HomeMy WebLinkAbout25O - AGMT - MAINTENANCE AND SUPPORT ELECTRONIC DOOR ACCESSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 19, 2012
TITLE:
AGREEMENT TO PROVIDE ANNUAL
MAINTENANCE AND SUPPORT FOR
SIMPLEX/GRINNELL LP.
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 15t Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the attached amendment to the
agreement with Simplex/Grinnell LP, for the annual maintenance and support of the Electronic
Door Access System in an amount not to exceed $14,796, subject to non-substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
On July 6, 2009, Council approved the agreement with Simplex/Grinnell LP, to provide annual
maintenance and support of the Electronic Door Access System. The Police Department
currently uses the card access control system as a part of the controlled entry into the Police
Administration Building, Jail facility, and a portion of City Hall. The Santa Ana Police Department
wishes to amend said Agreement to provide for an additional year of basic service and
maintenance. This system is proprietary and can only be serviced by Simplex/Grinnell LP. The
recommended action will allow for continuous service to the Santa Ana Police Department.
FISCAL IMPACT
Funds are available in the Police Department's Computer Services fund (account no. 01114425-
62300).
Carlos Rojas
Acting Chief of Police
Police Department
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
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FOURTH AMENDMENT TO CONSULTANT AGREEMENT
This FOURTH AMENDMENT TO AGREEMENT, is entered into this cn day of
November, 2012, by and between Simplex/Grinnell LP, a California corporation (hereinafter
"Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and
existing under the Constitution and laws of the State of California (hereinafter "City").
RECITALS:
A. City and Consultant entered into Agreement #N-2008-160, dated December 1, 2008, for
the service and maintenance of an electronic door access systems (hereinafter "said
Agreement").
B. City and Consultant entered into a First Amendment to Agreement No. A-2009-195, dated
October 1, 2009, amending the Scope of Services to provide system testing and
maintenance services, amending compensation to pay for additional services, and
extending the term of the Agreement for an additional one-year period.
C. City and Consultant entered into a Second Amendment to Agreement No. A-2010-229,
dated November 1, 2010, amending the Scope of Services to provide system testing and
maintenance services, amending compensation to pay for additional services during the
extended term, and extending the term of the Agreement for an additional one-year period.
D. City and Consultant entered into a Third Amendment to Agreement No. A-2011-271,
dated January 4, 2012, amending the Scope of Services to provide system testing and
maintenance services, amending' compensation to pa;, f^r additional services during the
extended term, extending the term of the Agreement for an additional one-year period, and
amending the indemnification language contained in the Agreement.
E. In accordance with the terms and conditions of said Agreement, the Parties desire to
amend the scope of this agreement, the compensation and extend the term of said
Agreement for an additional one year period.
NOW, THEREFORE, in consideration of the mutual and respective promises, and subject to all
the terms and conditions of said Agreement, except as herein modified, the parties agree as
follows:
1. Section 1, SCOPE OF SERVICES, shall amend to include the summary of services and
special provisions set forth in the attached Exhibit A.
2. Section 2, COMPENSATION, shall amended to increase compensation to an amount
not to exceed $14,796.00 to pay for system testing and maintenance services provided
during the extended term.
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3. Section 3, TERM, shall be amended to extend the term of said Agreement for an
additional one-year period through October 31, 2013.
Except as hereinabove modified, all terms and conditions of said Agreement shall remain
in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY
By:
CITY OF Sr'_' : A ANA:
PAUL M. WALTERS
Interim City Manager
SIMPLEX/GRINNELL, LLP
LAURA A. ROSSINI (Name)
Assistant City Attorney (Title)
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