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HomeMy WebLinkAbout65A - RPT - FOLLOW UP ACTIONS FROM 4-8-13 SPECIAL MTGREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY6,2013 TITLE: ACTION ITEMS FROM CITY COUNCIL STUDY SESSION ON COUNCIL PRACTICES, POLICIES D PROTOCOLS CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1"Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER CITY MANAGER RECOMMENDED ACTION 1. Determine the effective date of the change of Council Meetings from the first and third Mondays of the month to the first and third Tuesdays of the month. 2. Adopt a Resolution amending the City Council rules and procedures to change the Council Meeting dates, establish procedures for calling special meetings and adding sections of the Council agendas. 3. Adopt a Resolution to establish the Legislative Council Committee. 4. Receive and file the City Council Recognition Policy. DISCUSSION On April 8, 2013, the City Council held a work study session to review and discuss the practices, policies and protocols of the City. The long term goal of this effort is to develop and approve City Council norms and operating guidelines. The objectives of the work study sessions were threefold: To review and discuss the current practices, policies and protocols; To strengthen City Council and staff communications and identify expectations; and To develop issue bin items for later discussion or action. Due to the breadth of the topic and the depth of the dialogue, a portion of the presentation was not covered and a second study session on this subject will be held on May 7, 2013. However, there was consensus on changes to a number of items which are summarized in Exhibit A. The recommended actions are presented as the mechanisms for implementing those changes. These actions include two Resolutions to memorialize and establish changes in the operations impacting Council meetings and Council Committees. Additionally, the changes in the policy for Council recognitions are provided in the attached revised City Council Recognition Policy (Exhibit B). The exhibit is provided in a redlined format which highlights the changes to the 2010 version of the policy. 65A-1 Action Items from City Council Study Session On Council Practices, Policies and Protocols May 6, 2013 Page 2 City Council Meeting Changes: As a part of the discussion, the Council suggested changing the day of the regular Council meetings from the first and third Mondays to the first and third Tuesdays of the month. At the study session, the Council did not discuss the implementation date for this change. In order to provide sufficient time to inform the public and make the adjustment to the schedule of the commission that is impacted, staff recommends January 2014 as the effective date. After the Council makes that determination, the date will be incorporated into Section 2a of the proposed Resolution. Additionally, Section 2c of the proposed Resolution details the process for calling a special meeting of the City Council. Also, Section 3 specifies that new sections will be established in the City Council meeting agendas for oral reports by Councilmembers on the substance of the Council Committees or regional board meetings. Council Committees: Legislative Committee During the discussion of intergovernmental relations, members of the Council expressed concern about being informed of legislative actions at the State and Federal level that may affect the City. To elevate this issue, the establishment of a Council Legislative Committee was proposed. The second Resolution amends the current number of Council Committees by adding a new one for this purpose. In discussing the development of a City Council approved legislative program, the consensus was that this program needs to be connected to and in alignment with the City's strategic plan. The City Manager's Office will work with the consultant to ensure that this topic is incorporated into the discussion and implementation actions of the strategic plan. Another component of the discussion on intergovernmental relations was a request to have the City's lobbyists routinely present complete and in-depth analyses and reports on legislation that may impact Santa Ana. The City Manager's Office personnel responsible for monitoring and coordinating the legislative efforts will be assigned those duties. Additionally, the Council discussed the cost of the membership for the City to belong to the League of California Cities. It was determined that an analysis of the value to the Council and staff of the materials, information, training and other efforts of the League will require additional discussion. It is recommended that this topic be reviewed by the new Legislative Committee. Code of Ethics Committee During the discussion, the Council requested that staff identify the best practices for enforcement options for violations of the Council Code of Ethics. These alternatives are to be reviewed by the Council Ethics Committee for recommendations to be considered by the full Council. The City Attorney's Office is in the process of preparing these options and will schedule a committee meeting this summer. 65A-2 Action Items from City Council Study Session On Council Practices, Policies and Protocols May 6, 2013 Page 3 Council Meetings - Recognitions and Presentations: At the study session, there was consensus on a number of changes to the process including scheduling and structure of City Council recognition and special presentations during the Council meetings. Specifically, recognitions will be limited to one per Councilmember per meeting and five minutes per recognition. This guideline was made with the understanding that there may be exemptions occasionally due to time sensitive events or issues. Further, a Councilmember may ask someone from the community to join in making the presentation at the podium. Additionally, the design of the proclamations and certificates will change to reflect the names of all of the Councilmembers. To accommodate this change in scheduling Council recognitions, special presentations by outside agencies will be agendized only on the second meeting of the month. These changes are incorporated in a revision to the City Council Recognition Policy and will become effective July 1, 2013. (Exhibit B) Council/Manager Coordination: To enhance coordination and improve communication regarding agenda items, the Council consensus was to have the City Manager schedule a review of the upcoming meeting agendas with the Mayor and Mayor Pro Tern during the week of the prior meeting. This process will be implemented with the next Council meeting. Additionally, to further improve coordination between Councilmembers, a mechanism to share calendars was requested. The City Manager's Office staff is contacting other agencies to explore the options and best practices to generate the shared calendars. It is anticipated that the mechanism for providing this information will be shared with the Council in June. Completed Items: During or subsequent to the April 8th workshop, three of the items on the issue bin were finalized. In accordance with the Council direction, the Entertainment Ordinance was added to the list of items to be discussed at a future study session. Also, it was requested that the City Manager's Office ensure that information on filming in Santa Ana be shared with the Council. The Weekly Citywide Events Calendar (Exhibit C) identifies all filming events approved for the week and will be provided to the Councilmembers. Finally, after a lengthy discussion on the placement of items under Section 85 of the agenda, the Council determined that the current process of contacting the City Clerk was appropriate and, therefore, does not need to change. Items for Future Discussion: There were two categories of items for discussion at a future meeting: City-wide strategic plan and City Council/Manager communications. The details of these items are identified in Exhibit D. These items, together with the portion of the presentation that was continued, will all be included on the agenda for the work study session on May 7, 2013. 65A-3 Action Items from City Council Study Session On Council Practices, Policies and Protocols May 6, 2013 Page 4 FISCAL IMPACT There is no fiscal impact associated with this item. Exhibit A - April 8, 2013 Work Study Session Issue Bin Exhibit B - City Council Recognition Policy (Redline Version) Exhibit C - Weekly Citywide Events Exhibit D - Issue Bin Items for Discussion at May 7, 2013 Meeting Exhibit E - Resolution amending City Council Rules and procedures Exhibit F - Resolution establishing Legislative Council Committees 65A-4 APRIL 8, 2013 WORK STUDY SESSION ISSUE BIN ACTION ITEMS NEXT STEPS City Council Meeting Changes: These items are all incorporated in the • Provide mechanism to change Council Meeting first proposed resolution days to the first and third Tuesdays of the month • Provide information on how to call a special meeting of the Council • Put a placeholder on the agenda for oral reports on council committees and regional board meetings Council Committees: • Create a Legislative Council Committee This item is incorporated in the second proposed resolution • Legislative program needs to tie to strategic plan. City Manager will work with consultants • Request reports from lobbyist regarding impact on and the Council Committee on these City, State and Federal. items • Review the value of League of California Cities membership • Prepare language of best practices for enforcement City Attorney and City Clerk will schedule options for code of ethics for review by Ethics meeting with Ethics Committee and Committee present options Council Meetings - Recognitions & Presentations: • Structure and agendize recognitions with the These items are all included in revised following parameters: City Council Recognition Policy for implementation beginning July 1, 2013 o Number -1 per meeting per Councilmember o Timing - 5 minutes. Try to group large recognitions. For example, give to coach. o Exceptions only if time sensitive o Allow community members to help facilitate presentation • Reprint proclamations and certificates to include the names of all Councilmembers • Schedule presentations from outside groups on the 2"d meeting of month Council/Mana_ger Coordination: • City Manager reviews with Mayor/Mayor Pro Tern Will be implemented in May agenda Wednesday or Thursday prior to Council Meeting week • Institute mechanism to share council calendars - Options currently being explored helps with special events attendance Com pleted Items: • Include Entertainment Ordinance on list of study All of these items have been completed session potential items • Ensure information on filming in town shared with City Council • Affirmed maintaining current process for placing 85A items on agenda EXHIBIT A 65A-5 65A-6 REDLINE VERSION 'F City of Santa Ana . Administrative City Manager's Authorization Policies and Procedures Section City Council Recognition Policy Date Revised: Number 2013 XXX PURPOSE: Establish-Update guidelines for recognition of individuals, groups, and events by issuance of proclamations and certificates of recognition. PROPOSAL: Imple-me t-a-Revise the City Council Recognition Policy nrOGess that -AO to allow the Gity Council to be consistent in determining the appropriate number of presentations at each City Council meeting, and the level and category of each presentation award. This process will not only ensure consistency among each presentation but will also decrease the costs of providing recognition. PROCEDURES: It shall be the policy of the City Manager's Office that in evaluating a Council requests for recognition, staff will use the guidelines of this policy as a basis for deciding appropriate recognition. Based upon these guidelines, G4 Councilmembers may ire award recognition as is appropriate to the type of request. This item The recognition reques may then be considered for placement on the agenda for presentation at a City Council meeting, be or presented at an outside meeting or event, or be mailed to the recipient. Further, it is the policy of the City Council that the City Manager's Office will process all requests for recognition that meet this policy as a matter of routine. The City Manager may, at any time, add to, delete, or modify any section or portion of a section of this policy. BACKGROUND: In 2010, a formal City Council Recognition Policy T",e r-oTty ef-Santa t d,e-cfare-d--a--ferrnal -" -' rnncicten4 was established_- p,O?? d,aro-t",a? set to set gguidelines to regarding t recognition that may be Exhibit B 65A-7 presented by gCouncil-members. CurreRy Prior to the establishment of this policy, Councilmembers are_ were permitted to recognize any individual, group, or official on behalf of the Mayor and the entire City Council without a limit. To better serve the City Council, staff recommendsed establishing the following policy: POLICY This revised policy is intended to establish enhanced guidelines for the issuance of formal recognition in support of a particular event, program or cause, group, or recognition of a particular individual. It is the policy of the City of Santa Ana to proclaim certain periods of time and recognize individuals and/or organizations for their outstanding performance in accordance with the requirements as set forth below under General Criteria. -CAA-C94RGi -meet iig preSentatiens-will be held at the first CO RGil ME!etina 2__Eact:)- E UFI iIG_mem?h per City Geunt-,_0 me-eli4g- --Each Councilmember may request a maximum of one presentation per Qit?_ Council _meeting. Please note that Councilmebers may invite other Councilmembers to loin them in their presentation, however, Councilmembers may not exceed the one presentation limit. 3. _Qi _ Council recognition should be kept undernot exceed five minutes per ar?_sentation. 4. Councilmembers who recognize groups of ten or more should designate one representative to speak on behalf of the entire group. 5. CoUnCilmembers who recognize groups of ten or more should present all certificates of recognition to one representative in the group who will distribute the certificates individually after the presentation. 6. Special Presentations i.e.. OCWD OCTA, etc. will be scheduled on the second Counicl meeting of the month. 7. Councilmembers may invite community members to participate in presenting recoc?tion. 3;& /V proclamations and certificates of recognition shall include the names of the Mayor and City Councilmembers. 49.____ To ensure recognition requests are received and processed by the City Manager's Office on a timely basis, Councilmembers should submit a recognition request to the City Manager's Office at least seven days in advance of the City Page 2 65A-8 Council meeting/recognition event. Advance notice is necessary to ensure that requests are processed accurately and to allow staff adequate time to prepare speaking points, and to confirm that recipients are able to attend the City Council meeting or event. Email requests should include the following information: Name of Recipient(s) Contact Information Date of Presentation (City Council meeting or event) Type of Award (proclamation/certificate of recognition) Brief Background Information (recipient/event) 10. Councilmember requests for recognition at a City Council meeting or recognition event will be forwarded to all Councilmembers for their review. A Majority of the City Council must consent to the request before it can be approved. Page 3 65A-9 DEFINITION AND POLICY FOR USE: GENERAL CRITERIA Candidates for recognition must meet the following minimum requirements: 1. Candidates must have made contributions or obtained achievements that are beneficial to the Santa Ana community, however, candidates need not be residents of the City and organizations are not required to be located in the City. 2. Service recognized should benefit the community and will be of an outstanding nature. 3. Service should be non-compensable and will show dedication to the City of Santa Ana. 4. Generally, City employees are not eligible for recognition except where their service or achievement/contribution is deemed above and beyond the scope of their normal duties and is considered outstanding in nature. 5. City employees who have obtained 20 years or more of service are eligible for recognition. 6. Any individual/organization found to be discriminatory towards any race, color, religion, gender, national origin, disability, or age will not be eligible for recognition. AREAS OF RECOGNITION. Recognition may be for, but will not be limited to, service in one or more of the following areas: 1. Business - contribution toward the improvement of the industrial/business community in such a way as to benefit the City (e.g., through Rotary, Chamber of Commerce, Grand Opening, etc.) 2. Community - contribution to the positive growth, progress, improved image and/or economic improvement of the City. 3. Education - contribution to the students of Santa Ana or to the educational system, which will directly or indirectly influence the educational awareness and achievement of students. 4. Non-Profit - recognition of the significant achievement or contribution of a non-profit organization to the City of Santa Ana. Page 4 65A-10 5. Academic- recognition may be given to individuals for exemplary academic achievements. 6. Athletic- recognition may be given to an individual, or sports team for exceptional performance. 7. Anniversary - A certificate or proclamation of anniversary shall be prepared to commemorate an anniversary for a community service organization located in the city, a company doing business within the City or another public agency. The organization being honored shall be invited to send a representative to a City Council meeting to receive the award. Limitation of recognition requests include: a) A proclamation request will be honored only for major anniversaries (e.g., 25tH 50th, 100th, etc.) b) For all other anniversaries a certificate of recognition will be provided. 8. Acts of Heroism - A certificate may be issued to an individual who performs heroic acts within the city or representing the city (e.g., military, saving a life, etc.). 9. Retirement - A certificate or proclamation may be issued for the retirement of an influential individual within the City. 44Jhe Mayor, at his or her discretion, may present an award to an individual or group in addition to the items noted above. 10. RECOGNITION TYPES Acknowledgments are issued based on the following general guidelines: Certificates of Recognition - A certificate of recognition is prepared in response to the type of recognition requested. Types of certificates issued include certificates of commendation, recognition, appreciation, or accomplishment. Certificates are prepared by the City Manager's Office and signed by the Mayor. Certificates may be presented at a City Council meeting or at an event, or they may be mailed to the recipient. a) Certificates of recognition at City Council Meetings will be placed in blue padded folders with the City Seal. Certificates of recognition (more than 10 persons) will be placed in blue paper folders. b) Certificates requested for other meetings/events will be placed in blue padded folders with the City Seal. Certificates of recognition (more than 10 persons) will be placed in blue paper folders. Page 5 65A-11 Proclamation - Proclamations are issued to designate a day, week, month, or year during/on which an event, individual, organizational or cause shall be recognized or observed; and shall have relevance to the Santa Ana community and/or local government entity. Proclamations may also be issued to individuals or organizations in recognition of efforts, actions or accomplishments of an individual or group when those efforts, actions or accomplishments have had a positive effect on this community or relationship to this community. Proclamations are prepared by the City Manager's Office and signed by the Mayor. They may be presented at a City Council meeting or at an outside meeting or event. They are placed in the padded folders with the City Seal on the cover. In some cases a glass frame may be requested for special recognition. Page 6 65A-12 WEEKLY CITYWIDE EVENTS April 25 - May 1, 2013 ***METER EXEMPTION*** Date/Time: Thursday, April 25, 2013 4:30 pm to 9 pm Location: Old Orange County Courthouse Event: Victim's Rights March & Rally Date/Time: Friday, April 26, 2013 9:30 to 12 pm Location: OC District Attorney's Office, 401 W. Civic Center Dr. to Old Orange County Courthouse, rally at Courthouse Event: Children's Book Day Event Date/Time: Saturday, April 27, 2013 10:30 am to 5 pm Location: Plaza of the Sun and 500 W. Civic Center Dr. Event: Romo Enterprises Promotion Event Date/Time: Saturday, April 27, 2013 2 pm to 7 pm Location: Plaza Santa Ana, 400 N. French Event: Summer Youth Job Fair 2013 Date/Time: Saturday, April 27, 2013 9 am to 1 pm Location: SA Train Depot, 1000 E. Santa Ana Blvd. Event: "Lovesau" Fashion Show Date/Time: Saturday, April 27, 2013 7 pm to 10 pm Location: 3000 W. Edinger Ave. Event: Floral Park Home & Garden Tour Date/Time: Saturday and Sunday, April 27 & 28, 2013 10 am to 4:30 pm Location: 2200 Victoria Drive, street closure authorized between 19th St. and Santa Ana Clara Ave. Event: Dia de los Nino's/Day of the Children Date/Time: Sunday, April 28, 2013 11 am to 4 pm Location: Birch Park and Senior Center Event: St. Anne's Neochatechumenal Way Walk and Prayer Rally - 3 separate walks and rally's Date/Time: Sunday, April 28, 2013 3 pm to 5 pm Location: Rally 1: The walk will depart from St. Anne's Parish located at 1344 S. Main and will proceed north on Sycamore to east bound Russell, north on Main Street, east on Cubbon, north on Cypress, east on Fourth Street and will end at the East End Promenade. EXHIBIT C 65A-13 w WEEKLY CITYWIDE EVENTS April 25 - May 1, 2013 Rally 2: The walk will depart from St. Anne's Parish located at 1344 S. Main and will proceed south on Sycamore to east bound Borchard, north on Main Street, east on Hobart, south on Standard to end at Madison Park. Rally 3: The walk will depart from St. Anne's Parish located at 1344 S. Main and will proceed south on Sycamore to west bound Borchard, south on Broadway, west on Edinger Ave, south on Van Ness, west on St Gertrude, end at Memorial Park. Event: St. Barbara's Religious Procession Date/Time: Sunday, April 28, 2013 2 pm to 3:30 pm Location: Start at St. Barbara's Church, 730 S. Euclid, proceed east on McFadden Ave. to conclude at Northgate Market, 777 S. Harbor Blvd. Event: Commercial Film Permit - "Owner's Manual" Date/Time: Tuesday, April 30, 2013 7 am to 7 pm Location: Jerome Park, 726 S. Center St. Event: Commercial Film Permit - "Justice for Vets" Date/Time: Tuesday and Wednesday, April 30 and May 1, 2013 7 am to 7 pm Location: Sycamore & 2"d Street EXHIBIT C 65A-14 APRIL 8, 2013 WORK STUDY SESSION ISSUE BIN • Strategic Plan o Timeline for development and approval of strategic plan o Once developed have the RFCAs note how the action requested meets one of the goals • Discuss in City Manager's role in Presentation o What is process for Departments to provide information to City Manager and then to City Council? o When businesses are interested in coming to City, how is it shared with City Council? o Ensure that City Council is being informed on continuous basis of progress on goals and large policy items o Identify process for ensuring input by City Council into budget o Reinforce to staff that all councilmembers receive same information o Provide options on how to manage Council requests that involve extraordinary staff time EXHIBIT D 65A-15 65A-16 RESOLUTION NO. 2013-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING THE CITY COUNCIL RULES AND PROCEDURES TO ESTABLISH PROCEDURES FOR CALLING SPECIAL MEETINGS, ALTERING THE AGENDA FORMAT TO PROVIDE FOR COUNCIL REPORTS, CHANGING THE DAY OF REGULAR COUNCIL MEETINGS, AND REPEALING RESOLUTION NO. 2012- 025. SRC 04/22/2013 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. Section 409 of the City Charter and Sections 2-100 et seq. of Santa Ana Municipal Code call for the city council to adopt rules and procedures for the scheduling and conducting of meetings of the city council. B. The Ralph M. Brown Act found at Chapter 9, Part 1 of Division 2 of Title 5 of the California Government Code beginning with Section 54950 (the "Brown Act") sets forth statewide standards for meetings of local agencies including the Santa Ana City Council. C. The city council desires to change the day of regular city council meetings in conformance with the Brown Act and in furtherance of the need for well- managed, efficient and accessible meetings; to establish procedures for calling special meetings and to alter the agenda format. Section 2. Council meetings, time and place. (a) Regular meetings of the city council shall be on the first and third Tuesdays of each month beginning on . The meeting shall begin no sooner than the hour of 5:00 p.m. for Closed Session followed by the Regular Open Meeting at 5:30 p.m. The city council shall publicly convene the meeting and then recess to conduct closed or executive sessions. (b) Regular meetings of the city council shall be convened in the Council Chamber or as noted on the Agenda and time as specified on the agenda. After being convened, all meetings may be adjourned to such other place or places as the city council may order. Exhibit E Resolution No. 2013-XXX 65A-1 7 Page 1 of 4 (c) Special meetings of the city council- may be held at such locations as stated in the action calling such meetings and otherwise in conformance with the Brown Act. A special meeting may be called by the Mayor or the Mayor ProTem by either of them contacting the City Clerk and requesting orally or in writing the call of a special meeting. A majority of the members of the Council can also call a special meeting by delivering a written notice to the City Clerk of a request for a special meeting. Upon receiving a request from the Mayor, MayorPro Tern or a majority of the Council the City Clerk shall notice the special meeting. Section 3. Agenda. The clerk of the council shall prepare an agenda for each regular and special meeting of the city council containing all items known by such officer to be considered. The order of placing items on the agenda shall be approved from time to time by the city council. The agenda shall contain such information as required by the Brown Act. In addition, the agenda shall contain the following sections to provide for reporting by the City Council: AB1234 reports, Council Committee reports, and Regional Agency reports. Section 4. Rules of Procedure. Procedures before the city council shall be governed by the most current edition of Robert's Rules of Order, Newly Revised. Application of such procedures shall be vested in the sound discretion of the presiding officer. Section 5. Decorum; Time limits and other regulations for speaking. (a) The city council shall preserve decorum and an orderly procedure during debate. Councilmembers desiring to speak shall seek recognition from the presiding officer. Upon being recognized, a councilmember shall confine his or her comments to the questions under debate. A councilmember, once recognized, should not be interrupted unless a point of order is raised by another member. The presiding officer should not recognize a councilmember to speak who has already spoken on a matter under debate until all other councilmembers who wish to be heard have spoken. A councilmember should limit himself or herself to three (3) minutes at any one time without permission of the presiding officer. At the end of each meeting, the presiding officer shall recognize each councilmember who may speak up to three (3) minutes on matters of public or community interest. (b) The agenda for all regular meetings of the city council shall provide members of the public the opportunity to address the city council on agendized matters and non-agendized matters as required by the Brown Act. All requests to speak shall be submitted in writing and submitted to the clerk of the council. No such requests shall be accepted after the public comment session begins without permission of the presiding officer. The agendas for adjourned, special and emergency meetings of the city council shall provide for public comment as provided in the Brown Act. Resolution No. 2013-XXX Page 2 of 5 65A-18 (c) Subject to (d) below, members of the public shall be given a total of three (3) minutes to: (i) address the city council on any and all matters contained on the city council agenda as well as the agendas of any of the City's related entities, such as the community redevelopment agency or the housing authority, if those entities have meetings scheduled at the same time, and/or (ii) address any matters of public interest provided that they are within the jurisdiction or official business of the City of Santa Ana. (d) For public hearings, members of the public shall be given three (3) minutes to address the city council for each duly noticed hearing, unless continued prior to taking testimony. This time limitation shall not apply to the applicant/appellant and/or their representative(s) whose matter is the subject of the public hearing. Applicants shall limit their presentations to a reasonable period of time, subject to the discretion of the presiding officer. (e) Upon being recognized by the presiding officer, a speaker should step to the designated speaker location, state name and address for the record, and identify the matter by agenda designation (if applicable), and direct remarks to the city council as a body and not to any individual member thereof. A speaker shall not be denied an opportunity to speak if they do not wish to state their name and address for the record. No person other than members of the council and the person having the floor may be permitted to enter into the discussion without permission of the presiding officer. (f) It shall be within the sound discretion of the presiding officer to set a maximum time for public comment. In setting any limit, the presiding officer shall take into consideration the level of public interest in the matters in question, the length of the meeting and the need to provide for an orderly and effective meeting. As a means of limiting time while maximizing the public's opportunity to address the city council, if a group of people seeks to address the Council on the same matter or topic, the presiding officer may direct the group to designate a spokesperson or limited number of speakers to address the city council. (g) The following rules shall apply to all persons addressing the city council. All speakers are requested to: -direct all testimony to the city council or the presiding officer and not individual council members, -when speaking on agenda matters, limit comments to the agenda item(s), -when speaking on non-agenda matters, limit comments to matters within the jurisdiction or official business of the City of Santa Ana, and -refrain from profane language, racial epitaphs, libelous or slanderous statements that disturb the decorum of the meeting. (h) The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c). Among the other means of enforcement, the presiding officer may order the podium microphone turned off and/or video broadcast interrupted when the presiding officer has determined that an Resolution No. 2013-XXX 65A-1 9 Page 3 of 4 individual or group has disrupted the meeting, or the individual or group has exceeded their allotted time to speak without permission of the presiding officer. (i) All cell phones, pagers, or electronic devices belonging to the public, press, or personnel that may be disruptive must be placed on vibrate mode/quiet or be turned off while a meeting is in session. Section 6. The provisions of Section 4 and Section 5 of this resolution shall apply to meetings of committees of the city council, as may be modified from time to time by such committees. Section 7. This Resolution shall supersede Resolution No. 2012-025 and shall take effect immediately upon its adoption by the city council. The clerk of the council shall attest to and certify the vote adopting this Resolution. ADOPTED this day of , 2013. Miguel A. Pulido Mayor APPROVED AS TO FORM: SONIA R. CARVALHO, City Attorney By: SONIA R. CARVALHO, City Attorney AYES: Councilmembers: NOES: Councilmembers ABSTAIN: Councilmembers: NOT PRESENT: Councilmembers: Resolution No. 2013-XXX Page 4 of 5 65A-20 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2013-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Maria D. Huizar, Clerk of the Council Resolution No. 2013-XXX Page 5 of 4 65A-21 65A-22 SRC 04/22/2013 RESOLUTION NO. 2013-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING CERTAIN COMMITTEES OF THE CITY COUNCIL AND REPEALING RESOLUTION NO. 2013-002 REGARDING COMMITTEES OF THE CITY COUNCIL BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: SECTION 1. The City Council hereby finds, determines and declares as follows: A. By resolutions approved in the past, the City Council had created as many as eight (8) Council Committees for the purpose of focusing greater Council attention on key priorities coming before the Council in the future. B. The City Council now seeks to reorganize the Council Committees by replacing the previous eight (8) with six (6) Committees of the City Council, in order to improve efficiency and productivity of the committee process. SECTION 2. From and after the date hereof, there shall be the following Committees of the City Council: 1. Development and Transportation Committee 2. Public Safety and Neighborhood Improvement Committee 3. Parks, Recreation, Education & Youth (PREY) Committee; and Joint Santa Ana Unified School District and City Council Committee 4. Code of Ethics 5. Finance, Economic Development and Technology Committee 6. Legislative Committee Each committee shall consist of two (2) or three (3) councilmembers. The members of the committees shall be appointed by a majority of the entire Council at a public meeting. Committee members do not receive additional stipends or compensation for serving of these committees. Each committee member shall serve on the committee for a two year term commencing with the first meeting of each new city council following a general election, but each councilmember shall continue to serve on his or her committee until replaced. SECTION 3. This Resolution repeals and replaces all previous resolutions in their entirety relating to this subject matter. Exhibit F Resolution No. 2013-XXX Page 1 of 2 65A-23 ADOPTED this day of , 2013. Miguel A. Pulido Mayor APPROVED AS TO FORM: By: Sonia R. Carvalho City Attorney AYES: Councilmembers: NOES: Councilmembers: ABSTAIN: Councilmembers: NOT PRESENT: Councilmembers: CERTIFICATION OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of Council, do hereby attest to and certify the attached Resolution No. 2013-xxx to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Clerk of Council City of Santa Ana Resolution No. 2013-XXX Page 2 of 2 65A-24