HomeMy WebLinkAbout25A - AGMT - PARKING CITATION PROCESSING SYSTEMREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 3, 2012
TITLE:
AGREEMENT WITH PHOENIX
GROUP INFORMATION SYSTEMS
TO PROVIDE AUTOMATED
PARKING CITATION
PROCESSING SYSTEM
ITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 15t Reading
? Ordinance on 2"d Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute a 5th amendment, one year
extension, to the Consultant Agreement with Phoenix Group Information Systems, for an
automated parking citation processing system in an amount not to exceed $250,000, subject to
non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
Since 2004, Phoenix Group Information Systems has provided a satisfactory automated parking
citation processing system for the Police Department. The Police Department exclusively utilizes
a "hard copy" system for issuing and processing parking citations and Phoenix Group Information
Systems streamlines and expedites the issuance and processing of "hard copy" parking citations.
In 2008, the Police Department sent out a Request for Proposal for an automated parking citation
processing system. Two vendors responded to the RFP, Phoenix Group Information Systems
and Turbo Data Systems Inc., and it was determined that Phoenix Group Information Systems
performed satisfactorily and the charges for their services were 20% less per citation compared
to Turbo Data Systems Inc.
FINANCIAL IMPACT
Funds in the amount of $250,000 are available in the Police Department Traffic Division Fund
(account no. 01114405 62300), Public Works Roadway Cleaning Fund (account no. 06817641
62300), and CDA Parking Meter Fund (account no. 02718860 62300).
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Automated Parking Citation Processing
December 3, 2012
Page 2 of 2
APPROVED AS TO FUNDS AND ACCOUNTS:
Carlos Rojas,
Acting Chief of Police
Police Department
r
Raul Godinez
Executive Direct 4
Public Works Agency
Nancy T. wards
Interim Exe utive Director
Community Development Agency
Francisco Gutierrez
Executive Director
Finance & Mgt. Services Agency
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FOURTH AMENDMENT TO CONSULTANT AGREEMENT
This FIFTH AMENDMENT TO AGREEMENT is entered into this 31 st day of
December, 2012, by and between Phoenix Group Information Systems, a California corporation
(hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California (hereinafter
"City").
RECITALS:
A. City and Consultant entered into Agreement #A-2008-333, dated December 1, 2008, for
the processing of parking citations and collection of parking penalties (hereinafter "said
Agreement").
B. City and Consultant entered into First Amendment to Agreement #A-2009-210, dated
December 21, 2009, to extend the term for an additional one-year period and increase
compensation to pay for services provided during the extended term.
C. City and Consultant entered into Second Amendment to Agreement #A-2010-242, dated
December 7, 2010, to extend the term for an additional one-year period and increase
compensation, at a lesser amount than that originally set forth in said Agreement, to pay
for services provided during the extended term.
D. City and Consultant entered into Third Amendment to Agreement #A-2011-257, dated
December 5, 2011, to extend the term for an additional six-month period and increase
compensation to pay for services provided during the extended term.
E. City and Consultant entered into the Fourth Amendment to Agreement #A-2012-146,
dated June 30, 2012 to extend the term for an additional one year period and increase the
compensation to pay for services provided during the extended term.
F. In accordance with the terms and conditions of said Agreement, the Parties desire to
extend the term of said Agreement for an additional one-year period and increase the
compensation term to pay for services provided during the extended term.
NOW, THEREFORE, in consideration of the mutual and respective promises, and subject to all
the terms and conditions of said Agreement, except as herein modified, the parties agree as
follows:
Section 2, COMPENSATION, shall be amended to increase compensation to an amount
not to exceed $250,000.00 to pay for services during the extended term.
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2. Section 3, TERM, shall be amended to extend the term of said Agreement for an
additional one year period through December 31, 2013.
3. Except as hereinabove modified, aJl terms and conditions of said Agreement shall remain
in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to
Agreement the day and year first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
CITY OF SANTA ANA
PAUL M. WALTERS
City Manager
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
PTI --;NIX GROUP INFORMATION
SYSTEMS
By:
Laura A. Rossini
Assistant City Attorney
2
BOB MURPHY
President
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