HomeMy WebLinkAbout22B - SPEC - OFFICE SUPPLIESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 4, 2012
TITLE:
CONTRACT RENEWAL WITH OFFICE
DEPOT FOR OFFICE SUPPLIES
(SPEC. NO. 10-052)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1st Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Renew the contract with Office Depot for the purchase of office supplies and toner cartridges in
an annual amount not to exceed $215,000.
DISCUSSION
City departments require an assortment of office products for their daily operations including
toner cartridges, specialized paper, binders, and file folders. Office Depot offers on-line ordering
with next day delivery service at no additional charge, with tracking and payment information for
the requesting departments. The contract offers a range of 40-70 percent discounts through the
Los Angeles City Cooperated Contract Program. By using the contract, the City benefits from the
quantity pricing.
In the upcoming fiscal year, staff will be re-structuring the management of print service costs into
a "cost per click" charge on all copiers and printers. The anticipated contract will include copier
and printer leases, maintenance, and toner cartridges. It is anticipated that the City's ordering of
printer toner cartridges through an office supply contract will decrease substantially when the
new Management Print Service contract is executed.
On January 4, 2011, the City Council awarded the office supplies contract to Office Depot for a
one year period, with provisions for four one-year renewals. Office Depot has exceeded
performance expectations, and has agreed to renew the contract without an increase in pricing.
Staff recommends the first renewal option.
FISCAL IMPACT
Funds are available in various departmental Office Supplies (account 63001).
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
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