HomeMy WebLinkAbout25A - AGMT - JANITORIAL SERVICE
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
MAY 21, 2010
TITLE: APPROVED
AGREEMENTS WITH MERCHANTS E] As Recommended
BUILDING MAINTENANCE AND BELL O Amended
dinance on 1s` Reading
D Or
BUILDING MAINTENANCE FOR O Ordinance on 2nd Reading
JANITORIAL SERVICE ED Implementing Resolution
0 Set Public Hearing For
p 2 CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
1. Authorize the City Manager and Clerk of the Council to execute the attached agreement
amendment with Merchants Building Maintenance in the amount of $92,823 for park
restroom janitorial service in Districts 1 and 2, subject to non-substantive changes approved
by the City Manager and City Attorney.
2_ Authorize the City Manager and Clerk of the Council to execute the attached agreement
amendment with Bell Building Maintenance Company in the amount of $76,389 for park
restroom janitorial service in Districts 3 and 4, subject to non-substantive changes approved
by the City Manager and City Attorney.
DISCUSSION
The Parks, Recreation and Community Services Agency currently divides the City into four
separate park maintenance districts. For the past four years, Merchants Building Maintenance
has been performing park restroom janitorial service in Districts 1 and 2 and has been performing
well. Staff is proposing a two-year agreement amendment with Merchants Building Maintenance
to continue janitorial service in Districts 1 and 2. The annual base contract cost is $84,384_ An
additional $8,439 contingency is included for unforeseen emergencies, resulting in a total annual
contract amount of $92,823_
The park restrooms in Districts 3 and 4 are serviced by Bell Building Maintenance. Staff is
proposing a two-year agreement amendment with Bell Building Maintenance to continue janitorial
service in Districts 3 and 4. The annual base contract cost is $69,444. An additional $6,945
contingency is included for unforeseen emergencies, resulting in a total annual contract amount
of $76,389.
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Park Restroom Janitorial Agreements
May 21 , 2012
Page 2
FISCAL IMPACT
Funds are available in the FY 2011-12 Park Services, M&R Buildings and Grounds account (no.
01113250 62320). Funds for FY 2012-13 will be identified in the FY 2012-13 budget.
APPROVED AS TO FUNDS AND ACCOUNT:
Gerardo Mouet, Francisco Gutierrez,
Executive Director Executive Director
Parks, Rec_ and Com. Svcs. Finance and Mgt. Svcs. Agency
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SECOND AMENDMENT TO AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT is entered into this 21s` day of May,
2012, between Merchants Building Maintenance Company, a California corporation (hereinafter
"Contractor") and the City of Santa Ana, a charter city and municipal corporation organized and
existing under the Constitution and laws of the State of California (hereinafter "City").
RECITALS:
A. The parties entered into Agreement A-2008-092 dated May 23, 2008, hereinafter referred to
as "said Agreement" by which Contractor provides park rest room maintenance services for
Santa Ana park districts 1 and 2.
B. By Amendment dated June 1, 2010, the City exercised its first option to extend the term for
an additional two-year period.
C. In accordance with the terms and conditions of said Agreement, the City desires to exercise
its second option to extend the term for an additional two year period.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Second Amendment to
Agreement, the parties agree as follows:
1 . Section 4, TERM, shall be amended to reflect City's exercise of the second option to
extend the term for an additional two year period, through May 31, 2014, in an annual
amount not to exceed $92,823.
2. Except as herein amended, all terms and conditions of said Agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Agreement the date and year first above written.
CITY OF SANTA ANA
ATTEST:
MARIA D. HUIZAR PAUL M. WALTERS
Clerk ofthe Council Interim City Manager
APPROVED AS TO FORM:
MERCHANTS BUILDING
MAINTENANCE COMPANY
Laura Sheedy
Assistant City Attorney
GEORGE RODRIGUEZ
Branch Manager
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SECOND AMENDMENT TO AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT is entered into this 21" day of May,
2012, between Bell Building Maintenance Company, a California corporation (hereinafter
"Contractor") and the City of Santa Ana, a charter city and municipal corporation organized and
existing under the Constitution and laws of the State of California (hereinafter "City").
RECITALS:
A. The parties entered into Agreement A-2008-093 dated May 23, 2008, hereinafter referred to
as "said Agreement" by which Contractor provides park rest room maintenance services for
Santa Ana park districts 3 and 4.
B. By Amendment dated May 22, 2010, the City exercised its first option to extend the term for
an additional two-year period.
C. In accordance with the terms and conditions of said Agreement, the City desires to exercise
its second option to extend the term for an additional two year period.
WHEREFORE, in consideration ofthe covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Second Amendment to
Agreement, the parties agree as follows:
1. Section 4, TERM, shall be amended to reflect City's exercise ofthe second option to
extend the term for an additional two year period, through May 22, 2014, in an annual
amount not to exceed $76,389.
2. Except as herein amended, all terms and conditions of said Agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Agreement the date and year first above written.
CITY OF SANTA ANA
ATTEST:
MARIA D. HUIZAR PAUL M. WALTERS
Clerk of the Council Interim City Manager
APPROVED AS TO FORM:
BELL BUILDING MAINTENANCE
COMPANY
Laura Sheedy
Assistant City Attorney
BRUCE M. HWANG
Vice President of Operations
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