HomeMy WebLinkAbout22A - SPEC - WASH AND FILL SAND
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
JANUARY 22, 2013
TITLE: APPROVED
? As Recommended
CONTRACT AWARD TO WEST ? As Amended
Reading
1st
COAST SAND AND GRAVEL, INC. El Ordinance on
El Ordinance on 2n d Reading
FOR WASH AND FILL SAND ? Implementing Resolution
(SPEC. NO. 12-076) ? Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Award a contract to West Coast Sand and Gravel, Inc. for wash and fill sand for a one-year
period, with provisions for four one-year renewals, in an annual amount not to exceed $50,000.
DISCUSSION
The Public Works Agency performs maintenance and repair on the City's streets. In order to
perform these duties, the agency requires an assortment of road materials including wash and fill
sand. These base materials are used when repairing any asphalted surface. The contract for
wash and fill sand is designed to provide a quality product at significant savings based on
quantity pricing. These base materials are stocked at the City Yard to ensure they are available
when required.
The notice inviting bids was advertised on December 13, and bids were solicited. A summary of
the bid invitations and bids received is as follows:
6 Invitations for Bid Mailed
2 Bids received
Bids were received and opened on January 3, 2013 and evaluated. The bid received from West
Coast Sand and Gravel, Inc. is responsive to specification and meets the City's requirements.
The annual amount is based on staff's projection for the next year.
22A-1
Contract for Wash and Fill Sand
January 22, 2013
Page 2
FISCAL IMPACT
Funds are available in the Public Works Sanitary Sewer Service account (no. 05617640-63001).
APPROVED AS TO FUNDS AND ACCOUNT:
I
Raul Godinez II Francisco Gutierrez Af~
Executive Director Executive Director
Public Works Agency Finance and Management Services Agency
i
22A-2