HomeMy WebLinkAbout23A - PROJ - JEROME PARK IMPROVEMENTSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 2, 2012
CLERK OF COUNCIL USE ONLY:
TITLE: APPROVED
CONTRACT AWARD FOR JEROME ? As Recommended
PARK IMPROVEMENTS: (PROJECT ? As Amended
NOS. 127527 127528 127529 127530 El Ordinance on 1St Reading
? Ordinance on 2"d Reading
NON GENERAL FUND ? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE
NUMBER
CITY MANAGER
RECOMMENDED ACTION
1. Award a contract to Excel Paving Company, Inc., the lowest responsible bidder, in
accordance with the bid quantity prices in the amount of $738,173 for construction of the
Jerome Park Improvements.
2. Approve a funding analysis with a total estimated construction cost of $958,613.
DISCUSSION
Jerome Park is located between McFadden and Monte Vista Avenues. Amenities include the
Jerome Center, the Southwest Senior Center, a swimming pool, ball fields, handball courts,
playground equipment, picnic areas, restrooms and walkways. The portion of the park south
of Monte Vista Elementary and east of Center Street has experienced an increase in activities
and is in need of improvements to better serve the community. The improvements include
upgraded lighting, replacement of vinyl fencing, walkway repairs, slurry seal of the south
parking lot, striping and signage, ADA curb ramps, and new ornamental fencing and gates
along the City and School boundary line. The fencing improvements are per the City's joint use
agreement with Santa Ana Unified School District.
The Notice Inviting Bids was advertised on May 20 and 21, 2012, with outreach efforts made to
19 Santa Ana contractors. Bids were opened on June 6, 2012. A summary of the bid notices
and bid results follows:
Contractors requesting bidding documents: 25
Santa Ana contractors receiving notices: 19
Total bids received: 3
Bids received from Santa Ana contractors: 1
23A-1
Contract Award for
Jerome Park Improvements
July 2, 2012
Page 2
NAME OF RESPONSIVE BIDDER
1. Excel Paving Company, Inc.
2. United Paving, Inc.
3. Hondo Company, Inc.
CITY BASE BID AMOUNT
Long Beach $738,173.00
La Mirada $767,187.00
Santa Ana $783,382.00
A total of three bids were received and all were deemed responsive. The bid documents
require the contractor to be selected based on the lowest base bid. The lowest base bid was
submitted by Excel Paving Company, Inc. for $738,133.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended action is
exempt from further review. Categorical Exemption Environmental Review No. 2011-76 has
been filed for this project. In addition, a Certification of Categorical Exemption and a Statutory
Worksheet have been prepared in accordance with the National Environment Policy Act.
FISCAL IMPACT
The funding analysis shows a total estimated construction cost of $959,573 for the project
(Exhibit 2). Funds are available in the Community Development Block Grant Fund (accounting
unit 13518783-66220)
APPROVED AS TO FUNDS AND ACCOUNTS:
#A-Raul Godin II
Executive ector
Public Work Agency
?-X
Y*GerarO Mouet
Executivle Director
Parks, Recreation,
& Community Services Agency
RG/KW
Exhibits: 1. Project Location Map
2. Funding Analysis
Francisco Gutier
Executive Director
Finance & Management Services Agency
11a"A '--? &a)
Nancy T. E ards
Interim Exe tive Director
Community Development Agency
23A-2
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................................................ EXHIBIT 1
SANTA ANA CONTRACT AWARD FOR
JEROME PARK IMPROVEMENTS
P W A AG Y p TE: (SECT N0.127527) SECURITY LK*frING
_ CCA
I I JULY 2 AT (PROJECT NO 127528) PARKING LOT
PUBLIC VORKS AGENCY (PROJECT NO. 127530) AC WALKWAY
(PROJECT NO. 127530) FENCING
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PAGE 1 OF 1
23A-3
Exhibit 2
FUNDING ANALYSIS
PROJECT NOS. 127527, 127528, 127529, 127530
JEROME PARK IMPROVEMENTS
Construction Contract
Contract Administration
Inspection and Testing
Survey Staking
Contingencies
TOTAL ESTIMATED CONSTRUCTION COSTS
$ 738,173
$44,288
$54,360
$11,072
$110,720
$958,613
23A-4