HomeMy WebLinkAbout22B - SPEC - COMPUTERSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 21, 2012
TITLE:
CONTRACT AWARD TO DELL
COMPUTER CORP FOR DESKTOP
AND NOTEBOOK COMPUTERS
(SPEC. NO. 12-042)
CITY MANA ER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 15t Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Dell Computer Corporation for the purchase of computers and notebooks for
the Police Department in the amount not to exceed $113,400.
DISCUSSION
The City of Santa Ana operates and maintains 1808 computers throughout the organization.
Current hardware is between four and ten years old, is experiencing reliability issues, increased
repair costs and impending obsolescence. In order to address this need, staff from Budget and
the Application and Tech Support Division of the Finance and Management Services Agency is
developing a phased plan to replace and upgrade existing hardware in every department.
Ahead of this plan, the Santa Ana Police Department (SAPD) has identified funds from the asset
seizure monies to accelerate the purchase of computer hardware. The SAPD utilizes
approximately 300 computers to carry out daily operations. Most desktop computers are used by
detectives and patrol officers to write police reports and conduct investigations. Notebook
computers are used by the Evidence Section and Training Division where mobile computing is
an essential part of conducting business and training offsite. The 70 desktop computers and 17
notebooks in this award will be issued to the areas identified as having the oldest units, ensuring
continued service to the public.
Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from any
public agency utilizing a competitive bid process. The Western States Contracting Alliance
(WSCA) establishes California Multi-State Cooperative Agreements for Commodities, IT Goods
and Services, and Telecommunication Goods and Services. WSCA agreements are available to
all State of California governmental entities that expend public funds for the acquisition of both
goods and services. Dell Computer Corporation is a manufacturer offering WSCA pricing.
22B-1
Contract Award for to Dell Computer for Desktop and Notebook Computers
May 21, 2012
Page Two
FISCAL IMPACT
Funds are available in the Criminal Activities Department of Justice account (no. 02614450-
63001).
APPROVED AS TO FUNDS AND ACCOUNTS:
Paul M. Walters
Chief of Police
Police Department
EG
+ 4 r
Francisco Gutierrez
Executive Director ?f
Finance & Mgt. Services Agency
228-2