HomeMy WebLinkAbout22D - SPEC - POLICE VEHICLE CONVERSION PARTS AND EQUIPMENTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 3, 2012
TITLE:
CONTACT AMENDMENTS FOR
POLICE VEHICLE CONVERSION
PARTS AND EQUIPMENT
(SPEC. NO. 12-074)
4?j
ITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 15` Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Amend the contracts for miscellaneous police vehicle conversion parts and equipment to increase the
aggregate limit of each vendor by the following amount:
Go Rhino Products Brea $22,000
Federal Signal Corp. Anaheim $36,000
Power Guardian, Inc. North Plains, OR $ 9,000
DISCUSSION
The City establishes contracts with vendors who provide supplies and services that are required by
agencies on a consistent basis. In order to prepare newly purchased vehicles for use by the Patrol
Division of the Police Department, the Fleet Maintenance Division of the Finance and Management
Services Agency contracts with qualified vendors to provide vehicle conversion parts and equipment
such as light bars, weapon rack assemblies, push bumpers, trunk trays, and window partitions. Go
Rhino Products, Federal Signal Corp., and Power Guardian, Inc. are among the core group of
vendors who provide parts and equipment to convert the Crown Victoria sedan into a patrol vehicle.
Fleet Maintenance budgets to replace patrol cars based on optimum vehicle lifecycle each fiscal year.
Using this process, 25 patrol vehicles were identified for replacement in both FY 2011-12 and FY
2012-13. Due to fiscal austerity measures in FY 2011-12, only 12 of the 25 vehicles were purchased
in January 2012. With an easing of budget pressure, the final 13 replacement vehicles were
purchased in June 2012, (along with an additional unit to replace a damaged vehicle). These 14
vehicles are currently undergoing conversion to become patrol vehicles. In October 2012, the City
purchased the 25 Crown Victoria sedans budgeted for FY 2012-13. The cost to convert the 25
vehicles in the same contract year as the previous14 vehicles requires an increase in the amount of
the vendor contracts.
22D-1
Contract Amendments for Vehicle Conversion Parts & Equipment
December 3, 2012
Page 2
Additionally, Ford Motor Company has announced it will be discontinuing the Crown Victoria model.
Therefore, this will be the final purchase of Crown Victoria sedans for the City. Staff will evaluate
what vehicle model to purchase in FY 2013-14 for use by patrol and solicit bids for conversion parts
and equipment for the new model at that time. Staff recommends increasing the contract amount for
the three vendors in order to provide uninterrupted service and equipment uniformity.
FISCAL IMPACT
Funds are available in the Finance and Management Services Agency Equipment Replacement
accounting unit (no. 07510101-66400).
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
SP
22D-2