HomeMy WebLinkAboutORANGE COUNTY TRANSPORTATION AUTHORITY (HUNTINGTON BEACH, FOUNTAIN VALLEY, SANTA ANA, TUSTIN) - 2011A- 2011 -266
Distributed;` I
Accounting
CAMM
FPA
PM 1 ,Rllu,' l�•Iui
1 COOPERATIVE AGREEMENT NO. C -1 -3023 Vendo► R•ke ;k, A.1
2 BY AND BETWEEN CA ` /dd
3 ORANGE COUNTY TRANSPORTATION AUTHORITY
4 AND
5 THE CITIES HUNTINGTON BEACH, FOUNTAIN VALLEY, SANTA ANA, TUSTIN
6 AND
7 THE STATE OF CALIFORNIA
8 FOR
9 IMPLEMENTATION OF
10 THE WARNER AVENUE PROJECT FUNDED AS PART OF THE MEASURE M2 REGIONAL
11 TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM (PROJECT P)
12 THIS AGREEMENT, is effective this %..-)/ day of 2012 by and between the
13 Orange County Transportation Authority, 550 South Main Street, OLBox 14184, Orange, California
14 92863 -1584, a public corporation of the State of California (hereinafter referred to as "AUTHORITY "),
15 and the Cities of Huntington Beach, Fountain Valley, Santa Ana, Tustin, and the State of California
16 (hereinafter referred to as the 'PARTICIPATING AGENCIES ").
17 WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES are
18 working together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the
19 Renewed Measure M (M2) Regional Traffic Signal Synchronization Program Project P (Project P) to
20 enhance countywide traffic flow and reduce congestion; and
21 WHEREAS, AUTHORITY has completed the competitive 2010 Call for Projects (hereinafter,
22 "2010 CALL ") in support of Project P and awarded Project P funds based on the application
23 (hereinafter, "APPLICATION ") prepared by the City of Fountain Valley (hereinafter referred to as the
24 "APPLICANT AGENCY ") for implementation of signal synchronization of traffic signals along Warner
25 Avenue (hereinafter, 'PROJECT "); and
26 WHEREAS, the PARTICIPATING AGENCIES in their approved APPLICATION have elected
Page 1 of 16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C- 1-3023
to designate the AUTHORITY and AUTHORITY agrees to act as the implementing agency to carry out
the signal coordination PROJECT; and
WHEREAS, the PROJECT will include approximately forty -three (43) traffic signals as
identified in the APPLICATION and illustrated in the PROJECT Scope of Work, which is attached
and referred to herein as Attachment A; and
WHEREAS, the PROJECT will include elements identified in the APPLICATION including
certain hardware and software upgrades to traffic controllers, traffic telecommunications and intertie
systems, central traffic master controllers and associated systems (hereinafter collectively referred
to as 'TRAFFIC CONTROL ELEMENTS "), will be constructed and /or installed and implemented as
part of the PROJECT as identified in Attachment A; and
WHEREAS, AUTHORITY agrees to work with PARTICIPATING AGENCIES to coordinate
the inclusion of other traffic control elements that must be installed at the same time as the
construction of the PROJECT that are NOT included in Attachment A and will be the responsibility of
the AGENCY owning each and any of those traffic control elements during the course of the project;
and
WHEREAS AUTHORITY agrees to implement the PROJECT based on Attachment A. The
PARTICIPATING AGENCIES agree to a combined cash and in -kind match of one hundred, fifty -five
thousand, four hundred, sixty -four dollars ($155,464.00), equivalent to twenty percent (20 %) of the
PROJECT cost (see Attachment B); and
WHEREAS, AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this
Agreement to implement the PROJECT in support of Project P as part of M2; and
WHEREAS, this Cooperative Agreement defines the specific terms, conditions and funding
responsibilities between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation
of the PROJECT.
WHEREAS, the Orange County Transportation Authority Board of Directors approved funding
for the PROJECT and authorized the Chief Executive Officer to negotiate and execute this cooperative
Page 2 of 16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C -1 -3023
agreement on June 13, 2011.
WHEREAS, the CITY of Huntington Beach's City Council approved this Agreement on the
day of &9r- e )x b-& , 20 //
WHEREAS, the CITY of Fountain Valley's City Council approved this Agreement on the
2iPt-day of NO v-ember 1 20 / /
WHEREAS, the CITY of Santa Ana's City Council approved this Agreement on the
day of J)e (�Crx b ev , 20—[�_.
WHEREAS, the CITY of Tustin's City Council approved this Agreement on the
q)-L- day of .9ece -P ,LCl , 20_y�_.
WHEREAS, the State of California Department of Transportation's Deputy District Director of
Operations approved this Agreement on the day of
20
NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
PARTICIPATING AGENCIES as follows:
ARTICLE 1. COMPLETE AGREEMENT
A. This Agreement, including any attachments incorporated herein and made applicable by
reference, constitutes the complete and exclusive statement of the terms and conditions of this
Agreement between AUTHORITY and the PARTICIPATING AGENCIES and it supersedes all prior
representations, understandings and communications between the parties. The invalidity in whole or in
part of any term or condition of this Agreement shall not affect the validity of other term($) or
conditions(s) of this Agreement. The above referenced Recitals are true and correct and are
incorporated by reference herein.
B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES's
performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or
condition(s), and AGENCY'S obligation in respect thereto shall continue in full force and effect. Changes
to any portion of this Agreement shall not be binding upon AUTHORITY except when specifically
Page 3 of 16
1
2
3
4
5
6
7
8
9
10'
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C -1 -3023
agreement on June 13, 2011.
WHEREAS, the CITY of Huntington Beach's City Council approved this Agreement on the
/S11-day of 20 7/
WHEREAS, the CITY of Fountain Valley's City Council approved this Agreement on the
y day of NO vf—b1c
WHEREAS, the CITY of Santa Ana's City Council approved this Agreement on the
'-'day of D-f 6 er.,be4` 20�.
G WHEREAS, the CITY of Tustin's City Council approved this Agreement on the
� day of jNcc � ,?) e , _,20 //
WHEREAS, the State of California Department of Transportation's Deputy District Director of
Operations approved this Agreement on the day of
20
NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
PARTICIPATING AGENCIES as follows:
ARTICLE 1. COMPLETE AGREEMENT
A. This Agreement, including any attachments incorporated herein and made applicable by
reference, constitutes the complete and exclusive statement of the terms and conditions of this
Agreement between AUTHORITY and the PARTICIPATING AGENCIES and it supersedes all prior
representations, understandings and communications between the parties. The invalidity in whole or in
part of any term or condition of this Agreement shall not affect the validity of other term(s) or
conditions(s) of this Agreement. The above referenced Recitals are true and correct and are
incorporated by reference herein.
B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES's
performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or
condition(s), and AGENCY'S obligation in respect thereto shall continue in full force and effect. Changes
to any portion of this Agreement shall not be binding upon AUTHORITY except when specifically
Page 3 of 16
1
2
3
4
5
6
7
0
F
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C- 1-3023
confirmed in writing by an authorized representative of AUTHORITY by way of a written amendment to
this Agreement and issued in accordance with the provisions of this Agreement.
C. PARTICIPATING AGENCIES's failure to insist on any instance(s) of AUTHORITY's
performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
relinquishment of PARTICIPATING AGENCY's right to such performance or to future performance of
such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force
and effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING
AGENCIES except when specifically confirmed in writing by an authorized representative of
PARTICIPATING AGENCIES by way of a written amendment to this Agreement and issued in
accordance with the provisions of this Agreement.
ARTICLE 2. SCOPE OF AGREEMENT
This Agreement specifies the roles and responsibilities of the PARTIES as they pertain to the
subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree
that each will cooperate and coordinate with the other in all activities covered by this Agreement and
any other supplemental agreements that may be required to facilitate purposes thereof.
ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
AUTHORITY agrees to the following responsibilities for funding of the PROJECT:
A. AUTHORITY shall implement the PROJECT based on the APPLICATION prepared by
the APPLICANT AGENCY in accordance with the policies and procedures contained in the CTFP
Guidelines.
B. AUTHORITY shall provide oversight in order to maintain inter-jurisdictional traffic signal
operational integrity between PROJECT and other existing and new M2 Project P funded projects.
C. AUTHORITY shall perform web -based public outreach activities for the project to
communicate major project milestones and results.
D. AUTHORITY shall provide formats, templates, and guidance in reporting requirements
as described in CTFP.
Page 4 of 16
1
2
3
4
E.1
A-
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C -1 -3023
E. AUTHORITY, or agents of AUTHORITY, may upon close -out of PROJECT under this
Agreement, perform an audit and or technical review to ensure that the CTFP Guidelines policies and
procedures were followed. Such an audit shall be performed within one hundred and eighty (180) days
after the PROJECT three -year grant period is complete. If the audit or technical review determines that
any of the activities performed are ineligible for CTFP funding, PARTICIPATING AGENCIES must
return the amount of funding used to perform the ineligible activity to AUTHORITY.
F. AUTHORITY will invoice the PARTICIPATING AGENCIES as identified in the
PROJECT 2010 CALL APPLICATION and Attachment B for the dollar match at the start of the
PROJECT.
G. AUTHORITY will request updates on the PROJECT as part of semi - annual review
process, including documentation of in -kind match conforming to Attachment B and will include the
PROJECT in the list of active projects in OCFundtracker until completion of the three year grant period.
Documents to be provided include, but are not limited to, payroll records, contracts, and purchase
orders.
ARTICLE 4. RESPONSIBILITES OF THE AUTHORITY AS PROJECT LEAD AGENCY
The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the
implementation of the PROJECT:
A. AUTHORITY will act as the LEAD AGENCY for the work necessary to manage, procure,
and complete the PROJECT as identified in Attachment A, which is attached to and, by this reference,
incorporated in and made a part of this agreement.
B. To coordinate outreach with the PARTICIPATING AGENCIES for the PROJECT.
C. To collect manual intersection movement and automated machine traffic counts.
D. To develop new timing plans optimized for signal synchronization.
E. To provide updated timing plans and traffic count data to the PARTICIPATING
AGENCIES.
Page 5 of 16
1
2
3
4
5
6
7
8
7
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C -1 -3023
F. To prepare a "Before and After Study" for the PROJECT. As described in the Measure
M2 Eligibility Guidelines adopted by the AUTHORITY, the "Before and After Study" for the project is
considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section
8.111.9) for the project. The AUTHORITY shall provide the "Before and After Study" to the
PARTICIPATING AGENCIES in draft and final formats for comment and comments shall be noted in
the final study.
G. To provide Ongoing Maintenance and Operation of optimized signal timing after Primary
Implementation of the PROJECT is completed and continue until the end of the three year grant period.
ARTICLE 5. RESPONIBILITES OF THE PARTICIPATING AGENCIES
The PARTICIPATING AGENCIES agree to the following responsibilities for implementation
and funding of the PROJECT:
A. Provide a technical representative to meet and participate as a member of the
project's Traffic Forum.
project.
B. To authorize the AUTHORITY to manage, procure, and implement all aspects of the
C. To participate and support the PROJECT implementation within the timeframe
outlined in the APPLICATION and consistent with the CTFP Guidelines adopted by the
AUTHORITY.
D. To provide the AUTHORITY all current intersection, local field master, and/or central
control system timing plans and related data upon request.
E. To provide the local match and /or documentation for the in -kind services for the
project in accordance with Attachment B. Failure to provide included match and /or evidence of in-
kind service may result in the loss of future participation for competitive funds.
F. PARTICIPATING AGENCIES that have included a dollar match as identified in
Attachment B shall provide payment for the dollar match to the AUTHORITY within 30 calendar days of
receipt of an invoice.
Page 6 of 16
1
2
3
4
5
1.1
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C -1 -3023
G. PARTICIPATING AGENCIES that have included an in -kind match as identified in
Attachment B shall provide documentation of conformance as part of the semi - annual review process.
H. PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the
PROJECT as part of semi - annual review process until completion of the three year PROJECT grant
period. Documents to be provided include, but are not limited to, payroll records, contracts, and
purchase orders.
I. PARTICIPATING AGENCIES shall continue Ongoing Maintenance and Operation after
the three year grant period is complete and continue until the end of the PROJECT if specified as part
of the Attachment A Maintenance of Effort section.
ARTICLE 6. DELEGATED AUTHORITY
The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this
Agreement are delegated to its City Managers, or equivalent designee, and the actions required to be
taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief
Executive Officer.
ARTICLE 7. AUDIT AND INSPECTION
AUTHORITY and PARTICIPATING AGENCIES shall maintain a complete set of records in
accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING
AGENCIES shall permit the authorized representatives of AUTHORITY to inspect and audit all work,
materials, payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a
period of four (4) years after final payment, or until any on -going audit is completed. For purposes of
audit, the date of completion of this Agreement shall be the date of AUTHORITY's payment of
PARTICIPATING AGENCIES's final billing (so noted on the invoice), if applicable, under this
Agreement. AUTHORITY shall have the right to reproduce any such books, records, and accounts. The
above provision with respect to audits shall extend to and/or be included in contracts with
PARTICIPATING AGENCIES' contractor.
Page 7 of 16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C -13023
ARTICLE 8. INDEMNIFICATION
A. The PARTICIPATING AGENCIES shall jointly and severally indemnify, defend and hold
harmless the AUTHORITY, it's officers, directors, employees and agents from and against any and all
claims (including attorney's fees and reasonable expenses for litigation and settlement) for any loss or
damages, bodily injuries, damage to, or loss of property caused by the negligent acts, omissions or
willful misconduct by the PARTICIPATING AGENCIES, its officers, directors, employees or agents in
connection with or arising out of the performance of this Agreement.
B. The PARTICIPATING AGENCIES shall maintain adequate levels of insurance, or self-
insurance to assure full indemnification of AUTHORITY.
C. AUTHORITY shall indemnify, defend and hold harmless the PARTICIPATING
AGENCIES, its officers, directors, employees or agents, and/or its officers, directors, employees or
agents from and against any and all claims (including attorney's fees and reasonable expenses for
litigation and settlement) for any loss or damages, bodily injuries, damage to, or loss of property caused
by the negligent acts, omissions or willful misconduct by AUTHORITY, its officers, directors, employees
or agents in connection with or arising out of the performance of this Agreement.
D. AUTHORITY shall maintain adequate levels of insurance, or self - insurance to assure full
indemnification of the PARTICIPATING AGENCIES.
ARTICLE 9. ADDITIONAL PROVISIONS
A. Term of Agreement: This Agreement shall continue in full force and effect until
September 30, 2014. This Agreement may be extended by the mutual consent of both parties.
B. This Agreement may be extended or amended in writing at any time by the mutual
consent of both parties. No amendment shall have any force or effect unless executed in writing by
both parties.
C. The AUTHORITY and the PARTICIPATING AGENCIES agree to work together in good
faith, using reasonable efforts to resolve any unforeseen issues and disputes arising out of the
performance of this Agreement.
Page 8 of 16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C -13023
D. Legal Authority: The AUTHORITY and the PARTICIPATING AGENCIES hereto
represent that they are authorized to execute this Agreement on behalf of said parties and that, by so
executing this agreement, the parties hereto are formally bound to the provisions of this Agreement.
E. Severability: If any term, provision, covenant or condition of this Agreement is held to be
invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or
condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
F. Counterparts of Aareement: This Agreement may be executed and delivered in any
number of counterparts, each of which, when executed and delivered shall be deemed an original and
all of which together shall constitute the same agreement. Facsimile signatures will be permitted.
G. In the event that the PROJECT Costs exceed the estimates as submitted in the
APPLICATION as prepared by the APPLICANT AGENCY, all parties agree to meet and determine
PROJECT revisions to meet the budget or a revised funding proposal by PARTICIPATING AGENCIES
which shall be documented and submitted in writing as a revision to the agreement.
H. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal,
state and local laws, statutes, ordinances and regulations of any governmental authority having
jurisdiction over the PROJECT.
I. Force Maieure: Either Party shall be excused from performing its obligations under this
Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God;
commandeering of material, products, plants or facilities by the federal, state or local government;
national fuel shortage; or a material act or omission by the other party; when satisfactory evidence of
such cause is presented to the other Party, and provided further that such nonperformance is
unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing.
J. Assignment: Neither this Agreement, nor any of the Parties rights, obligations, duties, or
authority hereunder may be assigned in whole or in part by either Party without the prior written consent
Page 9 of 16
1
2
3
0
5
6
7
8
9
10
11
12
13
14
15
16
17
19
20
21
22
23
24
25
26
/
COOPERATIVE AGREEMENT NO. C -1 -3023
of the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed
void and of no force and effect. Consent to one assignment shall not be deemed consent to any
subsequent assignment, nor the waiver of any right to consent to such subsequent assignment.
K. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to
authorize or require any Party to issue bonds, notes or other evidences of indebtedness under the
terms, in amounts, or for purposes other than as authorized by local, state or federal law.
L. Governing Law: The laws of the State of California and applicable local and federal
laws, regulations and guidelines shall govern this Agreement.
M. Litigation fees: Should litigation arise out of this Agreement for the performance thereof,
the court shall award costs and expenses, including attorney's fees, to the prevailing party.
N. Notices: Any notices, requests, or demands made between the parties pursuant to this
Agreement are to be directed as follows:
To CITY OF FOUNTAIN VALLEY:
To CITY OF HUNTINGTON BEACH:
City of Fountain Valley
City of Huntington Beach
10200 Slater Avenue
Fountain Valley, CA 92708
2000 Main Street
Huntington Beach, CA 92648
Attention: Temo Galvez
Senior Civil Engineer
Attention: William Janusz
Principal Civil Engineer
Tel: 714/593 -4517
Tel: 714/374 -1628
Email: temo.galvez a(�.fountainvallev.or
wianusz(a)surfcity -hb.om
Page 10 of 16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20 /
21 /
22 /
23
24 /
25
26 /
COOPERATIVE AGREEMENT NO. C -1 -3023
To CITY OF SANTA ANA:
To CITY OF TUSTIN:
City of Santa Ana
City of Tustin
Public Works Agency
300 Centennial Way
20 Civic Center Plaza, M-43
Tustin, CA 92780
Santa Ana, CA 92701
Tel: 7141560 -5446
Attention: Vinh Nguyen
Attention: Dana R. Kasdan, P.E.
Senior Civil Engineer
Engineering Services Manager
Tel: 714/647 -5612
Tel: 714/573 -3150
email: vnguyen(rDsanta- ana.org
email: dkasdan()atustinca.ora
To STATE OF CALIFORNIA:
To AUTHORITY:
State of California
Orange County Transportation Authority
6681 Marine Way
Irvine, CA 92618
550 South Main Street
Orange, CA 92863 -1584
Attention: Fedrico Hormozi
Senior Electrical Engineer
Attention: Venita Todd
Senior Contracts Administrator
Tel: 949/936 -3464
Tel: 7141560 -5446
email: fedrico hormozi )dot.ca.gov
vtoddpocta.net
Page 11 of 16
1
2
3
4
5
A-
7
8
9
10
11
12
13
iL■
15
16
17
18
19
20
21
22
23
24
25
26 1
COOPERATIVE AGREEMENT NO. C- 1-3023
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C -1 -3023 to be executed on the date first above written.
CITY OF FOUNTAIN VALLEY ORANGE COUNTY TRANSPORTATION AUTHORITY
: AA
By �.. By
Will Kempton
M or Chief Executive Officer
ATTEST:
B . k-444,
K thy B i r
ity CI
APPROV AS TO ORM:
By: cg'=
Alan Bums
City Attorney
Dated:
APPROVED T�-,/
By
Kennar R. m , Jr.
General Counsel
Kia Mortazav'
Executive Di or, Planning
Dated: S- //—/Z—
Page 12 of 16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C -1 -3023
IN WITNESS WHEREOF, the parties hereto
No. C -1 -3023 to be executed on the date first above written.
CITY OF HUNTINGTON BEA H
By:
Donald F. Hansen, r.
Mayor
Mir
Clerk /
APPROV D AS TO FORM:
By: A Y fAl/
Jennifer McGrath
City Attorney
Dated: `8 2-z'
Page 13 of 16
have caused this
i
COOPERATIVE AGREEMENT NO. C -1 -3023
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C -1 -3023 to be executed on the date first above written.
3 CITY OF SANTA ANA
4
By:
5 Paui M. Walters
Interim City Manager
6
7 ATTEST:
8
By: ��� / "l�r ZG ✓
9 Maria D. Huizar
City Clerk
10
11 APPROVED AS TO FORM:
12 By: cx
Joe Straka
13 City Attorney
14 Dated:
15
16
17
18
19
20
21
22
23
24
25
26
Page 14 of 16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C -1 -3023
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C-1 -3023 to be executed on the date first above written.
).t �'�� �J " •
Pamela Stoker
C4 Clerk
E� 71 WIMP
David E. .:
Page 15 of 16
AGREEMENT C -1 -3023
Warner Avenue
ATTACHMENT A
Project P Corridor
Scope of Work
Warner Avenue
INTRODUCTION
The Renewed Measure M (M2), Project P - Regional Traffic Signal Synchronization Program
(RTSSP) is a multi- agency, corridor -based approach that optimizes traffic signal timing based
on analysis of metrics obtained from existing traffic patterns. This approach acknowledges local
agency responsibility and control of signal timing and coordinates with project agencies to
develop acceptable synchronization timing. The PARTICPATING AGENCIES /AGENCY
(AGENCIES) along the Warner Avenue corridor (PROJECT) have requested, as detailed in the
approved application, that the Orange County Transportation Authority (AUTHORITY) be
designated as the LEAD AGENCY. AUTHORITY will administer the work with the assistance of
consulting or contractor services to provide project management, traffic signal timing
optimization, and implementation of approved equipment upgrades as submitted in the
application for PROJECT. This scope requires the active assistance by all corridor AGENCIES
throughout the process even without special reference to their participation.
PROJECT TRAFFIC SIGNAL SYNCHRONIZATION — PRIMARY IMPLEMENTATION
The following is an outline of the scope of services for PROJECT Primary Implementation that is
associated with developing and implementing optimal PROJECT time -of day traffic signal
coordination plans:
1) Pro iectAdministration
AUTHORITY shall provide general project administration, environmental processing, and
quality control. PARTICIPATING AGENCIES shall provide support project management
services for the project intersections located within their jurisdiction and assist in maintaining
PROJECT schedule.
a) Data Collection
The AUTHORITY will assemble with the assistance of PARTICIPATING
AGENCIES the necessary data to understand the existing traffic conditions for
the PROJECT and its respective traffic signal operations. This shall include, at
minimum, the following:
• All data, documents, plans, photos, etc. related to each Project intersection
within the past two years
AGREEMENT C -1 -3023
Warner Avenue
ATTACHMENT A
• Local agency timing preferences or policies for all modes of travel and special
intersection treatments
• Manual and Machine Traffic counts for highway links and intersections for
weekday and weekend time periods for all modes of travel. Special 72 -hour
video counts will be conducted at up to eight (8) intersections along the
corridor with established special modal use.
b) Field Reviews
AUTHORITY shall conduct PROJECT field reviews to verify collected data
including geometric layout, inventory of existing traffic signal control and
communications, and any and all factors that impact or affect signal
progressions. AUTHORITY in coordination with the PARTICIPATING
AGENCIES shall identify mitigations for the existing traffic signal control
equipment or geometric layouts to determine recommended PROJECT related
improvements
2) Signal Synchronization Timing
The AUTHORITY shall develop a signal synchronization model using Synchro and Sim
Traffic 8.0 and Tru — Traffic 9.0 to verify the operation of existing timing and then produce
and evaluate potential timing changes that would improve or refine the corridor traffic flows
through improved optimized signal operations. The PARTICIPATING AGENCIES shall be
involved in the review and validation of the recommended signal timing. The OCTA Corridor
Synchronization Performance Index (CSPI) combines Average Speed, Stops per Mile, and
Greens per Red (number of intersections successfully traversed on a Green Light vs.
Stopped by a Red Light) into a composite index. The CSPI shall be the defined metric in this
evaluation
The AUTHORITY shall utilize the approved Optimized Signal Timing and implement the
timing into the central and field controller systems and provide Fine Tuning services. The
After Study Travel Time Runs Shall be performed and the Before to After comparison CSPI
shall then be determined
3) Before and After Studies and Reports
AUTHORITY shall conduct real -time floating car "runs" in each direction during the planned
(Before) and implemented (After) time periods of PROJECT traffic signal synchronization.
Summary reports shall be prepared by AUTHORITY in coordination with the
AGREEMENT C -1 -3023
WarnerAvenue
ATTACHMENT A
PARTICIPATING AGENCIES to indentify improvements in metrics from the Before to After
conditions. The Before and After Study shall constitute the PROJECT Final Report.
Additionally, this report shall document improvements accomplished and recommend
procedures for continuing maintenance, surveillance, and evaluation of the coordinated
signal system.
4. Engineering Design Review. and Procurement/Construction — Support Infrastructure
Each AGENCY shall provide sufficient staffing to provide Engineering Design Review of
Consultant provided design documentation. If design documentation is provided by the
AGENCY for PROJECT, the Engineering Design Review requirement shall be satisfied.
Purchase and construction /installation of the requested traffic signal infrastructure and
upgrades, software, licenses, or other components as approved in the application shall be
by the AUTHORITY in the name of and for the end user AGENCY. The AUTHORITY shall
work with the PARTICIPATING AGENCIES to coordinate design, identification of applicable
standards /specifications, purchasing and /or installation of the required improvements.
Design and other technical support to implement the upgrades shall be subject to the
designated cost estimate. The budget for these improvements is fixed to the approved
budget and will be subject to revised scope or additional contributions. The highest priority
improvements shall be those that are required to optimize signal timing. The AGENCY shall
waive all fees for permits and inspections and shall provide sufficient professional staffing to
provide construction support and inspection services to PROJECT.
PROJECT TRAFFIC SIGNAL SYNCHRONIZATION — ON GOING MAINTENANCE AND
MONITORING
The following is a summary of the on -going maintenance and monitoring for PROJECT:
1) Continued Signal Timing Support
From the date of completion and acceptance of the signal timing implementation by the
AGENCIES, the AUTHORITY shall provide regularly scheduled monthly signal timing
support to monitor, observe, fine -tune and optimize the signal timing and phasing
operation, PROJECT wide. The AUTHORITY shall provide a reporting mechanism to
the AGENCIES documenting any changes made or recommended including
maintenance issues regarding systems components directly related to the Systems
AGREE MENT C -1 -3023
Warner Avenue
ATTACHMENT A
infrastructure installed or constructed through PROJECT. This Continued Signal Timing
Support period will end after two years (24 months) or no longer than the PROJECT
grant period.
2) Two Year Communication and Detection Support
Authority shall provide regular monthly scheduled communication and detection support
to ensure necessary conditions for signal synchronization. This will primarily focus on
the monitoring and reporting of communications and detection issues. As issues are
identified, they will be reported to the local agencies and potential repairs will be
identified with local agencies' consultation.
AGREEMENT C- 1:3023
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT
Warner Avenue -Work by Location
[4U4ra6.c Avenue Na
:Locatiari
if s
::D;egcilpt3ori ;iY Work 71ii5 LOCatidn [ :::::::
Caltrans
Pacific Coast Highway (Hwy 1)
1
336
17OE, 2070, gps, ce
Huntington Beach
Fire Station / Yacht Club
2
4128
gps
Huntington Beach
Algonquin Street / Sandra Lee Lane
3
3914
E I /C, F96, as
Huntington Beach
Bolsa Chica Street
4
3907
E I /C, F96, es, CM
Huntington Beach
Greentree Lane / Plaza Lane
5
3858
E I /C, 796, as
Huntington Beach
Graham Street
6
3908
E 1 /C, F96, as
Huntington Beach
Springdale Street
7
3910
JE 1 /C, F96, es
Huntington Beach
Edwards Street
8
3911
1E I /C, F96, as
Huntington Beach
Goldenwest Street
9
3912
1 E 1 1C, F96, as
Huntington Beach
Home Depot
10
3977
E I /C, F96, as
Huntington Beach
Gothard Street
11
3909
E I /C, F96, as
Huntington Beach
Nichols Street
12
3860
E I /C, F96, as
Huntington Beach
Ash Street / Milstream Lane
13
3859
E I /C, F96, as
Caltrans
Beach Boulevard
14
242
as
Huntington Beach
Rotterdam Lane
15
3986
E VC, F96, es2
Huntington Beach
Newland Street
16
3913
E I /C, F96, as
Fountain Valley
Magnolia Street
17
7086
Fountain Valley
Bushard Street
18
7085
Fountain Valley
Brookhurst Street
19
7080
Fountain Valley
Ward Street
20
7082
2070, ca,7111,
Fountain Valley
Los Jardines West
21
7098
Fountain Valley
Euclid Street
22
7081
Fountain Valley
Mt Hope Street
23
7084
2070, ca,1111,
Fountain Valley
Newhope Street
24
7083
Santa Ana
Harbor Boulevard
25
2612
WD 4 apps, ce, BT
Santa Ana
Yale Street
26
2464
es-TP, ee -TP
Santa Ana
Susan Street
27
2611
N UC -TP, es -TP, ee -TP
Santa Ana
Fairview Street
28
2610
2070 ca, mod L - SD, N I /C,
Santa Ana
Greenville Street
29
2463
N VC, es -F
Santa Ana
Raitt Street
30
2609
es-TP, ee-TP
Santa Ana
Bike Trail Xing
31
2608
es -TP, ee-TP
Santa Ana
Pacific Avenue
32
2462
es-TP, ee -TP
Santa Ana
Bristol Street
33
2601
E I /C, F24, es, BT
Santa Ana
Flower Street
34
2602
E I /C, F24, es -F, VS
Santa Ana
Main Street
35
2603 11
ee-TP, BT
Santa Ana
Bike Trail Xing
36
2646 lei
Santa Ana
Halladay Street
37
2604
eS-TP, ee-TP
Santa Ana
Standard Avenue
38
2605
WD, W, es -TP, ee-TP, ce,
Santa Ana
Fire Signal
39
2647
ee-TP
Santa Ana
Grand Avenue
40
2606
E I /C, F24, VS, mod L - SD, oe, W, BT
Santa Ana
Wright Street
41
2607
Santa Ana
Pullman Street
42
2613
Tustin
Red Hill Avenue
4
5436
ca, i
cu = controller unit; ce = controller assembly includes cu + all necessary equipment and appurtenances + es; ce = cabinet equipment; as = ethernet switch; FS =
Fiber Switch, as = ethernet extender; gps = gps interface and antennae installed; 2070 = 2070 Com## - 2070 Communication Module, 170E - Field Master, CM =
Modem - Communication Module, C = CenTracs; TAC = TACTICS; ASCL = ACS Lite, A = Aries; BB = Battery Backup System; Existing or New I/C =
Interconnect Conduit with media; media - F = Fiber Optic, TP = ## pair Twisted; VD = Video Detection; WD - Wireless Detection SO - System Detection: VS =
Video Surveillance System; W = WiFi; ST- Bluetooth; L = Loop Detector, EVP = Emergency veh. pre -empt, T ## = Type It or III Electrical Service, a if following
rem codes = quantity (i.e. L42 = install 42 loop detectors); ' = shared ownership; " following task code = NOT A PART, agency pays 100% for that task only; m-
cu = modify existing controller. New controller may be substituted if functionally equivalent CONSULTANT is cautioned to verify interconnect components in
field.
All equipment is furnished and installed and/or modify existing installation with 1 year guaranty on labor and material. Firmware and Software Upgrades for installed
specified systems are included in the installed price for a period of 3 years. Excludes new software for new features not originally installed nor specified to be
installed and included. Removal of existing equipment and appurtenances is included in the furnish and install or modify existing installation price. PS & E may be
available at no cost to the Consultant from Project Agencies.
AGREEMENT C -1 -3023
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Santa Ana
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the intersection
listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst. Add items if
you wish.
Priorityr7l
Description
Comments
1
es, ee -TP on Warner/Wright Street
2
ee -TP on Wamer /Pullman
3
Install conduit and interconnect/fiber from traffic
signal cabinet to splice kit (Warner @ Standard)
4
Install conduit and interconnect/fiber from Grand to
Wright and install communication equipment for IP
communication
5
Replace existing cabinet with new Type 332 Traffic
Signal Cabinet at Main.
6
Replace existing cabinet with new Type 332 Traffic
Signal Cabinet at Flower.
7
Install conduit and interconnect. fiber from Raitt to
Bristol
AGREEMENT C -1 -3023
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Fountain Valley
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, VIDS, etc. that are not part of the intersection
listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst. Add items if
you wish.
Priority
Description
Comments
1
CCTV @ 1 location
location to be determined
AGREEMENT C -1 -3023
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Huntington Beach
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Priority
Description
Comments
Replace existing TWP interconnect (in existing 1.5"
1
conduits) with new 96- strand SMFO from
Algonquin to Newland along Warner Ave: 21,200
feet (not accounting for slack in pull boxes)
2
Upgrade existing pull boxes for new fiber to #6E at
estimating approximately
the cabinet and #6 in between signals
every 600 feet
Communication equipment at each signal along the
3
fiber path (13 total):
1) Fiber Patch Panel; 2) Ethernet Switch; 3) Splice
Enclosure
4
Interconnect with City of Fountain Valley at
Warner /Magnolia
AGREEMENT C -73023
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Y Comments, Wishes, Needs of Tustin Y
Instructions: Enter any special circumstance such as conduit, communications, central or
11field master modifications, new systems, TMC, YIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Comments
AGREEMENT C -13023
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Caltrans
Instructions: Enter any special circumstance such as conduit, Communications, central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Priority Description Comments
AGREEMENT NO. C -1 -3023
ATTACHMENT B
Local Match Commitment
Details of Matching Funds: (must be consistent with PROJECT APPLICATION):
Provide details in tables
Direct Dollar Match Total Dollar Match for the Project - $ 64.050
In Lieu Funding: Total In Lieu Funding for the Project: $ 91.414
Total Match for Project $ 155.464
Direct Dollar Match -
Agency
Funding Source
Amount of Direct Contribution
City of Huntington Beach
$ 44,520
City of Fountain Valley
$ 13,420
City of Tustin
M2 Fair Share
$ 6,110
TOTAL
$ 64,050
In Lieu /Soft Match of Improvements or Staffing Support
Specific Improvements and Services (List items and Cost)
Agency
Improvement
Date of
Construction
Expenditure
P
$
$
TOTAL
$
AGREEMENT NO. C -1 -3023
ATTACHMENT B
Staffing Commitment:
Agency
Staff Position
Type of Service
to Project
No. of
Hours
Hourly Rate
(Including
burden
Total
City of Huntington Beach
Engineering
Project M mt/Timin
60
$141.89 /hour
$ 8,513.40
City of Huntington Beach
Maintenance
Signal
Maintenance
130
$87.88hour
$ 11,424.60
City of Fountain Valley
Engineering
Project Admin
47.79
$100 /hour
$ 4,779*
City of Santa Ana
Sr. Civil
En ineer
Pro ect Admin
j
50
$180.46 /hour
$ 9,023 *
City of Santa Ana
Assistant
Engineer II
Project Design /
Implementation
200
$149.91 /hour
$ 29,982*
City of Santa Ana
Assistant
Traffic Oper
Engineer
Project Design
Pr jest
Implementation
108.06
$142.76 /hour
$ 15,426
City of Santa Ana
Engineering
Interns
Project Design /
Implementation
200
$44.631hour
$ 8,926*
Caltrans
Engineering
Project Admin
33.4
$100 1hour
$ 3,340*
TOTAL
$ 91,414*
*Total amount is the required participation by the identified agency. The number of hours and hourly
rate will be based on each agency's actual billing rates, which must collectively equal the same value of
the assigned "Total" dollars. Each agency will be responsible for keeping detailed records of hours
worked and description of work. An accounting record of personnel, hours, and burden rate is
expected to be included with the final submittal. Records will be subject to auditing.
COOPERATIVE AGREEMENT NO. C -1 -3023
BY AND BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
A- 2011 -266
VROFET
THE CITIES HUNTINGTON BEACH, FOUNTAIN VALLEY, SANTA ANA, TUSTIN
AND
THE STATE OF CALIFORNIA
FOR
IMPLEMENTATION OF
THE WARNER AVENUE PROJECT FUNDED AS PART OF THE MEASURE M2 REGIONAL
TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM (PROJECT P)
2u� I
THIS AGREEMENT, is effective this, day of�)i,AoiZ�'j 20a�iby and between the
Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184, Orange, California
92863 -1584, a public corporation of the State of California (hereinafter referred to as "AUTHORITY "),
and the Cities of Huntington Beach, Fountain Valley, Santa Ana, Tustin, and the State of California
(hereinafter referred to as the "PARTICIPATING AGENCIES ").
WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES are
working together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the
Renewed Measure M (M2) Regional Traffic Signal Synchronization Program Project P (Project P) to
enhance countywide traffic flow and reduce congestion; and
WHEREAS, AUTHORITY has completed the competitive 2010 Call for Projects (hereinafter,
"2010 CALL ") in support of Project P and awarded Project P funds based on the application
(hereinafter, "APPLICATION ") prepared by the City of Fountain Valley (hereinafter referred to as the
"APPLICANT AGENCY ") for implementation of signal synchronization of traffic signals along Warner
Avenue (hereinafter, "PROJECT "); and
WHEREAS, the PARTICIPATING AGENCIES in their approved APPLICATION have elected
Page 1 of 16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C -1 -3023
to designate the AUTHORITY and AUTHORITY agrees to act as the implementing agency to carry out
the signal coordination PROJECT; and
WHEREAS, the PROJECT will include approximately forty -three (43) traffic signals as
identified in the APPLICATION and illustrated in the PROJECT Scope of Work, which is attached
and referred to herein as Attachment A; and
WHEREAS, the PROJECT will include elements identified in the APPLICATION including
certain hardware and software upgrades to traffic controllers, traffic telecommunications and intertie
systems, central traffic master controllers and associated systems (hereinafter collectively referred
to as "TRAFFIC CONTROL ELEMENTS "), will be constructed and /or installed and implemented as
part of the PROJECT as identified in Attachment A; and
WHEREAS, AUTHORITY agrees to work with PARTICIPATING AGENCIES to coordinate
the inclusion of other traffic control elements that must be installed at the same time as the
construction of the PROJECT that are NOT included in Attachment A and will be the responsibility of
the AGENCY owning each and any of those traffic control elements during the course of the project;
and
WHEREAS AUTHORITY agrees to implement the PROJECT based on Attachment A. The
PARTICIPATING AGENCIES agree to a combined cash and in -kind match of one hundred, fifty -five
thousand, four hundred, sixty -four dollars ($155,464.00), equivalent to twenty percent (20 %) of the
PROJECT cost (see Attachment B); and
WHEREAS, AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this
Agreement to implement the PROJECT in support of Project P as part of M2; and
WHEREAS, this Cooperative Agreement defines the specific terms, conditions and funding
responsibilities between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation
of the PROJECT.
WHEREAS, the Orange County Transportation Authority Board of Directors approved funding
for the PROJECT and authorized the Chief Executive Officer to negotiate and execute this cooperative
Page 2 of 16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C -1 -3023
agreement on June 13, 2011.
WHEREAS, the CITY of Huntington Beach's City Council approved this Agreement on the
day of , 20
WHEREAS, the CITY of Fountain Valley's City Council approved this Agreement on the
day of 20
WHEREAS, the CITY of Santa Ana's City Council approved this Agreement on the
—I�day of '�) E>001V\ b'C�' R, 20_LIA_.
WHEREAS, the CITY of Tustin's City Council approved this Agreement on the
day of , 20
WHEREAS, the State of California Department of Transportation's Deputy District Director of
Operations approved this Agreement on the day of 120
NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
PARTICIPATING AGENCIES as follows:
ARTICLE 1. COMPLETE AGREEMENT
A. This Agreement, including any attachments incorporated herein and made applicable by
reference, constitutes the complete and exclusive statement of the terms and conditions of this
Agreement between AUTHORITY and the PARTICIPATING AGENCIES and it supersedes all prior
representations, understandings and communications between the parties. The invalidity in whole or in
part of any term or condition of this Agreement shall not affect the validity of other term(s) or
conditions(s) of this Agreement. The above referenced Recitals are true and correct and are
incorporated by reference herein.
B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES's
performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or
condition(s), and AGENCY's obligation in respect thereto shall continue in full force and effect. Changes
to any portion of this Agreement shall not be binding upon AUTHORITY except when specifically
Page 3 of 16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C -1 -3023
confirmed in writing by an authorized representative of AUTHORITY by way of a written amendment to
this Agreement and issued in accordance with the provisions of this Agreement.
C. PARTICIPATING AGENCIES's failure to insist on any instance(s) of AUTHORITY's
performance of any term(s) or conditions) of this Agreement shall not be construed as a waiver or
relinquishment of PARTICIPATING AGENCY's right to such performance or to future performance of
such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force
and effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING
AGENCIES except when specifically confirmed in writing by an authorized representative of
PARTICIPATING AGENCIES by way of a written amendment to this Agreement and issued in
accordance with the provisions of this Agreement.
ARTICLE 2. SCOPE OF AGREEMENT
This Agreement specifies the roles and responsibilities of the PARTIES as they pertain to the
subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree
that each will cooperate and coordinate with the other in all activities covered by this Agreement and
any other supplemental agreements that may be required to facilitate purposes thereof.
ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
AUTHORITY agrees to the following responsibilities for funding of the PROJECT:
A. AUTHORITY shall implement the PROJECT based on the APPLICATION prepared by
the APPLICANT AGENCY in accordance with the policies and procedures contained in the CTFP
Guidelines.
B. AUTHORITY shall provide oversight in order to maintain inter - jurisdictional traffic signal
operational integrity between PROJECT and other existing and new M2 Project P funded projects.
C. AUTHORITY shall perform web -based public outreach activities for the project to
communicate major project milestones and results.
D. AUTHORITY shall provide formats, templates, and guidance in reporting requirements
as described in CTFP.
Page 4 of 16
COOPERATIVE AGREEMENT NO. C -1 -3023
1 E. AUTHORITY, or agents of AUTHORITY, may upon close -out of PROJECT under this
2 Agreement, perform an audit and or technical review to ensure that the CTFP Guidelines policies and
3 procedures were followed. Such an audit shall be performed within one hundred and eighty (180) days
4 after the PROJECT three -year grant period is complete. If the audit or technical review determines that
5 any of the activities performed are ineligible for CTFP funding, PARTICIPATING AGENCIES must
6 return the amount of funding used to perform the ineligible activity to AUTHORITY.
7 F. AUTHORITY will invoice the PARTICIPATING AGENCIES as identified in the
8 PROJECT 2010 CALL APPLICATION and Attachment B for the dollar match at the start of the
9 PROJECT.
10 G. AUTHORITY will request updates on the PROJECT as part of semi - annual review
11 process, including documentation of in -kind match conforming to Attachment B and will include the
12 PROJECT in the list of active projects in OCFundtracker until completion of the three year grant period.
13 Documents to be provided include, but are not limited to, payroll records, contracts, and purchase
14 orders.
15 ARTICLE 4. RESPONSIBILITES OF THE AUTHORITY AS PROJECT LEAD AGENCY
16 The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the
17 implementation of the PROJECT:
18 A. AUTHORITY will act as the LEAD AGENCY for the work necessary to manage, procure,
19 and complete the PROJECT as identified in Attachment A, which is attached to and, by this reference,
20 incorporated in and made a part of this agreement.
21 B. To coordinate outreach with the PARTICIPATING AGENCIES for the PROJECT.
22 C. To collect manual intersection movement and automated machine traffic counts.
23 D. To develop new timing plans optimized for signal synchronization.
24 E. To provide updated timing plans and traffic count data to the PARTICIPATING
25 AGENCIES.
26 I
Page 5 of 16
COOPERATIVE AGREEMENT NO. C -1 -3023
1 F. To prepare a "Before and After Study" for the PROJECT. As described in the Measure
2 M2 Eligibility Guidelines adopted by the AUTHORITY, the "Before and After Study" for the project is
3 considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section
4 B.111.9) for the project. The AUTHORITY shall provide the "Before and After Study" to the
5 PARTICIPATING AGENCIES in draft and final formats for comment and comments shall be noted in
6 the final study.
7 G. To provide Ongoing Maintenance and Operation of optimized signal timing after Primary
8 Implementation of the PROJECT is completed and continue until the end of the three year grant period.
9 ARTICLE 5. RESPONIBILITES OF THE PARTICIPATING AGENCIES
10 The PARTICIPATING AGENCIES agree to the following responsibilities for implementation
11 and funding of the PROJECT:
12 A. Provide a technical representative to meet and participate as a member of the
13 project's Traffic Forum.
14 B. To authorize the AUTHORITY to manage, procure, and implement all aspects of the
15 project.
16 C. To participate and support the PROJECT implementation within the timeframe
17 outlined in the APPLICATION and consistent with the CTFP Guidelines adopted by the
18 AUTHORITY.
19 D. To provide the AUTHORITY all current intersection, local field master, and /or central
20 control system timing plans and related data upon request.
21 E. To provide the local match and /or documentation for the in -kind services for the
22 project in accordance with Attachment B. Failure to provide included match and /or evidence of in-
23 kind service may result in the loss of future participation for competitive funds.
24 F. PARTICIPATING AGENCIES that have included a dollar match as identified in
25 Attachment B shall provide payment for the dollar match to the AUTHORITY within 30 calendar days of
26 receipt of an invoice.
Page 6 of 16
COOPERATIVE AGREEMENT NO. C -1 -3023
1 G. PARTICIPATING AGENCIES that have included an in -kind match as identified in
2 Attachment B shall provide documentation of conformance as part of the semi - annual review process.
3 H. PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the
4 PROJECT as part of semi - annual review process until completion of the three year PROJECT grant
5 period. Documents to be provided include, but are not limited to, payroll records, contracts, and
6 purchase orders.
7 I. PARTICIPATING AGENCIES shall continue Ongoing Maintenance and Operation after
8 the three year grant period is complete and continue until the end of the PROJECT if specified as part
9 of the Attachment A Maintenance of Effort section.
10 ARTICLE 6. DELEGATED AUTHORITY
11 The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this
12 Agreement are delegated to its City Managers, or equivalent designee, and the actions required to be
13 taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief
14 Executive Officer.
15 ARTICLE 7. AUDIT AND INSPECTION
16 AUTHORITY and PARTICIPATING AGENCIES shall maintain a complete set of records in
17 accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING
18 AGENCIES shall permit the authorized representatives of AUTHORITY to inspect and audit all work,
19 materials, payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a
20
period of four (4) years after final payment, or until any on -going audit is completed. For purposes of
21
audit, the date of completion of this Agreement shall be the date of AUTHORITY's payment of
22
PARTICIPATING AGENCIES's final billing (so noted on the invoice), if applicable, under this
23
Agreement. AUTHORITY shall have the right to reproduce any such books, records, and accounts. The
24
above provision with respect to audits shall extend to and /or be included in contracts with
25
PARTICIPATING AGENCIES' contractor.
26
Page 7 of 16
IN
2
0
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C -1 -3023
ARTICLE 8. INDEMNIFICATION
A. The PARTICIPATING AGENCIES shall jointly and severally indemnify, defend and hold
harmless the AUTHORITY, it's officers, directors, employees and agents from and against any and all
claims (including attorney's fees and reasonable expenses for litigation and settlement) for any loss or
damages, bodily injuries, damage to, or loss of property caused by the negligent acts, omissions or
willful misconduct by the PARTICIPATING AGENCIES, its officers, directors, employees or agents in
connection with or arising out of the performance of this Agreement.
B. The PARTICIPATING AGENCIES shall maintain adequate levels of insurance, or self -
insurance to assure full indemnification of AUTHORITY.
C. AUTHORITY shall indemnify, defend and hold harmless the PARTICIPATING
AGENCIES, its officers, directors, employees or agents, and /or its officers, directors, employees or
agents from and against any and all claims (including attorney's fees and reasonable expenses for
litigation and settlement) for any loss or damages, bodily injuries, damage to, or loss of property caused
by the negligent acts, omissions or willful misconduct by AUTHORITY, its officers, directors, employees
or agents in connection with or arising out of the performance of this Agreement.
D. AUTHORITY shall maintain adequate levels of insurance, or self- insurance to assure full
indemnification of the PARTICIPATING AGENCIES.
ARTICLE 9. ADDITIONAL PROVISIONS
A. Term of Agreement: This Agreement shall continue in full force and effect until
September 30, 2014. This Agreement may be extended by the mutual consent of both parties.
B. This Agreement may be extended or amended in writing at any time by the mutual
consent of both parties. No amendment shall have any force or effect unless executed in writing by
both parties.
C. The AUTHORITY and the PARTICIPATING AGENCIES agree to work together in good
faith, using reasonable efforts to resolve any unforeseen issues and disputes arising out of the
performance of this Agreement.
Page 8 of 16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C -1 -3023
D. Legal Authority: The AUTHORITY and the PARTICIPATING AGENCIES hereto
represent that they are authorized to execute this Agreement on behalf of said parties and that, by so
executing this agreement, the parties hereto are formally bound to the provisions of this Agreement.
E. Severability: If any term, provision, covenant or condition of this Agreement is held to be
invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or
condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
F. Counterparts of Agreement: This Agreement may be executed and delivered in any
number of counterparts, each of which, when executed and delivered shall be deemed an original and
all of which together shall constitute the same agreement. Facsimile signatures will be permitted.
G. In the event that the PROJECT Costs exceed the estimates as submitted in the
APPLICATION as prepared by the APPLICANT AGENCY, all parties agree to meet and determine
PROJECT revisions to meet the budget or a revised funding proposal by PARTICIPATING AGENCIES
which shall be documented and submitted in writing as a revision to the agreement.
H. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal,
state and local laws, statutes, ordinances and regulations of any governmental authority having
jurisdiction over the PROJECT.
I. Force Maieure: Either Party shall be excused from performing its obligations under this
Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God;
commandeering of material, products, plants or facilities by the federal, state or local government;
national fuel shortage; or a material act or omission by the other party; when satisfactory evidence of
such cause is presented to the other Party, and provided further that such nonperformance is
unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing.
J. Assignment: Neither this Agreement, nor any of the Parties rights, obligations, duties, or
authority hereunder may be assigned in whole or in part by either Party without the prior written consent
Page 9 of 16
COOPERATIVE AGREEMENT NO. C -1 -3023
of the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed
void and of no force and effect. Consent to one assignment shall not be deemed consent to any
subsequent assignment, nor the waiver of any right to consent to such subsequent assignment.
K. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to
authorize or require any Party to issue bonds, notes or other evidences of indebtedness under the
terms, in amounts, or for purposes other than as authorized by local, state or federal law.
L. Governing Law: The laws of the State of California and applicable local and federal
laws, regulations and guidelines shall govern this Agreement.
M. Litigation fees: Should litigation arise out of this Agreement for the performance thereof,
the court shall award costs and expenses, including attorney's fees, to the prevailing party.
N. Notices: Any notices, requests, or demands made between the parties pursuant to this
Agreement are to be directed as follows:
To CITY OF FOUNTAIN VALLEY:
To CITY OF HUNTINGTON BEACH:
City of Fountain Valley
City of Huntington Beach
10200 Slater Avenue
Fountain Valley, CA 92708
2000 Main Street
Huntington Beach, CA 92648
Attention: Temo Galvez
Senior Civil Engineer
Attention: William Janusz
Principal Civil Engineer
Tel: 714/593 -4517
Tel: 714/374 -1628
Email: temo .galvez(c)fountainvalley.org
wianusz(a-_)surfcity- hb.org
Page 10 of 16
II
COOPERATIVE AGREEMENT NO. C -1 -3023
To CITY OF SANTA ANA:
To CITY OF TUSTIN:
City of Santa Ana
City of Tustin
Public Works Agency
20 Civic Center Plaza, M-43
Santa Ana, CA 92701
300 Centennial Way
Tustin, CA 92780
Attention: Vinh Nguyen
Senior Civil Engineer
Attention: Dana R. Kasdan, P.E.
Engineering Services Manager
Tel: 714/647 -5612
Tel: 714/573 -3150
email: vnquyen(a)-santa-ana.org
email: dkasdan(a tustinca.orq
To STATE OF CALIFORNIA:
To AUTHORITY:
State of California
Orange County Transportation Authority
6681 Marine Way
Irvine, CA 92618
550 South Main Street
Orange, CA 92863 -1584
Attention: Fedrico Hormozi
Senior Electrical Engineer
Attention: Venita Todd
Senior Contracts Administrator
Tel: 949/936 -3464
Tel: 714/560 -5446
email: fedrico hormozi6a dot.ca.gov
vtodd(a,octa.net
Page 11 of 16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C -1 -3023
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C -1 -3023 to be executed on the date first above written.
CITY OF FOUNTAIN VALLEY
Steve Nagel
Mayor
ATTEST:
By:
Kathy Bailor
City Clerk
APPROVED AS TO FORM:
By:
Alan Burns
City Attorney
Dated:
ORANGE COUNTY TRANSPORTATION AUTHORITY
Will Kempton
Chief Executive Officer
APPROVED AS TO FORM:
By:
Kennard R. Smart, Jr.
General Counsel
APPROVAL RECOMMENDED:
By:
Kia Mortazavi
Executive Director, Planning
Dated:
Page 12 of 16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C -1 -3023
IN WITNESS WHEREOF, the parties hereto have caused this Ag
No. C -1 -3023 to be executed on the date first above written.
CITY OF HUNTINGTON BEACH
By:
Joe Carchio
Mayor
ATTEST:
By:
Joan L. Flynn
City Clerk
APPROVED AS TO FORM:
By:
Jennifer McGrath
City Attorney
Dated:
Page 13 of 16
COOPERATIVE AGREEMENT NO. C -1 -3023
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement
2 No. C -1 -3023 to be executed on the date first above written.
3 CITY OF SANTA ANA
4
By: 0"' (' �'
5 Paul M. Walters
6 Interim City Manager
7 ATTEST:
By: ZD
g Maria D. Huizar
City Clerk
10
11 APPROVED AS TO rFORM:
12 By: v�� � r� :.,�, 53 i��.e..
Joe Straka
13 City Attorney
14 Dated:
15
16
17
18
19
20
21
22
23
24
25
26
Page 14 of 16
COOPERATIVE AGREEMENT NO. C -1 -3023
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C -1 -3023 to be executed on the date first above written.
CITY OF TUSTIN
By:
Jerry Amante
Mayor
ATTEST:
By:
Pamela Stoker
City Clerk
APPROVED AS TO FORM:
By:
David E. Kendig
City Attorney
Dated:
Page 15 of 16
COOPERATIVE AGREEMENT NO. C -1 -3023
1 IN WITNESS WHEREOF, the parties hereto have caused this Agreeme
2 No. C -1 -3023 to be executed on the date first above written.
3 COUNTY DEPARTMENT OF TRANSPORTATION
4
By:
5 James Pinheiro
Deputy District Director
6 Operations and Maintenance
7 Dated:
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
Page 16 of 16
AGREEMENT C -1 -3023
Warner Avenue
ATTACHMENT A
Project P Corridor
Scope of Work
Warner Avenue
INTRODUCTION
The Renewed Measure M (M2), Project P - Regional Traffic Signal Synchronization Program
(RTSSP) is a multi- agency, corridor -based approach that optimizes traffic signal timing based
on analysis of metrics obtained from existing traffic patterns. This approach acknowledges local
agency responsibility and control of signal timing and coordinates with project agencies to
develop acceptable synchronization timing. The PARTICPATING AGENCIES /AGENCY
(AGENCIES) along the Warner Avenue corridor (PROJECT) have requested, as detailed in the
approved application, that the Orange County Transportation Authority (AUTHORITY) be
designated as the LEAD AGENCY. AUTHORITY will administer the work with the assistance of
consulting or contractor services to provide project management, traffic signal timing
optimization, and implementation of approved equipment upgrades as submitted in the
application for PROJECT. This scope requires the active assistance by all corridor AGENCIES
throughout the process even without special reference to their participation.
PROJECT TRAFFIC SIGNAL SYNCHRONIZATION — PRIMARY IMPLEMENTATION
The following is an outline of the scope of services for PROJECT Primary Implementation that is
associated with developing and implementing optimal PROJECT time -of day traffic signal
coordination plans:
1) Proiect Administration
AUTHORITY shall provide general project administration, environmental processing, and
quality control. PARTICIPATING AGENCIES shall provide support project management
services for the project intersections located within their jurisdiction and assist in maintaining
PROJECT schedule.
a) Data Collection
The AUTHORITY will assemble with the assistance of PARTICIPATING
AGENCIES the necessary data to understand the existing traffic conditions for
the PROJECT and its respective traffic signal operations. This shall include, at
minimum, the following:
• All data, documents, plans, photos, etc. related to each Project intersection
within the past two years
AGREEMENT C -1 -3023
Warner Avenue
ATTACHMENT A
• Local agency timing preferences or policies for all modes of travel and special
intersection treatments
• Manual and Machine Traffic counts for highway links and intersections for
weekday and weekend time periods for all modes of travel. Special 72 -hour
video counts will be conducted at up to eight (8) intersections along the
corridor with established special modal use.
b) Field Reviews
AUTHORITY shall conduct PROJECT field reviews to verify collected data
including geometric layout, inventory of existing traffic signal control and
communications, and any and all factors that impact or affect signal
progressions. AUTHORITY in coordination with the PARTICIPATING
AGENCIES shall identify mitigations for the existing traffic signal control
equipment or geometric layouts to determine recommended PROJECT related
improvements
2) Signal Synchronization Timinq
The AUTHORITY shall develop a signal synchronization model using Synchro and Sim
Traffic 8.0 and Tru — Traffic 9.0 to verify the operation of existing timing and then produce
and evaluate potential timing changes that would improve or refine the corridor traffic flows
through improved optimized signal operations. The PARTICIPATING AGENCIES shall be
involved in the review and validation of the recommended signal timing. The OCTA Corridor
Synchronization Performance Index (CSPI) combines Average Speed, Stops per Mile, and
Greens per Red (number of intersections successfully traversed on a Green Light vs.
Stopped by a Red Light) into a composite index. The CSPI shall be the defined metric in this
evaluation
The AUTHORITY shall utilize the approved Optimized Signal Timing and implement the
timing into the central and field controller systems and provide Fine Tuning services. The
After Study Travel Time Runs Shall be performed and the Before to After comparison CSPI
shall then be determined
3) Before and After Studies and Reports
AUTHORITY shall conduct real -time floating car "runs" in each direction during the planned
(Before) and implemented (After) time periods of PROJECT traffic signal synchronization.
Summary reports shall be prepared by AUTHORITY in coordination with the
AGREEMENT C -1 -3023
Warner Avenue
ATTACHMENT A
PARTICIPATING AGENCIES to indentify improvements in metrics from the Before to After
conditions. The Before and After Study shall constitute the PROJECT Final Report.
Additionally, this report shall document improvements accomplished and recommend
procedures for continuing maintenance, surveillance, and evaluation of the coordinated
signal system.
4. Engineering Design Review, and Procurement/Construction Support Infrastructure
Each AGENCY shall provide sufficient staffing to provide Engineering Design Review of
Consultant provided design documentation. If design documentation is provided by the
AGENCY for PROJECT, the Engineering Design Review requirement shall be satisfied.
Purchase and construction /installation of the requested traffic signal infrastructure and
upgrades, software, licenses, or other components as approved in the application shall be
by the AUTHORITY in the name of and for the end user AGENCY. The AUTHORITY shall
work with the PARTICIPATING AGENCIES to coordinate design, identification of applicable
standards /specifications, purchasing and /or installation of the required improvements.
Design and other technical support to implement the upgrades shall be subject to the
designated cost estimate. The budget for these improvements is fixed to the approved
budget and will be subject to revised scope or additional contributions. The highest priority
improvements shall be those that are required to optimize signal timing. The AGENCY shall
waive all fees for permits and inspections and shall provide sufficient professional staffing to
provide construction support and inspection services to PROJECT.
PROJECT TRAFFIC SIGNAL SYNCHRONIZATION — ON GOING MAINTENANCE AND
MONITORING
The following is a summary of the on -going maintenance and monitoring for PROJECT:
1) Continued Signal Timing Support
From the date of completion and acceptance of the signal timing implementation by the
AGENCIES, the AUTHORITY shall provide regularly scheduled monthly signal timing
support to monitor, observe, fine -tune and optimize the signal timing and phasing
operation, PROJECT wide. The AUTHORITY shall provide a reporting mechanism to
the AGENCIES documenting any changes made or recommended including
maintenance issues regarding systems components directly related to the Systems
AGREEMENT C -1 -3023
Warner Avenue
ATTACHMENT A
infrastructure installed or constructed through PROJECT. This Continued Signal Timing
Support period will end after two years (24 months) or no longer than the PROJECT
grant period.
2) Two Year Communication and Detection Support
Authority shall provide regular monthly scheduled communication and detection support
to ensure necessary conditions for signal synchronization. This will primarily focus on
the monitoring and reporting of communications and detection issues. As issues are
identified, they will be reported to the local agencies and potential repairs will be
identified with local agencies' consultation.
AGREEMENT C•1 -3023
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Warner Avenue - Work by Location
;A eniy : : ; : ;
: : ; ; ; ;Warner Avenue iar te;�: ; :::
:Locatiiiri
::
Descii}itloli bf VlWgrkfifii5 Lbeatttin : : ::
Caltrans
Pacific Coast Highway (Hwy 1)
1
336
170E, 2070, gps, ce
Huntington Beach
Fire Station / Yacht Club
2
4128
gps
Huntington Beach
Algonquin Street / Sandra Lee Lane
3
3914
E I /C, F96, es
Huntington Beach
Bolsa Chica Street
4
3907
IE I /C, F96, es, CM
Huntington Beach
Greentree Lane / Plaza Lane
5
3858
JE I /C, F96, es
Huntington Beach
Graham Street
6
3908
E I /C, F96, es
Huntington Beach
Springdale Street
7
3910
E I /C, F96, es
Huntington Beach
Edwards Street
8
3911
E I /C, F96, es
Huntington Beach
Goldenwest Street
9
3912
E I /C, F96, es
Huntington Beach
Home Depot
10
3977
JE I /C, F96, es
Huntington Beach
Gothard Street
11
3909
1 E I /C, F96, es
Huntington Beach
Nichols Street
12
3860
E I /C, F96, es
Huntington Beach
Ash Street / Milstream Lane
13
3859
E I /C, F96, es
Caltrans
Beach Boulevard
14
242
es
Huntington Beach
Rotterdam Lane
15
3986
E I /C, F96, es2
Huntington Beach
Newland Street
16
3913
E I /C, F96, es
Fountain Valley
Magnolia Street
17
7086
Fountain Valley
Bushard Street
18
7085
Fountain Valley
Brookhurst Street
19
7080
Fountain Valley
Ward Street
20
7082
2070, ca,Tlll,
Fountain Valley
Los Jardines West
21
7098
Fountain Valley
Euclid Street
22
7081
Fountain Valley
Mt Hope Street
23
7084
12070, ca,T111,
Fountain Valley
Newhope Street
24
7083
Santa Ana
Harbor Boulevard
25
2612
IVVD 4 apps, ce, BT
Santa Ana
Yale Street
26
2464
1 es -TP, ee -TP
Santa Ana
Susan Street
27
2611
IN I /C -TP, es -TP, ee -TP
Santa Ana
Fairview Street
28
2610
12070 ca, mod L - SD, N I /C,
Santa Ana
Greenville Street
29
2463
IN I /C, es -F
Santa Ana
Raitt Street
30
2609
es -TP, ee -TP
Santa Ana
Bike Trail Xing
31
2608
es -TP, ee -TP
Santa Ana
Pacific Avenue
32
2462
es -TP, ee -TP
Santa Ana
Bristol Street
33
2601 1E
I /C, F24, es, BT
Santa Ana
Flower Street
34
2602 1
E I /C, F24, es -F, VS
Santa Ana
Main Street
35
2603
es -F, ee -TP, BT
Santa Ana
Bike Trail Xing
36
2646 lee-TP
Santa Ana
Halladay Street
37
2604
es -TP, ee -TP
Santa Ana
Standard Avenue
38
2605
WD, W, es -TP, ee -TP, ce
Santa Ana
Fire Signal
39
2647
ee -TP
Santa Ana
Santa Ana
Grand Avenue
Wright Street
40
41
2606
2607
E I /C, F24, VS, mod L - SD, ce, W, ST
Santa Ana
Pullman Street
42
2613
Tustin
Red Hill Avenue
43
5436
ca, s
cu = controller unit; ca = controller assembly includes cu + all necessary equipment and appurtenances + es; ce = cabinet equipment; es = ethernet switch; FS =
Fiber Switch; ee = ethernet extender; gps = gps interface and antennae installed; 2070 = 2070 Com## - 2070 Communication Module, 170E - Field Master; CM =
Modem - Communication Module; C = CenTracs; TAC = TACTICS; ASCL = ACS Lite; A = Aries; BB = Battery Backup System; Existing or New I/C =
Interconnect Conduit with media; media - F = Fiber Optic, TP = ## pair Twisted; VD = Video Detection; WD - Wireless Detection SD - System Detection; VS =
Video Surveillance System; W = WiFi; BT- Bluetooth; L = Loop Detector; EVP = Emergency van. pre -empt; T ## = Type II or III Electrical Service; a # following
item codes = quantity (i.e. L42 = install 42 loop detectors); * = shared ownership; ** following task code = NOT A PART, agency pays 100% for that task only; m -
cu = modify existing controller. New controller may be substituted if functionally equivalent CONSULTANT is cautioned to verify interconnect components in
field.
All equipment is furnished and installed and /or modify existing installation with 1 year guaranty on labor and material. Firmware and Software Upgrades for installed
specified systems are included in the installed price for a period of 3 years. Excludes new software for new features not originally installed nor specified to be
installed and included. Removal of existing equipment and appurtenances is included in the furnish and install or modify existing installation price. PS & E may be
available at no cost to the Consultant from Project Agencies.
AGREEMENT C -1 -3023
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Santa Ana
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the intersection
listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst. Add items if
you wish.
Priority
Description
Comments
1
es, ee -TP on Warner/Wright Street
2
ee -TP on Warner /Pullman
3
Install conduit and interconnect/fiber from traffic
signal cabinet to splice kit (Warner @ Standard)
4
Install conduit and interconnect/fiber from Grand to
Wright and install communication equipment for IP
1communication
5
Replace existing cabinet with new Type 332 Traffic
Signal Cabinet at Main.
6
Replace existing cabinet with new Type 332 Traffic
Signal Cabinet at Flower.
7
Install conduit and interconnect.fiber from Raitt to
Bristol
AGREEMENT C -1 -3023
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Fountain Valley
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the intersection
listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst. Add items if
you wish.
Priority
Description
Comments
1
CCTV @ 1 location
location to be determined
AGREEMENT C -1 -3023
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Huntington Beach
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, VIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Priority
Description
Comments
1
Replace existing TWP interconnect (in existing 1.5"
conduits) with new 96- strand SMFO from
Algonquin to Newland along Warner Ave: 21,200
feet (not accounting for slack in pull boxes)
2
Upgrade existing pull boxes for new fiber to #6E at
the cabinet and #6 in between signals
estimating approximately
every 600 feet
3
Communication equipment at each signal along the
fiber path (13 total):
1) Fiber Patch Panel; 2) Ethernet Switch; 3) Splice
Enclosure
4
Interconnect with City of Fountain Valley at
Warner /Magnolia
AGREEMENT C -1 -3023
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Tustin
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Priority Description Comments
AGREEMENT C -1 -3023
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Caltrans
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, VIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Priority Description Comments
AGREEMENT NO. C -1 -3023
ATTACHMENT B
Local Match Commitment
Details of Matching Funds: (must be consistent with PROJECT APPLICATION):
Provide details in tables
Direct Dollar Match Total Dollar Match for the Project - $ 64,050
In Lieu Funding: Total In Lieu Funding for the Project: $ 91,414
Total Match for Project $ 155,464
Direct Dollar Match -
Agency
Funding Source
Amount of Direct Contribution
City of Huntington Beach
$ 44,520
City of Fountain Valley
$ 13,420
City of Tustin
M2 Fair Share
$ 6,110
TOTAL
$ 64,050
In Lieu /Soft Match of Improvements or Staffing Support
Specific Improvements and Services (List items and Cost)
Agency
Improvement
Date of
Construction
Expenditure
TOTAL
$
AGREEMENT NO. C -1 -3023
ATTACHMENT B
Staffing Commitment:
Agency
Staff Position
Type of Service
No. of
Hourly Rate
(Including
Total
to Project
Hours
burden
City of Huntington Beach
Engineering
Project
M mt(Timin
60
$141.89/hour
$ 8,513.40*
City of Huntington Beach
Maintenance
Signal
Maintenance
130
$87.88hour
$ 11,424.60*
City of Fountain Valley
Engineering
Project Admin
47.79
$100 1hour
$ 4,779"`
City of Santa Ana
Sr. Civil
Engineer
Project Admin
50
$180.46 /hour
$ 9,023*
City of Santa Ana
Assistant
Engineer II
Project Design 1
Implementation
200
$149.91/hour
$ 29,982"
City of Santa Ana
Assistant
Traffic Oper
Project Design /
g
108.06
$142.76/hour
$ 15,426*
En ineer
Implementation
Engineering
Project Design /
City of Santa Ana
Interns
Implementation
200
$44.63 /hour
$ 8,926"
Caltrans
Engineering
Project Admin
33.4
$100 /hour
$ 3,340*
TOTAL
$ 91,414"`
"Total amount is the required participation by the identified agency. The number of hours and hourly
rate will be based on each agency's actual billing rates, which must collectively equal the same value of
the assigned "Total" dollars. Each agency will be responsible for keeping detailed records of hours
worked and description of work. An accounting record of personnel, hours, and burden rate is
expected to be included with the final submittal. Records will be subject to auditing.