HomeMy WebLinkAbout25E - FIXED GUIDEWAY PROJECTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
MAY 7, 2012
TITLE APPROVED
AMENDMENT TO AGREEMENTS WITH ? As Recommended
OCTA FOR STEP 2 AND STEP 3 WORK ? As Amended
l't
FOR SANTA ANA-GARDEN GROVE El Ordinance on Reading
171 Ordinance on 2 n "d Reading
FIXED GUIDEWAY PROJECT (PROJECT ? Implementing Resolution
126766) NON-GENERAL FUND ? Set Public Hearing For_
CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute an amendment to the
cooperative agreements with the Orange County Transportation Authority (OCTA), to reallocate
$488,000 in funding from Step 3 Preliminary Engineering to Step 2 Environmental Analysis for
the Santa Ana-Garden Grove Fixed Guideway Project (Project), subject to nonsubstantive
changes approved by the City Manager and City Attorney.
BACKGROUND
The Cities of Santa Ana and Garden Grove are working collaboratively with OCTA on the Santa
Ana-Garden Grove Fixed Guideway project. Santa Ana and OCTA have entered into two
cooperative agreements for development of the Project to define their respective roles and
responsibilities. A Step 2 agreement for Environmental Analysis was executed in 2008 for an
amount of $5.9 million and a Step 3 agreement for Project Development (Preliminary
Engineering) was executed in 2011 for an amount not to exceed $5,541,700, contingent on the
project being accepted into FTA's Section 5309 New Starts/Small Starts Program.
In early 2010, with the prolonged economic downturn affecting potential local funding sources,
OCTA directed the City of Santa Ana to prepare the project for Federal Transit Administration
(FTA) Section 5309 New Starts/Small Starts grant funding because the project was considered
to be a strong candidate under this program. FTA became actively involved in discussions with
OCTA and the cities of Santa Ana and Garden Grove soon thereafter, and project deliverables
were revised and refined to satisfy the specific requirements of FTA and submitted to FTA for
approval.
DISCUSSION
In late March, Cordoba Corporation, the City's consultant for Step 2, contacted the City
requesting additional funds to complete Step 2. The consultant stated that the process was
significantly altered with the decision to prepare the Project to compete for FTA New
Starts/Small Starts funding. The involvement of an additional reviewing/approving agency
25E-1
Amendment to Agreements
for Step 2 and Step 3 Work
for the Fixed Guideway Project
May 7, 2012
Page 2
(FTA), in the process has resulted in additional document review cycles, and thus, increased
time needed to complete the project, resulting in added costs. Additionally, a major sub-
consultant, who was responsible for preparation of the environmental analysis for the project,
has been unable to deliver the environmental documents in a timely manner and of a quality
acceptable to the City and OCTA. Consequently, on April 16, 2012, the City contacted OCTA
regarding the budget shortfall and the additional funds needed to complete Step 2.
OCTA and the City are both committed to the successful development and completion of the
Fixed Guideway project, and have worked closely to address project issues and to identify
potential funding to resolve them. It was determined that the City can request a reallocation of
the 10% of Measure M2 Project S funds from the Step 3 Preliminary Engineering, to Step 2 to
complete the environmental documents, project management support, and agency coordination.
Attached Exhibit 1 shows the current funding for Project Development and the reallocation. This
will result in an equivalent shortfall for the Step 3 Preliminary Engineering funding, which will be
filled with City funds. Further, if the project does not advance to the next step (Preliminary
Engineering Phase), the City will be required to reimburse to OCTA the reallocated funds.
Amendment to cooperative agreements is scheduled to be approved by the Transit Committee
on May 10, 2012 and subsequently by the OCTA Board on May 14, 2012.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds for the reallocation from Step 3 ($488,000 in Project S) to Step 2 are available in
Measure M2 Street Construction (accounting unit 03217662-66220, project 126766). The City
will be required to backfill this amount with City dollars for the completion of Step 3. Exhibit 2 is
the detailed funding analysis for Step 2 & Step 3.
APPROVED AS TO FUNDS AND ACCOUNTS:
r
Raul Godinez I Francisco Gutierrez
Executive Director Executive Director
Public Works Agency Finance & Management Services Agency
RG/SA
Exhibit 1: Reallocation of Step 3
Exhibit 2: Funding Analysis
25E-2
3
a?
0
4)
K
Ll.
V
W
L
V
/Q
`V
''• ^V
v/
a
LL
M
Q
a)
L
d
• U
a) U
a)
?
d
LL d C
O C
O
>,
Q-
= N
C i U
O O .
C U
O m
LL :
Q =
Q
U)
C C C
N N N
? ?
0
N Q to
a) (
6
O Q- U
(D
O-
N Q U
N
+r (
E L
N
> a) ? > ?
>
? (D CM
¢
a 0)
Q aW Q a- Q aw
0 0 0 0 0 0 0
V- O M O T- O
C
0 (D 0 O (0 0
0
0 N 0
0 1*
69- It ? 0') 60- ? W
Q M to
tf3
C
LL
d N N N N N N
LL .0
r-
L ? I I I I I I
r r r r r r
CD M r r r r r r
`
/ Q C) C) 0 C) C)
. Q N N N N N N
t4
U
y
d
L
y--
? U
O
co N
r-
2
= «-
U
O O
M
' O
M
U
U
O
H
O U
) LO
_ L
fn C
O C
O :3
LL :3
LL
LL C U
U
LL co U) C)
25E-3
a.
a?
L_
C
O
n
a
N ?
O. ?
d ?
? N
O ?
C
M w
E C
O` O
w
rn m
c
c
CD
N N
N
a
>
C.
CD I
C)
CC) (b
v -0
E» c
w
O ?
O 0
co
LO
0 0
13? cn
N
r
m
x
W
N
.N
Q
LL
3
V
4)
X_
LL
° °
O C) °O °O O
O O I- O
0 00 r- o w
0 r
Nt (D
(0 N
? r
bq 69 E!} ?} EA
O O 0 0 O
O O O r
O CO 00 00 N
C) (D 00 00
U r
6q 69 ?} bF} 6p} EA
U)
CV ~ U
O ~
O
m N
m • , M
O L O LO
`
O O- O O O O
O 0
0 0 (D r- O M
O O O c v! O LA
?
°
??
?
rn 00
a
L M O
U r
O
W
" > a
d
C
a r N L J
Q. CL
?
CU °' °' Q.
25E-4
0
U
0
m
U)
U
c7 O
N a
N FE
U
O f9
w 4
O
O
N
O j
U
N
H
m
X
LU