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HomeMy WebLinkAbout20A - AA - AGMT - BOOK TO ACTION GRANTREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 20, 2013 TITLE: AGREEMENT WITH CALIFORNIA CENTER FOR THE BOOK AND APPROPRIATION ADJUSTMENT FOR BOOK TO ACTION 2013 GRANT FUNDS CIT ANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1 s` Reading ? Ordinance on 2"d Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER 1. Authorize the City Manager and Clerk of the Council to execute an agreement with the California Center for the Book in the amount of $3,000 for a Book to Action 2013 grant for the "True Notebooks" program, subject to non-substantive changes approved by the City Manager and City Attorney. 2. Approve an appropriation adjustment recognizing $3,000 in Book to Action 2013 grant revenue in the California Library Services Act revenue account (no. 15011002 52040) and appropriate same to expenditure account (no. 15011160 - various). DISCUSSION The Book to Action Grant is a grant program managed by the Southern California Library Cooperative and administered by the California State Library via the California Center for the Book. The California Center for the Book has awarded a reimbursement grant of $3,000 to the Santa Ana Public Library in support of its program "True Notebooks". The "True Notebooks" program will provide 50 plus at-risk teens with the opportunity to interact with and learn from the experiences of Mark Salzman, author of the book "True Notebooks". Participants will hear Mr. Salzman speak and learn from his experiences of working with students in a juvenile hall detention setting. The program will culminate in a service project whereby youth participants will assist the Women Helping Women*Men to Work in organizing their donations room in order to serve its clients more efficiently. Youth will also assist in the creation of a video highlighting the events and outcomes of the project to be broadcast on CTV- 3 and YouTube. Funds will be used to purchase books, teaching materials and to support mentoring staff. The Library will use in-kind personnel costs to provide the preferred 50 percent matching funds. 20A-1 Southern California Library Cooperative Agreement May 20, 2013 Page 2 FISCAL IMPACT The appropriation adjustment will recognize $3,000 in Book to Action 2013 grant revenue in the California Library Services Act revenue account (no. 15011002 52040) and appropriate same to expenditure account (no. 15011160 - various). APPROVED AS TO FUNDS AND ACCOUNT: Gerardo Mouet, Executive Director Parks, Recreation and Community Services Agency Francisco Gutierrez, Executive Director Finance and Management Services Agency 20A-2 GRANT AGREEMENT WITH CALIFORNIA CENTER FOR THE BOOK THIS GRANT AGREEMENT, made and entered into this _ day of May 2013, by and between California Center for the Book (hereinafter "Grantor"), and the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS A. The City applied for Book to Action 2013 grant funds from the California State Library. The Book to Action Grant is a grant program ("Program") managed by the Southern California Library Cooperative and administered by the California State Library via the California Center for the Book. B. City has been awarded grant funds pursuant to said Program. C. Grantor will provide grant funds on a reimbursable basis for certain restricted uses. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. GRANT PROGRAM Grantor shall grant funds for City to support its program "True Notebooks". The "True Notebooks" program will provide 50 plus at-risk teens with the opportunity to interact with and learn from the experiences of Mark Salzman, author of the book "True Notebooks". Participants will hear Mr. Salzman speak and learn from his experiences of working with students in a juvenile hall detention setting. The program will culminate in a service project whereby youth participants will assist the Women Helping Women/Men to Work in organizing their donations room in order to serve its clients more efficiently. Youth will also assist in the creation of a video highlighting the events and outcomes of the project to be broadcast on CTV-3 and YouTube. Funds will be used to purchase books, teaching materials and to support mentoring staff. 2. AWARD OF FUNDS Grantor shall provide the City with Three Thousand Dollars ($3,000) in grant funds. City shall submit receipts for book purchases, mentoring staff and speaker fees to Grantor for reimbursement in the amount of Three Thousand Dollars ($3,000). All reimbursements must be requested before August 31, 2013 3. TERM This Agreement shall commence on the date first written above and terminate on August 31, 2013. 1 20A-3 4. CONFLICT OF INTEREST CLAUSE Grantor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with the Grant Program specified under this Agreement. 5. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City of Santa Ana Clerk of the Council 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 telefacsimile (714) 647-6956 and, Executive Director of Parks, Recreation and Community Services City of Santa Ana 26 Civic Center Plaza Santa Ana, California 92702 Fax 714-571-4221 City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 Telefacsimile (714) 647-6515 To Grantor: California Center for the Book 694 S. Oxford Ave. Los Angeles, CA 90005 Phone (213) 738-7055 Fax (213) 738-0655 A party may change its address by giving notice in writing to the other party. Thereafter, communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with 2 20A-4 postage prepaid, and addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 6. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Grantor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Grantor. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 7. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. 8. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 3 20A-5 IN WITNESS WHEREOF, the parties hereto have executed this Grant Agreement the date and year first above written. ATTEST: Maria D. Huizar Clerk of the Council CITY OF SANTA ANA: Kevin O'Rourke Interim City Manager APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: Lisa E. Storck Assistant City Attorney GRANTOR: California Center for the Book By: Mary Menzel Director 4 20A-6