the date first above written.
CITY OF PLACENTIA
By:
Scott W. Nelson
Mayor
ATTEST:
By:
Patrick J. Melia
City Clerk
APPROVED AS TO FORM:
By:
Andrew V. Arczynski
City Attorney
Dated:
Page 14 of 17
25B-70
COOPERATIVE AGREEMENT NO. C-1-3024
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C-1-3024 to be executed on the date first above written.
CITY OF SANTA ANA
By:
Miguel Pulido
Mayor
ATTEST:
By:
Maria D. Huizar
City Clerk
APPROVED AS TO FORM:
By:
Joe Straka
City Attorney
Dated:
Page 15 of 17
25B-71
COOPERATIVE AGREEMENT NO. C-1-3024
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C-1-3024 to be executed on the date first above written.
CITY OF TUSTIN
By:
Jerry Amante
Mayor
ATTEST:
By:
Pamela Stoker
City Clerk
APPROVED AS TO FORM:
By:
David E. Kendig
City Attorney
Dated:
J
Page 16 of 17
25B-72
COOPERATIVE AGREEMENT NO. C-1-3024
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26.
IN- WITNESS WHEREOF, the parties hereto have caused this Agreem
No. C-1-3024 to be executed on the date first above written.
COUNTY DEPARTMENT OF TRANSPORTATION
By.-
James Pinheiro
Deputy District Director
Operations and Maintenance
Dated:
Page 17 of 17
25B-73
AGREEMENT C-1-3024
Tustin Avenue/Rose Drive
ATTACH M ENT A
Project P Corridor
Scope of Work
Tustin Avenue/Rose Drive
INTRODUCTION
The Renewed Measure M (M2), Project P - Regional Traffic Signal Synchronization Program
(RTSSP) is a multi-agency, corridor-based approach that optimizes traffic signal timing based
on analysis of metrics obtained from existing traffic patterns. This approach acknowledges local
agency responsibility and control of signal timing and coordinates with project agencies to
develop acceptable synchronization timing. The PARTICPATING AGENCIES/AGENCY
(AGENCIES) along the Tustin Avenue/Rose Drive corridor (PROJECT) have requested, as
detailed in the approved application, that the Orange County Transportation Authority
(AUTHORITY) be designated as the LEAD AGENCY. AUTHORITY will administer the work
with the assistance of consulting or contractor services to provide project management, traffic
signal timing optimization, and implementation of approved equipment upgrades as submitted in
the application for PROJECT. This scope requires the active assistance by all corridor
AGENCIES throughout the process even without special reference to their participation.
PROJECT TRAFFIC SIGNAL SYNCHRONIZATION PRIMARY IMPLEMENTATION
The following is an outline of the scope of services for PROJECT Primary Implementation that is
associated with developing and implementing optimal PROJECT time-of day traffic signal
coordination plans:
1) Project Administration
AUTHORITY shall provide general project administration, environmental processing, and
quality control. PARTICIPATING AGENCIES shall provide support project management
services for the project intersections located within their jurisdiction and assist in maintaining
PROJECT schedule.
a) Data Collection
The AUTHORITY will assemble with the assistance of PARTICIPATING
AGENCIES the necessary data to understand the existing traffic conditions for
the PROJECT and its respective traffic signal operations. This shall include, at
minimum, the following:
• All data, documents, plans, photos, etc. related to each Project intersection
within the past two years
25B-74
AGREEMENT C-1-3024
Tustin Avenue/Rose Drive
ATTACHM ENT A
• Local agency timing preferences or policies for all modes of travel and special
intersection treatments
• Manual and Machine Traffic counts for highway links and intersections for
weekday and weekend time periods for all modes of travel. Special 72-hour
video counts will be conducted at up to eight (8) intersections along the
corridor with established special modal use.
b) Field Reviews
AUTHORITY shall conduct PROJECT field reviews to verify collected data
including geometric layout, inventory of existing traffic signal control and
communications, and any and all factors that impact or affect signal
progressions. AUTHORITY in coordination with the PARTICIPATING
AGENCIES shall identify mitigations for the existing traffic signal control
equipment or geometric layouts to determine recommended PROJECT related
improvements
2) Signal Synchronization Timing
The AUTHORITY shall develop a signal synchronization model using Synchro and Sim
Traffic 8.0 and Tru - Traffic 9.0 to verify the operation of existing timing and then produce
and evaluate potential timing changes that would improve or refine the corridor traffic flows
through improved optimized signal operations. The PARTICIPATING AGENCIES shall be
involved in the review and validation of the recommended signal timing. The OCTA Corridor
Synchronization Performance Index (CSPI) combines Average Speed, Stops per Mile, and
Greens per Red (number of intersections successfully traversed on a Green Light vs.
Stopped by a Red Light) into a composite index. The CSPI shall be the defined metric in this
evaluation
The AUTHORITY shall utilize the approved Optimized Signal Timing and implement the
timing into the central and field controller systems and provide Fine Tuning services. The
After Study Travel Time Runs Shall be performed and the Before to After comparison CSPI
shall then be determined
3) Before and After Studies and Reports
AUTHORITY shall conduct real-time floating car `runs" in each direction during the planned
(Before) and implemented (After) time periods of PROJECT traffic signal synchronization.
Summary reports shall be prepared by AUTHORITY in coordination with the
25B-75
AGREEMENT C-1-3024
Tustin Avenue/Rose Drive
ATTACHMENT A
PARTICIPATING AGENCIES to indentify improvements in metrics from the Before to After
conditions. The Before and After Study shall constitute the PROJECT Final Report.
Additionally, this report shall document improvements accomplished and recommend
procedures for continuing maintenance, surveillance, and evaluation of the coordinated
signal system.
4. Engineering Design, Review, and Procurement/Construction - Support Infrastructure
Each AGENCY shall provide sufficient staffing to provide Engineering Design Review of
Consultant provided design documentation. If design documentation is provided by the
AGENCY for PROJECT, the Engineering Design Review requirement shall be satisfied.
Purchase and construction/installation of the requested traffic signal infrastructure and
upgrades, software, licenses, or other components as approved in the application shall be
by the AUTHORITY in the name of and for the end user AGENCY. The AUTHORITY shall
work with the PARTICIPATING AGENCIES to coordinate design, identification of applicable
standards/specifications, purchasing and/or installation of the required improvements.
Design and other technical support to implement the upgrades shall be subject to the
designated cost estimate. The budget for these improvements is fixed to the approved
budget and will be subject to revised scope or additional contributions. The highest priority
improvements shall be those that are required to optimize signal timing. The AGENCY shall
waive all fees for permits and inspections and shall provide sufficient professional staffing to
provide construction support and inspection services to PROJECT.
PROJECT TRAFFIC SIGNAL SYNCHRONIZATION - ON GOING MAINTENANCE AND
MONITORING
The following is a summary of the on-going maintenance and monitoring for PROJECT;
1) Continued Signal Timing Support
From the date of completion and acceptance of the signal timing implementation by the
AGENCIES, the AUTHORITY shall provide regularly scheduled monthly signal timing
support to monitor, observe, fine-tune and optimize the signal timing and phasing
operation, PROJECT wide. The AUTHORITY shall provide a reporting mechanism to
the AGENCIES documenting any changes made or recommended including
maintenance issues regarding systems components directly related to the Systems
25B-76
AGREEMENT C-1-3024
Tustin Avenue/Rose Drive
ATTACHM ENT A
infrastructure installed or constructed through PROJECT. This Continued Signal Timing
Support period will end after two years (24 months) or no longer than the PROJECT
grant period-
2) Two Year Communication and Detection Support
Authority shall provide regular monthly scheduled communication and detection support
to ensure necessary conditions for signal synchronization. This will primarily focus on
the monitoring and reporting of communications and detection issues. As issues are
identified, they will be reported to the local agencies and potential repairs will be
identified with local agencies' consultation-
25B-77
AGREEMENT C-1-3024
PROJECT P - TUSTIN AVENUE / ROSE DRIVE - WORK BY LOCATION
ATTACHMENT A
Tustin Avenue / Rose Drive - Work by Location
=: :! c!>cx= ::: :T! itf7i {i+l"*'ir'$6' i1 i3iaie _ : : 46catjo?k i d #? : ; :::l)g c?i{?taoli qt Wofk.T i tbC?ii64 : ; : ; : :
Tustin 1st Street 1 5448 ce
Santa Ana 4th Street 2 2528 mod L-SD, BT, E I/C F24, es-F, VS, ee-TP, ce, media CAT-
Santa Ana Fruit Street 3 2654 VS, E I/C, F24, es-F, ee-TP
Santa Ana Wellington Avenue 4 2409 ee-TP
Santa Ana Ctr on Seventeenth / Tustin Ctr 5 2405 ee-TP
Santa Ana 17th Street 6 2483 mod L-SD, es-F, VS, ee-TP,ce, media CAT-5
Santa Ana Santa Clara Avenue 7 2495 BT, es-TP, ee-TP
Orange Fairhaven Avenue 8 3148 cu
Caltrans SR-22 EB Ram / Seba Avenue 9 28 170E cu, com400
Caltrans SR-22 WB Ramp 10 25 gps, com400
Orange La Veta Avenue / Rock Creek 11 3145 cu, VD (autoscope)
Orange Palmyra Avenue 12 3172 ca, FDN, Til
Orange Chapman Avenue 13 3121
Orange Palm Avenue 14 3171
Orange Walnut Avenue 15 3101 cu, VS
Orange Ma air Avenue 16 3170 ca, FDN, TII
Orange Collins Avenue W 3089 ca, FDN, TII
Orange Quin Avenue 18 3169 cu
Orange Katella Avenue 19 3054 cu
Orange Van Owen Avenue / Toyota Way 20 3168 ca, FDN, TII
Orange Taft Avenue 21 3077
Orange Taft Avenue / Briardale 22 3074
Orange Meats Avenue 23 3068
Orange East Village Way 24 3038 ca, FDN, TIl
Orange Village Town Center 25 3391
Orange Heim Avenue 26 3059 ca, FDN, Til
Oran a/Caltrans SR-55 SB On Ramp 27 16 ca, P cabinet w/ASC3, FDN
Orange Lincoln Avenue / Nohl Ranch Road 28 3056 ca
Caltrans SR-55 SB Off Ramp 29 3190 2070 cu, s
Orange/Anaheim Santa Ana Canyon Road 30 3044 cu'
Anaheim Riverdale Avenue 31 709 2070 ca, WR
Caltrans SR-91 EB Ramp 32 449 2070 cu, 170E, com6A, com400
Caltrans SR-91 WB Ramp 33 448 2070 cu, gps2, com6A
Anaheim Pacificenter Drive 34 825 2070 cu
Anaheim La Palma Avenue 35 888 2070 cu, WR
Anaheim Miraloma Avenue 36 679 2070 ca, WR
Placentia Oran ethorpe Avenue 37 7533 as
Placentia Castner Drive 38 7546 cu, as
Placentia Alta Vista Street 39 7525 cu, es
Placentia Buena Vista Avenue 40 7522 cu, as
Placentia Palm Drive 41 7518 cu, as
Placentia Linda Vista Street / Valpariso Way 42 7549 cu, as
Placentia Yorba Linda Boulevard 43 7512 as
u = controller unit; ca = controller assembly includes cu + all necessary equipment and appurtenances + es; ce = cabinet equipment;
FDN = Cabinet Foundation Extension; as = ethernet switch; FS = Fiber Switch; ee = ethernet extender, gps = gps interface and
antennae installed; 2070 = 2070 Com## - 2070 Communication Module, 170E - Field Master; CM = Modem - Communications
Module; C = CenTracs; TAC = TACTICS; ASCL = ACS Lite; A = Aries; Existing or New I/C = Interconnect Conduit with media; media
- F = Fiber Optic; TP = ## pair Twisted; VD = Video Detection; WD - Wireless Detection SD - System Detection; VS = Video
Surveillance System; WR = Wireless radio; W = WiFi; WR = Wireless Radio; BT- Bluetooth; L = Loop Detector; EVP = Emergency
veh. pre-empt: T ## = Type 11 or III Electrical Service; a # following item codes = quantity (i.e. L42 = install 42 loop detectors); * _
shared ownership; ** following task code = NOT A PART, agency pays 100% for that task only; m - cu = modify existing controller.
New controller may be substituted if functionally equivalent. CONSULTANT is cautioned to verify interconnect components in field.
All equipment is furnished and installed and/or modify existing installation with 1 year guaranty on labor and material. Firmware and
Software Upgrades for installed specified systems are included in the installed price for a period of 3 years. Excludes new software for
new features not originally installed nor specified to be installed and included. Removal of existing equipment and appurtenances is
included in the furnish and install or modify existing installation price. PS & E may be available at no cost to the Consultant from Project
Agencies.
25B-78
AGREEMENT C-1-3024
PROJECT P - TUSTIN AVENUE / ROSE DRIVE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Santa Ana
Instructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems, TMC, VIDS, etc. that are not part of the intersection listing on the Main Data
Sheet. Prioritize with 1 being best and 5 being worst. Add items if you wish.
Priority Description Comments
1 Replace exisitng camera with new Cohu i-dome
camera with video encoder
2 Replace existing camera with new Cohu i-dome
camera
3 Install Bluetooth travel time measuring system
4 Replace existing cabinet with new Type 332 Traffic
Signal Cabinet
5 Replace existing Video Detection with new Iteris IP
Video Equipment
25B-79
AGREEMENT C-1-3024
PROJECT P - TUSTIN AVENUE / ROSE DRIVE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Anaheim
Instructions: Enter any special circumstance such as conduit, communications, central or field
master modifications, new systems, TMC, VIDS, etc. that are not part of the intersection listing on
the Main Data Sheet. Prioritize with 1 being best and 5 being worst. Add items if you wish.
1 CCTV upgrades @ 1 to 2 locations Locations to be determined
2 BT @ 3 locations Locations to be determined
3 EVP @ 3 locations Locations to be determined
25B-80
AGREEMENT C-1-3024
PROJECT P - TUSTIN AVENUE / ROSE DRIVE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Placentia
Instructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems, TMC, YIDS, etc. that are not part of the intersection listing on the Main
Rata Sheet. Prioritize with 1 being best and 5 being worst. Add items if you wish.
1 Centracs license Provide additional license for 25
intersections
New ASC/3 controller assembly at 2 intersections
2 (RoseNorba Linda and Rose/Linda Vista-
25B-81
AGREEMENT C-1-3024
PROJECT P - TUSTIN AVENUE ! ROSE DRIVE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Tustin
Instructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems, TMC, VI DS, etc. that are not part of the intersection listing on the Main Data
Sheet. Prioritize with 1 being best and 5 tieing worst. Add items if you wish.
Traffic signal on Tustin Ave./First St. Will require The original cost of $20,000 was based on
1 additional $8,000 because this is a field master the cost of replacing a local controller and
cabinet
25B-82
AGREEMENT C-1-3024
PROJECT P - TUSTIN AVENUE I ROSE DRIVE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Orange
I nstructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems, TMC, VIDS, etc. that are not part of the intersection listing on the Main
Data Sheet. Prioritize with 1 being best and 5 being worst. Add items if you wish.
9 1 1EVP for all signals on Tustin Avenue in city of Orange , 11
25B-83
AGREEMENT C-1-3024
PROJECT P - TUSTIN AVENUE 1 ROSE DRIVE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Caltrans
Instructions: Enter any special circumstance such as conduit, communications, central or field master
modifications, new systems, TMC, VIIDS, etc. that are not part of the intersection listing on the Main Data
Sheet. Prioritize with 1 being best and 5 being worst. Add items if you wish.
Priority Description Comments
25B-84
AGREEMENT NO. C-1-3024
ATTACHMENT B
Local Match Commitment
Details of Matching Funds: (must be consistent with PROJECT APPLICATION):
Provide details in tables
Direct Dollar Match Total Dollar Match for the Project - $ 15,600
In Lieu Funding: Total In Lieu Funding for the Project: $ 155,200
Total Match for Project $ 170,800
Direct Dollar Match -
Agency Funding Source Amount of Direct Contribution
City of Tustin M2 Fair Share $5,600
City of Placentia Gas Tax $10,000
$
TOTAL $15,600
In Lieu/Soft Match of Improvements or Staffing Support or Equipment Purchase
Specific Improvements and Services (List items and Cost)
Agency
Improvement Date of
Construction
Expenditure
TOTAL $
25B-85
AGREEMENT NO. C-1-3024
ATTACHMENT B
Staffing Commitment:
Agency
Staff Position Type of Service to No. of Hourly Rate
Total
Project Hours Full Burdened
City of Santa Ana Sr. Civil
Engineer Project Admin 18.5 $180.46/hour $3,338.51
City of Santa Ana Assistant Project Design / 80 $149.91/hour $11,992.80*
Engineer II Implementation
City of Santa Ana Assistant Traffic Project Design /
60
$142.76/hour
$8,565.60*
Oper Engineer Implementation
City of Santa Ana Engineering Project Design / 78.49 $44.631hour $3,503.09'
Interns Implementation
City of Orange Traffic Project Admin &
200
$121/hour
$24;200*
Engineer Review
City of Orange Engineer Project Implementation 150 $79/hour $11,850*
City of Orange Engineer Project Implementation 392.36 $72/hour $28,250`
City of Anaheim Engineer Project Admin 20 $102.68/hour $2,053.60*
City of Anaheim
Engineer /
Coordination Fine Tune
120
$102.68/hour
$12,321.60*
City of Anaheim Engineer Field Inspection 40 $102.68/hour $4,107.20*
City of.Placentia Ear
ee Project Coordination 65 $140/hour $9,100*
r
W
City of Placentia Sr. Mgmt
Analyst Project Admin 16.713 $53.85 $900.00*
Caltrans Engineering Project Admin 120 $100/hour $12,000*
TOTAL $155,200*
"Total amount is the required participation by the identified agency. The number of hours and hourly rate will be
based on each agency's actual fully burdened billing rates, which must collectively equal the same value of the
assigned "Total" dollars. Each agency will be responsible for keeping detailed records of hours worked and
description of work. An accounting record of personnel, hours at fully burdened rate is expected to be included with
the final submittal. Records will be subject to auditing.
Equipment Purchase:
Agency Description Total
City of Anaheim Hardware $3,017.60
City of Orange ASC 3 Traffic Controllers $20,000
25B-86