HomeMy WebLinkAbout22A - SPEC - REPLACE PATROL SEDANSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 18, 2012
TITLE:
CONTRACT AMENDMENT TO
WONDRIES FLEET GROUP FOR
REPLACEMENT POLICE PATROL
SEDANS
(SPEC. NO. 12-002)
i
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1s` Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Amend the contract with Wondries Fleet Group for the purchase of 14 police patrol sedans in the
amount not to exceed $400,000.
DISCUSSION
The Police Department operates a fleet of 111 Ford Crown Victoria Police sedans, of which 88
are dedicated to Police patrol. Equipment replacement is determined on a "lifecycle approach",
model, which consists of mileage, age, condition, performance, and utilization. In recent years,
the standard 70,000 replacement mileage mark has increased to 80,000 miles, or four years.
The vehicles operate a minimum of 8 to 12 hours a day, often undertaking double shifts, under
City conditions.
Using this model, 25 patrol units were budgeted for replacement in the FY 2011-12 vehicle
replacement account. However, due to fiscal austerity measures, purchases were deferred and
only 12 patrol sedans were ordered in January 2012. Based on the current budget, Fleet will
purchase the remaining 13 patrol sedans. Each has mileage in excess of 100,000 miles. A 14th
patrol sedan is to be ordered to replace a vehicle damaged and rendered inoperable in March
2012. The City's Self Insured policy will cover the cost of replacement.
On January 17, 2012, the City Council awarded a contract to Wondries Fleet Group for the
purchase of 12 replacement police sedans. The vendor has offered to extend the same terms
and conditions for 14 additional vehicles. Staff recommends the purchase of the vehicles.
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Contract Amendment for Replacement Police Patrol Sedans
June 18, 2012
Page 2
FISCAL IMPACT
Funds are available in Equipment Replacement Machinery & Equipment, and the Liability and
Property Insurance (account nos. 07510101- 66400 and 08009051-62302).
APPROVED AS TO FUNDS AND ACCOUNT:
Paul M. Walters
Chief of Police
Police Department
KM
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
22A-2