HomeMy WebLinkAbout22C - SPEC NO 12-025 - VEHICLE BODY REPAIR
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
AP RI L 2, 2012
TITLE: APPROVED
? As Recommended
CONTRACT AWARD FOR VEHICLE ? As Amended
BODY REPAIR ? Ordinance on 1st Reading
? Ordinance on 2"d Reading
(SPEC. NO. 12-025) ? Implementing Resolution
? Set Public Hearing For
A CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Award contracts for vehicle body repair for a six month period for an aggregate amount not to
exceed $75,000 with the following vendors:
Vendor Location
Doffo Automotive Inc. Santa Ana
Kelly's Body Shop Santa Ana
Top Finish Collision Center Inc. Santa Ana
DISCUSSION
The Finance and Management Services Agency Facilities, Fleet Maintenance and Central Stores
Division (FMCS) is responsible for the maintenance of 753 vehicles including police patrol
sedans. FMCS performs all maintenance work except accident repairs, body work, transmission
jobs, and wheel alignments which are contracted out to minimize interruption of service.
Contracting out the above work is a highly labor-intensive process that requires the involvement
of Purchasing, Accounts Payable, Fleet Services, Accounting, and Risk Management staff.
Moreover, the outside work is in many cases accident-related. Given these circumstances, and
in response to the reduced staffing levels in the aforementioned agencies, FMCS is evaluating
the possibility of engaging the services of an accident management collision company. Services
would include documenting incidents, collection and review of repair estimates, monitoring repair
progress, and handling of billing and collections. Also included would be non-accident related
outside work as referenced above.
At this juncture, the 2007 agreements and renewal options for the current vehicle body repair
contractors have expired. Staff is requesting Council to approve a 6-month contract with the
current vendors to continue service while the Accident Management program proposal is
evaluated.
22C-1
Contract Award for Vehicle Body Repair
April 2, 2012
Page 2
FISCAL IMPACT
Funds are available in the Fleet Maintenance & Repair Machines & Equipment account (no.
07510100-62322).
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
KM
22C-2