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Home My WebLink About55A - RESO - AMEND PROJECT PROP 1B FY 09-10REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 15, 2012 TITLE: PROPOSITION 1 B - PROJECT LIST AMENDMENT AND CONTRACT AWARD FOR LYON STREET: CHESTNUT TO FIRST & MAIN/FIRST STREET IMPROVEMENTS (PROJECT NO. 126775), AND MCFADDEN AVENUE: HARBOR TO FAIRVIEW (PROJECT NO. 126777) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1" Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER 1. Adopt a resolution amending the project list for Fiscal Year 2009/10 Proposition 1 B as required by the State Controller's Office. 2. Award a contract to Hardy & Harper, Inc., the lowest responsible bidder, in accordance with unit bid prices in the estimated amount of $1,049,000 for construction of the Lyon Street: Chestnut to First & Main/First Street Improvements (Project No. 126775), and McFadden Avenue: Harbor To Fairview (Project No. 126777). 3. Approve the Funding Analysis as follows: Construction Contract - $1,049,000; Contract Administration - $31,470; Inspection and Testing - $52,450; Survey Staking - $20,980; Contingencies - $104,900; for a total estimated construction cost of $1,258,800. DISCUSSION In the November 6, 2006, election, California voters passed Proposition 1 B (Prop 1 B) to allow the State to sell $19.9 billion in general obligation bonds for a variety of transportation priorities for cities and counties to fund the maintenance and improvement of local transportation facilities. The share of the fund that the City is allocated is determined by the State Controller's Office. To receive these funds, Council approved a project list for Fiscal Year 2009/10 on August 17, 2009. The Broadway from Civic Center to Santa Clara Street Rehabilitation (Project No. 116743) was added to the Prop 1B list by Council action on March 15, 2010. However, the City received State Local Partnership Program funds from the Orange County Transportation Authority to complete the project and, as a result, $2 million of the Prop 1 B funding allocation is no longer earmarked. Due to a Prop 1 B expenditure deadline of June 30, 2013, additional projects need to be added to the list in order to fully utilize these funds. Staff recommeno d!ee oljng Broadway from Civic Center to Santa Clara Contract Award for Lyon Street & McFadden Avenue October 15, 2012 Page 2 from the list and adding the Lyon Street, McFadden Avenue, and MacArthur Boulevard projects, as noted below, and adopting the attached Resolution (Exhibit 1): Modified FY 09/10 Pro 1 B Allocation Broadway Rehabilitation: Anahurst to Edinger Broadway Rehabilitation: McFadden to First Raitt Street Rehabilitation: St. Gertrude to Edinger Raiff Street Rehabilitation: Warner to St. Gertrude Lyon Street Rehabilitation: Chestnut to First * McFadden Avenue Rehabilitation: Harbor to Fairview * MacArthur Boulevard Rehabilitation: Bristol to Flower * x Added In this Council request, the improvements to Lyon Street and McFadden Avenue (Exhibit 2) have been identified as high priorities for rehabilitation in the City's Pavement Management System. The pavement has deteriorated due to weather, age, and heavy usage. Portions of the adjacent curb and gutter, driveway approaches, curb ramps, and sidewalks are in disrepair and require replacement. Improvements include rehabilitation of the pavement, and replacement of damaged concrete curb and gutter, driveway approaches, and sidewalk. Once completed, these improvements will extend the life of the pavement and enhance the ride quality, surface drainage, and appearance of the streets. Additionally, the intersection of Main and First Streets is being enhanced on the southwest corner by the addition of an ADA-compliant curb ramp. The Notice Inviting Bids was advertised on September 7 & 8, 2012, and bids were opened on September 26, 2012. A summary of the bid invitations mailed, the bids received, and the bid results follows: Santa Ana contractors receiving notices: 13 Bids received: 5 Bids received from Santa Ana contractors: 1 NAME OF RESPONSIVE BIDDER CITY BID AMOUNT 1. Hardy & Harper, Inc. Santa Ana $1,049,000 2. All American Asphalt, Inc. Corona $1,059,156 3. R.J. Noble, Inc. Orange $1,066,429 4. Bannaoun Engineers Constructors Corp. Chatsworth $1,076,554 5. Excel Paving, Inc. Long Beach $1,295,072 The Engineer's Estimate was $1,140,350. A total of five bids were received and all were responsive. The lowest bid was submitted by Hardy & Harper, Inc., for $1,049,000. 55A-2 Contract Award for Lyon Street & McFadden Avenue October 15, 2012 Page 3 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, these recommended actions are exempt from further review. Categorical Exemption ER Nos. for all three projects are: ER-2012-62 (McFadden), ER-2012-63 (Lyon), and ER-2012-67 (Main/First). FISCAL IMPACT The Funding Analysis shows a total estimated construction cost of $1,258,800 for the project (Exhibit 2). Funds are available in: Gas Tax TCR HUT Construction Fund (accounting unit 059-17- 663-12677701028) and Proposition 1 B Fund (accounting unit 03017660-66220). APPROVED AS TO FUNDS AND ACCOUNTS: Raul Godinez II Executive Director Public Works Agency 4e?/ .4 Francisco Gutierrez Executive Director Finance & Management Services Agency RG/ET Exhibits: 1. Resolution 2. Project Location Map 3. Funding Analysis 55A-3 55A-4 EXHIBIT 1 RESOLUTION NO. 2012- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING THE PROJECT LIST FOR USE OF PROPOSITION 1 B FY 2009/10 Iss 10/5/21 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. On November 7, 2006, the people of the State of California enacted Proposition 1B, the Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006 ("Prop 1 B"), authorizing General Obligation Bonds, to be sold to fund transportation projects to relieve congestion, improve the movement of goods, improve air quality and enhance the safety and security of the transportation system; and B. The California Department of Transportation (CalTrans) is responsible for administering two billion dollars ($2,000,000,000) of Prop 1 B funds under the Local Street and Road Improvement, Congestion Relief, and Traffic Safety Account of 2006 (LSR), to be used for improvements to transportation facilities that will assist in reducing local traffic congestion and further deterioration, improving traffic flows, or increasing traffic safety; and C. LSR funds are allocated to cities based on total population of the city relative to all cities in the State. In Fiscal Year 2009/10, the City of Santa Ana was awarded an allocation of five million, two hundred fifty-four thousand, one hundred eighty-one dollars ($5,254,181); and D. As required by CalTrans, the City adopted a list of proposed projects to be funded by Prop 1B funds for each fiscal year in which funds were awarded. The approved lists are included in the City's Capital Improvement Budget; and E. Since the adoption of the project lists, additional projects have been recommended for Prop 1 B funding; and F. The City of Santa Ana possesses the legal authority to submit the projects for inclusion in the Transportation Improvement Program and to finance, acquire, and construct the projects. Section 2: The City Council of the City of Santa Ana approves the following amended list of proposed projects for funding under Prop 1 B under the Local Street and Page 1 of 3 55A-5 Road Improvement, Congestion Relief, and Traffic Safety Account of 2006, and authorizes the Executive Director of Public Works to submit these projects to the California Department of Finance: 09/10 from Anahurst to Edinger Street Rehabilitation Broadway from McFadden to First Street Rehabilitation Raitt Street from St. Gertrude to Edinger Street Rehabilitation Raitt Street from Warner to St. Gertrude Street Rehabilitation J 11-11, -1 Lyon Street from Chestnut to First Street Rehabilitation McFadden Avenue from Harbor to Fairview Street Rehabilitation MacArthur Blvd from Bristol to Flower Street Rehabilitation Strikeout indicates Project removed from list Bold indicates Project added to list Section 3: The City Council certifies that the City of Santa Ana will comply with applicable provisions of the California Environmental Quality Act, the National Environmental Policy Act, the Americans with Disabilities Act, the Secretary of the Interior's Standards and Guidelines for Archaeology and Historic Preservation, and any other Federal, State, and/or local laws, rules and regulations. Section 4: The City Council appoints the City Manager, or the Executive Director of the Public Works Agency or his designee, as agent for the City of Santa Ana to conduct all negotiations, execute and submit all documents, including but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the projects. Section 5.: This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this day of 2012. Miguel A. Pulido Mayor Page 2 of 3 55A-6 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: Laura Sheedy Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN Councilmembers NOT PRESENT Councilmembers CERTIFICATE OF ORIGINALITY I, Maria D Huizar, Clerk of the Council, do hereby certify the attached Resolution No. to be the original resolution adopted by the City Council of the City of Santa Ana on 2012. Date: Clerk of the Council City of Santa Ana Page 3 of 3 55A-7 55A-8 i 0 J m 0 m Q FIRST ST FIRST ST F- W_ > Q LL F PROJECT LIMITS EXHIBIT 2 SANTA ANA TITLE: CITY COUNCIL MCFADDEN AVENUE REHABILITATION AGENDA DATE: LYON STREET REHABILITATION W H OCTOBER A 2012 MAIN-FIRST INTERSECTION PUBLIC /ONUS AGENCY (PROJECT NO. 126777,126775) 55A-9 55A-10 FUNDING ANALYSIS PROJECT NOS 126775 & 126777 LYON STREET: CHESTNUT TO FIRST & MAIN/FIRST STREET IMPROVEMENTS AND MCFADDEN AVENUE: HARBOR TO FAIRVIEW Construction Contract $1,049,000 Contract Administration $31,470 Inspection and Testing $52,450 Survey Staking $20,980 Contingencies $104,900 TOTAL ESTIMATED CONSTRUCTION COSTS $1,258,800 Exhibit 3 55A-11 55A-12