HomeMy WebLinkAbout22B - SPEC - MAINTENANCE AND SRVS HVACREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 6, 2012
TITLE:
CONTRACTS RENEWAL FOR
MAINTENANCE AND SERVICE OF
CHILLERS, COMPRESSORS AND
HVACS
(SPEC. NO. 11-012)
CITY N ER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1st Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Renew the contracts for preventive maintenance and repair services of chillers, compressors and
Heating, Ventilation and Air-Conditioners (HVAC) for a one-year period in an annual aggregate
amount not to exceed $130,000 with the following vendors.
Vendor Location
ACCO Engineered Systems Costa Mesa
Johnson Controls Whittier
DISCUSSION
The Finance and Management Service Agency Building Maintenance Division maintains in
excess of 30 buildings, including recreation and senior centers, libraries, City Hall, the Police
Administration building and the Corporate Yard. These public buildings, ranging from ten to 50
years old, require various levels of service for complex mechanical systems, including heating
and air conditioning equipment. To maintain these systems in good working condition, it is vital
to have preventive maintenance and repair service available, including periodic inspections of
chillers and boilers and repair of equipment on an as-needed basis. These services ensure the
City's mechanical systems operate efficiently, safely and meet all applicable laws and
regulations. Contract awarded to the listed vendors affords the City the best coverage on the
major brand equipment under operations in all buildings.
On June 20, 2011, the City Council awarded contracts to ACCO Engineered Systems and
Johnson Controls for a one-year period with provisions for two one-year renewals. The vendors
have performed satisfactorily during the past contract period and have agreed to renew the
contracts without an increase in pricing. Staff recommends the first renewal of the contracts.
22B-1
Maintenance and Service of Chillers,
Compressors and HVACs
August 6, 2012
Page 2
FISCAL IMPACT
Funds are available in the Finance Agency Building Maintenance (accounting unit 07310100-
62300).
APPROVED AS TO FUNDS AND ACCOUNTS
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
SP
22B-2