HomeMy WebLinkAbout25A - GRAFFITI REMOVAL SERVICESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 5, 2012
TITLE:
AGREEMENT RENEWAL WITH GRAFFITI
PROTECTIVE COATINGS, INC., FOR
GRAFFITI REMOVAL SERVICES
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 15' Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the attached renewal for graffiti
removal services with Graffiti Protective Coatings, Inc., in an amount not to exceed $600,000 for
the period of March 1, 2012 through February 28, 2013, subject to nonsubstantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency's Maintenance Division is responsible for citywide graffiti abatement,
which is performed 365 days a year. Graffiti is typically removed within 24 hours based on
requests received from City staff and residents through the City's graffiti hot-line telephone
number. With the addition of real time dispatching, 58% of the requests for service received have
been completed within the same day.
In August 2009, staff conducted a Request for Proposal compliant with the City's public bidding
requirements with notice to all potential bidders of whom the city was aware, in addition to the
publication in the paper. In February 2011, Council approved an agreement with Graffiti Protective
Coatings, Inc. for a one-year period with provisions for four one-year renewals. The City awarded
the agreement with specific conditions to be met by the contractor to make an investment in the
community. These conditions were met and included establishing an office space in Santa Ana,
purchasing materials and supplies from a Santa Ana vendor, hiring residents of Santa Ana and pay
their employees equal to, or greater than, the Orange County Living Wage. The contractor has
consistently demonstrated the ability to meet the contract specifications by providing citywide color
matching, daily upper-level graffiti removal, and facilitating graffiti crime analysis. During the first
10 months of the contract, 4,089,967 square feet of graffiti was abated, which is 12 percent more
than the same 10-month period of the prior year.
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Agreement Renewal with Graffiti Protective Coatings, Inc. for
Graffiti Removal Services
March 5, 2012
Page 2
The contractor has also exceeded the contract specifications by providing additional services
during the first year at no additional cost to the City. These services included an additional 2,240
labor hours and the application of an anti-graffiti coating to the unpainted slump stonewalls along
newly constructed Bristol Street to reduce the amount of water-blasting while allowing the vines to
grow. During the first 5 months of the contract, a 6th truck was provided 40 hours a week to
perform abatement in parks. The 6th truck is currently being provided on a part-time basis, 20
hours a week. Additionally, there are unlimited upgrades and support for the graffiti tracking
software. A 4G tablet was made available to the Gang Task Force to allow access to the graffiti
tracking system while in the field. There is a free Citizen's Smartphone App to report graffiti
services requests. Furthermore, the contractor sponsored a community clean up day with 10
trucks, support staff and financial sponsorship.
During the next contract year, the contractor will officially unveil the Citizen App with additional
features to include a custom electronic "Thank You" with both before and after photos. Customers
will also be able to provide feedback for the removal program through a survey. The contractor
has agreed to provide a portal for the graffiti tracking data to be shared with the County of Orange
TAGRS (Tracking Automated and Graffiti Reporting System) system which will allow countywide
sharing of graffiti intelligence between law enforcement agencies.
The contractor has exceeded staff expectations and has consistently demonstrated the ability to
provide a high standard of service during its first year and has agreed to renew the contract with no
increase in pricing. Staff recommends the approval of the first of 4 one-year renewals.
FISCAL IMPACT
Funds are available in the Environmental Sanitation Fund (accounting unit 06817642-62300).
r
Raul Godinez II
Executive Director
Public Works Agency
RG/DM
Exhibit: 1. Amendment
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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FIRST AMENDMENT TO AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT is entered into on March 6, 2012, by
and between Graffiti Protective Coatings, Inc., a California corporation ("Contractor") and the
City of Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California ("City").
RECITALS:
A. The parties entered into Agreement A-2011-028, dated February 7, 2011, (hereinafter "said
Agreement") by which Contractor has provided graffiti removal services.
B. In accordance with the terms and conditions of said Agreement, the parties wish to exercise
the first option to extend the term, and provide compensation during the extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this First Amendment to
Agreement, the parties agree as follows:
Section 2, COMPENSATION, shall be amended to add $600,000.00 to pay for graffiti
removal services during the first one-year extension period, March 1, 2012 through February
28, 2013.
2. Section 3, TERM, shall be amended to reflect the Parties' mutual consent to extend the terms
and conditions of said Agreement for the first one-year renewal period, through February 28,
2013. The term may be extended for up to three (3) additional one year periods, at the option
of the City.
3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement
on the date and year first written above.
ATTEST:
CITY OF SANTA ANA
MARIA D. HUIZAR PAUL M. WALTERS
Clerk of the Council Interim City Manager
APPROVED AS TO FORM:
Laura Sheedy
Assistant City Attorney GRAFFITI PROTECTIVE
COATINGS, INC.
RECOMMENDED FOR APPROVAL:
RAUL GODINEZ, II CARLA LENHOFF
Executive Director - PWA President
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