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HomeMy WebLinkAboutCENTRAL PARKING SYSTEM, INC. (PARKING CONTROL -2012)INSURANG 0'v i1t WORK MAY Pi?C}':EEL A-201 Z-165 UNTIL !NSUR0'j ; * ?f E LERK C, 0 AGREEMENT FOR PROVISION OF ATi q_6 - / 2 PARKING CONTROL ENFORCEMENT SERVICES THIS AGREEMENT, made and entered into this /G-fp day of-Z_.-_-1 , 2012 by Central Parking System, Inc., a Tennessee corporation (hereinafter "Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS A. The City desires to retain a Contractor having special skill and knowledge in the provision of parking control services comparable with "high-level" industry practice. B. On April 10, 2012, City issued a Request for Proposals ("RFP") seeking proposals for provision of parking control enforcement services. C. Contractor submitted a Proposal which has been determined to the best quality services v at minimum cost to the City. D. Contractor is ready and willing to perform the parking control enforcement services and acknowledges that City has relied on Contractor's representations. C. In undertaking the performance of this Agreement, Contractor represents that it is ' knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional parking control enforcement contractor. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall provide parking control services for the City of Santa Ana as set forth in City's Request for Proposals (RFP), dated April 10, 2012, on file with the Santa Ana Police Department - Traffic Division. Said services to be performed by Contractor's workforce shall conform within the specifications set forth in Exhibit A, Specifications, Exhibit B, Central Parking Transition Plan for the City of Santa Ana, attached hereto, and City's RFP. All referenced exhibits are incorporated by this reference. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges as set forth in Exhibit C, Revised Proposers' Statement and Proposal Item Pricing, dated June 28, 2012. The total sum to be expended under this Agreement shall not exceed $410,548.82, annually. b. Invoices. Contractor shall submit a monthly invoice by the 15th of the month to the City for the services rendered in the prior month. All invoices for work performed under this contract shall be submitted electronically in a Microsoft Excel 2003 format or newer, or other format approved by the City Projects Manager or designee. Each monthly invoice shall include the following information at a minimum: i. Contractor's invoice number ii. Beginning and ending dates of services iii. City work order number (if applicable) iv. Work site address/location (if applicable) V. Unit cost, subtotals and total for invoice vii. GPS Route Maps (as requested) c. Payment by City shall be made within sixty (60) days following receipt of proper invoice, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance of a professional parking control enforcement service. d. Adjustments to Charges. The parties may agree to an annual adjustment of parking control enforcement charges (not to exceed 2%) at the end of the first year of the agreement and every year thereafter, utilizing the month of December statistics and supporting documentation. The two indices which will be used for determining adjustments to parking control enforcement charges shall be the most recent December Consumer Price Index (CPI) for All Urban Consumers for Los Angeles-Anaheim-Riverside CMSA, published by the United States Department of Labor Bureau of Labor Statistics or any relevant successor for the Orange County area. e. Extra Work. No new work of any kind shall be considered as extra unless a separate estimate is given for said work and the estimate is approved by the City in writing before the work is commenced. The Contractor will be required to provide detailed information of such extra work. Documentation of contract compliance may be required on some occasions. 3. TERM This Agreement shall commence on August 1, 2012 and terminate on June 30, 2014, unless terminated earlier in accordance with Section 13, below. So long as the City is not in default of this Agreement, the City retains an option to extend the term of this Agreement for three (3) additional two-year periods, for a maximum term of eight (8) years. Said option shall be exercised in writing at least thirty (30) days prior to the end of the initial term. Notwithstanding the above, in the event the City Council does not allocate funding for parking control services during the annual budget approval process, the City shall notify Contractor of such occurrence in writing at least thirty (30) days prior to the end of the current fiscal period, and this Agreement shall terminate on the last day of current fiscal period without penalty or expense to the City. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance which shall include, but not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Contractor's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $2,000,000 per occurrence, $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $2,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non-owned automobiles. c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Contractor, if Contractor has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: (i) Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. e. If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Contractor's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 6. INDEMNIFICATION To the fullest extent permitted by law, Contractor shall indemnify, defend and hold harmless City, its officers, agents and employees (collectively, the "Indemnified Parties") from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may arise from or in any manner relate (directly or indirectly) to any work performed or services provided under this Contract (including, without limitation, defects in workmanship and/or materials) or Contractor's presence or activities conducted performing the work (including the negligent and/or willful acts, errors and/or omissions of Contractor, its principals, officers, agents, employees, vendors, suppliers, contractors, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable for any or all of them). Notwithstanding the foregoing, nothing herein shall be construed to require Contractor to indemnify the Indemnified Parties from any Claim arising from the negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorney's fees in any action on or to enforce the terms of this Contract. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Contractor. 7. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. 8. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 9. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714-647-6956 With courtesy copies to: Police Department - Traffic Division City of Santa Ana 60 Civic Center Plaza (M-18) Santa Ana, California 92702 Fax (714) 245-8190 and City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 Fax (714) 647-6515 To Contractor: Central Parking System, Inc. 3420 Bristol Street, Suite 225 Costa Mesa, CA 92626 Fax (714) 751-3650 Attn: Muhammad Mansoor and Central Parking System, Inc. 24012 I't Ave. S. Nashville, TN 37212 Fax (615) 292-4082 Attn: Legal Department A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 10. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any Exhibits or Attachments hereto, the terms of this Agreement shall prevail, followed, in precedential order by, (1) the Specifications attached as Exhibit A and Exhibit B to this Agreement, (2) the rates and charges as set forth in Exhibit C to this Agreement, (3) the provisions of City's Request for Proposals dated April 10, 2012, and (4) Contractor's Proposal. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 11. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 12. TERMINATION AND DAMAGES a. City reserves the right to terminate this Agreement immediately, without penalty, for cause. In the event Contractor fails or refuses to timely perform any of the provisions of this Agreement in the manner required, or if Contractor violates any provision of this Agreement, Contractor shall be deemed in default. City shall provide written notice of such default to Contractor's Project Manager. Contractor shall cure said default within a period of two (2) working days. If more than two (2) working days are reasonably required to cure the default, Contractor shall provide adequate assurance of due performance within forty-eight (48) hours after Contractor receives written notice of default from City. Such assurance shall include acknowledgement of the default, Contractor's proposed remedy and the timeline (not more than seven (7) working days) for cure. If such cure is not completed in a timely manner, City may assess liquidated damages or terminate the Agreement forthwith by giving written notice to Contractor's Project Manager. City may, in addition to the other remedies provided in this Agreement or authorized by law, terminate this Agreement by giving written notice of termination. Contractor shall be responsible for all costs incurred by City, including replacement costs of equipment and labor required to provide service during Contractor's default. b. This agreement maybe terminated without cause by City upon thirty (30) days written notice delivered to the Contractor either personally or by mail. Upon termination, City shall pay to Contractor that portion of compensation specified in the Agreement that is earned and unpaid prior to the effective date of termination. c. In addition to, or in lieu of, remedies provided in this Agreement or pursuant to law, City shall have the right to withhold all or a portion of Contractor's compensation for contract services if, in the judgment of the City Projects Manager or designee, the level of performance falls below appropriate parking control enforcement standards and/or Contractor fails to satisfactorily perform contract services. City shall have the right to retain funds withheld until the Projects Manager or designee determines that contract services are performed as well and as frequently as required by this Agreement. d. Termination by Contractor. Contractor may request termination of the contract when conditions during the contract make it impossible to perform or when prevented from proceeding with the contract by act of God, by law or official action of a public authority. In such event, Contractor may request termination by providing one-hundred eighty (180) days written notice prior to contract termination date. In the event of nonpayment of undisputed sums by the City, Contractor shall give the City thirty (30) working days to cure the alleged breach. 13. LIQUIDATED DAMAGES If City determines that the Contractor has breached its promise to provide parking control enforcement services in compliance with the Terms and Conditions of applicable laws and regulations, or the specifications set forth herein, it would be impracticable and extremely difficult to determine the damage to City arising from such breach. Therefore, in the event of Contractor's breach, Contractor shall pay to City the sum of $125.00 per hour per occurrence for such breach per parking control personnel, in addition to any cost, fines, etc. levied against the city. 14. EMPLOYMENT OPPORTUNITIES FOR SANTA ANA RESIDENTS Contractor shall solicit and advertise employment opportunities to Santa Ana residents. The City shall inform the Contractor of areas to publicize recruitment opportunities, such as work centers and community centers. Such effort and procedure will be provided to the City for review. 15. EMPLOYMENT OF DISPLACED SANTA ANA WORKFORCE Contractor shall extend offers of employment to any displaced City of Santa Ana parking control officer (PCO) meeting Contractor's minimum hiring standards for a minimum of one year and at a rate commensurate to their last base salary amount as a parking control officer, as set forth in Exhibit C to this Agreement. Thereafter, the Contractor may pay according to the Contractor's normal pay structure. 16. CONTRACTOR COMMUNITY EVENT PARTICIPATION AND PUBLIC AWARENESS If requested by City, Contractor shall participate in extensive public awareness efforts and community events and programs, such as neighborhood and City events. Such participation shall be upon City request provided with reasonable notice of event timing. Such events will not exceed four (4) per year. 17. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS a. Contractor shall perform all requirements under this contract in strict observance of and in compliance with all applicable environmental, traffic, safety and any other applicable laws, regulations, ordinances, codes and any other legislative or statutory requirements. b. Contractor warrants that the performance of services under this contract shall be compliant with the current requirements of the Occupational Safety and Health Act (OSHA) and as it may be amended or updated throughout the term of this contract. c. Contractor shall be liable for all violation and/or fines levied against the City by Federal, State and/or local agencies for any and all violations including, but not limited to, oil or fluid leaks. 18. DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: 1' JGt Al MARIA D. HUIZAR Clerk of the Council CITY OF SANTA ANA i PAUL M. WALTERS City Manager APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: - tl Tere . Judd Assistant City Attorney Approved as to Form: 9- By: it 166--f f 'L. 'l Lt Tracy H. etharn Associate Courfsd CONTRACTOR Central Parking System, Inc. Ja es H. Bo d Executive ice President Tax ID# -0789 z Setli ShurtlbW- VP & Regional EXHIBIT A SPECIFICATION FOR PARKING CONTROL SERVICES 1. DESCRIPTION AND SCOPE OF WORK Contractor shall be responsible for enforcing parking regulations, as outlined in the Santa Ana Municipal Code, of over 650 weekly residential street sweeping curb miles, residential permit parking district enforcement and other parking enforcement services as assigned by the Police Department A. IMPLEMENTATION 1. Contractor will assume responsibility for parking control enforcement services of the entire City as it relates to street sweeping enforcement and other related violations as designated by the Chief of Police. 2. The street sweeping routes will be provided by the City of Santa Ana Police Department after contractor selection. 3. City Staff shall have the right to modify, reduce or delete the amount of parking enforcement schedules, routes, frequency, phases, standards, days of parking control enforcement services and remove contract personnel with prior notice to Contractor. 4. Contractor shall provide traffic control services as necessary on either an emergency or pre-planned basis. B. PERFORMANCE ON SCHEDULE Contractor will be provided work schedules which correspond to the City's established service schedules. Contractor will be provided the opportunity to discuss with the City adjusting established schedules to meet special circumstances. The City will make all final decisions pertaining to adjustment of schedules based on feasibility and efficiency with the goal of completing parking control enforcement services on the day scheduled. II. CONTRACTOR REQUIREMENTS AND RESPONSIBILITIES A. WORK ASSIGNMENTS AND SCHEDULE Contractor shall be provided schedules by the City. Contractor shall submit a written route schedule to the City Projects Manager or designee within fifteen (15) days of the effective date of an executed agreement. This schedule shall clearly identify the tasks required by this agreement and days they are scheduled to be performed in each particular area. Contractor shall have ability to review and propose schedule modifications to the City for review as efforts to improve parking control program efficiency. If it is necessary to make periodic revisions to this schedule, a modified schedule must be submitted for review to the Projects Manager or designee for approval prior to the date the changes are to take effect, but not less than 48-hours. Otherwise, it is intended that Contractor will develop a permanent schedule utilizing the information schedule and any other information provided by the City, which will allow the City to monitor Contractor's progress. Contractor shall enforce designated sections of the Santa Ana Municipal Code and California Vehicle Code as authorized by the Chief of Police. Contract employees may be required to appear and testify at court and confer with the City Attorney's office regarding citation appeals, when necessary. Contractor shall adjust his/her schedule to compensate for all holidays and rainy days. The designated Contractor holidays for this contract shall be New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day or as designated by City. B. CONTRACTOR PERSONNEL Contractor shall furnish the necessary enforcement personnel, including one (1) supervisor. Hours will be determined based on the needs of the City. The City of Santa Ana shall have discretion in approving changes to work hours and assignments or areas. The City of Santa Ana reserves the right to assign enforcement checkers to perform other duties relating to parking enforcement within the hours of any shift. 2. A list identifying the names of all Contractor parking enforcement personnel shall be provided to the City Projects Manager or designee. 3. Each of Contractor's employees performing work pursuant to this Request For Proposal (RFP) shall: a. Have the ability to read, write legibly, speak and comprehend the English language - Bilingual fluency in Spanish or other language approved on the City's bilingual list is preferred; b. Be trained and bonded, a minimum of twenty-one (21) years of age; c. Capable of performing assigned duties; d. Pass a background check that shall include a review of the employee's criminal history that would pose a liability for the City including crimes of violence. Convictions for traffic violations shall be assessed based on their severity, frequency and time frame. Contractor shall report the findings of the background to the Traffic Commander prior to that employee beginning work in the City of Santa Ana. The City of Santa Ana reserves the right to mandate removal of any of Contractor's employees found unacceptable to the City for any reason; e. Have a High School Diploma or its equivalent; f. Be well groomed at all times and, at a minimum, be in compliance with the Police Department's policies related to grooming standards and tattoos while on duty; g. Have a minimum of eight (8) hours of training on the City's parking citation forms and procedures including, but not limited to, use of necessary equipment, vehicle operations, traffic control procedure, recognition and reporting of stolen vehicles, etc.; h. Have a minimum of eight (8) hours of basic customer service training including, but not limited to, conflict resolution, handling difficult customers and cultural diversity; and Have a minimum of four (4) hours training on relevant federal, state and local laws, regulations, rules, policies, guidelines and procedures. Additional training may be required as determined by City staff. Perform a ride along with City staff, if made available, to become familiar with the various routes and enforcement practices associated with street sweeping enforcement. 4. Contractor shall have the ability to utilize new equipment as it is developed in the future, such as handheld ticketing devices, parking meter stations, etc. 5. Contractor shall be properly licensed and all of Contractor's personnel assigned to field operations shall have a current "Guard Card" license issued by the State of California pursuant to the California Business and Professions Code within sixty (60) days of being assigned to carry out duties pursuant to this contract. However, regardless of certification, no parking control checkers or supervisors shall carry or be armed with any firearm, impact weapon or electronic control device while performing their duties under this agreement. All employees assigned by Contractor shall have a valid California driver's license and remain in good standing with the California Department of Motor Vehicles. 6. Contractor must provide a field supervisor during daytime working hours to supervise all contractor enforcement employees on duty. This field supervisor may also perform ancillary duties as an enforcement checker but shall not fill in for an absent employee or perform duties that would hinder their ability to supervise personnel in the field. The field supervisor shall have substantial expertise and experience in parking enforcement duties. The supervisor shall be the primary contact between City and Contractor on matters relating to the enforcement services provided through this RFP. 7. The field supervisor shall be the primary daily operations contact to the City and shall also do the following: a. Respond to citizen complaints and provide the City's designee with a copy of the complaint and the resolution within one (1) business day or, in the event an investigation is required, the steps being taking to resolve the complaint and the date a resolution can be expected. b. Contact the City designee at least once each day to discuss and clarify operational assignments and receive any special instructions; c. Ensure that Contractor personnel perform the duties required by the RFP; and d. Prepare and submit monthly progress reports and status reports as may be required by the City designee. 8. Contractor shall be required to designate a second level supervisor. This person shall have the authority over the personnel and shall be a member of Contractor's management staff with authority to represent Contractor on policy matters. 9. The contractor shall provide and pay for all uniforms for contract personnel assigned to work in the field. a. Uniform specifications shall include a photograph or diagram and written description of the uniforms for male and female parking enforcement personnel and include marking(s), shirt sleeves length (short or long), shoe type, the color of shirts, pants, jacket(s) and any other relative information. As an option, the contractor may allow the employee to wear shorts of the same color as the uniform pants during the summer months. b. The Santa Ana Police Department's Traffic Division Commander or his designee shall review and approve all uniforms and insignias. c. Uniforms shall be properly fit with no rips or tears and must be clean and pressed at all times to present a neat appearance. 10. If the Contractor finds it necessary to utilize substitute personnel, they are to be equal in qualifications and training to regular personnel and billed at the same rate. 11. The city designee shall conduct the final review of all contract employees prior to being assigned to perform parking enforcement services in the City of Santa Ana. The Chief of Police or his designee has the ultimate authority and discretion in the hiring and termination of personnel working on this contract. The Chief of Police or his designee may remove contract personnel, upon telephone notifications to the Contractor. C. PARKING CITATION BOOKS The city will issue numbered Parking Citation Books to the Contractor containing individually numbered citations. The Contractor shall be held accountable for the disposition of all books and citations and for stolen or lost citations. The loss of a citation will result in a charge of $100 levied against the Contractor by the City for each citation lost or unaccounted for, not to exceed $2,500 for each book. The loss of a book of citations may result in a charge against the Contractor by the City of $2,500. Such charges may be increased and the City will provide notification to the Contractor prior to action taking place. D. WORKING HOURS All parking enforcement activity hours will be determined based on the City's need. The City of Santa Ana Police Department or other designee shall have discretion in approving changes and additions to work hours and assignments or areas. E. PARKING CONTROL ENFORCEMENT SERVICES EQUIPMENT 1 The parking control enforcement vehicle or any relief/substitute vehicle used to perform this contract work shall: a. The contractor shall provide vehicles, in good repair, for use by the contractor's employees assigned to field duties. These units must be suitable for parking control and enforcement. The contractor shall be responsible for and pay for all operating expenses, maintenance and insurance for such vehicles. b. All vehicles are to be new at the initiation of services and allowed to be used for more than five (5) years unless otherwise approved by the city designee. All vehicles are to be kept clean, in good repair and in good appearance. c. The Contractor shall provide a listing of all parking control enforcement vehicles or any relief/substitute vehicle identifying: i. Make, model, and year. ii. Company identification unit number. iii. California license number. iv. Company vehicle colors. d. All vehicles are to be inspected by the California Highway Patrol with inspection certificates given to the Santa Ana Police Traffic Division Commander. e. The vehicles shall be equipped with: i. Fixed and permanent amber rotating beacons and all safety equipment is to be paid for and furnished by the Contractor. ii. A set of road trouble fluorescent triangles, one case of flares and five (5) orange traffic safety cones. iii. Other safety devices, which may be reasonably required by the City. 2. The Contractor shall provide instant communication access via a cellular phone/radio to all personnel while performing their duties. F. FUELING OF PARKING CONTROL ENFORCEMENT VEHICLES The Contractor shall be responsible for fueling each parking control enforcement vehicle and shall be ready to conduct enforcement activities at all scheduled times. G. REQUIRED CONTRACTOR IDENTIFICATION SIGNAGE City of Santa Ana authorized contractors will be required to have identification signage on all vehicles at all times while working in an official capacity for the City. Such signage shall be of a professional manner and maintained neat in appearance, free of graffiti, easily identifiable and in sound condition. All costs associated with the fabrication of such signage shall be borne by the Contractor. Such signage design shall be pre-approved by the Traffic Commander prior to production Signage type and material shall be plastic with magnetic backing, painted signage on vehicle or similar. Taped vehicle signage will not be allowed. Such signage shall state Authorized Contractor, Santa Ana Police Department, name of Contractor and Contractor telephone number or other required City designated language and markings. Signage Letter Minimum Size shall be two-inches for Authorized Contractor, Santa Ana Police Department. A minimum of one-inch height will be required for all other information. H. GLOBAL POSITIONING SYSTEM (GPS) Within sixty (60) days from initiation of services, Contractor shall provide a GPS system in all parking control enforcement vehicles used in the City, which will enable the monitoring of the parking control enforcement vehicle locations at all times via computer. The system should provide the ability to monitor the day-to- day operation of the parking control enforcement vehicle including its current location, streets covered, times and total miles driven. The City and Contractor shall be enabled to view this information via computer at all times and GPS reports shall be made available at the request of the City. 1. PERFORMANCE DURING INCLEMENT WEATHER The City shall determine when the parking control enforcement operations should cease due to inclement weather or other reasons and will notify the Contractor immediately once that decision is made. 2. During the periods when inclement weather hinders normal operations, the Contractor shall adjust his/her work force in order to accomplish those activities that are not affected by weather. 3. Failure to adjust the work force as directed by the City shall result in deduction of payments to reflect only the work actually authorized and accomplished. J. INSPECTIONS The Chief of Police or his designee shall regularly inspect the parking enforcement routes and other areas subject to this Agreement to ensure that the work is being, and has been, performed in accordance with the terms identified in this agreement. All work found in such inspections not conforming to the applicable requirements shall be corrected by the Contractor and the City shall have the right to withhold payment to the Contractor until the work is corrected. K. PROTECTION OF THE PUBLIC AND DAMAGES TO EXISTING STRUCTURES The Contractor shall exercise caution at all times for the protection of persons and property. All fines, penalties and/or repair charges resulting from the Contractor's actions shall be the sole responsibility of the Contractor. 2. The Contractor shall not permit placing or use equipment in such a manner as to block vehicle traffic lanes or create safety hazards unless engaged in traffic control operations authorized by the City. In such cases, the Contractor shall only use vehicles or equipment in a safe manner as prescribed by the training required by this contract. The Contractor shall be responsible for the use of all appropriate warning traffic safety devices when deemed necessary. 3. Methods proposed by the Contractor and approved by the City shall not harm, deface or damage City streets, street trees, sidewalks or street curbs. In the event that damage to the City's right-of-way has occurred in the course of work, the Contractor shall be solely responsible for its repair or replacement. L. SPECIFICATIONS This scope of services is intended to cover all labor, material and standards of workmanship to be employed for in this work plan or reasonably implied by terms of same. Work or materials of a minor nature which may not be specifically mentioned, but which may be reasonably assumed as necessary for the completion of this work, shall be performed by the Contractor as if described in the specifications. M. CUSTOMER SERVICE Contractor shall provide service, which is accessible, courteous, responsive, timely, equitable and given in the spirit of professionalism and mutual respect. All Contractor personnel are a reflection of the City of Santa Ana and as such are expected to: Interact with customers and City officials, whether in person or on the phone, in a pleasant, respectful and professional manner. 2. Give full attention to each customer's needs by asking questions. Provide information, products and service in an accurate, organized and complete manner. Determine that the customer's request has been fulfilled. 3. Comply with all federal, state, county, and city laws and regulations. 4. Use adequate equipment that is kept clean and neat at all times. 5. Train other Contractor employees to be polite and courteous during public contact. 6. Employ truth and accuracy in reporting customer service records. N. RECORDS The Contractor shall keep accurate records concerning all of his/her employees or agents and provide the City with names and telephone numbers of emergency contact employees. The Contractor shall complete a monthly report indicating work performed, including GPS maps of routes (if required by City) and submit this completed report to the City Projects Manager or designee. This report should also contain a description of work performed, including personnel hours, equipment, and any additional work, which the Contractor deems to be beyond the scope of the contract. Payment for this work will not be authorized unless the additional work and the costs thereof are first approved by the City. A phone log will be submitted monthly of all calls from the City of Santa Ana Public Works Agency and the City of Santa Ana Police Department to the Contractor, identifying whether or not those calls require a request for service, and a description of the action taken from the City call. The Contractor shall provide monthly phone customer service logs from the public, indicating name, date, time and phone number of caller, reason for request, response/action by Contractor and time required to address request. Such logs shall be accurate and truthful. The Contractor shall permit the City to inspect and audit its books and records regarding City-provided services at any reasonable time. 0. CITATION PROCESSING The contractor shall submit all citations issued by their employees to the City's designated citation processing center in a timely manner. In the event of an error on a citation or when a citation is deemed by the Traffic Commander to have been issued inappropriately, the Contractor shall bear the processing cost of said citation to include fees for data entry, dismissal, notices, removal of DMV holds, etc. This provision shall not apply to citations dismissed in the Interest of Justice or those citations that are issued in good faith but are dismissed due to circumstances that are not within the control of the Contractor. P. ON-CALL/AFTER HOURS PARKING ENFORCEMENT/SPECIAL DETAILS The City of Santa Ana anticipates the need for parking control personnel to assist with parking enforcement and/or traffic control for pre-planned events such as parades, special events, marathons and nighttime parking enforcement. The City will make every effort to provide the Contractor with as much advanced notice as possible when these services are required. In addition, the Contractor will provide the City with names and telephone numbers of at least two qualified contact persons or a telephone answering service shall be utilized and the answering service shall be capable of contacting the Contractor by radio or cellular phone who can be called by City representatives when emergency calls for service occur during hours when the Contractor's normal work force is not present in the City of Santa Ana. These Contractor representatives shall respond to said emergency within one (1) hour from receiving notification. The City anticipates the need for this service of up to five (5) occurrences per year for events that cannot be predicted in advance such as power outages, major collisions or other events that require traffic control on a wide scale. If additional personnel are required, the Contractor agrees to make every effort to fulfill the needs of the City to help mitigate the issue necessitating the response in a timely fashion. Q. SUPERVISION OF CONTRACT AND MEETINGS WITH CITY All work shall meet with the approval of the Santa Ana Police Department. As determined necessary by the City, there shall be a minimum of one monthly meeting with the Contractor and the City representative to determine progress and to establish areas needing attention. Status reports of activities performed by the Contractor will be submitted in writing to the City on a weekly basis or as determined necessary by the City. Any specific problem area which does not meet the conditions of the specifications set forth herein shall be called to the attention of the Contractor and if not corrected, payment to the Contractor will not be made until condition is corrected in a satisfactory manner as set forth in the specifications. R. MATERIALS AND EQUIPMENT The contractor shall make a reasonable effort to purchase equipment and materials in the City of Santa Ana and to utilize Santa Ana vendors. Such efforts shall be provided to the City. The City shall have the ability to provide a list of possible Santa Ana vendors to the Contractor. The City has the option to purchase and provide materials. The City has the option to purchase special material or the City will reimburse the Contractor for purchase of special material only after authorization by the City. 111. DEFINITIONS 1. City - shall mean City of Santa Ana and representatives of the City of Santa Ana, i.e. Police Department or Public Works Agency. 2. Contractor Holidays - New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day or as designated by the City. 3. Inclement Weather - weather conditions that prohibit the effective operation of parking control enforcement operations. 4. Street - all paved dedicated public rights-of-way within the existing or future City limits. 5. Parking Enforcement Supervisor - an employee of the contractor with supervisory authority over the Parking Enforcement Checkers and possesses the requisite authority to make decisions, respond to complaints on behalf of the company and engage designees from the City regarding any service concerns. As an ancillary duty, a Parking Enforcement Supervisor may perform the duties of a Parking Enforcement Checker as outlined in this RFP including the enforcement of designated sections of the Santa Ana Municipal Code or the California Vehicle Code as authorized by the Chief of Police or traffic control. 6. Parking Enforcement Checker - an employee of the contractor assigned to perform the duties outlined in this RFP including the enforcement of designated sections of the Santa Ana Municipal Code or the California Vehicle Code as authorized by the Chief of Police or traffic control. EXHIBIT B CENTRAL PARKING SYSTEM TRANSITION PLAN FOR THE CITY OF SANTA ANA City of Santa Ana Transition Plan Central P A R K I N G Date Administration Transition Meeting with City Reps 6/20/2012 Business License Muhammad 10 days 7/17/2012 X Develop Client/CPS Contact List Jeff 2 Days 8/1/2012 X Prepare Plan of Operations Muhammad,Peter,Jeff 14 Days 7118/2012 Transition Update to City 7/18/2012 X Transition Meeting with City Reps Transition Update to City Transition Meeting with City Reps Transition U date to City Transition Meeting with City Reps Commence Operations 9/3/2012 Personnel Staffing Identify staff needs Muhammad,Peter,Jeff 1 Da 7/1912012 X Evaluate existing personnel Muhammad,Peter,Jeff 2 Da 7/2312012 Place ads for help Local HR 1 Da 7/18/2012 7/18/2012 X Interview applicants Local HR, Jeff 3 Da vs 7/27/2012 Submit Background Checks Local HR 5 Days 7/23/12 Make offers Local HR, Jeff NA 7/31/12 Develop Schedules Peter, Jeff, Local HR 1 day 8/2/12 Conduct Em Io ee Orientation Local HR 2 da s 8/6/12 Distribute Employee Handbooks Local HR See above Performance Evaluation Forms Local HR See above Health Insurance Billing Local HR See above Complete Personnel Files Local HR See above Set U Payroll Records Local HR See above Order Name Tags Peter 3 Da 8/2/12 Uniforms Design Uniform (See Marketing for Lo 0 Muhammad,Peter,Jeff 15 Days 7/24/2012 Get client approval for uniforms Muhammad See above 7/27/2012 Get patches for uniforms Peter See above 7/27/2012 Order uniforms Peter See above 7/30/2012 Equipment Vehicles Order Vehicles Muhammad 14 Days 7/18/2012 X Order Beacon Lights Peter 5 Da vs 7/23/2012 Order Si na a for Vehicles Peter 5 Days 7/23/2012 Order Emergency Kit for Vehicles Peter 5 Da s 7/23/2012 Order Gas Cards Muhammad 10 Days 7/19/2012 7/19/2012 X Communication Order GPS for Vehicles Muhammad 7 Days 7/23/2012 Order Nextel Radios Peter 5 Days 7/23/2012 Order Smart Phone (Jeff) Peter 5 Da Vs 7/23/2012 Project Preparation Route Details Obtain Detail Route Maps Peter 1 Days 6/21/2012 6/21/2012 X Identify Citation Procedure SAPD Peter, Jeff 1 Days 7/30/2012 Identify SOP for ticket handling Peter, Jeff 1 Days 7/30/2012 Operations Training MVP and Ambassador Training Muhammad, Peter, Jeff 2 Days 8/6/2012 Drive Route with current SA staff 5 Da s 8/20/2012 Cross Train Newport Enforcement Staff and Floating Supervisor 3 Days 8/20/2012 7/24/2012 Page 1 City of Santa Ana Transition Plan 7 19 12 Ca*gory Task Action Person Responsible Lead Time* (days) Start Date End Date Location Logs CitationNehicle Ins /Break/Gas/ Peter, Jeff 1 Da 8/5/2012 7/24/2012 Page 2 City of Santa Ana Transition Plan 7 19 12 EXHIBIT C PROPOSER'S STATEMENT AND PROPOSAL ITEM PRICING CITY OF SANTA ANA POLICE DEPARTMENT REQUEST FOR PROPOSALS FOR PARKING CONTROL ENFORCEMENT SERVICES (RFP 12-030) PROPOSERS STATEMENT and PROPOSAL ITEM PRICING EXHIBIT B Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposal. I have examined the Scope of Services (Exhibit A) and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Item Price - Pricing shall be based on an hourly cost for services described in Exhibit A. Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the Contractor only after discussed and authorized by the City Projects Manager or designee in writing. The quantity of hours identified below are best approximations and are for estimate purposes only and can be modified as determined necessary by City. Contractor shall only be paid for services performed. Refer to Section IV.L. Terms and Conditions - Employment of Displaced Santa Ana Workforce (page 21). The award will be based on the Total Extended Cost (assuming no displaced City of Santa Ana employees will need to be hired). LINE DESCRIPTION QUANTITY UNIT UNIT QUANTITY UNIT PRICE EXTENDED TOTAL PRICE 1 Supervisor - Parking 1 Hourly 2,080 $36.79 $76 523.20 Enforcement , 2 Checker - Parking TBD Hourly 11,100 $26.73 $296,703.00 Enforcement Total Extended Cost (Add Lines 1 and 2): $373,226.20 Total Extended Cost - Written Add Lines 1 and 2 Additional Hourly Cost per Checker for Potential Displaced City Employee 1 Hourly During Year One H Necessary): 3 On-Call -Parking Enforcement 1 Hourly Fiat Rate aro • -+3 CENTRAL PARKING SYSTEM, INC. 714.751-2855 F 751-3650 LEGAL NAME OF COMPANY PHONE AND FAX NUMBER 3420 BRISTOL STREET, SUITE 225, COSTA MESA, CA 92626 BUSINESS ADDRESS MUHAMMAD MANSOOR GENERAL MANAGER INTED NAME OF AUTHORIZED AGENT r? 06/28/2012 mmansoor@parking.com TITLE SIGNATIRE OF AUTHORIZED AGENT 62-078 510 DATE E-MAIL ADDRESS FEDERAL ID NUMBER (IF APPICABLE) CONTRACTOR LICENSE NUMBER (IF APPICABLE) THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NON-RESPONSIVE City of Santa Ana Police Department Request for Proposals for Parking Control Enforcement Services Page 23 N - 2oi L -^VL<- ACCW " CERTIFICATE OF LIABILITY INSURANCE 2012 DATE IYYYY) 02 2012 08 / / ! THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER M h USA I CONTACT NAME: ars , nc. FAX PH 1801 West End Avenue, Suite 1500 C No Ext : A /c No : Nashville, TN 37203 E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # 008240--CAS-12-13 _ INSURER A : National Union Fire Ins Cc Pittsburgh PA 19445 INSURED Central Parkin Cor oration New Hampshire Insurance Company INSURER B 23841 g p Central Parking System Inc. INSURER C : Westchester Fire Insurance Company 21121 240121 st Ave. South, Ste 200 INSURER D : Illinois National Ins Cc 23817 Nashville, TN 37212 - INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: ATL-003104407-03 REVISION NUMBER: 13 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 1?TR TYPE OF INSURANCE jADDLISU D INSR POLICY NUMBER MM/ D1YYYY MM/ D1YYYY LIMITS A GENERAL LIABILITY GL 4406528 07/01/2012 07/01/2013 EACH OCCURRENCE $ 1,750,000 X COMMERCIAL GENERAL LIABI ITY DAMAGE TO RENTED L PREMISES Ea occurrence $ CLAIMS-MADE CI. OCCUR MED EXP (Any one person) $ X $250,000 SIR PERSONAL & ADV INJURY $ 1,750,000 X $2,000,000 Per Project/Loc Agg GENERAL AGGREGATE $ 15,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OP AGG $ 2,000,000 X POLICY 17 PRO !? LOC JEC $ A AUTOMOBILE LIABILITY CA 4982896 (AOS) 07/01/2012 07/01/2013 COMBINED SINGLE LIMIT 2 000 000 Ea accident , , $ B X ! ANY AUTO CA 4982897 (MA) 07/01/2012 07/01/2013 BODILY INJURY (Per person) $ A ALL OWNED AUTOS I SCHEDULED AUTOS CA 4982898 (VA) 07/01/2012 07/01/2013 1 BODILY INJURY (Per accident) $ HIRED AUTOS NON-OWNED AUTOS PROPERTY DAMAGE Per accident $ $ C X UMBRELLA LIAB X OCCUR G22055999006 07/01/2012 07/01/2013 EACH OCCURRENCE $ 10,000,000 EXCESS LIAB CLAIMS-MADE''. AGGREGATE $ 10,000,000 DED X RETENTION $ 10,000 $ B WORKERS COMPENSATION WC 043464442 (AOS) 07/01/2012 07/01/2013 X I WC STATU- oTH- AND EMPLOYERS' LIABILITY TORY LIMITS R D Y! N ANY PROPRIETOR/PARTNER E E WC 043464444 (FL) 07/01/2012 07/01/2013 1 000 000 / X CUTIVE N ER EXCLUDED N/A: E.L. EACH ACCIDENT , , $ A ? (Mandatory ry in in N NH) Manda WC 043464443 (CA) 07/0112012 07/01/2013 1,000, 000 E.L. DISEASE - EA EMPLOYEE $ ( If yes, describe under 1 000 000 DESCRIPTION OF OPERATIONS below , , E.L. DISEASE -POLICY LIMIT ? $ D WORKERS COMPENSATION & WC 043464445 07/01/2012 07/01/2013 SEE ABOVE SEE ABOVE EMPLOYERS' LIABILITY (MA, ND, OH, WA, WI, WY) DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) City, its officers, employees, agents, volunteers and representative are included as additional insured with respect to the general liability where required by written contract. This insurance is primary and non- contributory over any existing insurance and limited to liability arising out of the operations of the named insured and where required by written contract. APPROVED As To omm U t•CLLA I IVIV City of Santa Ana As?i?l:Uif l jt : NY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE • J Clerk of the City Council THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 20 Civic Plaza (M-30) ACCORDANCE WITH THE POLICY PROVISIONS. P.O. Box 1988 Santa Ana, CA 92702-1988 AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Stephen R. Earp j ? L /e. U 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD s f 7 ACOR©® L--- AGENCY CUSTOMER ID: 008240 LOC #: Nashville ADDITIONAL REMARKS SCHEDULE Page 2 of 2 AGENCY NAMED INSURED Marsh USA, Inc. Central Parking Corporation Central Parking System Inc. POLICY NUMBER 240121 st Ave. South, Ste 200 Nashville, TN 37212 CARRIER NAIC CODE EFFECTIVE DATE: AUDI I IUPIAL KtIVIAKr,J THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance GARAGEKEEPERS LEGAL LIABILITY: CARRIER: CHARTIS SPECIALTY INSURANCE COMPANY POLICY NUMBER: CA 4982902 (AOS) POLICY PERIOD: 07/01112 - 07/01/13 LIMIT OF LIABILITY: $1,000,000 SIR VALUE: $50,000 CARRIER: LEXINGTON INSURANCE COMPANY POLICY NUMBER: CA 4982903 (NJ & IL) POLICY PERIOD: 07/01/12 - 07/01 /13 LIMIT OF LIABILITY: $1,000,000 SIR VALUE: $50,000 EXCESS GARAGEKEEPERS LEGAL LIABILITY INCLUDED IN UMBRELLA: CARRIER: WESTCHESTER FIRE INSURANCE COMPANY POLICY NUMBER: G22055999006 POLICY PERIOD: 07/01/12 - 07101/13 LIMIT OF LIABILITY: $10,000,000 X OF $1,000,000 CRIME CARRIER: FEDERAL INSURANCE COMPANY POLICY NUMBER: 8114-8611 POLICY PERIOD: 07/01 /12 - 07/01/13 LIMIT: $1,000,000 EMPLOYEE THEFT LIMIT: $1,000,000 PREMISES LIMIT: $1,000,000 TRANSIT LIMIT: $1,000,000 FORGERY LIMIT: $1,000,000 COMPUTER FRAUD LIMIT: $1,000,000 FUNDS TRANSFER FRAUD LIMIT: $100,000 EXPENSE 'kL,UKLJ l Ul 1LUU2S1U1© 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD POLICY NUMBER: GL 440 65 28 COMMERCIAL GENERAL LIABILITY CG 20 10 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Personls) Or Organization(sl: Location(s) Of Covered Operations WHERE REQUIRED BY WRITTEN CONTRACT OR AGREEMENT Information to complete this Schedule, if not shown above, will be shown in the declarations. A. Section II - Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal end advertisigg injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location{s} designated above. B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: CG 20 10 07 04 1. All work, including materials, parts or equip- ment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed-; or 2. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organ- ization other than another contractor or sub- contractor engaged in performing oper- ations for a principal as a part of the same project. 'A ISO Properties, Inc.,2004 Page 1 of 1 ? POLICY NUMBER: GL 440 65 28 COMMERCIAL GENERAL LIABILITY CG 20 37 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Personls) Or Organization(s): Locatlon And Descrl tlon 01 Comploted Operations ANY PERSON OR OGRANIZATION WHOM YOU BECOME OBLIGATED TO INCLUDE AS AN ADDITIONAL INSURED AS A RESULT OF ANY CONTRACT OR AGREEMENT YOU HAVE ENTERED INTO. PER THE CONTRACT OR AGREEMENT Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Section 11 - Who Is An Insured is amended to designated and described in the schedule of this include as an additional insured the personis) or endorsement performed for that additional insured organization(s) shown in the Schedule, but only and included in the "products-completed operations with respect to liability for "bodily injury" or hazard." "property damage" caused, in whole or in part, by "your work" at the location CG 20 37 07 04 * ISO Properties, Inc.,2004 Page 1 of 1 ? ENDORSEMENT This endorsement, effective 12:01 A.M. 711/1" forms a part of policy No. GL %40 65 Zg issued to CENTRAL PARK I NG CORPORATION by NATIONAL UNION FIRE INSURANCE COMPANY OF PITTSBURGH, PA THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY ADDITIONAL INSURED - PRIMARY INSURANCE This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM Section IV, Commercial General Liability Conditions, paragraph 4., Other Insurance, subparagraph a. Primary Insurance, is amended by the addition of the following: However, coverage under this policy afforded to an additional insured will apply as primary insurance where required by contract, and any other insurance issued to such additional insured shall apply as excess and noncontributory insurance. 74434 (10199) AuthoAedd ep Cre sentative or Countersignature (In States Where Appl ica blej THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ENDORSEMENT # This endorsement, effective 12:01 A.M. 07/01/2012 forms a part of Policy No. CA 498-28-96 issued to CENTRAL PARKING CORPORATION By: NATIONAL UNION FIRE INSURANCE COMPANY OF PITTSBURGH, PA LIMITED ADVICE OF CANCELLATION TO SCHEDULED ENTITIES SCNFnIII F NAME OF PERSON OR ORGANIZATION CITY OF SANTA ANA CLERK OF THE CITY COUNCIL E-MAIL OR U.S. POSTAL SERVICE ADDRESS 20 CIVIC CENTER PLAZA W-301 PO BOX 1988 SANTA ANA, CA 92702-1988 This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1. the cancellation effective date is prior to this policy's expiration date;. 2. the First Named Insured is under an existing contractual obligation to notify a certificate(s) holder{s) when this policy is canceled (hereinafter, the "Certificate Holder(s)") and has provided the Insurer, either directly or through it's broker of record, either: (a) the name of the entity shown on the certificate, a contact name at such entity and the U.S. Postal Service mailing address of each such entity; or (b) the email address of a contact at each such entity; and 3. prior to the effective date of cancellation, the First Named Insured confirms to the Insurer, either directly or through its broker of record, that the persons or organizations set forth in the Schedule above, as well as their respective addresses listed, should continue to be a part of the Schedule and, if not, the names of the persons or organizations that should be deleted, the Insurer will provide advice of cancellation (the "Advice") to each such Certificate Holder(s) confirmed by the First Named Insured in writing to be correctly a part of the Schedule within 30 days after the First Named Insured confirms the accuracy of the Schedule above with the Insurer; provided, however, that if a specific number of days is not 108538 (03111) stated above, then the Advice will be provided to such Certificate Holder(s) as soon as reasonably practicable after the First Named Insured confirms the accuracy of the Schedule above with the Insurer. Proof of the Insurer emailing the Advice, using the information provided and subsequently confirmed by the First Named Insured in writing, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect, in any way, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shall this endorsement invest any rights in any entity not insured under this policy. The following Definitions apply to this endorsement: 1. First Named Insured means the Named Insured shown on the Declarations Page of this policy. 2. Insurer means the insurance company shown in the header on the Declarations Page of this policy. All other terms, conditions and exclusions shall remain the same. A 0? 4 il 0' u thorized Representative 108538 (03/11) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ENDORSEMENT # This endorsement, effective 12:01 A.M. 07!01/2012 forms a part of Policy No. GL 440-65-28 issued to CENTRAL PARKING CORPORATION By: NATIONAL UNION FIRE INSURANCE COMPANY OF PITTSBURGH, PA LIMITED ADVICE OF CANCELLATION TO SCHEDULED ENTITIES SCHEDULE NAME OF PERSON OR ORGANIZATION CITY OF SANTA ANA CLERK OF THE CITY COUNCIL E-MAIL OR U.S. POSTAL SERVICE ADDRESS 20 CIVIC CENTER PLAZA (M-301 PO BOX 1988 SANTA ANA, CA 92702-1988 This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1. the cancellation effective date is prior to this policy's expiration date; 2. the First Named Insured is under an existing contractual obligation to notify a certificate(s) holder(s) when this policy is canceled {hereinafter, the "Certificate Holder(s)") and has provided the Insurer, either directly or through it's broker of record, either: (a) the name of the entity shown on the certificate, a contact name at such entity and the U.S. Postal Service mailing address of each such entity; or (b) the email address of a contact at each such entity; and 3. prior to the effective date of cancellation, the First Named Insured confirms to the Insurer, either directly or through its broker of record, that the persons or organizations set forth in the Schedule above, as well as their respective addresses listed, should continue to be a part of the Schedule and, if not, the names of the persons or organizations that should be deleted, the Insurer will provide advice of cancellation (the "Advice") to each such Certificate Holder(s) confirmed by the First Named Insured in writing to be correctly a part of the Schedule within 30 days after the First Named Insured confirms the accuracy of the Schedule above with the Insurer; provided, however, that if a specific number of days is not 108538 (03/11) stated above, then the Advice will be provided to such Certificate Holder(s) as soon as reasonably practicable after the First Named Insured confirms the accuracy of the Schedule above with the Insurer. Proof of the Insurer emailing the Advice, using the information provided and subsequently confirmed by the First Named Insured in writing, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect, in any way, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shall this endorsement invest any rights in any entity not insured under this policy. The following Definitions apply to this endorsement: 1 _ First Named Insured means the Named Insured shown on the Declarations Page of this policy. 2. Insurer means the insurance company shown in the header on the Declarations Page of this policy. All other terms, conditions and exclusions shall remain the same. Xutorized Representative 108538 (03/11) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement, effective 12:01 A.M. 07!0112012 forms a part of Policy No. WC 0434-644-43 issued to CENTRAL PARKING CORPORATION By: NATIONAL UNION FIRE INSURANCE COMPANY OF PITTSBURGH, PA LIMITED ADVICE OF CANCELLATION TO SCHEDULED ENTITIES (WORKERS' COMPENSATION ONLY) This policy is amended as follows: In the event that the Insurer cancels this policy for any reason other than non-payment of premium, and 1 _ the cancellation effective date is prior to this policy's expiration date; 2. the Named Insured or, if applicable, any other employers named in Item 1 of the Information Page is under an existing contractual obligation to notify a certificate holder(s) when this policy is canceled (hereinafter, the "Certificate Holder(s)") and the Named Insured has provided the Insurer, either directly or through its broker of record, either: (a) the name of the entity shown on the certificate, a contact name at such entity and the U.S. Postal Service mailing address of each such entity; or (b) the email address of a contact at each such entity; and 3. prior to the effective date of cancellation, the Named Insured confirms to the Insurer, either directly or through its broker of record, that the persons or organizations set forth in the Schedule below, as well as their respective addresses listed, should continue to be a part of the Schedule and, if not, the names of the persons or organizations that should be deleted, the Insurer will provide advice of cancellation (the "Advice") to each such Certificate Holder(s) confirmed by the Named Insured in writing to be correctly a part of the Schedule within 30 days after the Named Insured confirms the accuracy of the Schedule below with the Insurer; provided, however, that if a specific number of days is not stated above, then the Advice will be provided to such Certificate Holder(s) as soon as reasonably practicable after the Named Insured confirms the accuracy of the Schedule below with the Insurer. Proof of the Insurer emailing the Advice, using the information provided and subsequently confirmed by the Named Insured in writing, will serve as proof that the Insurer has fully satisfied its obligations under this endorsement. This endorsement does not affect, in any way, coverage provided under this policy or the cancellation of this policy or the effective date thereof, nor shall this endorsement invest any rights in any entity not insured under this policy. WC990058 (04/11) The following definitions apply to this endorsement: 1. Named Insured means the first named employer in Item 1 of the Information Page of this policy. 2. Insurer means the insurance company shown in the header on the Information Page. SCHEDULE NAME OF PERSON OR ORGANIZATION City of Santa Ana Clerk of the City Council E-MAIL OR U.S. POSTAL SERVICE ADDRESS 20 Civic Center Plaza (M-30) P. O. Box 1988 Santa Ana, CA 92702-1988 All other terms, conditions and exclusions shall remain the same. . 41-A -V1 X Uti2ed Representative WC990058 (04/11)