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Home My WebLink About AGENDA_2013-02-19 City Council Meeting Agenda Tuesday, February 19, 2013 CLOSED SESSION MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor Sal TinajeroVincent F. Sarmiento Mayor Pro Tem – Ward 6 Councilmember - Ward 1 Michele MartinezAngelica Amezcua Councilmember - Ward 2 Councilmember - Ward 3 P. David Benavides Roman Reyna Councilmember - Ward 4Councilmember - Ward 5 Sonia R. Carvalho Kevin O’RourkeMaria D. Huizar City Attorney Interim City Manager Clerk of the Council NOTE:If you need special assistance to participate in this Council meeting, please contact Ellen Smiley, City ADA Program Coordinator, at (714) 647-5340. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Basic City Council Meeting Information Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Council. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Thursday. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714)647-6520. Council meeting agendas, staff reports, and Minutes are available the Friday before a Council meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. CITY COUNCIL AGENDA 2 FEBRUARY 19, 2013 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING TUESDAY, FEBRUARY 19, 2013 REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS AMEZCUA, BENAVIDES, MARTINEZ, REYNA, TINAJERO, SARMIENTO PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION Jane Hetherington Raush, Police Chaplain CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENT Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CITY COUNCIL AGENDA 3 FEBRUARY 19, 2013 CONSENT CALENDAR CONSENT CALENDAR Approve staff recommendations on the RECOMMENDED ACTION: following Consent Calendar items: Items 10A through 39A. ADMINISTRATIVE MATTERS MINUTES 10A MINUTES FROM THE REGULAR MEETING OF FEBRUARY 4, 2013 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: 10B MINUTES FROM THE SPECIAL CLOSED MEETING OF FEBRUARY 11, 2013 - Clerk of the Council Office Approve Minutes. RECOMMENDED ACTION: BOARDS / COMMISSIONS / COMMITTEES 13A NOMINATED BY COUNCILMEMBER AMEZCUA AS THE WARD 3 REPRESENTATIVES FOR A FULL TERM EXPIRING DECEMBER 13, 2016 – City Clerk of the Council Office Appoint. RECOMMENDED ACTION: Residing Name Board/Commission Ward 1. Joel Crespo Planning Commission 1 (Replaces J. Gartner) Arthur Sandoval Community Redevelopment 4 2. & Housing Commission (Replaces D. Wootan) 3. Dennis W. Wootan Personnel Board 3 (Replaces C. Korthuis) Cynthia Rosas Historic Resources 1 4. Commission (Replaces B. O’Callaghan) Bruce T. Bauer Board of Recreation and 3 5. Parks (Replaces G. Tiritilli) CITY COUNCIL AGENDA 4 FEBRUARY 19, 2013 13B COUNCIL COMMITTEE REPORTS - Police Department Receive and file the Public Safety RECOMMENDED ACTION: Committee Minutes of July 24, 2012. MISCELLANEOUS ADMINISTRATION 19A CLOSED SESSION REPORT – City Attorney’s Office 19B EXCUSED ABSENCES – Clerk of the Council Office 19C QUARTERLY REPORT OF CONTRACTS ENTERED INTO BY THE CITY MANAGER - Finance & Management Services Receive and file the Quarterly Report of RECOMMENDED ACTION: Contracts entered into between October 1, 2012 to December 31, 2012 valued at $25,000 and less. 19D REQUEST FOR PROPOSALS FOR PLANNING AND ENVIRONMENTAL SERVICES FOR THE SOUTH COAST SPEEDWASH DEVELOPMENT PROJECT LOCATED AT 2402 SOUTH BRISTOL STREET - Planning and Building Agency Authorize the Planning and Building RECOMMENDED ACTION: Agency to send a Request for Proposals to qualified consulting firms to provide planning and environmental services for a development project located at 2402 South Bristol Street. 19E REQUEST FOR PROPOSALS FOR FEDERAL HOME AND COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDED AFFORDABLE RENTAL HOUSING PROJECTS - Community Development Agency Authorize the Community Development RECOMMENDED ACTION: Agency to release a Request for Proposals to qualified affordable housing developers seeking proposals for federal HOME and CDBG funded affordable rental project(s). CITY COUNCIL AGENDA 5 FEBRUARY 19, 2013 BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A APPROPRIATION ADJUSTMENT TO RECEIVE ENVIRONMENTAL CLEANUP PROGRAM FUNDING FOR THE MAPLE STREET STORM DRAIN CONTINUOUS DEFLECTIVE SEPARATION (CDS) PROJECT (PROJECT 136793) – Public Works Agency Approve an appropriation adjustment. RECOMMENDED ACTION: (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2013-100 Receive $100,000 in Measure M2 funding into the Measure M - Street Construction revenue account and appropriating the same amount to the Measure M2 – Street Construction expenditure account (Project No. 136793) for construction of the Maple Street Storm Drain Continuous Deflective Separation (CDS) Project. SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES 22A SPEC. NO. 09-030 - CHAIN LINK FENCE RENTALS - (Public Works Agency and Community Development Agency) - Finance & Management Services Contract with S & S Portable Services for RECOMMENDED ACTION: a one-year period in an amount not to exceed $50,000. PROJECTS/CHANGE ORDERS 23A CONTRACT AWARD TO PACIFIC CONSTRUCTION COMPANY, INC., FOR EL SALVADOR AND WINDSOR PARKS WALKWAY RECONSTRUCTION (PROJECT NOS. 137513 & 137514) - Public Works Agency; Parks Recreation, and Community Services Agency; Community Development Agency RECOMMENDED ACTIONS: 1. Award a contract to the lowest responsible bidder, Pacific Construction Company, Inc., in accordance with the Base Bid totaling $186,255 for the reconstruction of El Salvador and Windsor Parks walkways. 2. Approve the Cost Analysis for a total estimated project delivery cost of $274,860. CITY COUNCIL AGENDA 6 FEBRUARY 19, 2013 23B CONTRACT AWARD TO HARDY AND HARPER, INC., FOR MACARTHUR BOULEVARD REHABILITATION – BRISTOL STREET TO FLOWER STREET (PROJECT NO. 136786) - Public Works Agency RECOMMENDED ACTION: 1. Award a contract to the lowest responsible bidder, Hardy and Harper, Inc., in accordance with the Base Bid, totaling $911,000, for MacArthur Boulevard Rehabilitation from Bristol Street to Flower Street. 2. Approve the Cost Analysis for a total estimated project delivery cost of $1,138,750. AGREEMENTS Authorize the City Manager and Clerk of RECOMMENDED ACTION: the Council to execute the following agreements, subject to non- substantive changes approved by the City Manager and City Attorney and/or actions as noted on the Request for Council Action report. (Item 25A through 25E) 25A AGMT - READY OC EMERGENCY PREPAREDNESS CAMPAIGN AND LAUNCH OF THE “IF YOU SEE SOMETHING, SAY SOMETHING®” CAMPAIGN SERVING THE ANAHEIM/SANTA ANA URBAN AREA - With Westbound Communications, Inc. for an amount not to exceed $770,000, budget includes a ten percent contingency - Police Department 25B AGMT – AMENDMENT - INMATE FOOD SERVICES AND CATERING SERVICE FOR VARIOUS CITY EVENTS - With Aramark Correctional Services, Inc. in an amount not to exceed $1,304,150 for a one-year term - Police Department 25C AGMT - AMENDMENT - ENGINEERING DESIGN SERVICES AGREEMENT FOR DOWNTOWN PARKING STRUCTURE IMPROVEMENTS - With AECOM in an amount of $60,000 for a total amount not to exceed $535,000 - Public Works Agency and Community Development Agency 25D AGMTS - AMEND AND RENEW - PAYROLL / HUMAN RESOURCES SYSTEM MAINTENANCE, SERVICE, AND SOFTWARE - With High Line Corporation in a total estimated annual amount of $80,000 not to exceed $240,000 over a three-year period (for all contracts) - Finance & Management Services CITY COUNCIL AGENDA 7 FEBRUARY 19, 2013 25E AGMT - INTERIM CITY MANAGER – With Kevin O’Rourke for a monthly salary of $22,083 and reimbursement for travel expenses for the first 60 days not to exceed $4,000 a month, and $2,700 a month for the balance of the agreement - Personnel Services Agency LAND USE MATTERS MISCELLANEOUS – LAND USE 39A STREET NAMING NO. 2012-01 TO NAME THE STREET SEGMENT WEST OF THE SANTA ANA STADIUM AS COACH DICK HILL WAY - Planning and Building Agency Recommended Action approved by the Planning Commission on January 28, 2013 by a 6-0 vote. Receive and file the staff report and affirm RECOMMENDED ACTION: the naming of the street segment west of the Santa Ana Stadium as Coach Dick Hill Way (Street Naming No. 2012-01). **END OF CONSENT CALENDAR** BUSINESS CALENDAR BUSINESS CALENDAR RESOLUTIONS 55A FY 2012 EMERGENCY MANAGEMENT PERFORMANCE GRANT TO COVER SALARY FOR PERSONNEL INVOLVED IN EMERGENCY MANAGEMENT ACTIVITIES AND MISCELLANEOUS EQUIPMENT - Police Department RECOMMENDED ACTIONS: 1. Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER, AND THE CHIEF OF POLICE OR HIS DESIGNEE(S) TO OBTAIN 2012 EMERGENCY MANAGEMENT PERFORMANCE GRANT FUNDS THROUGH THE COUNTY OF ORANGE CITY COUNCIL AGENDA 8 FEBRUARY 19, 2013 2. Authorize the City Manager and Chief of Police, on terms acceptable to the City Attorney, to execute a sub-recipient agreement. AGMT - With the County of Orange and/or Orange County Sheriff’s Department in an amount not to exceed $63,494. 3. Authorize for the Chief of Police and/or his designee, on terms acceptable to the City Attorney, to prepare reimbursement agreements for equipment, services, or training. AGMT - With the County of Orange pursuant to the guidelines set for in the EMPG program and EMPG Articles, Assurances, Certifications, Terms and Conditions. 4. Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2013-102 - Recognizing the FY 2012 Emergency Management Performance Grant funds in the amount of $63,494 in revenue account and appropriate same into FY 2012 Emergency Management Performance Grant expenditure accounts. 55B RESOLUTION – REGARDING OFFICIAL VISITS FROM THE SOCIALIST REPUBLIC OF VIETNAM - City Manager's Office Adopt a resolution. RECOMMENDED ACTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REGARDING OFFICIAL VISITS FROM THE SOCIALIST REPUBLIC OF VIETNAM REPORTS 65A ACCEPT CERTIFICATE OF SUFFICIENCY OF PETITION REGARDING THE MEDICAL CANNABIS RESTRICTION AND LIMITATION INITIATIVE PETITION AND OTHER RELATED ACTIONS - Clerk of the Council Office RECOMMENDED ACTIONS: 1. Accept the Certificate of Sufficiency issued by the County of Orange Registrar of Voters regarding the Medical Cannabis Restriction and Limitation Initiative. CITY COUNCIL AGENDA 9 FEBRUARY 19, 2013 2. Approve one of the following: a) Adopt the ordinance as submitted by proponents. b) Submit the initiative ordinance to the voters at the next General Election to be held on Tuesday, November 4, 2014 consistent with California Elections Code § 9215, or c) Direct staff to prepare a report as allowed by Election Code § 9212, and present such report at the March 18, 2013 City Council meeting. SUCCESSOR AGENCY MEETING (Salmon Agenda) COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A CITY MANAGER’S COMMENTS 90B CITY COUNCILMEMBER COMMENTS - AB1234 Disclosure: This is also the time for members of the Council to provide a brief oral report on any conference, meeting or travel paid for by the City. If more than one Councilmember attended the same event, the Mayor may designate one attendee to give the report. ADJOURNMENT - The next meeting of the City Council is scheduled for Monday, March 4, 2013 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. Adjourn In Memory of Richard Roehm FUTURE AGENDA ITEMS ? Street Car Project Update and Action items ? Update Citywide Classification and Compensation Plan ? Ordinance Addressing Homeless Shelters as per Requirements in SB 2 ? Contracting Agreement for Specified Police Support Services CITY COUNCIL AGENDA 10 FEBRUARY 19, 2013