HomeMy WebLinkAboutORANGE, COUNTY OF - SOCIAL SERVICES AGENCY ; r : City of Santa Ana
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1
�`4 "� AGREEMENT TERMINATION FORM
Please complete this form when the attached agreement and all
amendments (if any) are no longer in effect.
Note: If your agreement is grant related, please ensure that all grant retention requirements
have been satisfied prior to signing the termination form.
Return form to the Clerk of the Council Office (M-30). •
Call 647-1520 if you have any questions.
The agreement with e,„4„.c„,er____ a,,,y !i ,,, A/60,y
No. /¢`2O/2-- —0 was completed on 6 3e1 /5, and final payment has been made.
(List all amendments. U,�e space below if needed.)
Department: • (1'Z/9--
Phone/Ext.: 4 2J
Signature: L te4W 5frit0-: 7
Date: (r_ l/ / _
Revised:01-07-16
A-2012-209
U, U „IRE
UtIJNCI
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE COUNTY OF ORANGE SOCIAL SERVICES AGENCY
AND
V THE MAYOR AND CITY COUNCIL OF THE CITY OF SANTA ANA, AND THE
SANTA ANA WORKFORCE INVESTMENT BOARD
F PURSUANT TO THE WORKFORCE INVESTMENT ACT OF 1998
FOR THE PROVISION OF
!\r� WORKFORCE INVESTMENT SERVICES
This non - financial Memorandum of Understanding (MOU) is entered into by and between the
County of Orange, acting through its Social Services Agency (SSA), hereafter referred to as
"SSA,” and the Mayor and City Council of the City of Santa Ana, and the Santa Ana Workforce
Investment Board (SAWIB). This MOU contains program content and purpose along with
specific guidelines for the implementation and administration of workforce investment services.
Such services are to be provided to California Work Opportunity and Responsibility to Kids
(CalWORKs) Welfare -To -Work (WTW) participants and Santa Ana WORK Center clients who
meet the guidelines set forth in this MOU.
SSA and the SAWIB may be referred to individually as "Party" and collectively as "the Parties."
The County of Orange may be referred to as "COUNTY." The SAWIB and "One -Stop Partners"
may be referred to as "Santa Ana WORK Center." The relationship between SSA and SAWIB,
with regard to this MOU, is based upon the following:
1. This MOU is authorized and provided for pursuant to the CalWORKs Act of
1997 and Section 121 (c) of the Workforce Investment Act (WIA) of 1998.
WIA authorizes the appointment of the local WIB, whose members are
selected by COUNTY in workforce regions designated by the Governor of
the State of California.
2. Functioning within the Santa Ana WORK Center, the SAWIB collaborates
with the One -Stop Partners to provide workforce investment services that
increase the employment, job retention, earnings of participants, and increase
participants' occupational skill attainment. Attachment "A" relates to the
One -Stop Partner Commitment.
3. The CalWORKs WTW Program provides job services, job training, and
supportive services to assist CalWORKs recipients in obtaining and retaining
unsubsidized employment that will lead to self - sufficiency.
4. SSA is willing to refer CalWORKs WTW participants to SAWIB and Santa
Ana WORK Center Partners for workforce investment services outlined in
this MOU.
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(WAM0511) (June 5, 2012)
5. This MOU contains the procedural guidelines authorized by both the SSA
Director and the SAWIB Chairman, for their respective employees to follow
in providing services.
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(WAM0511) (June 5, 2012)
TABLE OF CONTENTS
I.
TERM .............................................................................................. ..............................4
II.
PURPOSE ....................................................................................... ..............................4
III.
DEFINITIONS ............................................................................... ..............................4
IV.
POPULATION TO BE SERVED ................................................ ..............................5
V.
GOAL .............................................................................................. ..............................5
VI.
SAWIB RESPONSIBILITIES ...................................................... ..............................5
VII.
SSA RESPONSIBILITIES ............................................................ ..............................6
VIII.
MUTUAL RESPONSIBILITIES ................................................. ..............................6
IX.
CROSS REFERRALS ................................................................... ..............................6
X.
RETENTION OF RECORDS ...................................................... ..............................6
XI.
NOTICE AND CORRESPONDENCE ........................................ ..............................7
XII.
RESOLUTION OF CONFLICTS ................................................ ..............................7
XIII.
SIGNAGE & COMMUNICATION OF PARTICIPATION ..... ..............................7
XIV.
TERMINATION ............................................................................ ..............................7
XV.
GENERAL PROVISIONS ............................................................ ..............................8
XVI.
AUTHORITY AND SIGNATURES ............................................ ..............................8
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(WAM0511) (June 5, 2012)
I. TERM
The term shall commence on November 1, 2012, and remain in effect until terminated by
the repeal of the Workforce Investment Act of 1998 or terminated in accordance with
Paragraph XIV of this MOU.
II. PURPOSE
The purpose of this MOU is to provide and/or coordinate available workforce investment
services delivered through the SAWIB and their One -Stop Partners at the Santa Ana
WORK Center to Ca1WORKs WTW clients who choose to participate in the services.
III. DEFINITIONS
A. CalWORKs: California Work Opportunity and Responsibility to Kids Act of 1997 as
described in Section 11200 et seq., of the Welfare and Institutions Code. Ca1WORKs
was implemented in 1998 to meet requirements of the Federal Personal
Responsibility and Work Opportunity Reconciliation Act of 1996 and the Temporary
Assistance to Needy Families (TANF) Program. Ca1WORKs provides cash
assistance, case management, job services and training, and supportive services to
assist recipients in overcoming barriers to achieve economic self - sufficiency.
B. One -Stop Partners: Local agencies collocated at a One -Stop facility providing
employment related services and referrals to the public. Partner agencies represented
at the Santa Ana WORK Center includes non - profit organizations; local colleges and
educational institutions; and city, state, and county agencies. One -Stop Partners shall
provide and /or coordinate workforce investment services to individuals, providing
them with the necessary skills to participate in building a world -class workforce in
Santa Ana.
C. Santa Ana WORK Center: Career center operated by the SAWIB where the public
can access core employment services and be referred directly to job training,
education, or other services. Local WIBs have established a One -Stop delivery
system concept providing job -ready individuals a single point of contact for
information on unemployment insurance, career counseling, and job search and
placement assistance. The One -Stop system description in the local WIA plan,
including modifications thereto, is incorporated into this MOU by reference.
D. Welfare -To -Work (WTW): A mandated program under the Ca1WORKs Act which
requires parents or caretakers in families on welfare, unless exempted, to meet work
requirements by participating in WTW activities with a goal of obtaining and/or
maintaining stable employment that leads to achieving economic self - sufficiency.
E. Workforce Investment Act (WIA): In accordance with the WIA of 1998, Public Law
105 -220, Section 117, and State of California implementing legislation and/or
Executive Orders, a WIB was created and its members appointed by the Mayor and
the City Council of the City of Santa Ana effective March 2000. The purpose of the
SAWIB shall be to ensure the involvement of the business and industrial community,
including small businesses, minority business enterprises, education, labor
organizations, community -based organizations, economic development agencies and
Page 4 of 9
(WAM0511) (June 5, 2012)
one -stop delivery system partners in workforce investment activities.
IV. POPULATION TO BE SERVED
SAWIB shall provide services to Ca1WORKs WTW participants who voluntarily request
to be referred by SSA staff in accordance with CaIWORKs WTW Program requirements.
V. GOAL
The goal of this MOU is to support and provide workforce investment services that will
assist Ca1WORKs WTW participants increase employment, job retention, and earnings;
and achieve the goal of employment and self - sufficiency. The services will also increase
the participants' occupational skill attainment, improve the quality of the local workforce,
and reduce welfare dependency while enhancing the productivity and competitiveness of
the local economy.
VI. SAWIB RESPONSIBILITIES
SAWIB is responsible for:
A. Providing workforce investment services to the community at the Santa Ana WORK
Center as mandated by WIA's local area Workforce Investment Board.
B. Providing and /or coordinating the following workforce investment services to
Ca1WORKs voluntary participants referred to the Santa Ana WORK Center and
providing them with the necessary skills to participate in building a workforce:
• Eligibility determination for WIA services
• Outreach, intake and orientation to services available
• Initial assessment of skills, aptitudes, abilities, and supportive services
• Job search and placement assistance, career counseling
• Provision of employment data and labor market information
• Provision of performance information
• Referral to employment opportunities
• Provision of support and follow -up services
• Identification of skills required to be competitive in the local labor market
• Filing for Unemployment Insurance claims
• Access to CaIJOBS for Labor Exchange services
• Help in establishing eligibility for Welfare -to -Work (Department of Labor
grant programs) and financial aid programs
• Occupational skills training
• On-the-job training
• Workplace learning with classroom training
• Skills upgrading and retraining
• Entrepreneurial training
• Job readiness training
• Adult education and literacy
• Services for persons with disabilities
• Customized training for employment with specific employer
Page 5 of 9
(WAM0511) (June 5, 2012)
• Employer services, including: job listings; job matching; candidate screening
and testing; outplacement services; job analysis; and information on available
tax credits, business development planning, and labor market trends.
C. Establishing and implementing a procedure to inform and train SSA staff about the
Santa Ana WORK Center workforce investment services available to CaIWORKs
WTW participants.
VII. SSA RESPONSIBILITIES
SSA is responsible for:
A. Recognizing that SAWIB oversees the Santa Ana WORK Center and maintains
agreements with One -Stop Partners.
B. Providing Ca1WORKs /WTW services to eligible clients /participants in accordance
with CaIWORKs program requirements and COUNTY policy.
C. Referring CaIWORKs WTW participants that request to be referred and who may
benefit from the workforce investment services to SAWIB.
D. Facilitating the CaIWORKs WTW participant's attendance in the workforce
investment services by making the appropriate referrals for ancillary, child -care and
transportation services.
E. Establishing and implementing a procedure to inform and train Santa Ana WORK
Center staff about the SSA CaIWORKs WTW eligibility and services.
VIII. MUTUAL RESPONSIBILITIES
SSA and SAWIB are mutually responsible for:
A. Complying with all applicable Federal, State, and local laws, rules, regulations, and
ordinances including the Americans with Disabilities Act of 1990 (ADA).
B. Sharing a mission of responding to the needs of the local community businesses, job
seekers, and students through an integrated workforce development system.
C. Maintaining working relationships with all Santa Ana WORK Center Partners.
IX. CROSS REFERRALS
The One -Stop Partners shall adopt common intake /cross referral arrangements, which
include those listed in the local WIA plan, including modifications thereto. The methods
and/or resources utilized may include some or all of the following: cross - training of
staff, in -house staff, electronic case management systems, co- enrollments, appointments,
e -mail, and phone call.
X. RETENTION OF RECORDS
SAWIB and SSA agree to comply with record retention and handling per WIA and any
applicable Federal and/or State requirements.
Page 6 of 9
(WAM0511) (June 5, 2012)
XI. NOTICE AND CORRESPONDENCE
A. All correspondence concerning this MOU will be in writing and sent to:
SSA: County of Orange Social Services Agency
Contract Services
888 North Main Street
Santa Ana, CA 92701
SAWIB: Santa Ana Workforce Investment Board
1000 East Santa Ana Blvd., Suites 200 & 220
Santa Ana, CA 92701
B. All notices shall be deemed effective when in writing and deposited in the United
States mail, first class, postage prepaid and addressed as above. Any notices, claims,
correspondence, reports and /or statements authorized or required by this MOU
addressed in any other fashion shall be deemed not given. SSA and SAWIB may
mutually agree in writing to change the addresses to which notices are sent.
XII. RESOLUTION OF CONFLICTS
For resolution of conflicts between SSA and SAWIB in regards to the provisions of this
MOU, the following shall apply:
Step 1: Conference between the participant's Ca1WORKs WTW Staff and the
SAWIB Case Manager.
Step 2: Conference between the SSA WTW Program Manager and /or Deputy
Director or designee, and the SAWIB Director.
Step 3: Conference between the SSA Director of Family Self- Sufficiency or designee
and the Executive Director of SAWIB.
XIII. SIGNAGE & COMMUNICATION OF PARTICIPATION
The Santa Ana WORK Center shall provide wall signage listing the names of current
participating One -Stop Partners. Where practical, the Santa Ana WORK Center will list
partner agencies on forms and marketing materials distributed to the public.
XIV. TERMINATION
A. Either Party may terminate this MOU without penalty immediately with cause or after
thirty (30) days' written notice without cause, unless otherwise specified. Notice
shall be deemed served on the date of mailing. Cause shall be defined as any breach
of this MOU, any misrepresentation, or fraud on the part of either Party, or the repeal
of the Workforce Investment Act of 1998. Exercise by SSA of the right to terminate
this MOU shall relieve SSA of all further obligations; and exercise by SAWIB of the
right to terminate this MOU shall relieve SAWIB of all further obligations.
B. Upon termination, or notice thereof, SSA and SAWIB agree to cooperate with each
other in the orderly transfer of pertinent documents.
C. The obligations of SSA and SAWIB under this MOU are contingent upon the
Page 7 of 9
(WAM0511) (June 5, 2012)
availability of Federal and/or State funds, as applicable, and inclusion of sufficient
funds for the services hereunder in the budget approved by the Orange County Board
of Supervisors each fiscal year this MOU remains in effect or operation. In the event
that such funding is terminated or reduced, SSA may immediately terminate or
modify this MOU, without penalty. The decision of SSA shall be binding on
SAWIB. SSA shall provide SAWIB with written notification of such determination.
SAWIB shall immediately comply with SSA's decision.
XV. GENERAL PROVISIONS
A. All documents required by this MOU may be subject to public disclosure. SSA shall
not be liable for any such disclosure.
B. Nothing herein contained shall be construed as creating the relationship of employer
and employee, or principal and agent, between SSA and any WTW participant
participating in this program, or any of SAWIB's agents or employees.
C. This MOU represents the entire understanding of the Parties with respect to the
subject matter. No change, modification, extension, termination or waiver of this
MOU, or any of the understandings herein contained, shall be valid unless made in
writing and signed by duly authorized representatives of the Parties hereto.
D. If any part of the MOU is found to be null and void, or is otherwise stricken, the rest
of this MOU shall remain in force.
XVI. AUTHORITY AND SIGNATURES
The individuals signing this MOU have the authority to commit the Party they represent
to the terms of this MOU, and do so commit by signing.
Page 8 of 9
(WAM0511) (June 5, 2012)
WHEREFORE, the parties hereto have executed the Memorandum of Understanding in the
Mayor, City of Santa Ana
OCT 0 4 2012
Approved As To Form
SONIA R. CARVALHO
City of Santa Ana Attorney
By:y . C. Jcw; ,. L—
Lisa E. Storck
Assistant City of Santa Ana Attorney
Dated: /O Z —f z —
By:
Michael L. Riley, Ph.D., Director
County of Orange
Social Services Agency
Dated:— .(� /! ! ( Z
by : bk " —
PauT M. Walters, City Manager
Dated: o' T— I
Page 9 of 9
ATTEST:
Lj
MARIA D. HUIZAR
CLERK OF THE COUNCIL
(WAM0511) (June s, 2012)
Attachment A
SANTA ANA WORKFORCE INVESTMENT BOARD
ONE -STOP PARTNER
MEMORANDUM OF UNDERSTANDING
SERVICES MATRIX FOR
COUNTY OF ORANGE SOCIAL SERVICES AGENCY
° �" �,
grogram
•
•
Welfare Programs (including, but not limited to CalWORKS)
Employment and Training Activities under Title I of the
Workforce Investment Act
F;
•
Identify and refer Ca1WORKs voluntary participants to SAWIB
it
for workforce investment services.
MR
Coordinate services and programs offered by SSA with those
,
t
offered through the One -Stop Partners to program participants.
k.
•
Provide overview of CalWORKS Services to One -Stop Partners.
4
�, {� � ervice rFos *vided
Provide general information regarding Ca1WORKs program and
"�
access to services for families.
°�'-
•
Provide support services such as child care, transportation, and
ancillary to CalWORKs WTW participants engaged in
workforce investment services.
•
Other activities and services appropriate to SSA and SSA's
a
funding sources.
`
®
Co- location of staff
e hod of
'ce
®
Co- location of services
e Delivery_
®
Cross training of staff
On -line
®
In
person
Referral ethod �,$ ' '
®
p B y hone
Referral form
❑
On line
Contra ution to
®
Referrals for workforce investment services
=One S op System :
®
Customer Satisfaction( )
(1) Criteria to be determined by the State of California and the Santa Ana Workforce
Investment Board
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