HomeMy WebLinkAbout25F - AGMT - WEEDS AND DEBRIS REMOVALREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 4, 2012
TITLE:
AMENDMENT TO AGREEMENT WITH
NARANJO LANDSCAPE, INC. FOR
ANNUAL WEED AND DEBRIS REMOVAL
SERVICES
ITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1s' Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the attached first amendment to
the agreement with Naranjo Landscape, Inc., to provide weed and debris removal services for an
amount not to exceed $167,500 through August 31, 2013, subject to nonsubstantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency Maintenance Services Division is responsible for maintaining 116
vacant lots, easements, and storm drain channels. In order to do so, a contract for weed and
debris removal from public and private properties is required. Removing the weeds and debris
will enhance the safety and appearance of these areas maintained by the Public Works Agency.
On October 3, 2011, the City entered into an agreement with Naranjo Landscape, Inc for a one-
year term with provision for 3 one-year renewals. In the past year, Naranjo Landscape abated
118 lots totaling over 3 million square feet, disposed of 4,200 cubic yards of weeds and debris,
and completed 177 weed control sprayings to minimize weed growth. Naranjo Landscape, Inc.
has been diligent in addressing its work plan in detail and has exceeded acceptable levels of
service. Additionally, Naranjo has agreed to renew the contract with no increase in pricing. Staff
recommends approval of the first renewal to accommodate the need for continued weed and
debris removal services.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
25F-1
Amendment Agreement for Annual Weed and
Debris Removal Services
September 4, 2012
Page 2
FISCAL IMPACT
Funds are available in the Sanitation Enterprise, the Federal Clean Water Protection Enterprise,
Community Development Agency Downtown Maintenance Fund, Redevelopment Obligation
Retirement Fund, and the Housing Authority Low and Moderate Income Housing Asset Fund
(account nos. 05717640-62300, 06817640-62300, 40718842-62300, 67118021-62300 and
60718830-66220).
APPROVED AS TO FUNDS AND ACCOUNTS:
f
Raul Godinez II Francisco Gutierrez
Executive Director Executive Director
Public Works Agency Finance & Management Services Agency
(Aancy T. Edwards
Interim Executive Director
Community Development Agency
RG:PG
Exhibit 1: Amendment
25F-2
FIRST AMENDMENT TO AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT is entered into on September 4, 2012, by
and between Naranjo Landscape, Inc., a California corporation (hereinafter "Consultant") and
the City of Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California (hereinafter "City").
RECITALS:
A. The parties entered into Agreement #A-2011-229, dated October 3, 2011, (hereinafter "said
Agreement") by which Consultant has provided weed and debris removal services.
B. In accordance with the terms and conditions of said Agreement, the parties wish to exercise
the first option to extend and increase compensation to pay for services during extended
term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this First Amendment to
Agreement, the parties agree as follows:
1. Section 2., COMPENSATION, shall be amended to increase compensation to an amount not
to exceed $185,000.00, to pay for weed and debris removal services during the term from
September 1, 2012 through August 31, 2013.
2. Section 3., TERM, shall be deleted in its entirety and replaced with the following:
"This Agreement shall commence on October 3, 2011 and terminate on August 31, 2013, unless
terminated earlier in accordance with Section 13, below. The term of this Agreement may be
extended for up to two additional one-year terms at the City's option, as evidenced by a written
extension of the terms and conditions of this Agreement executed by the City Manager and the City
Attorney. City may terminate this Agreement if the Santa Ana City Council fails to approve funding
for said services during any fiscal year.
3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
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25F-3
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement
on the date and year first written above.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
Laura Sheedy
Assistant City Attorney
RECOMMEND FOR APPROVAL:
RAUL GODINEZ II, P.E.
Executive Director
Public Works Agency
CITY OF SANTA ANA
PAUL M. WALTERS
City Manager
NARANJO LANDSCAPE, INC.
Name:
Title:
25F-4