HomeMy WebLinkAbout22E - SPEC - EQUIPMENT RENTAL AND CONCRETEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 4, 2012
TITLE:
CONTRACT AWARDS FOR
EQUIPMENT RENTAL AND CONCRETE
(SPEC. NO. 12-038)
CITY MANAG R
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1St Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award contracts for equipment rental and small batch concrete for a one-year period, with
provision for three one-year renewals, in an annual aggregate amount not to exceed $40,000
with the following vendors:
Vendor Location
Hertz Equipment Rental Corporation Foothill Ranch
Sunstate Equipment Co, LLC Anaheim
United Rentals (North America), Inc. Santa Ana
DISCUSSION
City agencies rent equipment and purchase small batch concrete for special projects and for a
wide variety of routine duties. For one-day projects, it is cost-effective to rent in lieu of
purchasing the equipment. Rentals include but are not limited to, generators, electric power
snakes, skid steer loaders, forklifts, concrete saws, compressors, sod cutters, and stake bed
trucks with lift gates. In addition, small quantities of concrete are purchased as batch plant mix in
quantities of one-half to two yards. The small batches of concrete allow quick and easy use for
repair projects when ordering a truck load is cost prohibitive.
The notice inviting bids was advertised on April 30, 2012, and bids were solicited. A summary of
the bid invitations and bids received is as follows:
8 Invitations for Bid mailed
2 Invitations for Bid mailed to Santa Ana vendors
3 Bids received
1 Bid received from a Santa Ana vendor
22E-1
Contract Awards for Equipment Rental and Concrete
June 4, 2012
Page 2
Bids were received, opened on May 10, 2012 and evaluated for price (including delivery charges
and environmental fees), extent of types of equipment offered, availability of patch concrete mix,
and vendor location. United Rentals Inc was the only company that included the concrete mix in
its bid. This Santa Ana company, along with Hertz Equipment Rental Corporation and Sunstate
Equipment Corporation offers of rental equipment, are responsive to the specifications and meet
the City's requirements. Maintaining three vendors under contract allows departments to solicit
rental equipment under competitive rates, with full insurance coverage, available for immediate
delivery. The annual amount is based on past usage and staff's projection for the next year.
FISCAL IMPACT
Funds are available in the various departmental Miscellaneous Operating Expenses (account
63001).
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
KM
22E-2
ABSTRACT IFB 12-038
BIDS OPENED 5-10-12 AT 2 pm
VENDOR
LOCATION
EQUIPMENT AVAILABLE TO RENT
45-49 KVA diesel generator
3/4" x 100' electric power snake
41-50 HP skid steer loader
Truck with 24' lift gate
6000 lb capacity forklift
13 HP concrete saw, 14"/16" blade
blade charge
175-195 CFM compressor
18" sod cutter
Trench box 10'x24' with 6" wall
Trench box 6'x20' with knife-edge
Loader wheel 4.0 CU YD
Delivery charge
Pick up charge
Environmental charge
Fuel charge - Gasoline - per gal
Fuel charge - Diesel - per gal
Sales tax charged on rentals
CONCRETE -BATCH PLANT MIX
1/2 YARD
1 YARD
2 YARD
EQUIPMENT RENTAL AND CONCRETE
UNITED RENTALS HERTZ SUNSTATE
INC. EQUIPMENT
RENTAL
SANTA ANA F OOTHILL ANAHEIM
RANCH
$ 176.00 $ 129.00 $ 109.00
$ 72.00 $ 38.00 $ 67.00
$ 180.00 $ 141.00 $ 147.00
$ 268.00 NO BID NO BID
$ 288.00 $ 251.00 $ 139.00
$ 95.00 $ 112.00 $ 81.00
$ 39.50
$ 90.00 $ 55.00 $ 90.00
$ 179.00 $ 80.00 $ 88.00
$ 378.00 $ 534.00 NO BID
$ 232.00 $ 372.00 NO BID
$ 875.00 $ 525.00 $ 409.00
$ 109.00 $ 48.00 $ 90.00
$ 109.00 $ 48.00 $ 90.00
.052% rental NO CHG $ 8.00
$ 7.60 $ 9.50 $ 7.25
$ 7.80 $ 9.50 $ 7.25
7.75% 7.75% 7.75%
$ 116.00 NO BID NO BID
$ 165.00 NO BID NO BID
$ 330.00 NO BID NO BID
AGGREGATE AWARD TO 3 VENDORS
EXHIBIT 1
22E-3
22E-4