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HomeMy WebLinkAbout25C - AGMT - TRAINING AND EXERCISE SRVSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 15, 2012 TITLE: AGREEMENT WITH WILLDAN HOMELAND SOLUTIONS FOR TRAINING AND EXERCISE SERVICES CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1s1Reading ? Ordinance on 2"d Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of Council to execute and agreement with Willdan Homeland Solutions, an operating division of Willdan Group, Inc., to provide emergency management training and exercise services in an amount not exceed $1,000,000, subject to non- substantive changes approved by the City Manager and City Attorney. DISCUSSION The United States Department of Homeland Security, Office of Grants and Training has developed the Urban Areas Security Initiative (UASI) funding program. This initiative was designed to enhance the domestic preparedness of the Anaheim/Santa Ana Urban Areas (ASAUA) by ensuring that all emergency first responders have adequate and appropriate equipment and training to prevent, respond to, and recover from acts of terrorism. The Santa Ana and Anaheim Police Departments alternate fiscal responsibility for the grant. The City of Anaheim has fiscal responsibility for the FY12 UASI Grant for the ASAUA, which encompasses 34 cities and two police departments that represent two universities in Orange County. In August 2012, Request for Proposal (RFP), #12-051, was issued to identify a suitable vendor to support the Homeland Security Training and Exercise Program of the Anaheim/Santa Ana Urban Area. This program is a complex three-year multi-disciplined emergency management training program for the entire county. Three proposals were received and evaluated for; compliance with minimum requirements, overall responsiveness to the RFP, experience, references, and total project cost. Representatives from OC Sheriff's Department - Emergency Management Bureau, OC Health Care Agency, Anaheim Fire Emergency Management, Anaheim Fire & Rescue, and Santa Ana Police Department reviewed and evaluated the proposals and conducted reference checks provided by the proposers. Willdan Homeland Solutions, Inc. met all of the listed specifications for these mandated training and exercise deliverables. 25C-1 Agreement for Homeland Security Equipment & Training October 15, 2012 Page 2 FISCAL IMPACT Funds are available in the FY 2011 UASI Grant fund account (accounting no. 12514407-62300). Carlos Rojas Acting Chief of Police Police Department APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Mgmt. Services Agency 25C-2 CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into this 15`h day of October, 2012 by and between Willdan Homeland Solutions, a California corporation (hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS A. City, acting through the Santa Ana Police Department in its capacity as a Core City and lead agency for the Anaheim / Santa Ana Urban Area under the FYI I Urban Areas Security Initiative ("UASI"), has applied for, received and accepted a grant from the Federal Department of Homeland Security acting through the State of California, Emergency Management Agency. Said grant will enhance countywide emergency preparedness to prevent, respond to and recover from acts of terrorism by providing funding for equipment, planning, training, exercises and technical assistance, hereinafter referred to as "the Grant." B. The City desires to contract with an expert in designing, developing and implementing homeland security training and exercise programs. C. Consultant represents that it has the necessary skills and experience to provide the training and exercises programs for a community response approach, including emergency operations management, mass casualty incident and on-scene incident management, with proven tactics and techniques for first responders. D. Consultant has submitted a Proposal which identifies the scope, tasks and general time lines for providing the services and the costs thereof. E. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: SCOPE OF SERVICES Consultant shall provide a Multi-year Training and Exercise Plan (MTEP) incorporating the whole community approach in accordance with Consultant's Proposal, attached hereto as Exhibit A, and incorporated by reference. As set forth in the Proposal, Consultant will provide Project Management for all aspects of the MTEP. All services required hereunder shall conform in all respects to standards for such training issued by the U. S. Department of Homeland Security. The parties anticipate that additional training may be planned and executed during the term of this Agreement. The City Manager and Chief of Police for the City of Santa Ana are hereby authorized to approve such additional training, in writing, as they determine will fulfill the objectives of the Grant. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates 25C-3 and charges identified in Exhibit A. The hourly rate to be charged for Program Management services shall not exceed $45.00. The total sum to be expended pursuant to this Agreement shall not exceed $1,000,000 during the term of this Agreement. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing the completion of deliverables as set forth in Exhibit A, subject to City accounting procedures. Payment need not be made for work that fails to meet the standards of performance set forth in the Recitals that may reasonably be expected by City. 3. USE AND OWNERSHIP OF DOCUMENTS It is understood by and agreed to between the parties that all documents, outlines, materials distributed during classes, and any other written papers or materials prepared for the presentations hereunder, paid for with Grant funds, or composed utilizing information provided by Santa Ana, shall be the property of Santa Ana and shall be delivered to Santa Ana upon completion of the services hereunder. Santa Ana shall grant Consultant a license to utilize such property for its own business purposes so long as such use is not contrary to the interests of Santa Ana. 4. TERM This Agreement shall commence on the date first written above and terminate on satisfactory completion of all training and submission of required evaluation and After Action Reports to the City, which the parties agree should be substantially complete on or before September 30, 2015. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the 25C-4 total amount of $1,000,000 per occurrence. Such insurance shall be endorsed to (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. c. Professional Liability Insurance. If Consultant is or employs a licensed professional such as an architect or engineer, Consultant shall provide professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim and not less than $2,000,000 annual aggregate. d. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (iii) Certificates and policies shall state that the policies shall not be canceled without thirty (30) days prior written notice to the City. Ten (10) days notice if cancellation is due to non-payment of premium. e. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. 7. INDEMNIFICATION Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, and special counsel from liability for personal injury, damages or just compensation, arising out of claims for personal injury, including death, and claims for property damage, to the extent they arise from the negligent or willful misconduct in the performance of operations or errors or omissions of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement. Inasmuch as measures to prevent or mitigate the effect of any act or terrorism are unique to the act, and the actions that may be taken in controlling, preventing or suppressing acts of terrorism are unique to the act, Consultant is not responsible to City for designing or advising on or otherwise taking measures to prevent or mitigate the effect of any act of terrorism or any action which may be taken in controlling, preventing, suppressing or in any way relating to an act of terrorism. 25C-5 8. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 9. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 10. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Telefacsimile (714) 647-6956 With courtesy copies to: Santa Ana Police Department UASI / Homeland Security Division 60 Civic Center Plaza and: P.O. Box 1981 (M-97) Santa Ana, California 92702 Telefacsimile (714) 245-8745 Attn: Brad Hadley City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 25C-6 Santa Ana, California 92702 Telefacsimile (714) 647-6515 To Consultant: Jim Bailey Willdan Homeland Solutions 2401 East Katella Avenue, Suite 220 Anaheim, California 92806 telefacsimile (714) 940-4930 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 11. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, that terms and conditions hereof, shall not bind or obligate Consultant nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 12. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 13. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the 25C-7 City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work that fails to meet the standard of performance specified in the Recitals of this Agreement. 14. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 15. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 16. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ma and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 17. CONSULTANT CERTIFICATIONS/FEDERAL REQUIREMENTS a. Audit Records - With respect to all matters covered by this agreement all records shall be made available for audit and inspection by the City, the grant agency and/or their duly authorized representatives for a period of three (3) years from the termination of this Agreement. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Consultant shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Consultant shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Consultant, upon request during usual working hours. b. Consultant shall provide to City all records and information requested by City for inclusion in quarterly reports and such other reports or records as City may be required to 25C-8 provide to the agency from which City received grant funds or other persons or agencies. C. Section 504 of the Rehabilitation Act of 1973 (Handicapped) - All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Consultant agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors. d. Americans with Disabilities Act of 1990 - (ADA) Consultant must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. e. Political Activity - None of the funds, materials, property, or services provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act." f. Civil Rights Compliance and Notification of Findings - Consultant will comply, and all its contractors (or subrecipients) will comply, with the nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789 (d), or Victims of Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title 11 of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Consultant makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Consultant will forward a copy of the findings to the City which will in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. g. Consultant will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable. h. Consultant will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Copeland "Anti-Kickback" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. i. Consultant will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Davis-Bacon Act (40 U.S.C. 276a to 276a-7) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. 25C-9 j. Consultant will comply, and all its contractors (or subrecipients) will comply, with all requirements of Sections 103 and 107 of the Contract Work and Safety Standards Act (40 U.S.C. 327- 330) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. k. Consultant will comply, and all its contractors (or subrecipients) will comply, with all applicable standards, orders or requirements issued under Section 306 of the Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and the Environmental Protection Agency regulations (40 CFR part 15), as applicable. 1. Consultant will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871), (53 FR 8078, 8087, Mar. 11, 1988, as amended at 60 FR 19639, 19645, Apr. 19, 1995), as applicable. in. Consultant agrees that the Department of Homeland Security shall have the authority to seek patent rights for any process, product, invention or discovery developed and paid for with funding through this Agreement. 18. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney Laura Sheedy Assistant City Attorney CITY OF SANTA ANA PAUL M. WALTERS City Manager WILLDAN HOMELAND SOLUTIONS JIM BAILEY President / CEO 25C-10 EXHIBIT A SCOPE OF SERVICES MULTI-YEAR TRAINING AND EXERCISE PLAN 25C-11 Training and Exercise Support Statement of Work Training and Exercise Project Management Services - Willdan will provide on-site Project Management Services to the Anaheim/Santa Ana Urban Area (ASAUA). The ME Project Manager(s) will develop, administer, manage, conduct and/or facilitate the below regional Multi-Year Training and Exercise Program (MTEP). Moreover, the T&E Project Manager(s) will also ensure National Incident Management System (NIMS) compliance and that training and exercises are conducted in accordance with grant guidance. T&E Project Manager(s) responsibilities include, but are not limited to: • Manage, coordinate and ensure completion of the Anaheim/Santa Ana UASI Regional 3- Year Training and Exercise Plan • Perform an objective assessment of capabilities to determine strengths and areas for improvement, identify corrective measures • Responsibility for the overall management and oversight of all UASI assigned, coordinated training and exercise activities • Assistance in drafting language for investment justifications assigned by the UASI Grant Coordinator • Participation in grant application and investment justification development at the Federal, State, and regional levels • Coordination with outside agencies, training vendors, and City of Santa Ana staff to host regional law enforcement training courses for the ASAUA • Providing briefings to the UASI Working Group ano lSteering Committee as it pertains to the Training and Exercise Program • Attendance at, and coordination of exercise planning meetings, tabletops, drills, and full-scale regional exercises • Completion of applicable Federal grant related documents as they pertain to the Training and Exercise Program, (i.e., Environmental and Historical Preservation documentation) • Reviewing, coordinating, managing, and updating the Anaheim/Santa Ana Urban Area Regional Training List for law enforcement, fire service, and emergency management disciplines • Obtaining Cal EMA tracking request numbers for all UASI approved training courses, oversee maintenance of computerized training tracking database and worksheets, and oversee/review sub-recipient training reimbursement packets required documentation • Developing and maintaining the ASAUA training data base The T&E Project Manager's position will not exceed an annual payment of $140,400.00/year. 11 Page 25C-12 Preparedness Exercises. The total cost for the exercises outlined in the proposed "Multi-Year Training and Exercise Plan" is $545,000. All ASAUA exercises will conform to California State and Federal guidelines to include the HSEEP and other homeland security grant program requirements. We affirm that the training offered within the exercise schedule is approved for homeland security grant funding or where indicated, submitted for approval. Our pricing budgets for all training and exercise consumables, printed materials, food, special effects, moulage, signs, handouts, etc. Finally, our instructors and exercise facilitators will prcvide all multi-media devices necessary for training sessions, exercises, and exercise planning conferences. Exercise Name RAMUA Training and Exercise Planning Workshop A) Type B) Exercise Theme Workshop Training and Exercise Planning Workshop. This no-cost event will be held to update the 2010 MTEP and to solicit support for the 2012 - 2014 T&E program. Moreover, the TEPW will be used to solicit information pertaining to specific training and exercise needs to amend the MTEP events currently scheduled. C) Cost D) Maximum Number of Exercise E) Duration of the Exercise Participants for the Stated Cost No cost 50 2 - 3 hours Statewide Health and Medical Tabletop Exercise A) Type B) Exercise Theme Tabletop Loss of Power. This tabletop is the precursor to the November Statewide Health and Medical Exercise. Participants will use this exercise to identify and discuss the plans, policies, and procedures used during a power outage and to set the stage for participation in the November Statewide Health and Medical Exercise. Willdan will provide videography services to document the event for follow on refresher or new employee training at no additional cost. C) Cost D) Maximum Number of Exercise E) Duration of the Exercise Participants for the Stated Cost $27,000 50 3 - 4 hours 21 Page 25C-13 Statewide Health and Medical Exercise A) Type B) Exercise Theme Functional Loss of Power. This is the first of two OCHCA exercises. Support for this exercise includes the deliverables listed in the RFP and volunteer recruitment and management. Moreover, this exercise will be used to assess and evaluate the improvement actions taken by OCHCA since the 2012 Golden Guardian exercise. C) Cost D) Maximum Number of Exercise E) Duration of the Exercise Participants for the Stated Cost $55,000 300 6 - 8 hours Exercise Name RSAUA Strategy Revision Workshop A) Type B) Exercise Theme Workshop Homeland Security Strategy Revision. The purpose of this workshop is to bring together the necessary personnel to garner the information needed to update the 2009 ASAUA Homeland Security Strategy. The price below includes the cost of updating the Strategy following the conduct of the Workshop. C) Cost D) Maximum Number of Exercise E) Duration of the Exercise Participants for the Stated Cost $45,000 50 6 - 8 hours Citizen Preparedness Symposium or Workshop A) Type B) Exercise Theme Seminar or The theme for this exercise is to be determined. The exercise theme for this Workshop event will likely move in one of two directions. The Exercise Design Team (EDT) can either opt for a seminar that builds upon the 2011 Citizen Preparedness Drill or a workshop that focuses on the development of a Citizen Preparedness Strategy, which was a recommendation in the 2009 ASAUA Homeland Security Strategy. If the workshop is requested, the cost to 31 Pare 25C-14 develop the Strategy following the workshop is included in the price below. Should a seminar be requested, Willdan will provide videography services to document the event for follow on refresher or new volunteer training at no additional cost. C) Cost D) Maximum Number of Exercise E) Duration of the Exercise Participants for the Stated Cost $37,000 50 3 - 4 hours Hospital Emergency Operations Center (HEOC) Workshop 1A) Type B) Exercise Theme Workshop Mass casualty. The HEOC workshop will focus on improving the communications, situation status reporting, and resource requesting between the HEOC and the Emergency Medical Services (EMS) Departmental Operations Center. The need for this workshop was documented in multiple after action reports and will prepare participants for their participation in Golden Guardian 2013. Willdan will provide videography services to document the event for follow on refresher or new employee training at no additional cost. C) Cost D) Maximum Number of Exercise E) Duration of the E=xercise Participants for the Stated Cost $32,000 50 Two 3 - 4 hour sessions conducted over a two-day period. 2013 Healthcare Golden Guardian Exercise 1A) Type B) Exercise Theme unctional The theme for this exercise is to be determined. The theme for each Golden Guardian exercise changes each year. OCHCA will participate at the functional exercise level. The exercise will likely include the need for "simulated" patients at multiple hospitals. In addition to the design, development and delivery services, Willdan will also recruit the volunteers necessary to meet OCHCA's needs. 41 Page 25C-15 C) Cost D) Maximum Number of Exercise Participants for the Stated Cost E) Duration of the Exercise $87,000 300 6 - 8 hours CBRNE Workshop or Tabletop Exercise A) Type B) Exercise Theme Workshop p or CBRNE. Like the Citizen Preparedness Symposium or Workshop, the CBRNE Tabletop event can take two directions. Should a workshop be desired, participants Exercise from throughout the UA/OA would gather to exchange information that would lead to a workshop product (e.g. Joint Hazard Assessment Team Strategy). A tabletop exercise would likely test the UA/OA's ability to prevent, protect, mitigate, respond and recover from a CBRNE event. Evaluation would focus on UA/OA plans, policies, and procedures. C) Cost D) Maximum Number of Exercise E) Duration of the Exercise Participants for the Stated Cost $36,000 50 4 - 6 hours Exercise Name I I Decontamination Drill A) Type B) Exercise Theme Drill Decontamination. This exercise can focus on traditional UA/OA HAZMAT resources or the event could be used to iupport the training needs of Hospital personnel on the use of their decontamination equipment. Moreover, a hybrid or joint training exercise could be conducted with both HAZMAT and Hospital personnel. We will work with the EDT to determine the scope and objectives of this exercise which will determine exercise participation. C) Cost D) Maximum Number of Exercise E) Duration of the Exercise Participants for the Stated Cost $65,000 100 4 - 6 hours 51 Page 25C-16 Command Level Operations TTX A) Type B) Exercise Theme Tabletop CBRNE. The Command Level Operations TTX will afford exercise participants the opportunity to work within the Incident Command System in response to all-hazards event that requires a multi-discipline, multi-jurisdictional, regional response. The scope and objectives of this event will be determined by the EDT. C) Cost D) Maximum Number of Exercise E) Duration of the Exercise Participants for the Stated Cost $36,000 50 3 - 4 hours Exercise Name TAUA Training and Exercise Planning Workshop A) Type B) Exercise Theme Workshop Training and Exercise Planning Workshop. This no-cost event will be held to update the 2012 MT!-P and to solicit support for the 2013 - 2014 T&E program. Moreover, the TEPW will be used to solicit information pertaining to specific training and exercise needs to amend the MTEP events currently scheduled. C) Cost D) Maximum Number of Exercise E) Duration of the Exercise Participants for the Stated Cost No cost 50 2 - 3 hours All-Hazards Full-Scale Exercise A) Type B) Exercise Theme Full-Scale All-Hazards. The All-Hazards Full Scale Exercise will serve as the capstone Exercise event of the exercise program. Previous exercise themes and participants will be afforded an opportunity to participate in an operations-based exercise. We envision the FSE will exercise all three exercise priorities- EOC management, Public Health, and On Scene Incident Management. Moreover, we envision involvement from Orange County Citizen Corps groups as well. 61 Page 25C-17 This exercise is scheduled for May, 2014 in order to leverage and build upon the exercise activities of Golden Guardian 2014. C) Cost D) Maximum Number of Exercise E) Duration of the Exercise Participants for the Stated Cost $125,000 500 - 700 8 -10 hours 7 1 P a g e 25C-18 Preparedness Training. The total cost for the training courses outlined in the proposed "Multi- Year Training and Exercise Plan" is $72,171. All ASAUA training events will conform to California State and Federal guidelines to include homeland security grant program requirements. We affirm that the training offered within the exercise schedule is approved for homeland security grant funding or where indicated, submitted for approval. Our pricing budgets for all training and exercise consumables, printed materials, food, special effects, moulage, signs, handouts, etc. Finally, our instructors and exercise facilitators will provide all multi-media devices necessary for training sessions, exercises, and exercise planning conferences. Jurisdiction/Section-Specific Emergency Operations Center Training Course A) Description of Training This course is designed to be the next step following general Emergency Operations Center (EOC) training courses and provides jurisdictional and section-specific EOC training and resources for personnel who are assigned to an EOC. This course is intended for support, supervisor, management and executive personnel, who as a part of their job duties or special assignments may perform functions within an agency or jurisdiction's EOC. This course is tailored specifically to the host's jurisdiction, using their EOC manual, each day's instruction is filled with jurisdiction-specific tabletop exercises. The price below includes three-deliveries. The first delivery will focus on training the City of Santa Ana EOC personnel. The City of Santa Ana has recently undergone significant personnel changes that impact the City's ability to effectively operate their EOC during an event. The remaining two deliveries will be open to personnel drawn from the UA/OA and focused on preparing participants for the All-Hazards FSE in 2014. B) Cost C) Number of Personnel that may be C) Duration of E) CalEMA Approval Trained in a Single Course Delivery Training $51,945 40 per class delivery 20 hours CA-046-RESP Multi-Assault Counter-Terrorism Events Action for Management/Supervisors 7A)Description of Training delivery of this course would precede the CBRNE WS/TTX. This 16-hour course is designed to prepare law enforcement supervisors and managers to identify and respond to terrorist events including a takeover of a school or other facility. This course is a prelude to the MAC- TAC (Multi-Assault Counter Terrorism Action Course) that focuses on actual field tactics. The course reviews past incidents, describes indicators of a takeover, discusses issues related to 81 Page 25C-19 decision-making, presents tactics, and describes issues related to scene management. The primary target audience is law enforcement supervisors and managers. However, other disciplines may benefit from the course information. B) Cost C) Number of Personnel that maybe C) Duration of E) CalEMA Approval Trained in a Single Course Delivery Training $9,112 30 16 hours CA POST Approved: #20144, Cal EMA pending Training The Public Information Officer (PIO): Avoiding a Second Disaster A) Description of Training This 16-hour course provides training and resources for personnel who may be tasked with serving as a Public Information Officer (PIO) or otherwise int-racting with the media. The participant will learn the basics of understanding and wo-king effectively and positively with the news media. Participants will understand the laws relating to media access and release of information, learn to effectively communicate messages in a natural and effective manner, learn to control the image of the organization in a positive light, learn to effectively deal with crisis communications & management, learn to realistically convey information in accordance with the ICS/ NIMS/SEMS guidelines. B) Cost Q Number of Personnel that may be C) Duration of . E) CalEMA Approval Trained in a Single Course Delivery Training $11,114 30 16 hours CA-022-PREV 91 Page 25C-20