HomeMy WebLinkAbout19E - DESTRUCTION OF OBSOLETE RECORDSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 19, 2012
TITLE:
DESTRUCTION OF
OBSOLETE CITY RECORDS
ITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 15` Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Approve the requests for the destruction of obsolete records from various City departments in
accordance with the retention schedule outlined in City Council Resolution 2006-045.
DISCUSSION
On July 3, 2006, the City Council approved a resolution outlining the records retention schedule for
the agencies, departments, and offices of the City. City records are governed by the Public
Records Act which provides the time in which records need to be kept. The Citywide Records
Team compiled the Citywide Records Retention Schedule which sets forth the retention period for
a particular record. The Municipal Code requires that the destruction of a City record be approved
by the City Attorney.
In accordance with Section 513 of the Citywide Records Retention Schedule Resolution, the City
Attorney has approved the list of records proposed for destruction from the departments as
outlined in the attached documents.
FISCAL IMPACT
There is no fiscal impact associated with this item.
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MEMORANDUM
To: Teresa Judd, Assistant City Attorney
City Attorney's Office
From: Bill Nimmo, Commander
Date: 3/1/12
Re: REQUEST FOR DESTRUCTION OF RECORDS
The Professional Standards Division/Police Department requests your consent to destroy city
records on the attached listing, in accordance with the retention schedule outlined in City
Council Resolution 2006-045.
Thank you.
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CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
POLICE DEPARTMENT
Division Name: PROFESSIONAL STANDARDS DIVISION
Record Category Record Series Record Description Record Dates
ADMINISTRATIVE EMPLOYEE ACCIDENTS INVOLVING ON- 1/1/06 to
INVESTIGATIONS ACCIDENTS DUTY DEPARTMENTAL 12/31/06
PERSONNEL
ADMINISTRATIVE K-9 REPORTS INVESTIGATIONS OF K-9 BITE 1/1/06 to
INVESTIGATIONS INCIDENTS 12/31/06
ADMINSITRATIVE USE OF IN-CUSTODY INJURIES AND 1/1/06 to
INVESTIGATIONS FORCE USE OF FORCE 12/31/06
ADMINISTRATIVE OFFICER INVESTIGATIONS OF OFFICER 1/1/06 to
INVESTIGATIONS INVOLVED INVOLVED SHOOTINGS 12/31/06
SHOOTINGS
CITIZEN BY INVESTIGATIONS OF ALLEGED 1/1/06 to
COMPLAINTS EMPLOYEE EMPLOYEE MISCONDUCT 12/31/06
NAME
Prepared by:
Name: C. DuQuin Title: Sr. Legal Secretary
Date: January 3, 2012
Number of boxes to be destroyed: 15
CONSENT BY:
Paul M. Walters, Chief of Police Date
Police Department
APPROVED BY:
(L? ?? /-2-3 _ / c),
Joe Straka Date
City Attorney
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CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
POLICE DEPARTMENT
Division Name: PROFESSIONAL STANDARDS DIVISION
Records destroyed by:
Print Name & Badge #
Date of destruction:
Signature
Once your records have been destroyed return this form to the Records Manager and keep
a copy of this form for your files.
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