HomeMy WebLinkAboutRANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT (16) • 'Yr City of Santa Ana
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'.,,�'"'"'.,' AGREEMENT TERMINATION FORM
Please complete this form when the attached agreement and all
amendments (if any) are no longer in effect.
Note: If your agreement is grant related, please ensure that all grant retention requirements •
have been satisfied prior to signing the termination form.
•
Return form to the Clerk of the Council Office (M-30).
Call 647-1520 if you have any questions.
1
The agreement with ,3 u '7k �?' . /)/57 71- C
No. ft") 2C�/z `//% was completed on /�d/?At_c and final payment has been made.
(List all amendments. /Use space below if needed.)
Department: (�/2 i
Phone/Ext.: 2Z 21
Signature: /.. ,,,-�i7/ vi4 ,1iE
Date: / 4 l
Revised:01-07-16
'N SURAtii C"N
WORK NIV PROCEEI.'
PAV E
EXPIRES,.
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L E R K
T JUL 2 6 2 12
A-2012-119
Memorandum of Understanding
For
RANCHO SANTIAGO
COMMUNITY COLLEGE
DISTRICT
Memorandum of Understanding (MOU)
Pursuant to the
Workforce Investment Act of 1998 (WIA)
1. PARTIES: The parties to this Memorandum of Understanding (MOU) are the Mayor
and City Council of the City of Santa Ana, the Santa Ana Workforce Investment Board
(WIB), and several agencies (having signed Attachment "A ", "One -Stop Partner
Commitment" and, if physically located at the One -Stop location, Attachment "B ",
"Resource Sharing Agreement" and Attachment "C ", "Memorandum of Operation" if
applicable functioning as "One -Stop Partners" within the Santa Ana One -Stop System
(hereinafter referred to as the Santa Ana W /O /R/K Center).
2. PURPOSE: The Santa Ana W /O /R/K Center, through its central location at the Santa
Ana Regional Transportation Center, 1000 E. Santa Ana Blvd., and its satellite facilities,
shall provide and /or coordinate workforce investment services to individuals, providing
them with the necessary skills to participate in building a world -class workforce in Santa
Ana.
Services and referrals provided at the Santa Ana W /O /R/K Center may include, but are
not limited to, the following:
• Eligibility determination
• Outreach, intake and orientation to services available
• Initial assessment of skills, aptitudes, abilities and supportive services
• Job search and placement assistance, career counseling
• Provision of employment data and labor market information
• Provision of performance information
• Employment referral
• Provision of support and follow -up services
• Identification of skills required to be competitive in the local labor market
• Filing for Unemployment Insurance claims
• Access to CaIJOBS for Labor Exchange services
• Help in establishing eligibility for CalWORKS and financial aid
• Occupational skills training
•
On-the-job training
• Workplace learning with classroom training
• Skills upgrading and retraining
• Entrepreneurial training
• Job readiness training
• Adult education and literacy
• Services for persons with disabilities
2
• Serve mature workers by operating as a specialized recruitment arm for One -Stop
Partners working collaboratively to connect mature workers to employers with labor
shortages
• Customized training for employment with specific employer
• Employer services, including: job listing; job matching; candidate screening and
testing; outplacement services; job analysis; and, information on available tax credits,
business development planning and labor market trends.
3. DURATION:
(a) This MOU shall become effective July 1, 2012 and terminate June 30, 2015. This
MOU will remain in effect until (i) terminated by the repeal of the Workforce
Investment Act or otherwise by action of law, or (ii) with respect to the One -Stop
Partner, the date on which such One -Stop partner withdraws from the MOU pursuant
to Section 3 (c) hereof. Should any One -Stop Partner withdraw, this MOU shall
remain in effect with respect to other remaining One -Stop Partners.
(b) This MOU is of no force or effect until signed by authorized representatives of the
participating agencies, and approved by the Chief Local Elected Official or his /her
designee. The MOU, once signed, becomes part of the local WIA Plan.
(c) Any party may withdraw from this MOU by giving written notice of intent to
withdraw at least 30 calendar days in advance of the effective withdrawal date. If
agreed to by all parties, the timeframes for notice may be reduced or extended. Notice
of withdrawal shall be given to the WIB at the address listed in the signed attachments
of this MOU, and to the contact person so listed, considering any information updates
received by the parties pursuant to Section 1. Courtesy notification shall be made to
all parties of this MOU in a timely manner.
4. MODIFICATION AND ASSIGNMENT: This MOU may be modified at any time by
written agreement of the parties. Assignment of responsibilities under this MOU by any
of the parties shall be effective upon written notice to the WIB. Any assignee shall also
commit in writing to the terms of this MOU.
5. ONE -STOP SYSTEM DESCRIPTION: The one -stop system description in the local
WIA plan, including modifications thereto, is incorporated into this MOU by reference.
6. CROSS REFERRALS: The One -Stop Partners will adopt common intake /cross referral
arrangements, which include, by reference, those listed in the local WIA plan, including
modifications thereto. The methods and /or resources utilized may include some or all of
the following: cross - training of staff, in -house staff, electronic case management
systems, co- enrollments, appointments, e -mail and phone call.
7. CONFIDENTIALITY:
3
The WIB agrees that when any individual applies for or receives services from and the
partner agency through the One -Stop Center, all information regarding such application
for or receipt of services shall be confidential information subject to the provisions of 34
CFR 361.38.
The parties agree to honor the confidentiality provisions as described in the local WIA
plan, including modifications thereto, and incorporated into this MOU by reference.
Exchanged information shall remain private and confidential in accordance with the most
restrictive confidentiality requirements of any of the parties collecting, receiving or
sharing information.
8. RESOURCE SHARING: The parties agree to share resources in accordance with the
attached Resource Sharing Agreement. It is expressly understood that this MOU does not
constitute a binding financial commitment, but rather an intent to commit specific
resources in the future as the parties' allocations and budgets are known and the one -stop
system evolves. The one -stop system is a work in progress and its costs and the partners'
resource contributions will not remain static from month to month or from year to year.
The Resource Sharing Agreement is meant to be reviewed yearly and may be modified as
needed by any partner as long as it is identified as a revision, and it is signed and dated by
the agency Administrator.
9. DISPUTES: The parties shall first attempt to resolve all disputes informally. Any party
may call a meeting of all parties to discuss and resolve disputes.
Should informal resolution efforts fail, the dispute shall be referred to the Chair of the
WIB, who shall place the dispute upon the agenda of its next regular or special meeting of
the Board's Executive Committee. The Executive Committee shall attempt to mediate
and resolve the dispute.
Finally, if the Executive Committee's resolution efforts fail, any party may file a
grievance in accordance with the State of California's WIA grievance procedures. The
parties agree to be bound by the final determination resulting from that procedure. All
costs associated with the grievance procedure shall be borne by the losing party.
10. SEVERABILITY: If any part of this MOU is found to be null and void, or is otherwise
stricken, the rest of this MOU shall remain in force.
11. JURISDICTION: Jurisdiction over any disputes under this MOU shall reside in Orange
County, California.
12. HOLD HARMLESS CLAUSE: Each party to this MOU agrees to indemnify and hold
harmless the other parties, their officers, agents, employees, and volunteers from and
against any and all loss or damage, and from any and all suits, actions and claims filed or
brought by any person or persons arising out of acts or omissions of the party or its
officers, agents, employees in the performance of this MOU.
4
THIS MEMORANDUM OF UNDERSTANDING is hereby signed and agreed to on the date
first written above.
FOR AL ELECT OFFICIAL
titre
Miauel A. Pulido, Mayor, City of Santa Ana
Name and Title
20 Civic Center Plaza Santa Ana, CA 92701
Address
FOR THE CITY OF SANTA ANA
J'JL 2 6 ZU%'
Date
ATTEST: CITY- -TF SA ANA
Maria D. Huizar, Clerk A She Council Paul Walters, Interim City Manager
RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT (ONE -STOP
PAR NER
Signature
James Kennedy, Vice President
Name and Title
2900 W. Edinger Avenue, Santa Ana, CA 92704
Address
Approved as to Form:
JOSEPH STRAKA, Interim City Attorney
By:
Lisa E. Storck, Assistant City Attorney
W17
Date
13. SIGNAGE & COMMUNICATION OF PARTICIPATION: The Santa Ana WORK
Center shall provide wall signage listing the names of current participating partners.
Where practical, the Santa Ana WORK Center will list partner agencies on forms and
marketing materials distributed to the public.
14. ACCESSIBILITY ASSURANCES AND CERTIFICATIONS: The parties agree to
abide by all applicable non- discrimination federal and state laws. The WIB and the One -
Stop partners will ensure that policies and procedures established by the WIB and the
One -Stop partners are in compliance with the Americans with Disabilities Act (ADA).
The Santa Ana WORK Center will assure its services and premises are accessible to
persons with disabilities under the requirements of the Americans with Disabilities Act.
15. INSURANCE: The One -Stop Partners agree that their current in force insurance or self -
insurance coverage programs shall apply to their operations performed under the
Workforce Investment Act and at the WORK Center, including commercial general
liability, property damage liability, business personal property, workers' compensation
and employee dishonesty /crime coverages. The City of Santa Ana shall be named as
additional insured for such insurance and the coverage shall be primary and non-
contributory with regard to the City.
16. AUTHORITY AND SIGNATURES: The individuals signing this MOU and its
attachments, which are incorporated herein by reference, have the authority to commit the
party they represent to the terms of this MOU, and do so commit by signing.
I
Attachment "A"
One -Stop Partner Commitment
1. PARTIES: The parties to this Memorandum of Understanding (MOU) are the Mayor
and City Council of the City of Santa Ana, the Santa Ana Workforce Investment Board
(WIB), the Rancho Santiago Community College District and other agencies (identified
in the "One -Stop Partner Commitment ", Attachments "A" and "B: to this MOU)
functioning as "One -Stop Partners" within the Santa Ana One -Stop System (hereinafter
referred to as the Santa Ana WORK Center).
In addition to accepting the provisions contained in the MOU, the Rancho Santiago
Community College District commits to the following:
• Will provide daily four -hour Workforce Preparation Workshops (M -F)
Full -time equivalents (FTEs) of Agency Staff Assigned to Santa Ana W /O /R/K Center:
2.5 Part -time faculty for a total of 20 hours per week
Hours /days per week Agency Staff Assigned to Santa Ana W /O /R/K Center:
4 hours per day, 5 days a week
PERFORMANCE GOALS:
Customer Service
All on -site, One -Stop Partners shall commit to the following goals for the W /O /R/K Center:
1. To conform to a uniform policy of customer service;
2. To develop customer service principles all One -Stop Partners must implement;
3. To implement an on -going system for measuring customer service levels; and,
4. To participate in a task force empowered to oversee, measure and respond to customer
service data.
7
Attachment "A ", Page 2
Quantifiable Service Outcomes
0 Workforce Preparation courses to be provided to universal access clients.
AUTHORITY AND SIGNATURES: The individuals signing this MOU and its
attachments which are incorporated therein have the authority to commit the party they
represent to the terms of this MOU, and do so commit by signing.
FOR THE Rancho Santiago Community College District
(Legal Name of Partner Agency)
ignature D to
James Kennedy, Vice President
Name and Title
2900 W. Edinger Avenue Santa Ana, CA 92704
Address
MOU Partner rev 2 -12
CITY OF SANTA ANA WORKFORCE INVESTMENT BOARD
ONE STOP PARTNER MEMORANDUM OF UNDERSTANDING
SERVICES MATRIX FOR
RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT
1 Criteria to be determined by the State of California and the Santa Ana Workforce Investment Board
Employment and Training Activities provided by RSCCD.
Programs Represented
Santa Ana College School of Continuing Education offers various
Employability Skills and Computer Software Applications courses at the
Santa Ana Work Center as part of a course series leading to the attainment
Services Provided
of various certificate programs approved by the California Community
College District Chancellor's Office.
® Co- location of staff
❑ Co- location of services
Method of Service
❑ Cross training of staff
Delivery
❑ On -line
® In person
❑ By phone
Referral Method
❑ Referral form
❑ Online
Contribution to One -Stop
® Customer Satisfaction]
System
1 Criteria to be determined by the State of California and the Santa Ana Workforce Investment Board
Attachment B
SANTA ANA ONE -STOP
PARTNERS MOU
RESOURCE SHARING
ATTACHMENT
F
One Stop location — Santa Ana WORK Center
Ni e o o47(-)- o ioatinn — P—ohn Cnmrnnnity C'nI]PCP Crhnnl nictrict
Projected Budget
Estimated Annual
Contribution
Provided
by
Staff costs
Resource Center Staff
2.5 staff
RSCCD
Workshop staff — Workshop
Workshop Staff — Workshop
RSCCD SAC SCE Instructors' Salaries for Courses at the SAWIB
$75,296.25
Technical support (maintenance, troubleshooting, web,
page /software development)
Administrative staff (FTE)
Costs associated with staffing (including fingerprinting, drug
tests, training)
Total FTE'S
1.5 FTE
Total Associated Costs
$75,296.25
RSCCD
. Or
�-✓I'r 64
EVIDENCE OF COVERAGE
06/4/2012
This Evidence of Coverage Is used as a matter of Information only and confers no rights upon the Certificate Holder, This Evidence of Coverage does not
amend, extend, or alter the coverage afforded by the memoranda listed below.
MEMORANDUM NUMBER: 77
JOINT POWERS AUTHORITY (JPA)
Alliance of Schools for Cooperative Insurance Programs
16550 Bloomfield Avenue
Cerritos, CA 90703
www.ASCIP.org
CONTACT NAME: ML Fritz HBirich, Chlef Executive Officer
PHONE. (562) 404.8029
JPA MEMB ER
Rancho Santiago Community College District
2323 North Broadway
Santa Ana CA 92706
This Is to certify that the Alliance of Schools for Cooperative Insurance Programs (ASCIP) Memorandum of Coverages on Insurance listed below have
been Issued to the Covered Party named above for the period Indicated. Notwithstanding any requirement, term, or condition of any contract or other
document with respect to which this Evidence of Coverage may be used or may pertain, the coverages afforded by the Memorandum of Coverages
described herein are subject to all the terms, exclusions, and conditions of such Memorandum of Coverages.
TYPE OF COVERAGE
IN R
MEMORANDUM NUMBER (MOC) (IP��YnEFF�
PO Sa m P
LIMIT OF LIABILITY I COVERAGE
GENERAL
LIABILITY
OCCURRENCE
Personal Inlury
V
MOC #77
7/1/2012
7/1/2013
COMBINED SINGLE LIMIT PER OCCURRENCE
$ $6,000,000
AGGREGATE
$ N/A
$
Errors & Omission
$
Employment Practices
$
AUTOMOBILE
LIABILITY
AUTOMOTIVE PHYSICAL DAMAGE
COMPREHENSIVE I COLLISION
ANYAUTO
COMBINED SINGLE LIMIT PER OCCURRENCE
$
ACTVALCASH VALU£
$
$
$
$
PROPERTY
BUILDING I CONTENTS
FIRE, THEFT, RENTAL INTERRUPTION
REPLACEMENT COST SUBJECT TO POLICY LIMITS,
AN m
TERMS,
$
$
$
$
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
WC STATUTORY LIMITS
NIA
EACHACCIDENT
$
PER EMPLOYEE
$
POLICY LIMIT
$
OTHER
EMPLOYEE DISHONESTY (CRIME)�
A _&1r'V' ppF
SUBJECT TO POLICY LIMITS, TERMS, AND CONDITIONS
$
$
ADDITIONAL REMARKS:
1.15A t CtitY Attorney
As respects to Vocational Classes Assfstan l
CERTIFICATE HOLDER
City of Santa Ana
Attn: Julle Castro - Cardenas
1000 F. Santa Ana Blvd., Suite 200
Santa Ana CA 92701
CANCELLATION
Should any of the above coverages for the Covered Party be changed or withdrawn prior
to the expiration date issued above, ASCIP will mail 30 days written notice to the
Certificate Holder, but failure to mail such notice shall impose no obligation or liability of
any kind upon ASCIP, Its agents, or representatives.
A /UTHORIZEDREPRESENTATN£; Fritz Heirich
*ASCIP Is a )dnt powers authority pursuant to Arttde 1(commencing with Section 6500) Chapter 5 of D vision 7 of Trde 1 of the Government Code and Sections 39603 and 81603 of the Wuatian Cade. Rav &97
CERS NO,t 132 43650 CLIR4r CODE, 77 Nancy Lopes 6/412012 7159:30 AN Page 1 of 2
r
. ff
Additional Covered Part y Endorsement
District: Rancho Santiago Community College District
Endorsement No.
13243650
Additional Covered Party:
Description of Operations, Vehicle, or Property:
City of Santa Ana
As respects to Vocational Classes
Coverage Period: Effective: 7/1/2012 Expires 12:01 a.m.:7 /i/2013
The coverage provided to the Covered Party is hereby extended by this endorsement to the Additional Covered Party named above
in accordance with the provisions contained in the Memorandum of Coverage (MOC). The coverage extended hereby applies only
with respect to liability arising out of activities in the Description of Operations, Vehicle, or Property noted above. It is intended by
ASCIP in issuing this endorsement to defend and/or indemnify the Additional Covered Party only if the District is solely negligent.
In issuing this endorsement, ASCU' intends and agrees to extend coverage pursuant to the terms and conditions of the MOC to the
Additional Covered Party named above only to the extent that the Additional Covered Party faces liability arising out of claims,
demands, or lawsuits claiming money damages on account of bodily injury or property damage as defused and limited in the ASCIP
MOC. The limits of liability extended to the Additional Covered Party listed above is $5,000,000 per occurrence for liability.
Authorized Representative:
Date Tssued:6 /4/2012
APp�
o�E� As rQ ?0R0
1.1a A ttor neY
Ass }std CtitY A
�y
ASCIP is a joint powers authority pursuant to Article 1 (commencing with Section 6500) of Chapter 5 of Division 7 of Title 1 of the Government
Code and Sections 39603 and 81603 ofthe Education Code.
Rev 5/97
CEQT HO.t 13213650 CLIMff COoBI 77 Haney Lopes 6/4/2012 715900 N! Page 2 of 2