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HomeMy WebLinkAboutCOSTA MESA, CITY OF (3)-2012A-2012-149 IR/7hep? COOPERATIVE AGREEMENT BY AND BETWEEN THE CITY OF COSTA MESA THE CITY OF SANTA ANA FOR THE FAIRVIEW TRAFFIC SIGNAL SYNCHRONIZATION PROJECT This Cooperative Agreement ("Agreement") is made and entered into this day of , 2012, by and between the CITY OF COSTA MESA, a municipal corpo ation ("COSTA MESA"), and the CITY OF SANTA ANA, a charter city ("SANTA ANA"). i RECITALS: A. WHEREAS, the City of COSTA MESA applied for a grant from the Orange v County Transportation Authority (OCTA) as part of the Renewed Measure M (M2), Regional Traffic Signal Synchronization Program RTSSP (Project P), aimed to coordinate traffic signals across multiple jurisdictions to enhance U countywide traffic flow and reduce congestion; and B. WHEREAS, the Fairview Project was selected by OCTA as one of the RTSSP Projects to be funded in Fiscal Year 2011-2012, based on an application submitted by the City of Costa Mesa on behalf of both the City of Costa Mesa and the City of Santa Ana (jointly referred to as CITIES); and C. WHEREAS, OCTA and the City of COSTA MESA have entered into a Master Funding Agreement "Cooperative Agreement No. C-1-2757" defining the terms and conditions for approved Measure M2 projects; and D. WHEREAS, the City of Costa Mesa and the City of Santa Ana agree to initiate and implement the Fairview Traffic Signal Synchronization Project (hereinafter referred to as the PROJECT), with Costa Mesa as the lead agency; and E. WHEREAS, the PROJECT will include improvement at thirty-one (31) traffic signals along Fairview as listed in the Project Application, Exhibit A; and F. WHEREAS, the PROJECT will include hardware and software upgrades to traffic controllers, traffic telecommunications, master controllers and associated systems(hereinafter collectively referred to as "Traffic Control Elements"), and these Traffic Control elements will be constructed and/or installed and implemented as part of the PROJECT as identified in the Project Application, Exhibit A and the Project Price Proposal attached as Exhibit B; and G. WHEREAS, the CITIES agree to coordinate the inclusion of other Traffic Control Elements and in-kind services to be integrated during the construction of the PROJECT that are not included in the Project Application and that the owning City will have the responsibility for verifying and coordinating during the course of the PROJECT; and H. WHEREAS, the CITIES agree to implement the PROJECT based on Exhibits A and B, including a combined cash and in-kind match of one hundred fifty-five r " A-2012-149 COOPERATIVE AGREEMENT BY AND BETWEEN THE CITY OF COSTA MESA THE CITY OF SANTA ANA FOR THE FAIRVIEW TRAFFIC SIGNAL SYNCHRONIZATION PROJECT This Cooperative Agreement ("Agreement") is made and entered into this day of L , 2012, by and between the CITY OF COSTA MESA, a municipal corpor tion ("COSTA MESA"), and the CITY OF SANTA ANA, a charter city ("SANTA ANA"). RECITALS: A. WHEREAS, the City of COSTA MESA applied for a grant from the Orange County Transportation Authority (OCTA) as part of the Renewed Measure M (M2), Regional Traffic Signal Synchronization Program RTSSP (Project P), aimed to coordinate traffic signals across multiple jurisdictions to enhance countywide traffic flow and reduce congestion; and B. WHEREAS, the Fairview Project was selected by OCTA as one of the RTSSP Projects to be funded in Fiscal Year 2011-2012, based on an application submitted by the City of Costa Mesa on behalf of both the City of Costa Mesa and the City of Santa Ana (jointly referred to as CITIES); and C. WHEREAS, OCTA and the City of COSTA MESA have entered into a Master Funding Agreement "Cooperative Agreement No. C-1-2757" defining the terms and conditions for approved Measure M2 projects; and D. WHEREAS, the City of Costa Mesa and the City of Santa Ana agree to initiate and implement the Fairview Traffic Signal Synchronization Project (hereinafter referred to as the PROJECT), with Costa Mesa as the lead agency; and E. WHEREAS, the PROJECT will include improvement at thirty-one (31) traffic signals along Fairview as listed in the Project Application, Exhibit A; and F. WHEREAS, the PROJECT will include hardware and software upgrades to traffic controllers, traffic telecommunications, master controllers and associated systems(hereinafter collectively referred to as "Traffic Control Elements"), and these Traffic Control elements will be constructed and/or installed and implemented as part of the PROJECT as identified in the Project Application, Exhibit A and the Project Price Proposal attached as Exhibit B; and G. WHEREAS, the CITIES agree to coordinate the inclusion of other Traffic Control Elements and in-kind services to be integrated during the construction of the PROJECT that are not included in the Project Application and that the owning City will have the responsibility for verifying and coordinating during the course of the PROJECT; and H. WHEREAS, the CITIES agree to implement the PROJECT based on Exhibits A and B, including a combined cash and in-kind match of one hundred fifty-five thousand dollars, equivalent to twenty percent (20%) of the PROJECT cost split with the following cost contribution of cash and in-kind service, SANTA ANA, $75,579 and COSTA MESA, $79,421. WHEREAS, the CITIES desire to enter into this Cooperative Agreement to demonstrate their commitment to improving traffic signal synchronization opportunities for Orange County and to develop and implement the Fairview Project; and J. WHEREAS, this cooperative agreement defines the specific terms, conditions and funding responsibilities between the CITIES for the implementation of the PROJECT; NOW, THEREFORE, it is mutually understood and agreed to by the CITIES to enter into this cooperative agreement with respect to the matters as follows: 1. RESPONSIBILITIES OF THE CITY OF SANTA ANA: The City of Santa Ana agrees to the following responsibilities for implementation and funding of the PROJECT: a. To authorize the CITY OF COSTA MESA to be the Administering Agency for the PROJECT. b. To authorize OCTA to distribute its grant allocation to COSTA MESA in order to pool the partner Cities' grant funds in order to complete a more thorough project on Fairview between SR-55 and SR-22 Freeways than could be accomplished by each city individually. SANTA ANA will contribute $20,000 in cash and $55,579 in in-kind services for a total match share of $75,579. c. SANTA ANA shall help develop the project scope, provide input into the consultant selection, attend team meetings, and review all consultant and administrative reports pertaining to the SANTA ANA scope of work. d. SANTA ANA shall provide required updates as requested by OCTA as part of the semi-annual review process until the completion of the three year grant period. Documents to be provided include but are not limited to payroll records, contracts, and purchase orders related to the PROJECT. 2. COSTA MESA AGENCY RESPONSIBILITIES: a. COSTA MESA shall manage the Project for the Cities of COSTA MESA and SANTA ANA. COSTA MESA shall act as the "Administering Agency" for the work for both COSTA MESA and SANTA ANA. A copy of this Agreement shall be mailed to OCTA within ten (10) days after this Agreement has been executed, pursuant to the terms and conditions of the Cooperative Agreement. 2 .i • r I b. COSTA MESA will contribute minimum $38,438 in cash and $40,983 cash and/or in-kind services, for a total match share of $79,421. c. COSTA MESA shall work cooperatively with SANTA ANA and ensure that SANTA ANA has the opportunity to provide meaningful input into all phases of the project, and that staff has adequate time to review all draft reports, contracts, the proposed Scope of Work, and any other pertinent information. COSTA MESA shall convene regular meetings of staff representatives from all partnering agencies to provide a regular process of input from all partner cities to the consultant team. d. COSTA MESA shall enter into an agreement with a qualified consultant team to assist in the completion and monitoring of the Fairview Corridor. Selection of the consultant team shall be with the concurrence of the partner cities. e. COSTA MESA shall coordinate the work effort of this Project, provide the day to day management of the consultant and manage all consultant administration and contracting. COSTA MESA shall review the consultant's invoices and pay them accordingly after ensuring that the work has been adequately performed by the consultant. f. COSTA MESA shall comply with all of the terms and conditions of the Cooperative Agreement with OCTA including the Project Reporting and Audit Requirements contained therein. 3. SHARED RESPONSIBILITIES. Each City agrees to: a. Designate a technical lead person to act as the liaison for the PROJECT. The liaison and any other required personnel shall attend meetings and participate in all related project meetings as well as participate on the OCTA ITS roundtable. b. Participate, cooperate and coordinate with contractors, consultants, vendors and staff in good faith using reasonable efforts to resolve any unforeseen issues and disputes arising out of the PROJECT to the extent practicable with respect to the performance of the PROJECT. c. Identify and verify the upgrades to Traffic Control Elements to be constructed and installed as part of the PROJECT and as identified in the Project Application for each City. d. Coordinate the inclusion of other Traffic Control Elements and in-kind services, where necessary, that the owning agency requires for the implementation of the PROJECT but are not included in the project Application. The owning agency shall be responsible for the inclusion of such elements within reason. 3 e. Maintain project related signals and telecommunications equipment with high priority during the project and be responsible for repair of their own signal control systems in each of their respective jurisdictions. f. Provide on-site support for signal control systems, timing plans, detection systems and related equipment during construction, installation and integration and be available to change or make adjustments to timing plans at a central or field location when necessitated by the PROJECT. g. Document in-kind match or dollar match funding as identified in the project application and provide verification of such expenditures as part of any required review or audit process which may include payroll records, contracts and purchase orders. h. Monitor and operate the traffic signals and improvements for a period of 3 years after the completion of the PROJECT improvements and to provide verification of such activities. i. Modify this agreement only by amendment upon written mutual consent of both Cities. All modifications, amendments, changes and revisions of this agreement in whole or in part, and from time to time, shall be binding upon the CITIES so long as the same shall be in writing and executed by each agency. 4. COMPLETE AGREEMENT a. This Agreement, including any attachments incorporated herein and made applicable by reference, constitutes the complete and exclusive statement of the terms and conditions of this Agreement between COSTA MESA and SANTA ANA and it supersedes all prior representations, understandings and communications between the parties. The invalidity in whole or in part of any term or condition of this Agreement shall not affect the validity of other term(s) or conditions(s) of this Agreement. The above referenced Recitals are true and correct and are incorporated by reference herein. b. Neither Party's failure to insist on any instance(s) of the other party's performance of any term(s) or condition(s) of this Agreement shall be construed as a waiver of the non-enforcing party's right to such performance or to future performance of such term(s) or condition(s), and the non- performing party's obligation in respect thereto shall continue in full force and effect. Changes to any portion of this Agreement shall not be binding upon either party except when specifically confirmed in writing by way of a written amendment to this Agreement between the parties and issued in accordance with the provisions of this Agreement. 5. INSURANCE AND INDEMNIFICATION 4 j. a. SANTA ANA shall jointly and severally indemnify, defend and hold harmless COSTA MESA, it's officers, directors, employees and agents from and against any and all claims (including attorney's fees and reasonable expenses for litigation and settlement) for any loss or damages, bodily injuries, damage to, or loss of property caused by the negligent acts, omissions or willful misconduct by SANTA ANA, its officers, directors, employees or agents in connection with or arising out of the performance of this Agreement. b. SANTA ANA shall maintain adequate levels of insurance, or self-insurance to assure full indemnification of COSTA MESA. c. COSTA MESA shall indemnify, defend and hold harmless SANTA ANA, its officers, directors, employees or agents from and against any and all claims (including attorney's fees and reasonable expenses for litigation and settlement) for any loss or damages, bodily injuries, damage to, or loss of property caused by the negligent acts, omissions or willful misconduct by COSTA MESA, its officers, directors, employees or agents in connection with or arising out of the performance of this Agreement. d. COSTA MESA shall maintain adequate levels of insurance, or self-insurance to assure full indemnification of SANTA ANA. 6. ADDITIONAL PROVISIONS a. Term of Agreement: This Agreement shall continue in full force and effect until June 30, 2016. This Agreement may be extended at the mutual consent of both parties. b. Legal COSTA MESA: COSTA MESA and the SANTA ANA hereto consent that they are authorized to execute this Agreement on behalf of said parties and that, by so executing this agreement, the parties hereto are formally bound to the provisions of this Agreement. c. Severability: If any term, provision, covenant or condition of this Agreement is held to be invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law. d. Counterparts of Agreement: This Agreement may be executed and delivered in any number of counterparts, each of which, when executed and delivered shall be deemed an original and all of which together shall constitute the same agreement. Facsimile signatures will be permitted. e. In the event that the PROJECT Costs exceed the estimates as submitted in the APPLICATION as prepared all parties agree to meet and determine PROJECT revisions to meet the budget or a revised funding proposal by the CITIES which shall be documented and submitted in writing as a revision to the agreement. f. COSTA MESA and SANTA ANA shall comply with all applicable federal, state and local laws, statutes, ordinances and regulations of any governmental agency having jurisdiction over the PROJECT. 5 g. Force Majeure: Either Party shall be excused from performing its obligations under this Agreement during the time and to the extent that it is prevented from performing by an unforeseeable cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God; commandeering of material, products, plants or facilities by the federal, state or local government; national fuel shortage; or a material act or omission by the other party; when satisfactory evidence of such cause is presented to the other Party, and provided further that such nonperformance is unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing. h. Assignment: Neither this Agreement, nor any of the Parties rights, obligations, duties, hereunder may be assigned in whole or in part by either Party without the prior written consent of the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed void and of no force and effect. Consent to one assignment shall not be deemed consent to any subsequent assignment, nor the waiver of any right to consent to such subsequent assignment. i. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to authorize or require any Party to issue bonds, notes or other evidences of indebtedness under the terms, in amounts, or for purposes other than as authorized by local, state or federal law. j. Governing Law: The laws of the State of California and applicable local and federal laws, regulations and guidelines shall govern this Agreement. k. Litigation fees: Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including attorney's fees, to the prevailing party. Notices: Any notices, requests, or demands made between the parties pursuant to this Agreement are to be directed as follows: If to Costa Mesa: If to Santa Ana: City Clerk Clerk of the Council City of Costa Mesa City of Santa Ana 77 Fair Drive 20 Civic Center Plaza (M-30) Costa Mesa, CA 92626 Santa Ana, CA 92702 7. DISPUTE RESOLUTION: COSTA MESA and SANTA ANA hereby acknowledge that OCTA will not resolve any disagreements which may arise among the two parties, including scope, financing and deliverables. 8. DELEGATED AUTHORITY The actions required to be taken by the CITIES in the implementation of this Agreement are delegated to its Chief Executive Officer, City Manager or equivalent designee. 6 IN WITNESS WHEREOF, SANTA ANA has caused this Agreement to be executed by its City Manager and attested by its Clerk, and COSTA MESA has caused this Agreement to be executed by its Chief Executive Officer and attested by its Clerk, as duly authorized by the SANTA ANA City Council and the COSTA MESA City Council, respectively. CITY OF SANTA ANA, a municipal corporation of the State of California CITY OF COSTA MESA a municipal corporation of the State of California ZAfm / __" By. 45(-k UBy: Paul Walters Tom Hatch City Manager City Manager ATTEST: o, Maria Huiza Clerk of the Council APPROVED AS TO FORM: " Cyvalho City ?ftorney APPROVED AS TO FORM: Thom s Duarte City Attorney RECOMMENDED FOR APPROVAL: Ern$sto Munoz Public ervices Director Attachments: Exhibit A-Project Application Exhibit B-Project Price Proposal 7 Clerk of the Council EXHIBIT A PROJECT APPLICATION CITY OF COSTA MESA CALIFORNIA 92626-1200 P.O. BOX 1200 FROM THE OFFICE OF THE TRANSPOP,TA T tON SERVICES MANAGER March 18, 2011 Orange County Transportation Authority Attn. Roger Lopez 550 South Main Street P.O. Box 14184 Orange, CA 92613-1584 SUBJECT: RTSSP, PROGRAM P PROJECTS - FY 201112012 Dear Mr. Lopez: The City of Costa Mesa appreciates the opportunity to submit the attached funding application for the Fairview Road Corridor Synchronization project. This is a co- jurisdictional project covering 3 jurisdictions, the City of Costa Mesa, the City of Santa Ana and the State of California, Department of Transportation. The project includes synchronization for 31 traffic signals on this busy route that serves many regional facilities as well as bus routes in the core area of Orange County. The City of Costa Mesa will serve as the lead for the project. Resolutions from the Costa Mesa City Council and Santa Ana City Council are included with the application. Based on OCTA requirements, it is recognized that the project will conduct before and after studies to document the improvements to travel time, green house gases and synchronization as a result of this investment in Program P/Regional Traffic Signal Synchronization Program. Thank your for your oversight of the CTFP process. Please call Debra Bieber at (714) 754-5183 if any additional information is required. Sincerely, RAJA SETHURAR'IAN Transportation Services Manager Enclosures Peter Nagavi, Director Department of Public Services Debra Bieber, Associate Engineer Alma Reyes, Management Analyst 77 FAIR DRIVE PHONE: (714} 754-5334 • TDD: 1714) 754-5244 :-?ti?lv.ci.cesta- tiesa.ca.us Orangetrak - Edit Project Page 1 of 2 APPLICATION NUMBERS CTFP TONAL ALLOCATIONS: $620,000.00 :TOTAL PRO.y_ECT COST $775,000.00 PROJECT !Q CP-2972 CTFP TQTA4 AYMENTA: $0,00 ACTUAL MATQH_RATE 0100 VERSION:. 1 STATUS: Planned -PJ1!18 L , (311812011 y A ROVE sr: N/A tar 3 tu; r. PROJECT INFORMATION F9? _ rl,:[_ZYtF .__ _ .. 98f'Ll _^r ! Q.fiaE(v_ciY TSSP - Traffic Signal Syncronization Program Costa Mesa, City of ?ASi4'r:J OJJEf [4Ai>AGrf3 r'Hi>yE{17-C?(UIT2 E?IAII Debra Bie bar -7147545183 dbieber@ci,costa-mesa Fairview Traffic Signal Synchronization Project aRr?Je: ~T pssc?I!> n?,r+ - 'f e + c t(...,=c1 "':iirvi.^,J Road Z:z, +}:, V.LF r or: 1_C:ItI :i... e _ c.. -e -a ao )7.1 !'3.:. ,a1.C f:1,?7it3 , ',(.•. _(] ".+(n>r, Santa wor in ! r _ : and J i t 1.'_ .r ., t Ul : i s _ y r.a f i.C V,7,.! 1.3a, ; to Mt 1a., ! > i1 lx i' I:It..i a n{ t c I ?:a rt.:, n9 ?cr:n<. t:> 1",40 state hiy}tw<-YS. Before and after stu 3t Is wl l7. at:e r' : d ast, t? ':rc.r,.ty t t tlic; `i.-,lJ arrl,l .•{ 1 - I l ::'I t t T li j t l I ". •;ri - a r tii?;r:? c , t I ;t 1x11.:, lrr-I?( "hr tnt r '- t I?;i 1 11} t1 r: ( (;,ri I:'11J ! :,..AU?E :.{ ill ( :'. 11 .'111 iJ( ' r a, a nr?1i it 1 n.t:, } ;. the I artici atl.r:q J..1r.,1 s urn 7 ,-t: r. [>. r'tti(?uiiLP,cJ i_«:ttr: _ r : it r) , d l ...>.,. 1 1. 1 1 ? :. I JC.f j .. .. ,.. 1. •:I =i 1,t ItA ? .1, :,',r - L: ..J?,1:}_ ?Ll...? 11 ,';I ?cn,- t 1 t7. 1 1 .t t, Ix :J F !"'ol? t P 1 rr :.] :l 1 1 I .al.:.. _ T:hx: 11 'r.. ;• ...a ., d m a i I I t liu 1.,,r. 11 ,: ? -. .. ii :(%1 1 ..•(' .? > JC.i:I 1 I?x. -('1 It :. r t. SYSTEM s?C:li:s. Local Street I`J7 RFSGTIotV LQCAL STRFEr N_ YES Fairview ER-OL 70 SR55 SR22 GENERAL QUESTIONS CLP .Q U ESTt.QtJ Is this application on your current approved measure M2 CIP? YES Has your agency previously received CTFP funding for this Appticabon? NO If Yes, When? Project ID? Is this on agency's LOCAL SYNCHRONIZATION PLAN? YEs https-IJocfijJidtracker.oeta.net/edit-projeet.asp?project id=CP--2972&version=l&update_.., 0311812011 Orangetrak - Edit Project f .:.:'? Rt!I , :•- {fit - ;f3 1~'tr?;, : ;3, at ?;i3r?<11t? t.v 0.,, ,x t ?r sjz?i °=1C+ii (T igit=') r '1+=irz,ty IE)_, tC ? ,? ;niy ,c- {:t'o? t'. _ci ENO h, _ f,:i , I '.iii only 11^ 1) 01 iu rot L toglai3 moo Page 2 of- 41 PROGRAMMING INFORMATION ($0) - - _,.,.141 i1 . t<C;a c. ,o j t Pl. _ FUNQ 1 YRE ,RQUf2AMt,SL'D k a tUt?L 5gURGP r ROW ?i'd -r iJAIL _. Anothel City X09,93000 $000':; $5.829 00 ; 575759 Other W2,74600 $0 GO: `; 5.495 U0 >i9241: 12 Trallic Signal Sync Program (TSSP) - F'nmary Implem_ntalion $570.705 00 $ J OC )Ll $570,105. . ' .. "rra+tlc Signal Sync Program (T,9SP) - Maintalnence & Ymn;tcring $a oo SJ c0.. , .. a-03 295 00 ... ?. ! S49,295* S0 50 Anoll!erCity $69,930 $5.8<s' ,5,159. othel' $72J46 sol 56.495 379.241, r;atJic Signal Sync Program (TSSP) - Primary implementation $570, 705 _ 503 _ ...: 0' _ 0,7n5' Traffic Signal .Sync Proy;am (TC.P) - Maintainenc2 & Mcn,tonny SO ..... Spi $48.295! ... 549.295! U?ie ?b!etu, j GRAND TOTAL 5713,.181 . SO' S6i,81: $777.00 SCHEDULE INFORMATION YQN.T11. YEAR PLAN ENG SEP 2011 1q)y PQ JUL 2012 SQHEDULFJ LLQQhh` LEtI(,!tU 5)'ATi.1s clt!E? YEAR JUN 2012 JUN 2016 P ENTER SCORING DATA MARK ON NiAP ?I Save for Later Save and Submit to OCTA EMAIL https://ocfundtracker.octa.net/edit_project.asp?project id: CP--2972&version-l&update__ 03/18/2011 Vranget.r8K - t'.roject Ranking PROJECT RANKING .Page 1 of 2 TSSP - Traffic Siqnal Sync horonization Program Facility Usage Vehicle Miles Traveled (VMT) Benefit Cost Ratio 314056 _ POINT(S) Jurisdictions Percent of Priority Corridor Jurisdictions Involved POINES) 100 Total Number of Involved Jurisdictions 3 ?I Jurisdictions Score (higher of two scores above) Project Scale Percent of Corridor Signals Being Retimed POI T(S ) 10 0 Signal Being Retimed perMile 3.64 Proiect Scale (Total) Project Details POINT(S) New or upgraded communication systerns I. Minor signal operational improvements '. lntdfield system modernization and replacement 11 Project Characteristics Real-time traffic actuated ops. and demo. projects . New or upgraded detection TMC/T©C and motorist information Comm. and detection preservation and restoration Transporation Significance Signal coordination r Maintenance of Effort Signal Synchronization Network 4 to 5 years littl)s://octiiiidtracker.octa.net/ranking_edit_asp`'project_ id=CP--2972&vei'slon-1 ()3/18/201 1 I Project Effectiveness Current Project Readiness Funding Match _ POINT(s) Within 12 Months 0 I _.__._.'AVE RANKING CLOSE WINDOW i PRINT o.5"s EMAIL " https:Hoctirndtracke r. octa. netlra«king_edit.asp?proj ect_id=CP--2972&version--1 03118/2011 cx =rte r? c LL f9 r c 11 L7 n y tJ w C i] - ro ? n. y i a G: R ? Y U CY S L U S., ? L fY C3 d N Fd- 0 U O 0 U b zY GJ H= S u "L ? o tea ,N- . N ir O M W) M v r tr m M . v O ? tf) SF! if3 ? G C U'. W ? C ' Ly . . w L5 to O O J 0 O - Y? ? O iTi U h t:3 V3 V) ? O c ? c W . w m !Y. 4 , ? i!t E ? v: C r Q C C n y ? u?' r u FD ) O O n Cp O rV O (O O N O O O N O iD O m v t? V (fl O cv p {7 0 r? 0 (*f N iQn O v 0 ) r. : ,- m a V i - u' o i 0 O v rti v N c i f? u) LL L [?{ { Ln U) . - - 5 _ ? y r ! i N M (9 tp W t0 f W N ? W ((?? 7 E9 i to A fNA T NMi Q . W f WT ? 0 (?) 0 cn 0 rv ` : r? O 0 O v O m O -a a - a o -- a as - O v - O N - N - n S - o ? - - ?i - m - i n cv ki to r0 u°i 1 rA ` ¢'1 m rn '? 10 v ci m r o n m `? i rn a? (n 7 ?i c m n i" z V? c' - m e •- a v 7 c in T~ iq ? f'J n- M c? ,- cu N w rV <n r) (n v vi W) 13 WI tJ! 69 C4 V) W; i:f V> 0A (n (A V7 c) ifr E9 W3 N ' d ' O '? O 0 O 0 0 0 O 0 i8 [) t') f"_J O o O c3 0 t3 0 CJ 0 O L. C.) n) C, O 0 CJ -r o y 5- M 4'J O C) tft r N ` ("1 C'J 10-1 O 8 O O. O ( O l'',JJ O (7 O V` d 0 r$' <p Y,- r>: . L7 v N M 0 r0 YfJ C0 G? O] 4 N ti. efl M Y.. 2;J C iri Y- ib '1 P') V Y-. n T to V ?- N V) R^^. <V LL n o; W3 G4 rA !n !}J rit fA W3 CA E9 0 w % E tffl :9 E'S ;fi Ul b 1?- Q O ((,, O r 0 o 0 0 0 ru 0 o 0 p C7 c? 0 n 0 0 0 r LJ 0 0 < C `i _ O b O O g O g C7 r n CJ tT [7 C) <3 ("j {} i`7 t.3 ttl O ` ( N 0 O 4 g O (') L') pp O if1 'V L r ? rn rC N a ,?, Jj ( , ? (:J t0 N 'i- (ri N h- 7 FD t4 f`? i+i rF1 rC .- r- ¢] N Y•: <V L) i') r" ty V O 1 v i ) `z. Wi (? ffl - - - - - Wf - i!3 - W7 - 63 - V i W3 Efl b3 ifl FH fA 0 N3 ffJ E'1 W3 O O O - ??' rr O - Q - Q - C) - 0 - 0 - KO'J - r O - 0 - - - -- C] 47 r? O Q Q ('j p 0 g r? O S'Oj M 9 •O ?.` ht O Q 0 C7 0 rfJ C] E.) :f'I a 4? O Frt C 6 h cA rl :il (V M 'x' ; 5 rV JI C (n SA 'A o3 W !A F9 i9 to (/! +A dA V? R C3 .- c n w ? ti i u i f` t i' J t is s f'? s J U.i ti O C n is c ti; .. O c y ' R O m N "0'l f? f iJ C ,m ? ur L c a' y c rq_ E w m u! 0 i o s U (° d a c a L'3 U N N V G y : O ? r- n c ` d (? m a g {3 C C ? o _ m O m h- a U U N R t Q N V J G C G r? - C C C C l7 (J iJ y U ?1 y R ? C ro m ca m rr U . c n rs cn s ?r Ri N M V' ti7 C p h. ? 6> O N M G 4 s c C: l ? G7 h rv •° n C9 iFT r. ti O O n c 00 E'f §A ?_ O !9 •' S7) d h ? G tp f? n 5!) C rt3 C r, c 0 1 3 zt U := qn U :y 0 ru G+- PROJECT' DESCRIP11ON Agencies: City of Costa Mesa, City of Santa .Ana, Ca.ltrans Project Name: Fairview Road Signal Synchronization Project Program: Program P, regional Traffic Signal Synchronization (RXSSP) Project Manager: Debra Bieber- Phone: (714) 754-5183 Email: dbieberUci.costa-tttesa.ca.us Project I±unding Program "The intent of the proposed Fairview Road. project is to synchronize the 31 traffic signals on the contiguous lairview Road corridor from State Route 55 to State Route ""I 'Phis 8.5 Mile corridor crosses the jurisdictions of Costa Mesa, Santa Ana and Caltrans. Fairview Road is a designated signal synchronized network route, identified in the CTFP Chapter 8 Guidelines, and is a heavily travelled hus route. `The :route intersections carry Average Daily Traffic Volumes up to 61,800, with a Vehicle Miles of`T'ravel(VMT) of 314,056 along the corridor. Before and after studies will be made in the required fornvat, to verify that the field-implemented timings have improved the existing traffic patterns. The intersection timing improvements should result in measurable changes to trmel time, green house gases and travel speeds. `To accomplish this project the participating agencies will design, construct and implement a project to replace antiquated controller units, enhance communication for signal synchronization, acrid (Closed Circuit "Television) CCTV cameras and install controller cabinet replacements directly enhancing signal synchronization, _Detection, communications systems and necessary equipment and devices will be installed and monitored as required by Program P to improve and maintain the corridor for a minimum of 4 years after con-rpletion. Project Background Fairview Road is a complete contiguous corridor, an important mass transit route, and an import ant north-south connector between State Highways on the Master Plan of Arterial Highways (MPAI l) and on the signal synchronization network per Figure 8-1. of the CTFP Guidelines. Fairview road serves regional facilities such is Downtown Santa Ana' County <ind Federal Buildings, Orange Coast Community College, Santa Ana College, the Coast Community School District, the Segerstrom Center for the Arts (formerly the Orange County Center for Arts), and numerous schools. The project will fully meet the synchronization needs for the corridor for 3 years and no other requests for funding ? ill be initiated. during the maintenance and operation. phase. Cornrnunication system improvements that directly benefit signal synchronization along the corridor will also be included. The Fairview Signal synchronization project accomplishes the goals of synchronizing signals across jurisdictions, through a'1-year initially funded tirmeframe to improve existing traffic patterns. The end result will be a field-implemented synchronized timed route, achieved through design ind engineering, construction and installation of held controllers and maintenance and monitoring to ensure continuous improvement of the svstenr. PLoiec t Plan and 5cliedule To verify and monitor the irnprovernerrts before and after studies will be initiated using travel tirnes, average speeds, average stops per mile and vehicle emissions. The improvements will occur within existing facilities so there is no anticipated delay for construction and. the project will pursue a timely use of feuds. Data counts will. comply with OCT'A digital format requirements. Jamar or- NDSiSouthland car count format mid include Synchro version to compatible infcrrrnatit>n consistent with the OCT'A ROADS database. The project management will follow CTFP Guidelines for reimbursements and reporting, includi,m, a work schedule with implementation and maintenance operation phases included. ccrlc rrl' ?1? nrl? Design, This task, to be complete in FY 20.11-2012, consists of confirming the survey of equipment, preparation of drawings and schematics for cabinet work, (fiber optic;'corn munication work, CCTV camera installations and other miscellaneous devices and equipment design as necessary. During this tirne the before studies and documentation will be completed. Right-of-Way, No right-of-way is needed for this project. Coil stru Ctio", Construction is schedule for late in the FY2011-2012 fiscal year. The scope of construction work includes: Utility Coordination Traffic Signal Controllers and equipment for synchronization (including CCTV) Communication Devices and Cabling including interconnects and switches Traffic Cabinets, where needed for synchronization Maintenance and _Monitoring of the Traffic Signal Synchronization for 4 years. FAIRVIEW ROADIFAIRVIEW STREET TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM LOCATION MAP a Lk.Marnve z 00 Bhd ? rust my a Wswntvkr A+s n S GMc Gsnlr Or 58s Sf isl al S?J k. ?? Y f j rgwi?. st .4 LL AM f:5r^9er A,-s Cernr?l Rd Nsv.,$, i Www Ara LEGEND: ?ttA?w RMKK VAW %W Gx" 04 CF Cogs llns Tw %aro cra?rs.r?x,ar??,r Cakrw Tmft so* 6sgsntaa Aa ;. \ W A,* sai}8?rssr Asa 9eus? CvW f _1 ikn:ninN Ln vulwtss Tvs sAk= st 8 a rr haws An '_1 G.L!Oq e"Fr 3pary C .p:?¢ MA, wiy am wv wy A 4vkn Or uwdmw Yy F.S6' a r ? a u. tYhca 3! ^? Vrid M I Fairview Street/Fairview Road Corridor VMT Calculation Agency Segment A13T Segment Length VMT ita Ana North City Limits to Trask Ave 41,507 0.39 16,188 09 AUT) Trask Ave to 17th Street 40,436 0.50 20,218 17th Street to Civic Center Dr 38,933 0.59 _ 22,970 Civic Center Dr to 5th Street 43,766 0.21 9,191 5111 Street to 1st Street 43,355 0.25 ].0,839 1 St Street to McFadden Ave 41,652 0.75 31,239 McFadden. Ave to Edinger Ave 39,860 0.50 19,930 Edinger Ave to Harvard BITd Harvard Blvd to Warner Ave Warner Ave to Segerstrom Ave Scgerstroirt Ave to Alton Ave A1L011 Ave to lvlacArthttr Blvd lrtcarthut f vd to Sunflower Ave a Mesa Sunflower Ave to Sottth Coast Dr 0 AIDT) South Coast ter to Pauli{ring Ave Paularino Ave to Baker St Baker Street to Adams Ave . Adams Ave to Arlington Dr Arlington Dr to Fair L)r Fair Dr to Wilson Wilson to Ne,, port Blvd 30,158 36,506 34,867 35,196 36,073 35:919 41.611 _? 60,812 vR 44 732 48,152 33,192 22,599 12,675 11,679 0.50 0.35 0.44 0.36 0.25 0.28 0.31 0,51 0.16 0.29 0.49 0,34 . 0.53 0.70 19,579 12,777 15,341 12,671 9,018 10,057 -? 17, 899 37,095.. 7,077 131,964 16,264 7,684 6,718 2,336 Seg ment Length (mi): 830 TOTAL VMT: 314,056 Ix'I:S0Lt31-ION NO. 11-9 A RESOLUTION OF 11-1-112 CITY COUNCIL. OFTI-iE CITY OF COSTA 11?ESA, (,ALIFORNIA, APPROVING '11-11= SUBMITTAL Oil: AN Al"PLICATION FOR FUNDING OF T1-tt I=AIIWIEW ROAD SIC.,?NAI- SYNCFIRONIZATION PR0J1_C I_ TO TI-IF ORANGE COUNTY TRANS1='£_)I I A l fC)N AU 1110RITY FOR F-UNDIW:,, UNDER W IF (10VIPREI-IFNSIVIE TRANSPORTATION PRO£=tRAM, REGIONAL IftrlFFICr SIGNAL SYNCI-IRONIZATION P OGf AIVI. -1-111- £-,ITY COUNCIL 01 1-.* CI'I Y 0!" GO S`1".A MFSA 110-ZEBY I D1, t"I IWINI S AND 01--DFI"ZS AS FC)LI. OVIPS: `VI-i1-1:FAS, the (My of Carta Ad= desires to fr-nplenlent tho inlp,rt)voniE nt on the 1-?3irvlcw Road corridor, jointly With the City of Sant,,.i VVI {I 1'i-:AS, the City of Costa Mc, ;;e ha's been declared by the Orarify" County 'I vansporlal.ioil Authodly t0) ineet tho eligihility requirerm,"Ilts to receivc, It?(7:?i.li's M "it,'llnl`,l(;k" fluids; and VVI-It I4--GAS, the City"s Circulation laerrient is consistent ?, ittl tlv-: C ouf ly of (.)ri3d10;j0• 'litslc i' 1-1an of Artodol I-ligllways; and VVI11711FA ;, 1-11E City of Costal 8U1esa aricl Vie (IQ of SuWa fuw will anter into 1 c v:>heaa;"va qquonterit for iho proj r;t fr.=r"M ig and iirll?It;mentation <au id 'l':'I Vie City of £,oski h-lc,t>a will 11rovlcle 111a,lc ping fur ds for illo C;Ii;I of (7;-ta Wan IsC)rlbn o the I)i"ajoc:t iV.; W01Uira by the OranCj( C;OUIlty £?;i7n1?,IE:fIC)I"1i:11'e? Tit.?u;!ipoililiion l"li_ogir.mi Piocedurc;s Nhaliml; arld VVI II--.RF fit,, ihc; 01,1r1gf-: COLHIty (l RUisl:Ortatioil Authority interlds io alloc"'lio it)nds for ir?lrit:I)oikatioll improve iold Inly ;c is MAIllirl It?le incolpolott,!d t:itics riritl l;ar Cutalty: -_n Id 'r • 1 0P, IL th(? C>Ily of Gosta NAos i Isis sa ciaa'rrordly W10pled _.0)1. 1' 4PIL11 Syiiclironizalion Ilan consistent with the Regional -"i-raffic Signal Synchronization hAas;r 1'1cm S;ls a key conipollent of local clgoncios? efforit to syrichmnizing ti li'; sif rli;i.`; acrclss local ?IgE ncios' boullckilies; and WI-111W AS, the City of Costa Isle a? desires to irnt?l i))E;ni sis,n al synchronization listed [-.)(-Aow; zind WHERF-AS, the City of Costa Mesa will not use Measure; M funds to supplant Developer Fees or other commitments; and WHEREAS, the City of Costa mesa will use Arterial Highway Rehabilitation funding as ra sutaplerrrer=t to the existing pavement management program; l (.',', 1, ! HEJ-?EFORE, BE IT RI=SOLVED THAT, the City Council of the City of Costa Mesa hevehy requests that the Orange County Transportation Authority allocate fur,ds in the amicrun s requested in the City's application for %, easure M Funds 'rca th City r'rona the Cornprehemsive Transpoilation Programs and it agrees that sakd funds ,ha!l he marched by City funos eas regcrlred. lit IT FURTHER RESOLVED, that the City Council of the City of Costa Mesa, California, doe., he mby authorize the Director of Costa Mesa 'Public, Works or casignen, to (rle r:Ppllcaiior`s for Reraemed Measure M funded Comprehensive Transportation Program, to sign such applications, and to invoice Orange County Franspoltation Authority for payment of allocated furls as appropriate. 4-'ASS"" ANN) NDovl•ED this 1 clay of March, 209 `! . V r __y Cary Monahan, Mayor l - tl Julie f olc?rl<, Gify Clerk APPROVED AS TO FORM: 7" Tomas ° art City Attorney 2 STATE OF CALIFORNIA } CC1t. N" y OF ORANGE } ss CITY OF COSTA MESA } 1, JULIE FOLCIK, City Clerk of the City of Costa Mesa, DO HEREBY CLRTIFY that the above and foregoing is the original of Resolution No. 13-t3 and was duly passed <iiA adopted by the City Council of the City of Costa Mesa at a regular rne,eting i;ald oil the 3 `3111 day of M?rarcn, 2011, by the following roll call vote, to wit: AYES): COUNCIL MEMBERS: MONAHAiN, RICRI- EIMER, LEECE, ME'NSING: ER NOt S: COUNCIL.. MEMBERS: NONE AL3SEN-f C04,INCIL MEMBERS: BEVr; R A i WIT IFSS WHEREOF, I have I e-reby set my li :ind and affixed 'fie seal of tf7c; City of Costa Mesa this 10`r' day of March, 2013. 1jUL1F_iFflL.C1K, CITY CLERK 3 t ` \.yl ? 9 3- .'14k { -d •T'A A NA MEETING DATE: MINUTES EXCERPT March 7, 2011 C"ui.iNC& MEMBERS PRESENT: A tt mz Ele av w .',tar 3 - -i'?t..,# tC9. nt Tinajam P'_1', uo (/] ABSENT: None (0) ACKIfENTSILENDAR W Lr3° i` SiQ,'? OF C i1?!T T1s%t_, ' ;rAt' ,C(/?NN FOR r ? .., p _ ?v ly ME -1,E . cam,.. _- RA CRTAT` )N FUNDING PROGRAM 'i '!:CVVOrr r _ i'vIC)FJ N: Adopt a msclution. SA J A A 1,4A APPROVIN(3 THE SUBMITTAL OF 'UihR,-)Vf_J N \"Rr+NG COUNTY TRA vSPORTA I iON AU (HO!-?' l '," OR = #NC!N(: '.,NU,. R 0MPREI1`NSiVF RANSPORTATIC,`N PRA,,-3RAM MOT1011 Maw ? +# AYES NGc S ABSTAIN ABSENT COUNTY CF ()RANGH SECOND: Bewvwes ;n"%;v 'CZ. Be naV j t t1ti UI?4 (.?? ! 1-? A .LVAR C. erg ("f 'he \.C!_;'`1k of T CA Of S 1, A n. r vg; g we 3 l,e a.nd c rrBCt copy of &, Wm le Won on .V 1 RESOLUTION NO.2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE SUBMITTAL OF IMPROVEMENT PROJECTS TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE COMPETITIVE MEASURE M2 REGIONAL TRAFFIC SYNCHRONIZATION PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council of the City of Santa Ana hereby finds, defermines and declares as follows: A. The Measure M2 Regional Traffic Synchronization Program targets over 2000 signalized intersections across Orange County to maintain traffic signal synchronization, improve traffic flow and reduce congestion across jurisdictions. B, The City of Santa Ana has been declared by the Orange County Transportation Authority to meet the eligibility requirements to receive revenues as part of Measure M2. C. The City of Santa Ana has a currently adopted a Local Signal Synchronization Plan consistent with the Regional Traffic Signal Synchronization Master Plan as a key component of local agencies' effort to synchronized traffic signals across local agencies' boundary. D. "The City of Santa Ana will provide matching funds for each project as required by the Comprehensive Transportation Funding Program Procedures Manual; and E. The City of Santa Ana will not use Measure M2 funds to supplant Developer Fees or other commitments; and F Thr: City of Santa Ana desires to implement multi-itirisdirtional listed below SECTION 2: The Executive Director of the Public Works Agency is authorized to subn-;it projects for funding consideration under the Combined Transportation Funding Programs, Page 9 of 3 SECTION 3: The City Council of the City of Santa Ana hereby requests the Orange County Transportation Authority allocate funds in the amounts specified in the City's application to said City from the Regional Traffic Synchronization Program. Said funds shall be matched by funds from said City as required and shall be used as supplemental funding to aid the City in the implementation the following projects: PRfj. S__.._....... _._...._ Warner Ave from Pacific Coast Hwy to Red 11112 Hill Ave n Ave frorn 1?-` St to Imperial Hwy ( 11/12 Euclid Ave. from 405 Fwy to Imperial Hwy 1 11/12 irview from SR 55 to SR 22 ? 11/12 Blvd from Beach Blvd to SR 55 11112 SECTION 4: This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this ___. day of 2011. Miguel A. Pulido Mayor APPROVED AS TO FORM: Joseph W. Fletcher, City Attorney n... ?v- Laura Sheedy Assistant City Attorney Pave 2 of 3 AYES: Councilmembers NOES: Councilmernbers ABSTAIN: Councilmembers NOT PRESENT: Cauncilmembers CERTIFICATE OF ORIGINALITY I, Maria D, Huizar, Clerk of the Council, do hereby certify the attached Resolution No. to be the original resolution adopted by the City Council of the City of Santa Ana on 2011. Dale., Clerk of the Council City of Santa Aria Page 3of3 EXHIBIT B PROJECT PRICE PROPOSAL AD?UAIVTE.C'.Co ns tilting Engineers February 17, 2012 City of Costa Mesa Transportation Services Division 4th Floor City Hall 77 Fair Drive Costa Mesa, CA 92628 (ATTN: Ms Debra Bieber) Subject: Fee Schedule for the Costa Mesa/Santa Ana Fairview Traffic Signal Coordination Project Dear Ms. Bieber and members of the selection committee, ADVANTEC Consulting Engineers (ADVANTEC) is pleased to submit the accompanying Fee Schedule, as part of proposal for the Costa Mesa/Santa Ana Fairview Traffic Signal Coordination Project issued by the City of Costa Mesa. As President of the company, I am fully authorized to make representations on behalf of ADVANTEC and certify that the information contained in this proposal is truthful, accurate, and complete at the time of submission of this proposal. The following proposal shall remain valid for a period of not less than 180 days of its submittal. I can be reached at the address, telephone/fax numbers in this letterhead, and the following email address: LeoLee@advantec- usa.com We are very excited about this opportunity to assist the City of Costa Mesa and Santa Ana on this project, and looking forward to establishing a mutually rewarding working relationship with both agencies. In closing, we thank you for the opportunity to offer our proposal for this effort to further enhance the quality of life in the Cities of Costa Mesa and Santa Ana. Sincerely, ADVANTEC Consulting Engineers, Inc. Leo Lee, P.E. President 19200 Von Kaman Ave. • Suite 600 Irvine • CA 92612 Tel: (949) 622-5551 • Fax: (949) 622-5554 www.advantec-usa.com General Fee Schedule Part 1-Signal Coordination, Assessments, Modeling, Before and After Studies, Reports And Documents for OCTA reporting Part 2--Work for Costa Mesa Intersections Part 3-Work for Santa Ana Intersections Lump Sum $ 159,609 Lump Sum $ 262,525 Lump Sum $ 162,215 Part 4=Preparation of Record drawings, or Project Plans Lump Sum $ 29,989 Specifications and Estimate or Procurement documents Part 5-3 Years follow-up Maintenance Per Year $_14,700 Sub-Total $_ 44,100 CUMULATIVE NOT-TO-EXCEED FEE: $ 658,438 Additive Work Scope Traffic Counts at Intersections Per Intersection $ 413.00 Total $12,803 Install 3" Conduit Per Lineal Foot $ 30.00 Total $_ 36,000 Additive work shall be included exclusively at the discretion of the City contingent on bid results. Please include an estimated work breakdown structure for the project and personnel rate sheet. The Evaluation recognizes that costs may vary based upon project approach so work breakdown structure Information should support fee submissions. All originals of plans, field notes, data and calculations, correspondence, reports, electronic files, etc., will be turned over to the City upon completion of work. Ten percent (30%) of the total contract fee will be withheld until final project documents are submitted to the City. ?e x a al s m » s " °s o $ i j ? ICI 'I`i a 8 - ? 88 8 8 - 8 8 18 8?. S 2A o ? N 8 88 ? R ?I?9B8 ??a o M ? 8 ( . n rv N ImoH arey ? _ I I 'I I "»» ~IMI Si I.: »» I ? o s non 1tl101 ^Im 0 8 7 iIC nrvl'B rv _?I .-I rv_I..i _ rv.rvl_Irvl_Irv .? A a ;? II II ; ? s? - Ii I? I I lij l a t , I III i t k e e dt y a olrv I°- I o I ; I I I I I : g < I 'ff' i V ? BCS' $ Fi ffi 6 ? g " t : ;t ?2 v I ? 111111 I i I l H il l I ???? a E ^ $? - $ ? llli III I l ? I i I l I l I s s? M I I I, I ? I II ? I ? I I ! 6 pp r » I I I I I I I I I I ? I I I ! 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