HomeMy WebLinkAbout22B - SPEC - WATERWORKS FITTINGS AND SUPPLIESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 7, 2013
TITLE:
CONTRACTS RENEWAL FOR
WATERWORKS FITTINGS AND
SUPPLIES (SPECS. NO. 11-020)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 1" Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Renew the contracts for waterworks fittings and supplies for a one-year period in an aggregate
amount of $225,000 with the following vendors:
Vendor: Location:
Ferguson Enterprises, Inc. Santa Ana
H.D. Supply Waterworks Ltd. Santa Ana
S & J Supply Company, Inc. Santa Fe Springs
Wells Supply Co. Santa Ana
DISCUSSION
The Public Works Agency (PWA) Water Resources Division manages the delivery of water to
businesses and residents in Santa Ana including all fire hydrants. To do so, PWA maintains an
extensive distribution system that includes 20 active wells, seven pumping stations and reservoirs,
and seven import water connections, as well as miles of water pipe. In order to perform maintenance
and repair on fire hydrants and the extensive water system, PWA requires an assortment of materials
such as valves, adapters, couplings, clamps as well as brass bushings, flanges, nuts, stops. The
contract for waterworks fittings and supplies is designed to provide quality products at a significant
savings based on quantity pricing.
On December 6, 2011, the Finance and Management Services Agency issued a request for
proposals for providing a Central Stores consignment inventory solution. Vendors were asked to
submit proposals that would provide for stocking the Central Stores warehouse on a consignment
basis. Under the consignment program, Single Point Alliance will stock the warehouse with inventory
that will remain their property until the inventory items are issued to City staff.
22B-1
Contracts Renewal for Waterworks Fittings and Supplies
January 7, 2013
Page 2
On September 6, 2011, the City Council awarded contracts to Ferguson Enterprises, Inc., H.D.
Supply Waterworks Ltd., Wells Supply Co., Santa Ana vendors, and S & J Supply Company, Inc., for
a one-year period, with provisions for three one-year renewals. Inventory waterworks fitting will be
procured through the consignment inventory program; however, these vendors also provide
miscellaneous supplies such as custom made fittings that are adapted to the needs of the sewer and
water pipelines. In order to facilitate future purchases of miscellaneous supplies staff recommends
the first renewal of the contracts at a reduction of 50 percent from the previous contract year.
FISCAL IMPACT
Funds are available in the Water Utility Water Systems Maintenance and Water Quality &
Measurement accounts (no. 06017641-63001 and 06017644-63001).
APPROVED AS TO FUNDS AND ACCOUNTS:
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Raul Godinez II
Executive Director
Public Works Agency
SP
Francisco Gutierrez
Executive Director vN`
Finance & Mgmt Services Agency
22B-2