HomeMy WebLinkAbout25B - AGMT - STREET AND MEDIAN TREE MAINTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 18, 2012
TITLE:
AMENDMENT TO AGREEMENT WITH
WEST COAST ARBORISTS, INC.
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 151 Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the attached amendment to the
agreement with West Coast Arborists, Inc. extending the current agreement for three years
through fiscal year 2014/2015, for a contract amount not to exceed $765,000 annually for the
term of the agreement, subject to nonsubstantive changes approved by the City Manager and
City Attorney.
DISCUSSION
The Public Works Agency is responsible for the maintenance of approximately 65,000 street trees
and 3,000 median trees. The work performed is a component of the City's tree management
program and is planned based upon the tree species pruning cycle. The City has utilized the
services of West Coast Arborists, Inc. (WCA) since 1997 to provide tree-maintenance services.
The City and the contractor have had an excellent public/private partnership over the term of the
contract working with neighborhoods and the community on tree-care issues. WCA has been
entitled to annual CPI increases for the last three years, however, they have chosen not to
exercise the CPI increase. Last year WCA also agreed to reduce their pruning price by 30
percent to allow for a light pruning option.
The integrity, health, and preservation of Santa Ana's urban forest remain the common goal for
both WCA and the City. WCA has two one-year options remaining on its current agreement
which include CPI adjustments. To minimize increases to the City budget during the next several
years, WCA is proposing a three year renewal with no CPI increases and will guarantee the
current level of service.
Staff recommends approving the proposed extension because West Coast Arborists, Inc. has
performed well and has established an excellent working relationship with the City, and this
proposal financially benefits the City.
25B-1
Amendment to Agreement with
West Coast Arborists, Inc.
June 18, 2012
Page 2
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds for the fiscal year beginning July 1St are available in the following activities: Street Trees
(accounting unit 06817643-62321), Water Production and Supply (accounting unit 06017640-
62320) Median Maintenance (accounting unit 02917635-62320), Depot Operations (accounting
unit 06717650-62320), and Parks Maintenance (accounting unit 01113250-62320). Funds for
the remaining two years will be budgeted in subsequent year budgets.
APPROVED AS TO FUNDS AND ACCOUNTS:
Raul Godinez II V Francisco Gutierrez
Executive Director Executive Director
Public Works Agency Finance & Management Services Agency
/ wL
Gerardo Mouet
Executive Director
Parks, Recreation & Community Services Agency
RG:DM
Exhibit: 1. Amendment to Agreement
25B-2
EXHIBIT 1
FIFTH AMENDMENT TO AGREEMENT
FOR TREE MAINTENANCE SERVICES
THIS AMENDMENT, made and entered into this 18`h day of June, 2012 by and between WEST
COAST ARBORISTS, INC., hereinafter referred to as "CONTRACTOR" and the City of Santa
Ana, a charter city and municipal corporation duly organized and existing under the Constitution
and laws of the State of California, hereinafter referred to as "CITY".
RECITALS
The CITY and CONTRACTOR entered into that certain "Agreement for Tree
Maintenance Services A-2004-116" dated June 21, 2004, hereinafter referred to as "said
Agreement," by which CONTRACTOR has provided tree maintenance services for the
City's Urban Forest.
By Amendments dated July 7, 2008, June 1, 2009, June 21, 2010, and August 1, 2011 the
Parties agreed to adjust the unit pricing for tree trimming and extend the term of said
Agreement.
3. The parties hereto desire to again amend said Agreement to extend the term for three
additional one-year periods and allocate funds to pay for services during the extended
term.
WHEREFORE, in consideration of the mutual and respective covenants hereinafter set forth, and
subject to the terms and conditions hereof, the parties hereto do hereby agree as follows:
A. Section 1, TERM, shall be amended to extend the term for an additional three-year period,
through June 30, 2015.
B. Section 4.A., COMPENSATION AND PAYMENT TO CONTRACTOR, shall be amended
to increase total compensation by Seven Hundred Sixty-Five Thousand Dollars ($765,000.00)
annually, to pay for the services rendered in conformance with standards set forth in the
Contract Documents. Payment shall be made in accordance with the Schedule of
Compensation attached as Exhibit B-1 hereto. If Council fails to appropriate funding for tree
maintenance during any annual budget process, City may terminate this Agreement upon
thirty day notice to Contractor.
C. Except as herein amended, all terms and conditions of said Agreement shall remain in full
force and effect.
25B-3
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and
year first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
CITY OF SANTA ANA
PAUL M. WALTERS
City Manager
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By:
Laura Sheedy
Assistant City Attorney
WEST COAST ARBORISTS, INC.
RECOMMENDED FOR APPROVAL:
RAUL GODINEZ, II
Executive Director -
Public Works Agency
PATRICK MAHONEY
President
25B-4
EXHIBIT B-1
SCHEDULE OF COMPENSATION
FY 2012-2013
THROUGH
FY 2014/15
ITEM DESCRIPTION UNIT PRICE
1 Light Prune Each $ 33.00
2 Tree Pruning Each $ 47.00
2 Service Request Pruning Each $ 55.90
3 Palm Pruning Each $ 24.00
4 Tree and Stump Removal Inch $ 18.70
5 Tree Only Removal Inch $ 13.00
6 Stump Only Removal Inch $ 5.90
7 Tree Planting 24"Box with RB Each $229.70
8 Arterial- Tree Planting 24" Box with RB Each $280.00
9 Infill- Tree Planting 24" Box with RB Each $280.00
10 Priority - Tree Planting 24"Box with RB Each $280.00
11 Tree Planting 36" Box with RB Each $954.70
12 Tree Well Installation Each $272.70
13 Root Pruning L.F. $ 8.60
14 Crew Rental -3 man crew Hour $136.35
15 Emergency Crew Rental Hour $287.10
16 Watering Day $373.40
25B-5
25B-6