HomeMy WebLinkAbout20A - AA - SSA VOCATIONAL TRAININGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 4, 2013
TITLE:
APPROPRIATION ADJUSTMENT -
COUNTY OF ORANGE SOCIAL SERVICES
AGENCY VOCATIONAL TRAINING AND
WORK EXPERIENCE PROGRAM
CI MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
? As Recommended
? As Amended
? Ordinance on 15S Reading
? Ordinance on 2nd Reading
? Implementing Resolution
? Set Public Hearing For_
CONTINUED TO
FILE NUMBER
1. Approve an appropriation adjustment recognizing an additional $200,000 awarded to the City
of Santa Ana, Santa Ana WORK Center by the County of Orange Social Services Agency for
vocational training and work experience activities.
2. Authorize the City Manager and Clerk of the Council to execute the attached amendment with
the County of Orange Social Services Agency for vocational training and work experience
activities, effective May 1, 2013 through June 30, 2013, subject to non-substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
On January 17, 2012 City Council approved an agreement with the County of Orange Social
Services Agency to administer a CalWORKs Welfare to Work (WTW) Program designed to
provide case management, subsidized employment, job training, and supportive service to assist
96 CalWORKs recipients to overcome barriers and obtain or maintain stable employment. As of
January 2013, all planned participants have been served.
The City of Santa Ana WORK Center has was awarded an additional $200,000 to provide
vocational training and work experience activities to CalWORKS WTW participants. The additional
funds are to provide vocational training services to an additional 25 participants. Staff will also
provide case management, employability skills training, worksite development, and job placement
services.
20A-1
AA for County of Orange SSA Vocational
Training and Work Experience Program
March 3, 2013
Page 2
FISCAL IMPACT
Upon approval of the appropriation adjustment, funds will be available in the County of Orange
Social Services Agency Welfare to Work Program account (no. 12418737 - various).
APPROVED AS TO FUNDS AND ACCOUNTS:
?hom W Cq G?Clic?J
Nancy T. E ards
Interim Exe tive Director
Community Development Agency
NA r-1?
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
NTE/LAO/CD/sv
Exhibit: 1. Amendment
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EXHIBIT 1
FIRST AMENDMENT TO AGREEMENT
BETWEEN
COUNTY OF ORANGE
AND
CITY OF SANTA ANA
FOR THE PROVISION OF VOCATIONAL TRAINING ACTIVITIES AND WORK
EXPERIENCE
THIS FIRST AMENDMENT, entered into this lst day of May 2013,
which date is particularized for purpose of reference only, is to
that certain AGREEMENT Number WAM0811 between the parties hereto,
dated March 7, 2012, hereinafter referred to as the "Agreement"
and is by and between the COUNTY OF ORANGE, hereinafter referred
to as "COUNTY," and CITY OF SANTA ANA, a California municipality,
hereinafter referred to as "CONTRACTOR." This Amendment shall be
administered by the County of Orange Social Services Agency,
hereinafter referred to as "ADMINISTRATOR."
W I T N E S S E T H:
WHEREAS, COUNTY desires to amend the maximum obligation of
the Agreement to increase funding in order to provide vocational
training activities (VTR) and work experience (WEX) to additional
California Work Opportunity and Responsibility to Kids (CalWORKs)
Welfare-to-Work (WTW) participants; and
WHEREAS, CONTRACTOR agrees to such modifications and to
provide services to additional CalWORKs WTW participants under
the terms and conditions hereinafter set forth in this Agreement;
(WAM0811A)
1 of 5
(February 26, 2013)
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NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
(WAM0811A)
2 of 5 (February 26, 2013)
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1. Subparagraph 19.1 of the Agreement is hereby amended to read
as follows:
"19.1 Maximum Contractual Obligation:
The total maximum obligation of COUNTY under this Agreement
shall not exceed the amount of $1,000,000; the amount of
$200,000 for March 7, 2012 through June 30, 2012, and the
amount of $800,000 for July 1, 2012 through June 30, 2013, or
actual allowable costs, whichever is less.
2. Paragraph 14 of Exhibit A of the Agreement is hereby amended to
read as follows:
"14. BUDGET FOR PROVISION OF VTR AND WEX
14.1 The budget for services provided pursuant to
Exhibit A of this Agreement shall span sixteen (16) months
and is set forth as follows:
Budget Period March 7, 2012 - June 30, 2012
Maximum
Line Items Hourly FTE Budget
Rate
Salaries and Benefits
Workforce Specialist II
Workforce Specialist II
Fiscal Specialist
Sr. Accounting Assistant
Subtotal Salaries
Benefits (25.40)
Subtotal Salaries and Benefits (1)(2)
Operations
Communications
User Fee
Office Supplies
Indirect Costs
Subtotal Operations
Participant Costs
Work Experience Wages (3)
(WAM0811A)
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$29.63 1.00 $20,543
$29.99 1.00 $20,793
$36.59 0.03 $761
$27.37 0.05 $949
$43,046
$14, 652
$57, 698
$740
$4, 703
$425
$2,290
$8, 158
$116, 644
(February 26, 2013)
1 Benefits (4) $11, 385
Vocational Training s $6,115
2 Subtotal Participant Costs $134,144
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MAXIMUM COUNTY OBLIGATION (3/7/12-
6/30/12)
Budget Period July 1, 2012 - June 30, 2013
Maximum
Line Items Hourly FTE
Rate
Salaries and Benefits
Workforce Specialist II
Workforce Specialist II
Fiscal Specialist
Sr. Accounting Assistant
Subtotal Salaries
Benefits (27.80)
Subtotal Salaries and Benefits(1) (2)
Operations
Communications
User Fee
Office Supplies
Indirect Costs
Subtotal Operations
Participant Costs
Work Experience Wages (3)
Benefits (4)
Vocational Training (5)
Subtotal Participant Costs
MAXIMUM COUNTY OBLIGATION (7/1/12-
6/30/13)
TOTAL MAXIMUM COUNTY OBLIGATION (3/7/12-
6/30/13)
$29.63 1.00
$29.99 1.00
$36.59 0.03
$27.37 0.05
$200,000
Cost
$57,838
$60, 683
$ 0
$2,846
$121,367
$46,735
$168, 102
$1,511
$14,817
$882
$6, 978
$24, 188
$170,551
$18,509
$418,650
$607, 710
$800,000
$1,000,000
(1) Total salaries are calculated on maximum hourly rates. July
1, 2012 - June 30, 2013 salary costs are based on total hours
worked that includes anticipated furlough hours for Workforce
Specialist II and Fiscal Specialist positions.
(2) Employee Benefits include health insurance, dental insurance,
life insurance, and long-term disability insurance. Also
(WAM0811A)
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included are payroll taxes such as FICA, Federal Unemployment
Tax, State Unemployment Tax, and Worker's Compensation Tax,
based on the currently prevailing rates.
(3) Enrollments in WEX activities are contingent upon
availability of funds and shall consist of a minimum of
thirteen (13) enrollments for the period of March 7, 2012
through June 30, 2012; and forty (40) enrollments for the
period of July 1, 2012 through June 30, 2013.
(4) Benefits costs included are payroll taxes such as FICA,
Federal Unemployment Tax, State Unemployment Tax, and
Worker's Compensation Tax, based on the currently prevailing
rates.
(5) Enrollments in VTR activities are contingent upon
availability of funds and shall consist of a minimum of
thirteen (13) enrollments for the period of March 7, 2012
through June 30, 2012; and sixty-five (65) enrollments for
the period of July 1, 2012 through June 30, 2013.
14.2 CONTRACTOR and ADMINISTRATOR may agree, subject to
advance written notice to add, delete, or otherwise modify
line items and/or amounts and/or the number and type of FTE
positions without changing COUNTY'S maximum obligation as
stated in Subparagraph 19.1 of this Agreement or reducing
the level of service to be provided by CONTRACTOR. Further,
in accordance with Subparagraph 43.3 of this Agreement, in
the event ADMINISTRATOR reduces the maximum obligation as
stated in Subparagraph 19.1, CONTRACTOR and ADMINISTRATOR
may mutually agree in writing to proportionately reduce the
service goals as set forth in this Exhibit A to this
Agreement."
3. All other term and conditions of the Agreement shall remain
the same and in full force and effect.
(WAM0811A)
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(WAM0811A)
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WHEREFORE, the parties hereto have executed this Agreement in the
County of Orange, California.
By:
KEVIN O'ROURKE
INTERIM CITY MANAGER
OF SANTA ANA
Dated:
By:
MARIA D. HUIZAR
CLERK OF THE COUNCIL
By:
Dated:
By:
SIGNED AND CERTIFIED THAT A COPY OF
THIS DOCUMENT HAS BEEN DELIVERED TO
THE CHAIR OF THE BOARD PER G.C. SEC.
25103, RESO 79-1535
ATTEST:
COUNTY OF ORANGE
CHAIR OF THE BOARD
OF SUPERVISORS
LISA STORCK
ASSISTANT CITY ATTORNEY
SUSAN NOVAK
Clerk of the Board of Supervisors
Orange County, California
APPROVED AS TO FORM
COUNTY COUNSEL
COUNTY OF ORANGE, CALIFORNIA
By:
DEPUTY
Dated:
(WAM0811A)
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