HomeMy WebLinkAbout25F - WEB-SITE MAINTENANCE AND COMMUNICATION SERVICES
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
FEBRUARY 21, 2012
TITLE: APPROVED
? As Recommended
AMENDMENT TO AGREEMENT WITH ? As Amended
WESTBOUND COMMUNICATIONS FOR ? Ordinance on Read in
? Ordinance on 2 Id Reading
WEB-SITE MAINTENANCE AND ? Implementing Resolution
COMMUNICATION SERVICES FOR ? Set Public Hearing For
EMERGENCY PREPAREDNESS
(UASI FUNDED)
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager and the Clerk of the Council to execute the attached amendment to the
agreement with Westbound Communications to provide additional staff and materials for the outreach
program for emergency preparedness in an additional amount of $24,000, for a new total contract
amount of $174,000, subject to nonsubstantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The United States Department of Homeland Security, Office of Grants and Training has developed
the Urban Areas Security Initiative (UASI) funding program. This initiative was designed to enhance
the domestic preparedness of urban areas by ensuring that all emergency first responders have
adequate and appropriate equipment to prevent, respond to, and recover from acts of terrorism. In
2011, Santa Ana was designated as an Urban Area Core City for the ninth consecutive year.
On October 3, 2011 the City of Santa Ana entered into an Agreement with Westbound
Communications for $150,000 to continue website enhancement and maintenance, and promotional
services for the "ReadyOC" Emergency Preparedness Campaign. A key component of this campaign
is community outreach activities including municipally-sponsored disaster preparedness events,
information booths at county fairs, faith-based community activities, and school assemblies. The
school program, which was presented to 47 student assemblies in 2011, is enjoying increased
popularity. The program focuses on elementary school children using entertaining props, puppets,
educational materials, and "take home" supplies to educate families on the importance of being
prepared for an emergency or disaster. Additional resources will increase the number of school
assemblies offered in 2012 and provide the necessary staff and materials to meet the needs of this
critical target audience.
25F-1
Amendment to Agreement with Westbound Communications for Web-Site
Maintenance and Communication Services for Emergency Preparedness
February 21, 2012
Page 2
FISCAL IMPACT
Funds are available in the FY 2010 UASI Grant fund account (Accounting no.125-14491-62300-
11424001186-3492)
APPROVED AS TO FUNDS AND ACCOUNTS:
v - ~CasC~L` ~
Paul M. Walters Francisco Gutierrez
Chief of Police Executive Director
Police Department Finance & Mgmt. Services Agency
OL/KM
25F-2
FIRST AMENDMENT TO AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT, entered into on this day of
, 2012, Westbound Communications, Inc. (hereinafter "Consultant'), and
the City of Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California (hereinafter "City").
RECITALS
A. The parties entered into Agreement No. A-2011-241, dated October 3, 2011, (hereinafter "said
Agreement'), by which Consultant has provided website enhancement and hosting services, as
well as promotional services for the ReadyOC Emergency Preparedness Campaign.
B. In accordance with the terms and conditions of said Agreement, the parties wish to
amend the scope of services to have Consultant provide an instructor to deliver
community outreach and training services, as set forth in said Agreement, and to increase
compensation to pay for such services.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject
to all the terms and conditions of said Agreement, except those amended in this First
Amendment to Agreement, the parties agree as follows:
I . Section 1, SCOPE OF SERVICES, shall be amended to have Consultant provide an
instructor to deliver community outreach and training services under said Agreement.
2. Section 3, COMPENSATION, shall be amended to increase compensation to an amount
not to exceed $24,000.00 to pay for the additional services provided during the term of
said Agreement.
25F-3
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to
Agreement on the date and year first written above.
ATTEST: CITY OF SANTA ANA
MARIA HUIZAR PAUL, M. WAL,TERS
Clerk of the Council Interim City Manager VA ~O
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY WESTBOUND COMMUNICATIONS, INC.
-14, ;SA L. JUDP~ /RklMILTENBERGER
Assistant City Attorney Senior Vice President
25F-4