The URL can be used to link to this page

Home My WebLink About25C - AGMT - REHAB WATER WELLSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: JANUARY 7, 2013 TITLE: RENEW AGREEMENTS WITH ORANGE COUNTY PUMP CORPORATION AND BAKERSFIELD WELL AND PUMP COMPANY FOR THE REHABILITATION OF WATER WELLS 2,Q L-(klL, CITY MANAGER APPROVED ? As Recommended ? As Amended ? Ordinance on 1st Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute the attached second amendments to agreements with Orange County Pump Corporation and Bakersfield Well and Pump Company, subject to nonsubstantive changes approved by the City Manager and City Attorney, to provide water well rehabilitation services in an annual aggregate amount not to exceed $300,000. DISCUSSION The Public Works Agency operates 20 water wells and seven water pumping stations to supply the city's drinking water. Over time, the efficiency of the wells and pumps decrease, due to normal wear and tear. Staff has determined that, through rehabilitation, the efficiency of a majority of the water wells can be increased, restoring them to maximum water production capacity. Completion of the rehabilitation work will result in the wells producing more water while using less electricity. On February 7, 2011, the City Council awarded contracts to Orange County Pump Company and Bakersfield Well and Pump Company with provisions for three 1-year renewals. Both vendors have performed well during the past contract period and provided very responsive service to the City. In addition, both vendors provide specialized pump maintenance services that are periodically necessary. Staff recommends that the agreements be renewed for a one-year term. This is the second of three possible one-year renewals. 25C-1 Renew Agreements with and Bakersfield Well and January 7, 2013 Page 2 FISCAL IMPACT Orange County Pump Corporation Pump Company Funds are available in the Water Utility Water Production & Supply account (06017640-62300). Raul Godinez II Executive Director Public Works Agency RG/NS/RR APPROVED AS TO FUNDS AND ACCOUNTS: L,.- Francisco Gutierrez Executive Director Finance & Mgmt. Services Agency Exhibits: 1. Second Amendment to Agreement with Orange County Pump Company 2. Second Amendment to Agreement with Bakersfield Well and Pump Company 25C-2 EXHIBIT 1- ORANGE COUNTY PUMP CORPORATION SECOND AMENDMENT TO AGREEMENT THIS SECOND AMENDMENT TO AGREEMENT is entered into on January 7, 2013, by and between Orange County Pump Corporation, a California corporation ("Contractor") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS: A. The parties entered into Agreement A-2011-031, dated February 7, 2011, (hereinafter "Agreement") by which Contractor has provided water well and booster pump maintenance and repair services. B. By Amendment dated March 5, 2012, the City exercised its first option to renew for an additional one-year term. C. In accordance with the terms and conditions of the Agreement, the City hereby exercises its second option to renew, and the parties agree to add compensation to pay for services during the extended term of said Agreement. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this Second Amendment to Agreement, the parties agree as follows: 1. Section 2.a., COMPENSATION, shall be deleted in its entirety and replaced with the following: "a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Exhibit B-1, attached hereto and incorporated by this reference. The total sum to be expended among all contractors providing these services shall not exceed $300,000.00, annually, during the term of this Agreement." 2. Pursuant to Section 3, TERM, the City hereby exercises its option to renew the term for an additional one-year period, through December 31, 2013. The City shall have the option to renew this Agreement, on the same terms and conditions, for one additional one-year period. 3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. 25C-3 IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to Agreement on the date and year first written above. ATTEST: MARIA D. HUIZAR Clerk of the Council CITY OF SANTA ANA PAUL M. WALTERS City Manager APPROVED AS TO FORM: SONIA CARVALHO City Attorney By: Laura Sheedy Assistant City Attorney RECOMMENDED FOR APPROVAL: RAUL GODINEZ, II Executive Director Public Works Agency ORANGE COUNTY PUMP CORPORATION CHRIS BROWN President 25C-4 EXHIBIT B-1: ORANGE COUNTY PUMP CORPORATION FEE SCHEDULE Orange County Pump 1627 S. Boyd St Santa Ana CA 92705 717.544-1722 Service Truck i Men 1 2 2013 .Rates_ $ 105.00- $ 190.00 Pump Pulling Rig 2 $ 265.00 _ 3 $ 360.00 Stinger Rig 1 $ 175.00 2 $ 265.00 3 $ 360.00 Cable Tool Rig 2 $ 265.00 3 $ 360.00 Delivery 1 $ 80.00 Shop Labor $ 80.00 Welder/ Machine Work $ 90.00 Field Labor Extra Man Machine Work & Welding $ 85.00 $ 90.00 Service Call $ 105.00 Test Engine & Operator $ 165.00 Compressor Charge $ 150.00 Videolog Well Casing Side Scan Color $ 830.00 Overtime Add to the above Rates Overtime & Saturday $ 60.00 Over 12 Hours _ $ 120.00 Sundays $ 90.00 Holidays $ 120.00 NOTE: This Sheet Reflects current labor rates for OC Pump, any additional materials for wells, pumps, piping, or valves would be additional costs. Rates Shown are effective January 6, 2013 - December 31-2013 25C-5 EXHIBIT 2: BAKERSFIELD WELL AND PUMP COMPANY SECOND AMENDMENT TO AGREEMENT THIS SECOND AMENDMENT TO AGREEMENT is entered into on January 7, 2013, by and between Bakersfield Well and Pump Company, a California corporation ("Contractor") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS: A. The parties entered into Agreement A-2011-032, dated February 7, 2011, (hereinafter "said Agreement") by which Contractor has provided water well and booster pump maintenance and repair services. B. By Amendment dated March 5, 2012, the City exercised its first option to renew for an additional one-year term. C. In accordance with the terms and conditions of the Agreement, the City hereby exercises its second option to renew, and the parties agree to add compensation to pay for services during the extended term of said Agreement. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this SEcond Amendment to Agreement, the parties agree as follows: 1. Section 2.a., COMPENSATION, shall be deleted in its entirety and replaced with the following: "a. City agrees to pay, and Contractor agrees to accept as total payment for its services, the rates and charges identified in Exhibit B-1, attached hereto and incorporated by this reference. The total sum to be expended among all contractors providing these services shall not exceed $300,000.00, annually, during the term of this Agreement." 2. Pursuant to Section 3, TERM, the City hereby exercises its option to renew the term for an additional one-year period, through December 31, 2013. The City shall have the option to renew this Agreement, on the same terms and conditions, for an additional one-year period. 3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. 25C-6 IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to Agreement on the date and year first written above. ATTEST: MARIA D. HUIZAR Clerk of the Council CITY OF SANTA ANA PAUL M. WALTERS City Manager APPROVED AS TO FORM: SONIA CARVALHO City Attorney BAKERSFIELD WELL AND PUMP COMPANY By: Laura Sheedy Assistant City Attorney JOHN ZIMMERER Vice- President RECOMMENDED FOR APPROVAL: RAUL GODINEZ, II Executive Director Public Works Agency 25C-7 EXHIBIT B-1: BAKERSFIELD WELL AND PUMP COMPANY FEE SCHEDULE BAKERSFIELD WELL & PUMP CO. 11111 • 7 212 Frubale Ave • Bakersfield. CA 93308 • (661) 393.0661 FAX (661) 393-9647 PUMP REMOVAL/ INSTALLATION SERVICES (A) DESCRIPTION UNIT NON-PREVAILING PREVAILING 1A MOBILIZATION (per vehicle/crew) LS $ 300.00 $ 300.00 2A PUMP RIG & CREW HR $ 275.00 $ 350.00 3A 12-TON HYDROCRANE & CREW LS $ 180.00 $ 300.00 4A DEMOBILIATION (per vehicle/crew) LS $ 300.00 $ 300.00 WELL/ PUMP REPAIR SERVICE (B) DESCRIPTION UNIT RATE 1 B GENERAL SHOP LABOR HR $ 55.00 2B MACHINE SHOP REPAIR HR $ 75.00 3B SHOP WELDING HR $ 80.00 4B ON-SITE MECHANICAL REPAIRS & INSPECTIONS (DURING BUS. HOURS) HR $ 125.00 5B ON-SITE EMERGENCY MECHANICAL REPAIRS (AFTER BUS. HOURS) HR $ 200.00 6B WELL VIDEO SURVEY EA $ 1,100.00 NON-PREVAILING PREVAILING 7B WELL REHAB (SCRATCH & BAIL) HR $ 250.00 $ 350.00 ALL HOURS OVER 8HOURS @ TIME & A HALF SATURDAY RATES @ TIME & A HALF SUNDAY & HOLIDAY RATES @ DOUBLE TIME AS NEEDED PARTS AND MATERIAL WILL BE MARKED UP 15% PRICES VALID UNTIL 12/31/2013 Ruben Baltierra Estimator / Project Manager 25C-8