HomeMy WebLinkAbout22A - SPEC - COMMVAULT COMPUTER SUPPORTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 3, 2012
TITLE:
CONTRACT AWARD TO EN POINTE
TECHNOLOGIES FOR COMMVAULT
PREMIER SUPPORT AND
MAINTENANCE RENEWAL
(SPEC. NO. 12-069)
AA "A
CITY ANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on Vt Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to En Pointe Technologies Sales Inc. for CommVault Premier Support and
Maintenance Renewal in an annual amount not to exceed $40,000, with an option to extend for
up to three additional one-year renewals, exercisable by the City Manager.
DISCUSSION
The Information Services Division provides computerized support to both the City Hall and the
Santa Ana Police Department (SAPD) Data Centers, which together house the largest
concentration of computer systems used to support City operations. Over 200 server class
computers operating in these data centers host computer systems that all City agencies and
departments utilize. To ensure the integrity of these systems, the computer data must be
protected from loss or damage due to a disaster, equipment failure or even inadvertent deletion
or change. The process of copying and storing computer data separately from its primary
computer device is called "backing up". Currently some 12 terabytes (12,000,000,000,000 bytes)
of computer data are backed up regularly from the City Hall and SAPD data centers.
In 2007, CommVault data backup and recovery software was installed and has performed
satisfactorily. Premier support and maintenance is offered on an annual basis and is needed to
ensure continuity of computing operations in support of City services. The renewal will provide
updates, upgrades and technical support to keep critical software operating at peak efficiency.
22A-1
Contract Award for CommVault Premier
Support and Maintenance Renewal
December 3, 2012
Page Two
The notice inviting bids was advertised on October 23, 2012 and bids were solicited. A summary
of the bid invitations and bids received is as follows:
4 Invitations For Bid mailed
1 Bid received
The bid received and opened on November 1, 2012 from En Pointe Technologies Sales Inc. is
responsive to the specifications and meets the City's requirements.
FISCAL IMPACT
Funds are available in Finance Information Systems Strategic Plan Maintenance and Support
(accounting unit 10910147-62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
EG
22A-2