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Home My WebLink About25D - AGMT - TRAFFIC SIGNAL AND STREET LIGHT MAINTENANCEREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 1, 2012 TITLE: AMENDMENT TO AGREEMENT WITH AEGIS ITS, INC. FOR TRAFFIC SIGNAL AND STREET LIGHTING MAINTENANCE CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 15t Reading ? Ordinance on 2Id Reading ? Implementing Resolution ? Set Public Hearing For CONTINUED TO FILE NUMBER CITY MANAGER RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute the amendment to the agreement with Aegis ITS, Inc. to approve a one year contract extension in an amount not to exceed $650,000 annually, with the option to extend for one additional year exercisable by the City Manager, subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION On August 17, 2009, City Council awarded a three-year contract to Aegis ITS, Inc. (formerly Econolite) for the maintenance of traffic signal and street lighting in the amount of $650,000 per fiscal year. The agreement includes a provision for two one-year extensions of the contract by mutual agreement. The three-year contract expires in 2012. The traffic signal maintenance and street lighting services provided by Aegis ITS, Inc. have been cost effective and performed in a timely manner. Staff recommends that the contract be extended one year as provided in the provisions of the original contract for a not to exceed amount of $650,000. ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended action is not considered a CEQA project. Therefore, no environmental documentation is required. FISCAL IMPACT Funds are available in the current budget in the Public Works Agency account for traffic signal maintenance and street lighting (accounting units 02917620-62321 and 01117630-62321). Raul Godinez II Executive Director Public Works Agency APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Management Services Agency RG/VN 25D-1 25D-2 SECOND AMENDMENT TO AGREEMENT THIS SECOND AMENDMENT TO AGREEMENT is entered into on October 1, 2012, by and between Aegis ITS Inc., formerly Econolite ("Consultant') and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS: A. The parties entered into Agreement A-2009-124, dated August 17, 2009, (hereinafter "said Agreement") by which Consultant has provided maintenance on the citywide traffic signal system and street light system. B. By Amendment A-2009-124-001, dated December 15, 2009, the parties amended the fee schedule applicable to services provided pursuant to said Agreement. C. On October 31, 2011, the City approved the assignment of said Agreement to Aegis ITS, Inc. D. In accordance with the terms and conditions of said Agreement, the parties wish to amend the term and increase the amount of compensation of said Agreement. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this Second Amendment to Agreement, the parties agree as follows: 1. Section 2.a., COMPENSATION, shall be amended to increase compensation by $650,000, to pay for services provided during the first one-year extension period, at the rates and charges set forth in Exhibit B-1, attached hereto and incorporated by this reference. 2. Section 3, TERM, shall be amended to extend the termination date of said Agreement to August 31, 2013. In order to provide continuous uninterrupted service, all services provided by Consultant since September 1, 2012 shall be included within the Scope of Services of this Agreement. 3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. 25D-3 IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to Agreement on the date and year first written above. CITY OF SANTA ANA ATTEST: MARIA D. HUIZAR Clerk of the Council PAUL M. WALTERS City Manager APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney AEGIS ITS, INC. By: Laura Sheedy Assistant City Attorney Name: Title: APPROVED AS TO CONTENT: RAUL GODINEZ II, P.E. Executive Director Public Works Agency 25D-4 EXHIBIT B-1 FEE SCHEDULE September 1, 2012 to August 31, 2013 25D-5 I Routine Maintenance A. Monthly Service Aegis ITS, Inc. Item # Bid Item Quantity Unit Price (new) Sub-total 1 Traffic Signal 284 $ 57.05 $ 16,201.80 2 Pre-timed Flashing Beacon 5 $ 35.70 $ 178.50 Activated Flashing Crosswalk/Beacons 3 7 $ 35.70 $ 249.90 4 2500 Lumen Lamp 369 $ 3.67 $ 1,354.97 5 6000 Lumen Lamp 6 $ 4.49 $ 26.93 B. Quarterly Service Item # Bid Item Quantity Unit Price (new) Sub-total 6 Closed Circuit Television System 52 $ 66.30 $ 3,447.60 C. Alternate Routine Maintenance - Bi-Monthly Service Item # Bid Item Quantity Unit Price (new) Sub-total la Traffic Signal 284 75.48 $ 21,436.32 2a Pre-timed Flashing Beacon 5 37.74 $ 188.70 3a Activated Flashing Crosswalk/Beacons 7 37.74 $ 264.18 II Extraordinary Maintenance Item # Title Straight time Overtime Doubletime 7 Superintendent 80.58 113.22 151.98 8 Engineering Technician 80.58 113.22 151.98 9 Laboratory Technician 80.58 113.22 151.98 10 Maintenance Technician - Lead 80.58 113.22 151.98 11 Maintenance Technician 72.42 95.88 136.68 12 Utility Technician - Lead 80.58 113.22 151.98 13 Utility Technician 72.42 95.88 136.68 14 Lead High Voltage St. Light Tech 80.58 113.22 151.98 15 Street Light Technician 72.42 95.88 136.68 16 Service Laborer 67.32 90.78 131,58 C. Labor and Material Item # Bid Item Unit Unit Price 17 Install 6' diameter circular loop (1-5 loops) EA $ 306.00 18 Install 6' diameter circular loop (6-10 loops) EA $ 294.53 19 Install 6' diameter circular loop (11-20 loops) EA $ 267.75 20 install 6diameter circular loop (over 20 loops) EA $ 267.75 21 Install City furnished NEMA Conflict Monitor EA $ 714.00 22 Install City furnished P44 Cabinet EA $ 1,224.00 23 Install City furnished type 332 Cabinet EA $ 1,224.00 24 Adjust PPB Assembly height EA $ 66.30 25 Insall/Replace complete PPB Assembly EA $ 144.84 26 Replace PPB with ADA PPB EA $ 66.30 27 Replace Ped Head & Construction Module EA $ 382.50 28 Replace Ped Module w/ Countdown Module EA $ 321.30 29 Install/Replace IISNS w/Reflectorized Street Name EA $ 693.60 30 Conduct Signal Cabinet Operational Test EA $ 816.00 31 Conduct Night Survey upon request EA $ 408.00 32 Paint Traffic Signal Cabinet EA $ 326.40 25D-6 33 Paint Vehicle Head EA $ 62.22 34 Paint Pedestrian Head EA $ 40.80 35 Paint single-globe theme street light pole EA $ 255.00 36 Paint double-globe theme street light pole EA $ 275.40 37 Paint 30 ft. steel street light pole EA $ 367.20 111. Equipment Item N Type of Equipment Cost 38 Pick-up Truck $ 25.50 job/trip 39 Service Truck $ 43.86 job/trip 40 Service Ladder/Truck N/A job/trip 41 Boom Ladder/Truck $ 43.86 job/trip 42 50' Height Boom Truck $ 91.80 job/trip 43 Crane Truck $ 321.30 job/trip 44 Water Truck N/A job/trip 45 DumpTruck $ 153.00 job/trip 46 Big Concrete Saw N/A job/trip 47 Complete Paint Rig $ 510.00 job/trip 48 Jack Hammer/Compressor $ 107.10 job/trip 49 Trencher and Backhoe $ 510.00 job/trip 25D-7 25D-8