HomeMy WebLinkAbout55C - RESO - EMPLOYEES STAFFING POLLING LOCATIONS
REQUEST FOR
71
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
APRIL 2, 2012
TITLE: APPROVED
? As Recommended
RESOLUTION AUTHORIZING ABSENCE ? As Amended
ls'
WITH PAY FOR APPROVED CITY El Ordinance on Reading
El Ordinance on 2 n "d Reading
EMPLOYEES WHO STAFF POLLING ? Implementing Resolution
LOCATIONS ON ELECTION DAY ? Set Public Hearing For
CONTINUED TO
C_ FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Adopt a resolution authorizing the City Manager to approve absence with pay for approved
City employees who volunteer to staff a polling location on election day.
DISCUSSION
On January 8, 2002, the Orange County Board of Supervisors initiated a program in which
County employees volunteer to serve as poll workers on election days. The intent of the
program is to provide a stable pool of trained poll workers during elections to ensure that each
polling place operates efficiently and effectively.
On March 19, 2012, the County of Orange Registrar of Voters asked Santa Ana and other
cities to assist in this effort by releasing employees on June 5, 2012 to supplement the number
of County employees and other poll workers operating polling locations on this primary election
day.
City employees who volunteer and are approved by their supervisors for this duty will be
released from work for training and election day duties. These volunteers will work from
approximately 6:00 a.m. to 9:30p.m. on election day and will receive their normal workday
salary. A three-hour training on election day duties will be provided by the County and will
include preparing and closing the polling place, issuing ballots, explaining the electronic voting
system, and answering voters' procedural questions.
FISCAL IMPACT
As City employees will be released from budgeted positions, there will be no additional costs
associated with this action. However, there will be a loss of productive work hours and a
55C-1
s
Proposed Authorization of
Absence with Pay for City Employees
Who Staff Polling Stations
On Election Day
Page 2
corresponding loss in service provided, the impact of which will be determined by the number
of employees who volunteer for this assignment.
km A ~0
Maria D. Huizar,
Clerk of the Council
Attachment 1 - Resolution
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RESOLUTION NO. 2012-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA AUTHORIZING ABSENCE WITH PAY FOR
CITY EMPLOYEES WHO VOLUNTEER TO STAFF
POLLING STATIONS FOR THE COUNTY ON ELECTION
DAY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1: The City Council of the City of Santa Ana hereby finds, determines,
and declares as follows:
A. On January 8, 2002, the Orange County Board of Supervisors initiated a
program in which County employees volunteer to serve as poll workers on Election Day.
Its primary objective is to ensure that poll locations throughout Orange County are
staffed with a sufficient number of trained poll workers.
B. On March 19, 2012, the County of Orange Registrar of Voters requested that
the City of Santa Ana release City employees for the State Primary election on June 5,
2012, in order to allow them to volunteer as poll workers on Election Day at polling
stations in Orange County. The City complied with this request.
Section 2: In the interest of upholding its civic responsibilities and in reflection of
its position as the largest city in Orange County and the County seat for all government
operations, the City Council hereby authorizes the City manager to develop policies and
procedures that allow for the release of City employees on Election Day to act as
volunteer poll workers for the County at polling locations in Orange County. All work
releases shall be voluntary and employees will receive their normal salary for the day
released without regard to the actual hours the employee spends acting as a volunteer.
Employees shall also be released for any mandatory training required of volunteer poll
workers. Grant funded positions will not be allowed to participate since they have
special provisions that apply to their work hours
Section 3: This Resolution shall take effect immediately upon its adoption by the
City Council, and the Clerk of the Council shall attest to and certify the vote adopting
this Resolution.
ADOPTED this day of April , 2012.
55C-3
Miguel A. Pulido
Mayor
APPROVED AS TO FORM:
City Attorney's Office
By:
Joseph Straka
Interim City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached
Resolution No. 2012-XXX to be the original resolution adopted by the City Council of the
City of Santa Ana on
Date
Clerk of the Council
City of Santa Ana
55C-4