The URL can be used to link to this page

Home My WebLink About25B - AGMT - PAVEMENT CLEANING SRVSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 17, 2012 TITLE: AGREEMENT AMENDMENT WITH HYDROBLAST FOR PAVEMENT CLEANING SERVICES AT THE CIVIC CENTER CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 11" Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the attached agreement amendment with Hydroblast for the provision of pavement cleaning services in the Civic Center in the amount of $43,370 for a six month term, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Parks, Recreation and Community Services Agency (PRCSA) is responsible for pavement cleaning in the Civic Center. PRCSA has contracted with Hydroblast for providing pressure washing services in the downtown Civic Center since 2007. Hydroblast will maintain the high traffic hardscape areas within the Civic Center Authority boundaries, including but not limited to sidewalks, building entranceways, and the East Mall area. Hydroblast will remove stains, spills and other debris to provide a clean well maintained hardscape appearance in the Civic Center. The base amendment amount is $33,505. A $5,565 contingency and a one-time Stadium cleaning cost of $4,300 is included, for a total not to exceed amendment amount of $43,370. The term of this amendment will run from July 1, 2012 through December 31, 2012. During this six month term, PRCSA staff will complete the RFP process for selecting the pressure washing service provider for the next five years. FISCAL IMPACT Funds are available in the Civic Center M&R Buildings and Grounds account (no. 07413250 62320). ?Q?? 44-f Gerardo Mouet, Executive Director Parks, Recreation and Community Services Agency APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez, /? Executive Director D Finance and Management Services Agency 25B-1 25B-2 FIFTH AMENDMENT TO AGREEMENT THIS FIFTH AMENDMENT TO AGREEMENT is entered into this 17`x' day of September, 2012, by and between Hydroblast Exterior Cleaning Company, LLC ("Contractor") and the City of Santa Ana ("City"). RECITALS: A. The parties entered into Agreement #A-2007-111 dated May 7, 2007, (hereinafter "said Agreement") by which Contractor has provided pavement cleaning services. B. Said Agreement has been amended from time to time to exercise options to extend the term, and to add compensation to pay for services during the extended term. C. The City wishes to amend the scope of services, increase compensation, and extend the term for an additional six-month period upon the terms set forth below. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, as previously amended, the parties agree as follows: Section 1, SCOPE OF SERVICES, shall be amended to provide that in addition to providing pavement cleaning services in the Civic Center area, Contractor will perform a one-time pressure washing ofthe Santa Ana Stadium bleacher area and walkways (all walkways and isles). All services shall comply with the specifications set forth in Exhibit A, attached hereto and incorporated by this reference. The City may request additional services through a writing executed by the Executive Director of Parks, Recreation and Community Services. 2. Section 2, COMPENSATION, is amended to increase compensation as follows: • $33,505.00 to pay for Civic Center Cleaning during the extended term • $4,300.00 for one-time stadium cleaning • $5,565.00 contingency for unanticipated services. The total amount expended pursuant to this Fifth Amendment shall not exceed $43,370, during the extended term. In order to provide continuous uninterrupted service, all services provided by Contractor since July 1, 2012 shall be included within the Scope of Services of this Agreement. Section 3, TERM, is amended to provide that in order to provide continuous services while the City coompletes the competitive bid process, the term of this agreement shall be extended for an additional six-month period through December 31, 2012. 4. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. /// /// 25B-3 IN WITNESS WHEREOF, the parties hereto have executed this Fifth Amendment to Agreement on the date and year first written above. ATTEST: MARIA D. HUIZAR Clerk of the Council CITY OF SANTA ANA PAUL M. WALTERS City Manager APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney Laura Sheedy Assistant City Attorney HYDROBLAST EXTERIOR CLEANING COMPANY, LLC RODNEY WARD President 25B-4 EXHIBIT A CITY OF SANTA ANA CIVIC CENTER PAVEMENT CLEANING SERVICES SPECIFICATIONS 1. Scope of Work. The Contractor shall furnish all labor, vehicles, chemicals, tools, materials, equipment, transportation and supervision, except as specified herein, to manage and perform the pavement cleaning services as set forth herein. Completion Criteria: 1.1 All hardscape areas shall be cleaned (which may include high pressure washing), including but not limited to sidewalks, walkways, patios, boardwalks, quads, esplanades, terrazzo reflection pool north of the Orange County Courthouse, concrete drive entrance to the Main Library, Plaza of the Sun. 1.2 Hardscape areas shall be cleaned 100% free of all dirt, stains, gum, oil, tar, and residue to present a high quality appearance following each scheduled visit. 1.3 Accumulated water remaining after the cleaning shall be removed completely so no puddling exists. 1.4 Until dry, the areas, where practical, shall be barricaded, locked or otherwise isolated. 1.5 The Contractor shall clean all areas up to the entrance doors of each building. This includes, but is not limited to, steps, handicap ramps, side entrances, etc. 1.6 The Contractor shall also meet the criteria for cleaning as specified below. 2. Contaminated Water: 2.1 Only uncontaminated portable water may flow into surface drains. No cleaning agents or water contaminated from petroleum waste or any other hazardous waste may be allowed to flow into the surface drains. Contractor shall comply with all NPDES requirements regarding the containment of discharge into the storm drain system. 3. Frequency of Service 3.1 All areas covered by this contract shall be thoroughly cleaned a minimum of one (1) time per month. Exceptions to this are noted below: 3.1.1 Orange County Courthouse and Civil Courthouse grounds shall be cleaned one (1) time per week. 3.1.2 Orange County Hall of Administration grounds and the East Mall shall be cleaned one (1) time per week. 3.1.3 Santa Ana City Hall grounds and patios shall be cleaned one (1) time every two weeks. 3.1.4 Civic Center Authority Area Mall East of Ross Street shall be cleaned one (1) time per week. 3.1.5 City Hall entrance from Ross Street and Santa Ana Library Entrance shall be cleaned every two w168-5 3.2 Specified hardscapes shall be thoroughly cleaned between the hours of 6:00 PM and 7:00 AM 4. Operating Criteria 4.1 All trash, debris, tar, freestanding oil, grease, liquids, "green waste," food, cigarette butts, stains, liquids, graffiti, blood, bird defecation, feces, vomit, broken glass, and other materials, substances, and contaminants shall be removed from hardscapes (i.e. sidewalks, walkways, patio, boardwalks, quads, esplanades) prior to cleaning operations. 4.2 The removal of materials, substances, and contaminants prior to cleaning operations may require the use of scrub brushes, sponges, mops, or other tools or utensils. All cleaning agents or residuals thereof, used in this process must be completely removed prior to beginning cleaning operations. 4.3 During regular cleaning operations, the contractor may use high pressure, low- volume washers, and steam cleaners as necessary to thoroughly clean surfaces. Contractor is not expected to steam clean all surfaces during regular cleaning operations, but shall use a steam cleaner to clean sections of hardscapes when pressure washers are not sufficient to thoroughly wash surface. 4.4 Hardscapes shall receive a thorough cleaning according to approved Contractor's schedule. 4.5 At the beginning of cleaning operations, the Contractor shall strategically place approved signage at appropriate locations to identify to patrons that cleaning is taking place and that the walkways may be slippery. At all times Contractor shall safe guard the public from conditions made unsafe by the Contractor's operations. 4.6 During cleaning operations should the Contractor notice a hazardous condition he shall make the area safe by barricading the area and notifying the Executive Director's representative immediately. It shall be the City's responsibility to remedy the unsafe condition unless the Contractor created the condition. 4.7 In the event of hazards originating after or between cleaning frequencies, the Contractor may be requested to respond to the site and remove the hazard. Such requests shall be paid under Additional Work. 4.8 The nozzle pressure of equipment shall not be so great so as to dislodge tile/paver grout or cause damage to hardscapes. 4.9 If the nozzle pressure of equipment used to loosen and clean hardscapes is insufficient to thoroughly wash the surface, scrub brushes and cleaners may be require to remove the materials and produce a thoroughly clean surface. 4.10 All cleaned surfaces shall be rinsed clean and no fine grit or grime shall be Allowed to remain. 4.11 Glass surfaces, which may get wet as a result of cleaning operations, shall be hand- dried immediately after the conclusion of the operation in the immediate area. 4.12 Immediately following the cleaning of the hardscape areas, all materials generated by the operation shall be collected and placed in Contractor's trash containers or otherwise removed from the si 8-V 4.13 All areas barricaded while drying shall be opened by Contractor and made available for use when the area(s) are completely dry. 5. Personnel 5.1 Project Foreman. Unless the Contractor is available as required herein, the Contractor shall provide a Project Foreman to be available during the normal hours of operation to act with full authority for the Contractor. This individual shall be responsible for the supervision, overall administration, and coordination of all required services. The Contractor shall provide the name(s) and telephone(s) of the Project Foreman(s) within two weeks after contract award date. The Contractor shall provide written notice to the Director in advance of any change of the Project Foreman. The Project Foreman shall be able to understand, speak, read, and write the English language as is necessary for the fulfillment of the terms of the Agreement. The Project Foreman shall return all calls from the Director within two hours. 5.2 Alternate Project Foreman. The Contractor shall designate at least one Alternate Project Foreman to act for the Project Foreman with the same authority during absences of the Project Foreman (e.g., vacation and sick leave). The Contractor shall provide the name(s) and telephone number(s) of the Alternate Project Foreman(s) within two weeks after contract award date. The Contractor shall provide written notice to the Director in advance of any change of Alternate Project Foreman. The Alternate Project Foreman shall be able to understand, speak, read, and write the English language as is necessary for the fulfillment of the terms of the Agreement. 5.3 Other Personnel Requirements 5.3.1 Legal Residents. The Contractor shall provide only those personnel who are legally entitled to work in the United States to accomplish work and services specified herein. 5.3.2 English Comprehension. All Contractor personnel working on the project shall read and understand the English language to the extent necessary to read and understand operation, safety, health, and security regulations relating to the performance of this Agreement, including the following: a. Any necessary instructions concerning equipment to the extent that performing the employee's duties requires the employee to operate, maintain, repair, or in some way interact with the equipment. b. Any regulations, directives, or policies that he must know in order to accomplish the work on the project as a Contractor employee. 5.4 Contractor Employee Skills Required. The Contractor's employees performing the services required by this Agreement shall have specialized training, prior work experience, or the demonstrated technical skills to fulfill the specific requirements of these Specifications and the Agreement. 5.5 Employee Physical Capabilities. There shall be no discrimination against employees on the basis of handicap or other physically disabling conditions. Contractor shall obey all State and Federal laws concerning the disabled. 5.6 Standards of Conduct for Contractor Personnel. The Contractor shall be responsible for maintaining satisfactory standards of employee competency and conduct and for taking disciplinary action agaj sIlyseniuloyees as necessary. No Contractor 5 -7 employee under the influence of alcohol, drugs, or any other incapacitating agent shall be allowed on the jobsite. The removal from the job site of a Contractor employee shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the work specified in the contract. 5.7 Uniforms. All Contractor personnel shall wear uniforms that are clean and neat and free of wrinkles, tears, holes, frayed edges, spots, stains, body odor, and logos or graphics other than company identification patches. All uniforms should identify the name of the Contractor. Uniforms shall be clearly distinguishable from City employee uniforms. 5.8 Director's Authority. The Director is the only person authorized to direct changes in any of the requirements under the Agreement and, not withstanding any provisions contained elsewhere in the Agreement, and said authority remains solely in the Director. In the event that the Contractor effects any such changes at the direction of any person other than the Director, the changes will be considered to have been made without authority and solely at the risk of the Contractor. In addition, the Cirector shall have the authority to accept/reject materials, workmanship and to make minor changes in work or schedule, not involving extra cost. When the performance of the work or completion per schedule is determined to be sub-standard, he may (1) recommend that all or a portion of payment be withheld, and/or forfeiture for delay be assessed; and/or (2) direct the work be accomplished by either City forces or separate contractor, in order to complete the necessary work as close to schedule as possible, and withhold the resulting costs. Payment to be withheld shall be deducted from the next monthly payment due the Contractor, or if the amount is insufficient to cover payment, the Contractor shall be liable for said deficiency and will be billed accordingly. The Director, or his authorized representative shall decide all questions, which may arise as to the manner of performance and completion per schedule, acceptable fulfillment of the Agreement by the Contractor, interpretation of the specifications, and compensation, including completion of work by alternate sources. 5.9 Vehicle Passes. The Contractor personnel shall obtain vehicle passes from the County of Orange Parking Administrator, Public Facilities & Resources Department. 5.10 Security of Contractor Owned Property. The Contractor shall be responsible for the security of Contractor Owned Property. 25B-8