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Home My WebLink About AGENDA_2011-12-19 City Council Meeting Agenda December 19, 2011 CLOSED SESSION MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 6:00 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor Claudia AlvarezVincent F. Sarmiento Mayor Pro Tem – Ward 5 Councilmember - Ward 1 Michele MartinezCarlos Bustamante Councilmember - Ward 2 Councilmember - Ward 3 P. David Benavides Sal Tinajero Councilmember - Ward 4Councilmember - Ward 6 Joseph StrakaPaul M. WaltersMaria D. Huizar Interim City Attorney Interim City Manager Clerk of the Council NOTE:If you need special assistance to participate in this Council meeting, please contact Ellen Smiley, City ADA Program Coordinator, at (714) 647-5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Basic City Council Meeting Information Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and Community Redevelopment Agency on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Friday. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520. Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. CITY COUNCIL AGENDA 2 DECEMBER 19, 2011 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING DECEMBER 19, 2011 REGULAR OPEN MEETING 6:00 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS ALVAREZ, BENAVIDES, BUSTAMANTE, MARTINEZ, TINAJERO, SARMIENTO PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION Roger Aragon, Police Chaplain CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENT Pursuant to Government Code Sec. 54954.3, the public may address the City Council and Community Redevelopment Agency on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CITY COUNCIL AGENDA 3 DECEMBER 19, 2011 CONSENT CALENDAR CONSENT CALENDAR Approve staff recommendations on the RECOMMENDED ACTION: following Consent Calendar items: Items 10A through 25K. ADMINISTRATIVE MATTERS MINUTES 10A MINUTES OF THE REGULAR MEETING OF DECEMBER 5, 2011 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: 10B MINUTES OF THE SPECIAL CLOSED SESSION MEETING OF DECEMBER 12, 2011 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: BOARDS / COMMISSIONS / COMMITTEES 13A COUNCIL COMMITTEE REPORTS - Parks, Recreation & Community Services Agency Receive and file Parks, Recreation, RECOMMENDED ACTION: Education and Youth Minutes of August 3, 2011. MISCELLANEOUS ADMINISTRATION 19A CLOSED SESSION REPORT – City Attorney’s Office 19B EXCUSED ABSENCES – Clerk of the Council Office 19C CANCELLATION OF JANUARY 3, 2012 CITY COUNCIL, COMMUNITY REDEVELOPMENT AGENCY AND HOUSING AUTHORITY MEETINGS - Clerk of the Council Office CITY COUNCIL AGENDA 4 DECEMBER 19, 2011 Direct the Clerk of the Council to post a RECOMMENDED ACTION: Notice of Cancellation for the regularly scheduled City Council, Community Redevelopment Agency, and Housing Authority meetings scheduled for January 3, 2012. 19D COMMUNITY REDEVELOPMENT AGENCY ANNUAL REPORT FOR FY 2010-2011 - Community Development Agency Receive and file the Community RECOMMENDED ACTION: Redevelopment Agency Annual Report for FY 2010-2011 consisting of: 1. The Annual Audit Report as prepared by Macias Gini & O’Connell, LLP; 2. The Annual Report of Financial Transactions; 3. Housing and Community Development Report of Housing Activity of Community Redevelopment Agencies; 4. Annual Statement of Indebtedness; and 5. All other information as required pursuant to California Redevelopment Law. BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A APPROPRIATION ADJUSTMENT – ADDITIONAL WORKFORCE INVESTMENT ACT ALLOCATIONS FOR PROGRAM YEAR 2011-12 - Community Development Agency Approve an appropriation adjustment. RECOMMENDED ACTION: (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2012-100 - Recognizing additional revenues of $111,314 in Title I Adult funds and $92,952 in Title I Dislocated Worker funds from the State of California for the 2011-12 program year allocation. SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES Award in accordance with Request for RECOMMENDED ACTION: Council Action. (Items 22A through 22G) 22A SPEC. NO. 10-045 - COPPER TUBING CONTRACT RENEWAL – Renew the contract for a one-year period in an amount not to exceed $150,000 CITY COUNCIL AGENDA 5 DECEMBER 19, 2011 with the vendors listed below (Public Works Agency) - Finance & Management Services: Vendor: Location: Ferguson Enterprises Pomona S & J Supply Co. Inc. Santa Fe Springs 22B SPEC. NO. 11-060 - ASPHALT STREET MAINTENANCE - Award a contract to Ben’s Asphalt Inc. for a one-year period with provision for three one-year renewals in an amount not to exceed $780,000 annually - (Public Works Agency) - Finance & Management Services 22C SPEC. NO. 11-062 - DIESEL EMISSION CONTROL SYSTEMS - Award a contract to A & Z Bus Sales in an amount of $72,770 - Finance & Management Services 22D SPEC. NO. 11-063 - HARDWARE, SUPPLIES AND LUMBER - Award a contract with Home Depot for a three-year period with provision for three one-year renewals, in an annual amount not to exceed $60,000 - Finance & Management Services 22E SPEC. NO. 11-064 - UNLEADED FUEL AND OIL PRODUCTS - Finance & Management Services RECOMMENDED ACTIONS: 1. Amend the contract with Maxum West dba G.P. Resources for unleaded fuel by $130,000 for a total amount not to exceed $1,220,000. 2. Award a contract with Maxum West dba G.P. Resources, Inc. for the purchase of unleaded fuel and oil products for a six month period in an amount not to exceed $625,000. 22F SPEC. NO. 08-071 and 11-071 - LARGE EQUIPMENT PARTS AND SERVICE - Finance & Management Services 1. Amend contract with Haaker Equipment Company for sewer truck rental and repair of damaged street sweeper in an amount not to exceed $48,000. 2. Award a contract to Haaker Equipment Company for large equipment parts and service for a six month period not to exceed $30,000. CITY COUNCIL AGENDA 6 DECEMBER 19, 2011 22G SPEC. NO. 08-075 - LEASED COPIERS AND COPIER MAINTENANCE - Amend contracts for a six-month period in an aggregate amount not to exceed $70,000 to the vendors listed below - Finance & Management Services: Vendor: Location: Canon Business Solutions, Inc. Irvine Ricoh Americas Corporation Irvine AGREEMENTS Authorize the City Manager and Clerk of RECOMMENDED ACTION: the Council to execute the following agreements, subject to non- substantive changes approved by the City Manager and City Attorney and/or actions as noted on the Request for Council Action report. (Item 25A through 25K) 25A AGMT - ENVIRONMENTAL SERVICES TO PREPARE A MITIGATED NEGATIVE DECLARATION FOR THE ACADEMY CHARTER HIGH SCHOOL AT 1901 NORTH FAIRVIEW STREET - With ICF International in an amount not to exceed $130,878 - Planning and Building Agency 25B AGMTS - IMPLEMENTATION OF THREE MEASURE M REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECTS (126770, 126771 AND 126772) - Execute cooperative agreements with Orange County Transportation Authority - Public Works Agency 25C AGMT - SUPERVISORY CONTROL AND DATA ACQUISITION SYSTEM UPGRADES CONTROLLING WATER PRODUCTION FACILITIES - Execute an amendment with Transdyn Controls, Inc. for an additional not- to-exceed amount of $20,000 - Public Works Agency 25D AGMT - INTEGRATED BUSINESS SOLUTIONS (IBS) PROGRAM FOR AUTO PARTS - With Orange County Auto Parts for a three-year period and can be extended for up to three successive one-year terms, in an annual amount of $450,000 - Finance & Management Services 25E AGMT - SINGLE AUDIT OF FEDERAL AND CALIFORNIA GRANTS SERVICES - Execute an amendment with Macias Gini & O’Connell, LLP with a contingency of $7,250 for additional services, for a total amount not to exceed $42,500 - Finance & Management Services CITY COUNCIL AGENDA 7 DECEMBER 19, 2011 25F AGMT - PROVIDE ANNUAL MAINTENANCE AND SUPPORT OF THE ELECTRONIC DOOR ACCESS SYSTEM - Execute an amendment with Simplex/Grinnell LP, in an amount not to exceed $14,796 - Police Department 25G AGMT - CONDUCT GO LOCAL STEP 2 TECHNICAL ANALYSIS FOR THE FIXED GUIDEWAY PROJECT (PROJECT 092505) - Execute an amendment with Cordoba Corporation, in an amount not to exceed $120,800 - Public Works Agency 25H AGMT - SERVICE EMPLOYEES INTERNATIONAL UNION (SEIU) - Prepare an agreement with the SEIU Local 721 regarding certain terms and conditions of employment – Personnel Services Agency 25I AGMT - POLICE OFFICERS’ ASSOCIATION (POA) - Prepare an agreement with POA regarding wages and other terms and conditions of employment – Personnel Services Agency 25J AGMT – STATE GOVERNMENT LIAISON SERVICES – Prepare an amendment with Townsend Public Affairs for a six-month period in an amount not to exceed $25,000 - City Manager’s Office 25K AGMT – FEDERAL GOVERNMENT LIAISON SERVICES – Prepare an agreement with Ferguson Group of Washington, D.C. for a six-month period in an amount not to exceed $37,500 – City Manager’s Office **END OF CONSENT CALENDAR** CITY COUNCIL AGENDA 8 DECEMBER 19, 2011 BUSINESS CALENDAR BUSINESS CALENDAR RESOLUTIONS 55A RESOLUTION ACCEPTING LETTER OF COMMITMENT FOR THE DIAMOND PARK MUTUAL WATER COMPANY - Public Works Agency Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO ACCEPT A LETTER OF COMMITMENT FOR THE DIAMOND PARK MUTUAL WATER COMPANY 55B RESOLUTION ACCEPTING LETTER OF COMMITMENT FOR THE CATALINA STREET PUMP OWNER’S ASSOCIATION - Public Works Agency Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO ACCEPT A LETTER OF COMMITMENT FOR THE CATALINA STREET PUMP OWNERS ASSOCIATION 55C RESOLUTION AND AGREEMENT WITH PUBLIC AGENCY RETIREMENT SERVICES FOR SOCIAL SECURITY ALTERNATIVE PROGRAM SERVICES - Finance & Management Services RECOMMENDED ACTIONS: 1. Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE AMENDMENT AND RESTATEMENT OF ITS EXISTING CITY OF SANTA ANA 3121 PART-TIME SOCIAL SECURITY RETIREMENT PLAN; TERMINATING THE CITY’S RELATIONSHIP WITH GREAT WEST RETIREMENT SERVICES FOR ADMINISTRATIVE AND INVESTMENT SERVICES; AND APPOINTING PARS AS TRUST ADMINISTRATOR OF THE PLAN AND UNION BANK AS TRUSTEE OF THE PLAN 2. AGMT - Authorize the City Manager and Clerk of the Council to execute an agreement with Public Agency Retirement Services and Union Bank for a period of five years with provisions for two one-year extensions. CITY COUNCIL AGENDA 9 DECEMBER 19, 2011 PUBLIC HEARINGS 75A PUBLIC HEARING - CONSIDER CHANGING NEW CITY COUNCIL WARD BOUNDARY LINES - Clerk of the Council Office Set for public hearing at the November 7, 2011, City Council Meeting by a vote of 7-0. Rescheduled for public hearing at the December 5, 2011, City Council Meeting by a vote of 6-0 (Pulido absent). Legal Notice published in Orange County Register on December 9, 2011 and December 16, 2011. Place ordinance on first reading and RECOMMENDED ACTION: authorize publication of title. (Requires five affirmative votes.) AN ORDINANCE OF THE CITY OF SANTA ANA CHANGING AND ESTABLISHING THE BOUNDARY LINES OF THE WARDS OF THE CITY OF SANTA ANA AND REPEALING ORDINANCE NO. NS-2156 COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A CITY MANAGER’S COMMENTS 90B CITY COUNCILMEMBER COMMENTS ADJOURNMENT - The next meeting of the City Council is scheduled for Tuesday, January 17, 2012 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 6:00 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. Adjourn in Memory of Christian Tapia CITY COUNCIL AGENDA 10 DECEMBER 19, 2011