HomeMy WebLinkAbout25D - AGMT - JANITORIAL SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 3, 2012
TITLE:
AGREEMENT WITH ABLE
BUILDING MAINTENANCE
COMPANY FOR JANITORIAL
MAINTENANCE SERVICES
_(XMS4?
ITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1st Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the council to execute the attached amendment to the
agreement with Able Building Maintenance Company for police and jail facility janitorial services in
an amount not to exceed $185,000, subject to non-substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
On January 7, 2008, Council approved the three-year agreement, with two additional one-year
renewal options with Able Building Maintenance Company to provide police and jail facility janitorial
services. The Santa Ana Police Department wishes to amend said agreement for an additional six
month period to provide enough time to prepare a new Request for Proposal for such services. This
recommended action will allow for continuous service to the Santa Ana Police Department during
this time.
FINANCIAL IMPACT
Funds are available in the Police Department's Building & Facilities Division fund (account no.
01114403-62300).
APPROVED AS TO FUNDS AND ACCOUNTS:
S l
Carlos Rojas
Acting Chief of Police
Police Department
Francisco Gutierrez
Executive Director
Finance & Mgt. Services Agency
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FOURTH AMENDMENT
TO CUSTODIAL SERVICES AGREEMENT
This FOURTH AMENDMENT TO AGREEMENT is entered into this day of
December 2012, by and between Able Building Maintenance Company, a California corporation
("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized
and existing under the Constitution and laws of the State of California ("City").
RECITALS:
A. The parties entered into Agreement A-2008-006 dated January 7, 2008, (hereinafter "said
Agreement") by which Contractor has provided janitorial services for the Santa Ana
Police Department and Detention Facilities for a three year term with the option for two
additional one year term extensions.
B. On April 6, 2009, the parties entered into the First Amendment of the Agreement #2008-
006-01 which extended the term of the Agreement for one year until December 1, 2010
and decreased the number of janitors provided under the contract by one janitor per shift
starting March 15, 2009. The First Amendment also increased the annual compensation
to an amount not to exceed $363,000 for services provided during the extended term.
C. On January 5, 2011, the parties entered into the Second Amendment of the Agreement
#A-2011-017 which extended the term of the Agreement for one year until December 1,
2011 and increased the compensation to an amount not to exceed $356,236.84 for
services provided during the extended term.
D. On March 20, 2012, the parties entered into the Third Amendment of the Agreement #A-
2012-009 which extended the term of the Agreement for one year until December 1,
2012 and increased the compensation to $370,000 for services provided during the
extended term. The Third Amendment also amended the scope of the Agreement to
reduce 3.5 hours of nightly service effective May 1, 2012.
E. In accordance with the intent of the parties and the terms and conditions of said
Agreement, the parties wish to extend the term for an additional six month period and to
increase compensation to pay for services provided during the extended term.
NOW, THEREFORE, in consideration of the mutual and respective promises, and subject to all
the terms and conditions of said Agreement, except as herein modified, the parties agree as
follows:
Section 2a, COMPENSATION, shall be amended to increase compensation to an amount
not to exceed $185,000 to pay for services during the extended term, at the rates and
charges identified in "Exhibit A" to this Fourth Amendment.
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2. Section 3, TERM, shall be extended for an additional six month period to May 1, 2013.
Services provided by Contractor since December 1, 2012, shall be included within the
Scope of Services of this Agreement.
4. Except as hereinabove modified, all terms and conditions of said Agreement shall remain
in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to
Agreement the day and year first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
Laura A. Rossini
Assistant City Attorney
CITY OF SANTA ANA
PAUL M. WALTERS
City Manager
ABLE BUILDING MAINTENANCE CO
(Name)
(Title)
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EXHIBIT A
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Dear Mr. Laugenour
On behalf of Able Building Maintenance I would like to state, that we would like to continue our current
contract with the Santa Ana Police dept. for janitorial services. We agree to the 6 month extension at
the current pricing of ($30,829.12) and staffing will remain the same. We are very interested in keeping
our long standing relationship with SAPD.
Best regards,
Scott Sutherland
Regional Manager/ Able
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